ITB-24-2021_-_Hydraulic_Elevator_Modernization_.pdf

INVITATION TO BID

The City of Murfreesboro (“City”) will receive sealed bids via the City’s e-Procurement portal, ProcureNow and publicly open bids in the Purchasing Department, 111 West Vine Street, Murfreesboro, Tennessee 37130, telephone number (629) 201-6312. This Invitation to Bid (ITB) is subject to the instructions, conditions, specifications, addenda, and any other elements of this ITB, including those incorporated by reference.

DATE ISSUED: 04/13/2021

BID TITLE: Hydraulic Elevator Modernization

CITY CONTACT PERSON: Cathy Smith

TELEPHONE NUMBER: 629-201-6312

EMAIL: purchasing@murfreesborotn.gov

All bid responses must be received via the City’s e-Procurement portal, ProcureNow, on or before the day and time listed below, at which time all bids will be publicly opened via Zoom. A Zoom link will be provided via ProcureNow.

Bids submitted by fax or email cannot be accepted or considered for award. Sealed bids are required.

BID OPENING DATE: May 5th, 2021

BID OPENING TIME: 2:00 p.m., Central Standard Time

1. Instructions and Conditions

1.1 Bid Submission to the City of Murfreesboro. The City is seeking bids for “ITB-24-2021 – Hydraulic

Elevator Modernization” located in the City of Murfreesboro, TN. The provision of services is set forth in the specifications. Electronic bids will be received by the City of Murfreesboro until 2:00 p.m. local time on 05/05/2021 at which time the bids will be opened.

mailto:purchasing@murfreesborotn.gov

1.2 Deadline and Late Responses. No bids received after bid opening date and time will be accepted.

The City shall not be responsible for bids that are received late. The City will not accept bids submitted by fax or electronic mail.

1.3 Organization of Bid and Completeness. Please submit one electronic bid via the City’s e-procurement portal, ProcureNow. It shall be the sole responsibility of the bidder to have the bid submitted to the City by the deadline. Partial or incomplete bids will be rejected. Bidders are cautioned to verify their bid response prior to submission.

1.4 Signature. All bids must be signed by a duly authorized officer of the company empowered with the legal right to bind the company. Signatures are required where indicated; failure to comply with this requirement shall be cause for rejection of bid. All submitted bids must be binding for a period of one (1) year from the bid submission deadline.

1.5 Reponses to Terms and Conditions. Unless an exception is taken, the awarded contract will contain the requirements of this Invitation to Bid. In its sole discretion, the City reserves the right to either consider or reject any bid which takes exception to the specifications or attached contract.

1.6 Completeness of Invitation to Bid (“ITB”). These documents constitute the complete set of specification requirements and ITB. The bidder is responsible for ensuring that all pages and all addenda are received. The City advises all bidders to closely examine this ITB package and immediately direct any questions regarding the completeness of this ITB package and any addenda thereto the City’s Contact Person or submit questions via the City’s procurement portal, ProcureNow.

1.7 Bid Interpretation. Communication with the Purchasing Department. Cathy Smith is the City’s contact for coordinating communications between the department and firms submitting bids. If additional information is required in order to make an interpretation of items in this ITB, written questions via the City’s e-procurement portal, ProcureNow, will be accepted until seven business days prior to the bid opening date. The City specifically requests that no contact concerning this ITB be made with any other City personnel until the selection process has been completed. Failure to honor this requirement will be viewed negativity in the selection process and may result in the disqualification of a bid.

1.8 Discrepancies, Errors, and Omissions. Any discrepancies, errors, omissions, or ambiguities in this

ITB, the specifications or addenda (if any) should be reported to the contact person for the City.

Addenda notifications shall be posted on the City’s e-procurement portal, ProcureNow. Addenda notifications will be emailed to all persons on record as following this ITB. Failure of any bidder to receive any such addenda or interpretation shall not relieve such bidder from any obligation under their bid as submitted. The addendum will be incorporated in the ITB and will become part of the contract. The City will NOT be responsible for any oral instructions, clarifications, or other communications and no such oral communication may be relied on by any bidder.

1.9 Errors. Certain mistakes may be corrected so long as the intended correct bid response is clearly evident. In the event of a disagreement between unit price and extended price, the unit price will control.

1.10 Further Negotiation. The City reserves the right to further negotiate, after the ITBs are opened, with any potential vendor if such is deemed necessary at the discretion of the City.

1.11 Economy of Preparation. ITB should be prepared simply and economically, providing a straightforward, concise description of bidder’s capabilities to satisfy the requirements of the ITB.

Emphasis should be on completeness and clarity of content.

1.12 Subcontracting. If any part of the work is, or is to be, subcontracted, the bidder shall provide within the ITB a description of the subcontracting organization and the contractual arrangements made therewith. All subcontractors will be subject to approval by the City. The successful bidder will also furnish the corporate or company name and the names of the officers or principals of said companies proposed as subcontractors by the bidder.

1.13 Bid Modification. Bids may be modified, withdrawn, and/or resubmitted in writing to the City prior to the deadline for bid submission via the procurement portal. After this deadline, no withdrawals or resubmissions may be made for any reason.

1.14 Tax Exempt. The City is exempt from federal and state taxes. Upon request, the City will provide a sales tax exemption certificate to the awarded firm. Contractors doing business with the City shall not be exempted from paying sales tax to their suppliers for materials to fulfill contractual obligations to the City, nor shall any vendor be authorized to use the City’s Tax Exemption Number in securing such materials.

1.15 Contract Term. If an award is made, any contract resulting from this ITB will be effective on the date the contract is signed by all required parties The contract shall not be effective until approved by the City Council and signed by all required parties. The work shall be completed by close of business on January 14, 2022, unless otherwise agreed between City and Contractor.

1.16 Pricing Effective for One (1) Year. The successful bidder shall provide in the bid price the cost for the good or services rendered. Pricing shall be effective for one (1) year from date of bid award. If, in the bidder’s opinion, additional equipment or services are necessary, this shall be included with explanation in the bid. It is requested that bidders raise any such questions in advance of submitting a bid to the City. To submit a bid implies consent to the terms set forth in this ITB.

1.17 Payment and Performance Bonds. The successful bidder must furnish a Performance Bond and a

Payment Bond, each in the amount of 100% of bidder’s entire obligation under this Agreement, as security for faithful performance and payment.

1.18 Approval Required. No award or acquisition can be made until approved by the City Council. The

City will not be obligated to bidders for equipment and/or services until the completion of a signed contract approved by authorized officials of the City. This solicitation in no manner obligates the City to the eventual rental, lease, or purchase of any equipment or services described, implied, or which may be proposed, until confirmed by a written contract. Progress towards this end is solely at the discretion of the City and may be terminated at any time prior to the signing of a contract.

1.19 Terms and Conditions. The City reserves the right to reject any and all bids, to waive any irregularities in a bid, to make awards to more than one bidder, to accept any part or all of a bid, or to accept the bid (or bids) which, in the judgment of the governing body, is in the best interest of the City. The City also reserves the right to make revisions to any quantity shown on the bid form dependent upon bid prices and available funding. Prices bid on each item shall be firm regardless of the actual quantity of item(s) purchased.

1.20 Withdrawal of Bid. Bids may be withdrawn through the City’s e-procurement portal, ProcureNow.

The responding firm may “unsubmit” their proposal in ProcureNow. After withdrawing a previously submitted proposal, the responding firm may submit another proposal at any time up to the deadline for submitting proposals by written request prior to the bid opening. No bidder may withdraw its bid for a period of ninety (90) calendar days after the date and time set for the opening of the responses. In the event the City awards a contract to a bidder and during such ninety (90) day period determines that such bidder will be unable to properly perform the contract, the City reserves the right to terminate the contract and award the contract to the next best offer without being required to re-advertise the project.

1.21 Cost of Response. The City will not be liable for any costs incurred by the bidders in preparing a response to this solicitation. Bidders will submit responses at their own risk and expense. The City makes no guarantee that any equipment or services will be purchased as a result of the solicitation and reserves the right to reject any and all responses. All responses and their accompanying documentation will become the record of the City.

1.22 Contract. The successful bidder’s responses to this ITB shall be included as an addendum to the contract. Should any conflict or discrepancy arise between the ITB and the contract, the contract shall control. All bidders who are awarded contracts pursuant to this ITB agree to be bound by the terms and conditions set form in the sample City Contract provided in this ITB. If the bidder objects to any contract terms or proposes any additional terms, such objections and terms must be set forth in the bid. Rejection of any proposed City Contract terms may be a basis for rejection of the bid.

1.23 Contract Termination. The City reserves the right to cancel the contract for the work without cost or penalty to the City if, in the City’s opinion, there is a failure at any time by the contractor to adequately perform the contract, or if there is any attempt to willfully impose upon the City a material or product or workmanship which is, in the opinion of the City, of an unacceptable quality.

Cancellation of the contract shall not impair any rights or claim of the City to damages for the breach of any covenants of the contract by the contractor. The contract awarded may be terminated upon any of, but not limited to, the following occurrences:

1.23.1 Bankruptcy or insolvency of the bidder or one or more of the bidder’s principal owners;

1.23.2 Failure of the bidder to provide satisfactory services or failure to comply with the specifications;

1.23.3 Unauthorized substitution of products other than those identified in the specifications or specifically approved by the City as a substitute prior to award of the contract;

1.23.4 Unsatisfactory performance of products supplied by the bidder or services provided by the bidder;

1.23.5 Fraud; or

1.23.6 Any other breach of the terms of the ITB specifications or contract.

1.24 Contract Modification. The contract may be modified only by written amendment executed by all parties and their signatories hereto.

1.25 Replacement or Repair. No waiver of any provision of the contract shall affect the right of any party thereafter to enforce such provision or to exercise any right or remedy available to it in the event of any other default. The City, at its option and in lieu of immediate termination, may request the awarded bidder replace or repair any defective goods or correct performance by written notice to the contractor. In that event, the contractor shall take correct action within the amount of time specified by the City in the written notice. Exercise of this option shall not relieve the contractor of any liability to the City for damages for the breach of any covenants of the contract by the contractor.

1.26 Expense of Legal Action. Awarded bidder agrees that, in the event either party deems it necessary to take legal action to enforce any provision of the contract, and in the event the City prevails, awarded bidder shall pay all expenses of such action including the City’s attorney fees and costs at all stages of the legal action.

1.27 Governing Laws. The validity, construction, and effect of the contract, and any and all extensions and/or modifications thereof shall be governed by the laws of the State of Tennessee.

1.28 Severability. Should any provision of the contract be declared to be invalid by any court of competent jurisdiction, such provision shall be severed and shall not affect the validity of the remaining provisions of the contract. Any action between the parties arising from this agreement shall be maintained in the courts of Rutherford County, Tennessee.

1.29 Indemnification and Hold Harmless.

1.29.1 Contractor must indemnify, defend, and hold harmless the City, its officers, agents and employees from any claims, penalties, damages, costs and attorney fees (“Expenses”) arising from injuries or damages resulting from, in part or in whole, the negligent or intentional acts or omissions of contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, in connection with the performance of this Agreement, and, Expenses arising from any failure of Contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, to observe applicable laws, including, but not limited to, labor laws and minimum wage laws.

1.29.2 Pursuant to Tennessee Attorney General Opinion 93-01, the City will not indemnify, defend or hold harmless in any fashion Contractor from any claims arising from any failure, regardless of any language in any attachment or other document that Contractor may provide.

1.30 Statutory Disqualification. By submitting a response, it is represented that neither Contractor nor any of its officers, directors, shareholders, member, or partners has been convicted or plead guilty or nolo contender to any violation of the Sherman Anti-Trust Act, mail fraud, or other state or federal criminal violation in connection with a contract let by the City of Murfreesboro or any political subdivision of the State of Tennessee.

1.31 Contractor’s Employment Practices. Bidder, after being first duly sworn, affirms that by its employment policy, standards and practices, it does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to the individual’s race, creed, color, national origin, age or sex and it is not in violation of and will not violate any applicable laws concerning the employment of individuals with disabilities.

1.32 City’s Employment Practices. It is the policy of the City not to discriminate on the basis of age, race, sex, color, national origin, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities. With regard to all aspects of this contract, Bidder certifies and warrants it will comply with this policy.

Bidder must affirm that under its employment policies, standards and practices, it does not subscribe to any personal policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to the individual’s race, creed, color, national origin, age or sex and that it is not in violation of and will not violate any applicable laws concerning the employment of individuals with disabilities.

1.33 Conflict of Interest. By submitting a response, it is represented that no officer, committee member, or director of the City or other persons whose duty is to vote for, let out, overlook, or in any manner supervise any work on any contract for the City has a “direct interest”, as defined by T.C.A. §12-4-101, in the bidder or in the work which is subject to this ITB.

1.34 Ethical Standards. Bidder understands that is shall be a breach of ethical standards for any person to offer, give or agree to give any employee or former employee, or for any employee or employee to solicit, demand, accept or agree to accept from another person, a gratuity of an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter, pertaining to any program requirement of a contract or subcontract or to any solicitation or bid therefore.

1.35 Breach of Ethical Standards. A breach of ethical standards could result in civil/or criminal sanctions and/or debarment or suspension from being a contractor or subcontractor under City contracts.

1.36 Payments. Payments under the contract shall be made upon submittal of an invoice after performance of the portion of the services which each payment represents. The final payment shall not be made until after the performance is complete.

1.37 Codes & Regulation. All services and/or equipment must comply with city, county, state, and federal laws, rules, codes and regulations. The contractor will obtain and pay for all permits, if any, necessary to complete the work.

1.38 Bid Modification. Bids may be modified, withdrawn, and/or resubmitted in writing to the City prior to the deadline for bid submission. After this deadline, no withdrawals or resubmissions may be made for any reason.

1.39 ProcureNow. Bidders are required to register with ProcureNow and required to register for any addendums issued for the respective ITB to ensure that all relevant written communications are available to them in the preparation of their proposal. Registration can be accomplished through ProcureNow’s website at: https://secure.procurenow.com/portal/murfreesborotn

1.40 Iran Divestment Act of Tennessee. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to §12-12-106. Bids not conforming with this provision shall not be opened. Failure of any bidder to comply therewith shall void such bid and such bid shall not be considered.

1.41 Evaluation of Bid. Any contract awarded pursuant to this ITB shall be awarded to the lowest responsive and responsible bidder whose bid response meets the requirements and criteria set forth in this ITB. A “responsive bidder” means a person who has submitted a bid response, which conforms in all material respects to the ITB. A “responsible bidder means a person who has the capacity, reputation and experience in all respects to perform fully the contract requirements and the integrity and reliability, which will assure good faith performance within the time specified without delay or interference. The City may make such investigations as deemed necessary to determine the ability of the bidder to provide the products and services required by the bid package. Any items proposed deemed not of equal and/or better and of comparable quality as that specified shall be cause for rejection of a bid. The City will evaluate bid based on lowest cost which fully conforms to specifications and whether the proposed costs and terms are, in the City’s judgment, consistent with current market pricing, appropriate for the services provided, and commensurate with the level of quality expected. In addition to the price, the following aspects will be considered in the award of a contract:

1.41.1 The ability of the bidder to perform the contract or to provide the material for service required;

1.41.2 Whether the bidder can perform the contract and provide the material or service promptly or within the time specified without delay or interference;

1.41.3 The character, integrity, reputation, experience, and efficiency of the bidder;

1.41.4 The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service;

1.41.5 The ability of the bidder to provide future maintenance and service for the use of the subject contract;

1.41.6 Terms and conditions stated in the bid;

1.41.7 Compliance with specifications or the ITB;

1.41.8 Utilization of the format set forth in this ITB for submittal of a bid; and,

1.41.9 Bidder’s past performance with the City.

1.42 Bidder’s Compliance. The City will evaluate proposals for compliance and completeness.

1.43 Contractor’s License.

Pursuant to Tennessee Code Annotated Title 62, Chapter 6, Part 1, if a bid is $25,000 or above, bidder must be a licensed contractor as required by the Contractor’s Licensing Act of 1976, Public Chapter No. 822 of the General Assembly of the State of Tennessee as amended. In accordance with T.C.A. §62-6-119, Bidder shall place their bid in an envelope showing: (1) the bidder’s name, license number, expiration date thereof, and license classification of the contractor applying to bid for the prime contract; (2) The name, license number, expiration date thereof, and license classification of the contractor applying to bid for the masonry contract (if https://secure.procurenow.com/portal/murfreesborotn applicable) where the total cost of the materials and labor for the masonry portion of the construction project exceeds one hundred thousand dollars ($100,000); (3) The name, license number, expiration date thereof, and license classification of the contractor applying to bid for the electrical, plumbing, heating, ventilation, or air conditioning contracts except when such contractor's portion of the construction project is less than twenty-five thousand dollars ($25,000); (4) For each vertical closed loop geothermal heating and cooling project, the company name, department of environment and conservation license number, classification (G, L or G,L) and the expiration date, except when the geothermal portion of the construction project is in an amount less than twenty-five thousand dollars ($25,000); (5) Prime contractor bidders who are to perform the masonry portion of the construction project which exceeds one hundred thousand dollars ($100,000), materials and labor, the electrical, plumbing, heating, ventilation or air conditioning or the geothermal heating and cooling must be so designated; and (6) Only one (1) contractor in each of the classifications listed above shall be written on the bid envelope or provided within the electronic bid document.

Bids not conforming with this provision shall not be opened. Failure of any bidder to comply therewith shall void such bid and such bid shall not be considered.

2. SPECIFICATIONS

The purpose of this Invitation to Bid is to solicit and select the total lowest-cost bidder to provide Hydraulic Elevator Modernization for the City of Murfreesboro Water Resources Department at 2032 Blanton Drive. Please contact the Purchasing Department at: purchasing@murfreesborotn.gov if a site visit is desired.

2.1 Work Included. The specifications included in this Section are intended to cover the modernization of one (1) hydraulic elevator as follows:

A. This elevator is to be modernized using all new non-proprietary microprocessor-based control equipment, with solid state operation.

B. All work and material necessary to accomplish this installation and the specifications herein shall be provided. This work shall be done in accordance with the requirements of local codes, which may govern the requirements of the installation. All terms in these specifications have the definition given in the latest edition of the Safety Code for Elevators and Escalators (referred to as the ASME A17.1 "Code"), including revisions and authorized changes in effect on the date of these specifications. In all cases where a device or part of the equipment is referred to in the singular number, it is intended that such reference should apply to as many devices as are required to complete the installation.

2.2 Related Work Specified Elsewhere.

Enumeration of Related Work Specified Elsewhere, referred to as "Work by Others" in this following section is intended to indicate work not normally performed by elevator companies.

A. Hoistway and Pit (Compliant with State codes):

mailto:purchasing@murfreesborotn.gov

1. Verify sump pump is operational and covered with subway grating, level with the pit floor.

2. Provide or verify non-GFCI single receptacle for sump pump is installed above the bottom floor threshold.

3. Provide additional pit lighting as required to meet code.

4. Provide or verify duplex GFCI receptacle is installed in pit for service personnel.

B. Machine Rooms (Compliant with State Codes):

1. Verify existing or provide new machine room ventilation and heating. Maintain minimum temperature of 65 degrees, maximum 90 degrees. Maintain maximum 85% relative humidity, non-condensing. HVAC unit may be located within the bounds of the machine room if solely for the heating or cooling of that machine room.

2. Complete the machine room enclosure as required per building code for fire rated enclosure.

3. 120VAC cab lighting shall be provided with a lockable, fused disconnect single dedicated circuit.

4. Emergency lighting shall be provided.

5. Provide or verify dedicated phone line to the top of the controller. This shall be in conduit and must be operational to pass inspection. Line must have 24-hour capable communications.

6. Machine room door shall have signage stating “Authorized Personnel Only”.

7. A fire alarm horn or bell shall be installed in or near the machine room.

8. A data plate shall be provided that indicates A17.1 code to be used for inspections and tests. It shall be in plain view securely attached to main line disconnect.

9. A sign is to be located on the main line disconnect that reads “keep switch closed except during maintenance, repairs, or inspections.”

C. Electrical (Services, Conductors and Devices).

1. Provide single-phase power feeders to the car controller for lighting and exhaust blower, including individual 120V, lockable "OFF", fused disconnects or circuit breakers.

Verify controller location on Elevator shop drawings. Also include power feeds from mains individual 3phase, lockable "OFF", fused disconnects to drives and/or controllers as required by Elevator Contractor.

2. Provide new, or verify existing smoke detectors (NFPA No. 72E, Chapter 4) in each elevator lobby, top of hoistway, and machine room to initiate firefighter's return feature. Main lobby floor detector to be individually zoned.

3. Provide new, or verify adequacy of existing, machine room lighting to (including secondary lighting) provide 10-foot candles minimum illumination. Recommend a fluorescent light fixture over each hoist machine and over the front and back of each control cabinet. Verify controller cabinet locations on Elevator shop drawings.

4. Provide emergency lighting in center of elevator machine room as well as at the access door.

5. Provide or verify at least one (1) GFCI outlet in machine room and pit if required.

2.3 REQUIREMENTS OF REGULATORY AGENCIES. Comply with the most stringent requirements of the following, including all supplements thereto issued and effective at date of bid:

A. Building Laws:

1. Applicable Building Laws, including Standard Building Code.

2. State and Local Codes, Ordinances and Laws.

3. ASME A17.1-1996 Safety Code for Elevators and Escalators.

4. National Electrical Code No. NFPA/ANSI 70.

5. NFPA 101 Life Safety Code.

6. Americans with Disabilities Act - 1990 and State of Tennessee handicapped requirements.

B. Permits: Obtain and pay for all state and local permits.

2.4 QUALITY ASSURANCE.

A. Approved Installers:

1. Elevator supplier shall be capable of providing maintenance service, including adequate local parts inventory.

2. Supplier shall be capable of providing 24-hour-a-day emergency service and respond to trouble calls during regular hours.

3. Supplier shall employ competent personnel, experienced in elevator maintenance.

4. Supplier shall perform all maintenance during specified maintenance period.

Maintenance shall not be assigned or transferred.

5. All elevator equipment shall be non-proprietary. Any special diagnostic tools necessary for the maintenance of these units shall be turned over to the owner at no additional cost. If tools require periodic adjusting or upgrading the cost of this upkeep will be included under this contract for 20 years at no additional cost to the owner.

B. Guarantee:

1. The materials and workmanship of the elevator apparatus installed shall comply in every respect with these specifications and any defects not due to ordinary wear and tear, or improper use or care which may develop within one year from date of final acceptance of the elevator equipment shall be corrected to the satisfaction of the Owner at no additional cost.

2.5 SUBMITTALS. Submit product data for review:

A. Descriptive brochures of signal fixtures and controls

B. Certificates: Submit certificate of elevator performance with contract closeout documents.

After adjustments, test, and inspections are performed, forward certificate signed by Elevator Manufacturer stating that the equipment and controls provide the level of elevator service specified. Include certification that elevator hoistway doors, hardware and accessories comply with specified fire rating requirements.

2.6 PERMITS, TESTS, AND INSPECTIONS.

A. Elevator Contractor Shall Obtain and Pay for:

1. All necessary legal requirements, permits, licenses and inspection fees necessary to complete the elevator installation.

2. Perform tests as required by governing enforcing authorities and/or ASME A17.1 Safety Code for Elevators and Escalators, in accordance with procedures specified in ANSI/ASME A17.2 Inspector's Manual.

B. Perform such tests in the presence of authorized representatives of such authorities.

C. Provide manpower and equipment to perform tests and final reviews indicated in Specification Part 3 of these specifications.

2.7 MAINTENANCE.

A. Modernization:

1. Initial Maintenance Service: Beginning at Substantial Completion, provide 12 months' full maintenance service by skilled employees of the elevator Installer. Include periodic preventive maintenance, repair or replacement of worn or defective components, lubrication, cleaning, and adjusting as required for proper elevator operation at rated speed and capacity. Provide parts and supplies as used in the manufacture and installation of original equipment.

2. Perform maintenance, including emergency callback service, during normal working hours.

3. If this elevator requires special diagnostic or programming tools to perform maintenance and troubleshooting, these tools must be furnished to the owner at no additional cost. If the tools must be maintained and/or upgraded on a periodic basis to keep them operational, then an extended warranty/service agreement shall be executed by both parties in order to provide maintenance and upgrades.

2.8 MATERIALS. As applicable:

A. Steel: Low carbon, cold rolled to stretcher leveled standard flatness per ASTM A366 for sheet, ASTM A36 for structural.

B. Stainless Steel: Type 302 or 304 complying with ASTM A167, with standard tempers and hardness required for fabrication, strength and durability. Apply mechanical finish on fabricated work in the locations shown or specified. (Federal Standard and NAAMM nomenclature), with texture and reflectivity required to match Architect's sample. Protect with adhesive-paper covering. No. 4: Bright directional polish (satin finish). Graining directions as shown or, if not shown, in longest dimension.

C. Aluminum: Extrusions per ASTM B221; sheet and plate per ASTM B209.

D. Paint: All exposed metal work furnished under this section, except as otherwise noted, shall be cleaned of oil, grease, scale and other foreign matter and factor painted one shop coat of Manufacturer's standard rust-resistant primer. After erection, provide one finish coat of industrial enamel paint. Galvanized metal exposed inside of the hoistway or in the machine room need not be painted.

E. Prime Finish: Clean all surfaces receiving a baked enamel finish of oil, grease, scale, etc. Apply one coat of rust-resistant mineral paint followed by a filler coat over uneven surfaces. Sand smooth and apply final coat of mineral paint.

2.9 KEYS: Provide 3 sets of all keys to operate elevator.

2.10 HOISTING. All required hoisting and movement of elevator equipment shall be the responsibility of the Elevator contractor.

2.11 PROTECTION.

1. Provide a code approved barricade in front of each entrance of the unit being modernized. These barricades are to be designed per OSHA requirements.

2. Removal and disposal of any and all hazardous waste or materials is to be per government regulations.

3.0 PRODUCTS

3.1 SUMMARY

HYDRAULIC PASSENGER ELEVATOR: RETAIN EXISTING OR PROVIDE NEW EQUIPMENT AS

FOLLOWS:

GENERAL

NUMBER: ONE (1)

CAPACITY: RETAIN EXISTING (3000# CAPACITY)

SPEED: RETAIN EXISTING (125 FPM)

POWER CHARACTERISTICS: RETAIN EXISTING (208V, 3PH, 60HZ)

STOPS /OPENINGS: RETAIN EXISTING (4, FRONT)

TRAVEL: RETAIN EXISTING

FLOORS SERVED: RETAIN EXISTING (1, 2, 3, 4)

ELEVATOR CODE REQUIREMENTS: ALL MATERIAL AND INSTALLATION PROVIDED AS INDICATED

IN THIS SCOPE OF WORK WILL COMPLY WITH ASME A17.3-2000

ELEVATOR PERMITS: PROVIDE FOR ONLY ELEVATOR PORTION OF THE PROJECT

ELEVATOR TESTS / INSPECTIONS: INCLUDED

MACHINE ROOM

SEISMIC REQUIREMENTS: RETAIN EXISTING

POWER UNIT: PROVIDE NEW

HYDRAULIC OIL: PROVIDE NEW

MOTOR STARTER: PROVIDE NEW -- SOLID STATE TYPE

OIL LINE SHUT-OFF VALVE: PROVIDE NEW

ELEVATOR CONTROL PROVIDE NEW -- NON-PROPRIETARY MICROPROCESSOR BASED SYSTEM,

SELECTIVE COLLECTIVE OPERATION

HOISTWAY AND PIT

GUIDE RAILS / BRACKETS / SUPPORTS: RETAIN EXISTING

SEISMIC REQUIREMENTS: RETAIN EXISTING

TRAVELING CABLE: PROVIDE NEW

SELECTOR SYSTEM: PROVIDE NEW

HOISTWAY WIRING: PROVIDE NEW

HOISTWAY SWITCHES: PROVIDE NEW

HYDRAULIC JACK: PROVIDE NEW JACK ASSEMBLY INCLUDING CYLINDER, CYLINDER HEAD,

PISTON, AND PVC CASING **CRITICAL – PLEASE CAREFULLY REVIEW ATTACHED JACK HOLE

CLARIFICATIONS ON PGS 19-20.

PIT CHANNELS: RETAIN EXISTING

SPRING BUFFERS: RETAIN EXISTING

PIT STOP SWITCHES: PROVIDE NEW LANDINGS

ENTRANCE SIZE / TYPE: RETAIN EXISTING

HOISTWAY DOORS: RETAIN EXISITING

HALL SIGNAL FIXTURES: PROVIDE NEW – SURFACE MOUNT, VANDAL RESISTANT

HOISTWAY ACCESS (TOP & BOTTOM): PROVIDE NEW (PER CODE)

HALL FIRE SERVICE OPERATION: PROVIDE NEW (PER CODE)

CAR

CAR PLATFORM / INSIDE SIZE: RETAIN EXISTING

CAR SLING & PLATFORM: RETAIN EXISTING

CAR SLIDE GUIDES: RETAIN EXISTING, CLEAN AND REFURBISH

CAR TOP INSPECTION STATION: PROVIDE NEW TOP OF CAR LIGHT / DUPLEX OUTLET: PROVIDE

NEW

DOOR OPERATOR: RETAIN EXISTING – DOOR OPERATOR WAS RECENTLY REPLACED

CAR DOOR SAFETY: PROVIDE NEW

CAR DOOR REVERSING EDGE: PROVIDE NEW

CAR ENCLOSURES: RETAIN EXISTING

CAR SILLS: RETAIN EXISTING

CAR FINISHES: RETAIN EXISTING

CAR FRONTS AND TRANSOMS: RETAIN EXISTING

CAR DOOR: RETAIN EXISTING

CAR FAN: PROVIDE NEW

CAR SIGNAL FIXTURES: PROVIDE NEW – VANDAL RESISTANT WITH LED INDICATOR

HANDS FREE ADA PHONE: PROVIDE NEW – INTEGRATED WITH NEW CAR STATION

CAR BRAILLE DESIGNATIONS: PROVIDE NEW

CAR FIRE SERVICE OPERATION: PROVIDE NEW -- INCORPORATE INTO THE NEW CAR OPERATING

PANEL

3.2 PERFORMANCE. Adjust equipment as follows:

A. Speed: +/- 3% under any loading condition or travel direction.

B. Capacity: Safely lower, stop and hold up to 125% of the rated load.

C. Stopping Accuracy: +/- 1/4" under any car loading condition.

D. Door Times: The door opening time shall be measured from the instant the doors start to open until they are fully open: The door closing times shall not be less than those permitted by the ASME A17.1 Code, Rule 112.4 and the kinetic energy of the hoistway door and all parts rigidly connected thereto (includes the sum of the weights of the hoistway and car doors and related parts) computed for the average closing speed shall not exceed 7 ft. lbs. The force necessary to prevent closing of the hoistway door or car door from rest shall not exceed 30 pounds: 4.2 seconds

3.3 OPERATION. Provide new operation as follows:

A. Operational Control: The following control equipment or approved equal shall be acceptable:

1. Non-proprietary controller installed

2. Control System:

a. Provide the passenger elevator with a new microprocessor-based dispatch, car control and motor control system per the equipment summaries with the minimum features hereafter described.

b. Provide a full selective collective operation.

3. Stopping Accuracy: New automatic 2-way stopping and leveling device shall be provided, designed to govern the stopping accuracy of the car to within +/- 1/4" above or below the landing sill. This operation shall be effective to avoid over travel, as well as under travel, of the car and maintain the stopping accuracy regardless of the load in the car, direction of travel, rope slippage or stretch.

B. Independent Service. Provide new controls for operation of elevator from car buttons only.

Under this operation door closing shall be initiated by activating the desired designation floor button or the door close button.

C. Door Operation. Doors shall open automatically when the car arrives at a floor to permit the transfer of passengers. When another car is at the lobby floor terminal and is loading for departure or upon expiration of a timed interval, the doors shall close until the arriving car is designated for loading. In the event a passenger has entered the elevator, before it is assigned for dispatching, the doors shall reopen upon registration of a call on the car button or by pressing the door open button.

D. Emergency Features.

1. Firefighter's Service: Equip the elevators with new control system to operate and recall the cars during a fire or other emergency condition. Provide terminals on the controller for connection of signal from sensors provided. Operation shall be similar on all elevators and visual/audible signal shall operate until return is complete or automatic operation restored. Provide the designated level and alternate return level sequencing as designated by the Architect.

2. Emergency Cab Lighting and Emergency Alarm Unit: New car-mounted battery unit including solid-state charger and testing means enclosed in common metal container.

Battery to be rechargeable nickel cadmium or gel cell type with a 5-year minimum life expectancy and be capable of providing 4 hours of emergency illumination and one hour of alarm-bell activation. Mount the emergency call bell on the car top. Locate two emergency bulbs so that the unit will provide sufficient intensity and illumination of at least 0.2 foot-candles measured at a height of 4 feet above the cab floor. Locate an emergency lighting test button in the car service panel.

3.4 MACHINE ROOM EQUIPMENT. Provide new equipment as follows:

A. Controller: Provide new cabinet type, with removable doors and adequate ventilation to dissipate heat complying with NEC Code. Adequate working clearances shall be provided. Wire to identified terminal block studs. Identifying symbols or letters identical to those on wiring diagrams permanently marked adjacent to each component on the controller. Provide the proper ampere rating marked adjacent to all fuse holders.

B. Power Unit: Submersible hydraulic reservoir including motor, pump, and control valve to allow for smooth and quiet operation while also distributing heat evenly.

3.5 HOISTWAY EQUIPMENT. Retain existing or provide new equipment as follows:

A. Guide Rails: Reuse existing guide rails and brackets. Thoroughly clean all rails of grease, rust, oil, and other foreign substances. Tighten bracket bolts and guide clips for smooth and quiet operation.

B. Buffers: Retain existing buffers, clean thoroughly, test and retag.

C. Normal and Final Terminal Stopping Devices: Provide new per A17.1 Code.

D. Electrical Wiring. Provide new as follows:

1. Conductors: Solid copper throughout with individual wires coded with all connections on identified studs or terminal blocks. Use no splices or similar connections in wiring except at terminal blocks, control cabinets and junction boxes. Provide 10% spare conductors throughout and two additional sets of shielded communication wires.

Flexible conduit shall not be used on flat portions of the car top.

2. Conduit, etc.: Existing conduit and duct may be reused, or provide new painted or galvanized steel conduit and duct. Flexible conduit exceeding 18" in length shall not be used. Flexible heavy-duty service cord, Type SO, may be used between fixed car wiring and car door switches for door protection devices.

3. Traveling Cables: Flame and moisture-resistant outer cover. Include necessary shielded communication wires and car lighting circuits from machine room to car connection points. Prevent traveling cables from rubbing or chafing against hoistway or car items. Provide 10% spare conductors throughout.

4. Auxiliary Wiring: Connect smoke sensors, two-way communication systems, fire department communication systems, and any other devices and systems as may be required.

3.6 HOISTWAY ENTRANCES. Retain existing

3.7 CAR EQUIPMENT. Retain existing or provide new equipment as follows:

A. Car Frame. Retain existing and secure all fastenings.

B. Platform. Retain existing.

C. Guides. Retain Existing. Refurbish guides

D. Car Sill. Retain existing.

E. Car Door Panels. Retain Existing

F. Header, Hangers, Tracks and Rollers. Retain Existing, replace rollers

G. Car Door Electrical Contact. Retain and adjust electrical contact to operate in conjunction with the car doors so that elevator cannot operate unless doors are closed or within tolerance allowed by A17.1 code.

H. Door Operator. Retain existing. Door operator was replaced in 2020

I. Door Reversal and Control Device. Provide New

J. Car Operating Panel. General: Provide signal equipment for elevator with hall-call and car-call buttons that light when activated and remain lit until call has been fulfilled.

1. Car Control Stations: Provide manufacturer's vandal resistant brushed stainless-steel car control station. Mount in return panel adjacent to car door.

a. Include call buttons for each landing served and other buttons, switches, and controls required for specified car operation.

b. Mark buttons and switches with manufacturer's standard identification for required use or function that complies with ASME A17.1. Mount controls at heights complying with the U.S. Architectural & Transportation Barriers Compliance Board's "Americans with Disabilities Act (ADA), Accessibility Guidelines (ADAAG)."] [ICC A117.1.]

2. Emergency Communication System.

Provide system that complies with ASME A17.1 and the U.S. Architectural & Transportation Barriers Compliance Board's "Americans with Disabilities Act

(ADA), Accessibility Guidelines (ADAAG)." On activation, system dials preprogrammed number of monitoring station and identifies elevator location to monitoring station. System provides two-way voice communication without using a handset and provides visible signals that indicate when system has been activated and when monitoring station has responded. System is contained in telephone cabinet, with identification, instructions for use, and battery backup power supply.

3. Car Position Indicator. Provide illuminated-signal type, digital-display type, or segmented type, located above car door or above car control station. Also provide audible signal to indicate to passengers that car is either stopping at or passing each of the floors served. Include travel direction arrows if not provided in car control station.

4. In-Car-Lanterns. Provide New direction lanterns and audible signal indicating car arrival and directions of travel located in the car doorjamb.

L. Car Top Control Station. Provide New

M. Car Top Railings. NOT APPLICABLE

N. Emergency Exits. RETAIN EXISTING

O. Emergency Alarm Bell. PROVIDE NEW

3.8 HALL FIXTURES

1. Hall Push-Button Stations: Provide vandal resistant surface mount hall push-button stations at each landing. Buttons to be LED.

2. Provide fire fighters service switch at main egress landing with jewel.

3. Corridor Call Station Pictograph Signs: Provide signs matching hall push-button stations with text and graphics according to ASME A17.1, Appendix H.

4. Provide hoistway access switches at top and bottom landings.

3.9 CAR ENCLOSURES. RETAIN EXISTING

4.0 EXECUTION

4.1 SITE CONDITION INSPECTION.

A. Prior to beginning the installation of equipment, examine the hoistway and machine room areas and verify that no irregularities exist that would affect quality of execution of work as specified.

B. Do not proceed with installation until previous work conforms to project requirements.

4.2 PRODUCT DELIVERY, STORAGE AND HANDLING.

A. Deliver materials in Manufacturer's original, unopened protective packaging.

B. Store materials in original protective packaging. Prevent soiling, physical damage or wetting.

C. Protect equipment and exposed finishes during transportation, erection and construction period against damage and stains.

4.3 INSTALLATION.

A. Install each equipment item in accordance with accepted Manufacturer’s direction, referenced codes and specifications.

B. Install machine room equipment with clearances complying with referenced codes and specifications.

C. Install items so that they may be removed by portable hoists or other means for maintenance and/or repair.

D. Install items so that access for maintenance is safe and readily available.

E. Install equipment to afford maximum safety and continuity of operation.

4.4 FIELD QUALITY CONTROL.

A. Work at the job site will be checked during the course of installation. Any corrective required shall be accomplished prior to performing further installation dependent upon or related to the required correction.

B. Have Code Enforcing Authority acceptance inspection performed. Verification that such tests have been completed, all corrective work accomplished, and installation approved for issuance of a permit to operate shall be required before acceptance of any unit.

4.5 CLEANUP.

A. Keep work areas orderly and free from debris during progress of project.

B. Remove all loose materials and filings resulting from this work from hoistway surfaces.

C. Clean machine room and pit equipment and floor of dirt, oil, and grease.

D. Clean hoistway, car, car enclosures, entrances, operating and signal fixtures, and trim of dirt, oil, grease, and finger marks.

4.6 ACCEPTANCE INSPECTION AND TESTS.

A. General: Final acceptance of the installation shall be made only after all field quality control reviews and tests are complete, all submittals and certificates have been received and the Owner's representative is satisfied that the following have been satisfactorily completed.

Furnish labor, materials, and equipment necessary for tests. Notify Owner's representative five days in advance of each elevator unit or group when ready for final inspection and tests:

1. Workmanship and equipment comply with specification.

2. Contract speed, capacity and floor-to-floor performance comply with specification.

B. Performance Guarantee: Should these tests develop any defects or poor workmanship, any variance or noncompliance with the requirements of the specified codes and/or ordinances or any variance or noncompliance with the requirements of these specifications, the following work and/or repairs shall be completed at no expense to the Owner.

1. Replace all equipment that does not meet Code or specification requirements.

2. Perform all work and furnish all materials and equipment necessary to complete the specified operation and/or performance.

3. Perform all testing required by the Governing Code Authority and the Owner to verify the specified operation and/or performance.

4.7 OWNER'S INFORMATION.

A. Submittals: Provide 3 copies each of written information necessary for proper maintenance and adjustment of the equipment prior to final acceptance. Final retention will be held until data is received by Owner.

1. Wiring diagram of as-indicated elevator circuits with index of location and function of all components. Provide on one "C" size set, within 90 days after job acceptance for the Owner's file.

2. Lubricating instructions, including recommended grade of lubricants. Provide three neatly bound copies.

3. Parts catalogs for all replaceable parts including exploded diagrams ordering forms and instructions. Provide three neatly bound copies.

4. Description of operation manual

5. Diagnostic Test Equipment and Instructions: Provide all diagnostic test devices together with one set of all supporting information necessary for interpretation of test data and troubleshooting of system.

a. The elevator installation shall be a design that can be maintainable by any licensed elevator maintenance company employing journeymen mechanics, without the need to purchase or lease additional diagnostic devices, special tools, or instructions from the original equipment manufacturer.

(1) Provide on-site capability to diagnose faults to the level of individual circuit boards and individual discreet components for the solid-state elevator controller.

(2) If the equipment for fault diagnosis is not completely self-contained within the…