ITB_25-07_Pre-Bid_Agenda_and_Sign-In_Sheet.pdf

Pre-Bid Meeting Agenda Bid Number 25-07

Roof Replacement Various Locations City of Oviedo Council Chambers

400 Alexandria Boulevard, Oviedo, FL 32765 Date: November 14, 2024

Time: 1:00 P.M.

1. Project Contacts

City of Oviedo:

• Jacqueta Scott – Procurement Manager

• Abel Velasco – Procurement Coordinator

• Jack Whittaker – Asst. Parks & Recreation Director

• Dusty Winn – Facilities Manager

2. Introduction

• This is the mandatory pre-bid meeting for the Roof Replacement Various Locations, Bid Number 25-07

• Each attendee must sign in.

• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

• Questions deadline is November 22, 2024, 5:00 p.m. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager, (see bid package for details). An addendum will be issued which will include minutes from this pre-bid meeting.

• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bid.

• Bids are due on or before 2:00 p.m., December 3, 2024 to the purchasing agent’s office.

• Anticipated City Council approval in January 2025.

• The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.

3. Scope of Work

The City of Oviedo is seeking proposals from qualified vendors to provide roofing replacement at the following facilities:

1. City Hall – 400 Alexandria Blvd, Oviedo, FL 32765

2. City Hall Annex Building – 320 Alexandria Blvd, Oviedo, FL 32765

3. Riverside Park – 1600 Lockwood Blvd, Oviedo, FL 32765 http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards

The work is to be done under this contract includes providing all labor, materials, supervision, equipment, incidentals, and related items necessary to complete the work per the specification contained herein. The vendor selected will be responsible for meeting all state, county, and city requirements for permit applications and building codes.

4. Special Considerations

Required Forms:

• Bid Form

• Competitive Solicitation Acknowledgement Form, Attachment A

• Statement of Insurance Compliance Form, Attachment B

• Non-Collusion Affidavit of Bidder, Attachment C

• Conflict of Interest Statement, Attachment D

• Disputes Disclosure Form, Attachment E

• Drug Free Workplace Certification Form, Attachment F

• Public Entity Crime Information Statement, Attachment G

• Prohibition Against Contracting with Scrutinized Company, Attachment H

• Organizational Information, Attachment I

• Compliance with Employment Eligibility Requirements, Attachment J

• Affidavit of Compliance with Foreign Entity Laws, Attachment K

• Human Trafficking Affidavit, Attachment L

• References, Attachment M

• Acknowledgment of Addenda (if applicable), Attachment N

• Proof of Licenses/Certification - including; but not limited to: (1) provide proof of proper State of Florida business licensure and professional certification(s)/registration(s) in the State of Florida.; (2) provide proof of corporate registration to operate in the State of Florida by the Department of State, Division of corporations http://dos.myflorida.com/sunbiz/

• Proof of Insurance

• Current W-9 Form

BONDING CAPACITY

Provide verification from Surety on Surety’s letterhead of a minimum of 100 percent of the contract price in bonding capacity for a labor and material payment bond and a minimum of 100 percent of the contract price in bonding capacity for a performance bond with the ITB. The Surety must be included on the approved list of sureties issued by the United States Department of Treasury.

5. Questions from attendees http://dos.myflorida.com/sunbiz/