ITB-25-014-RS_Dept._Solicitation_Eval._Memo_signed.pdf
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- Solicitation number
- ITB-25-014-RS
- Issued by
- Seminole County, Florida
About this file
This is a departmental memorandum from the Leisure Services Department of the City of Altamonte Springs regarding Invitation to Bid (ITB-25-014-RS) for Automotive Paint & Body Works – Annual Requirements. The solicitation seeks to secure automotive paint and body repair services for city vehicles, with the department evaluating vendor submittals to determine technical specification compliance and vendor understanding of the project requirements.
The memorandum recommends awarding the contract to two vendors: Unique Mobile Car Svc. (the lowest bidder at $52,125.00) and AK Investments LLC dba Excel Auto Body (the second lowest bidder at $64,875.00). The department plans to distribute work between both vendors based on availability, estimated effort, and complexity to minimize service interruptions. Finance/Accounting has confirmed that funding is available for the project, and no budget adjustments are required. The goal is to ensure flexible and cost-effective automotive repair services for the city's vehicle fleet.
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Text version
MEMORANDUM
Date: January 9, 2025 To: Krisha Yurkiewicz, Finance/Procurement Via: Ryan Thompson, Director of Leisure Services From: Michael Mulvihill, Fleet Maintenance Manager Re: ITB-25-014-RS Automotive Paint & Body Works – Annual Requirements
The Leisure Services Department evaluated the submittals received for the above solicitation to determine if they are in conformance with the technical specifications. After reviewing the submittals and speaking with the vendors to determine if they understand the technical specifications, Unique Mobile Car Svc. is the lowest responsive and responsible bidder with the submittal amount of $52,125.00. AK Investments LLC dba Excel Auto Body is the second lowest responsive and responsible bidder with the submittal amount of $64,875.00.
Due to the complexity of vehicle incidents, the time required to complete repairs, and the need to minimize service interruptions, the Leisure Services Department recommends awarding to both Unique Mobile Car Svc. and AK American Investments LLC dba Excel Auto Body. The Leisure Services Department will distribute the necessary Automotive Paint and Body Work work between both awardees based on vendor availability and the estimated level of effort or complexity in a manner that is most cost effective for the City.
We have verified with Finance/Accounting that funding is available and no budget adjustments are required for this project.
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