ITB-24-2 PVRCC Renovation - Project Manual.pdf

PECOS VALLEY REGIONAL

COMMUNICATIONS CENTER

RENOVATION

July 06, 2023

Desert Peak Project # 550-01

P R O J E C T M A N U A L

Desert Peak

Architects, P.C.

311 N. Main Street

Las Cruces, NM 88001

The technical material and data contained in the Specifi cations were prepared under the supervision and direction of the undersigned, whose seal as a Professional Architect, licensed in the State of New

Mexico, is affi xed above.

All questions about the meaning or intent of these documents shall be submitted only to the Architect of Record, stated above, in writing.

ARCHITECT OF RECORD DATE

P R O J E C T M A N U A L

July 06, 2023

Desert Peak Project # 550-01

Desert Peak

Architects, P.C.

311 N. Main Street

Las Cruces, NM 88001

Richard Haas, AIA July 06, 2023

07/06/2023

PECOS VALLEY REGIONAL

COMMUNICATIONS CENTER

RENOVATION

PECOS VALLEY REGIONAL COMMUNICATIONS CENTER RENOVATION

000110 – TABLE OF CONTENTS - 1

TABLE OF CONTENTS

TECHNICAL SPECIFICATIONS

DIVISION 0 – INVITATION TO BID REQUIREMENTS

Per Chaves Counties Bid Requirements

DIVISION 1 - GENERAL REQUIREMENTS

011000 Summary

011710 Site Cleaning

012300 Alternates

012600 Contract Modification Procedures

012900 Payment Procedures

013100 Project Management Coordination

013200 Construction Progress Documentation

013300 Submittal Procedures

014000 Quality Requirements

015000 Temporary Facilities and Controls

016000 Product Requirements

017300 Execution Requirements

017419 Construction Waste Management and Disposal

017700 Closeout Procedures

017823 Operation and Maintenance Data

017836 Warranties

017839 Project Record Documents

017900 Demonstration and Training

DIVISION 2 – EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 3 - CONCRETE

031000 Concrete Forming Accessories

032000 Concrete Reinfocing

033000 Cast-In-Place Concrete

DIVISION 4 - MASONRY

042000 Reinforced Masonry

042200 Concrete Unit Masonry

DIVISION 5 - METALS

051200 Structural Steel Framing

053100 Steel Decking

055000 Metal Fabrications

000110 – TABLE OF CONTENTS - 2

DIVISION 6 - WOOD AND PLASTICS

061053 Miscillaneous Rough Carpentry

064116 Plastic-Laminate Faced Architectural Wood Cabinets

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

072100 Thermal Insulation

072726 Air and Moisture Barriers

075423 Thermoplastic Polyolefin (TPO) Roofing

076200 Sheet Metal Flashing and Trim

079200 Sealants and Caulking

DIVISION 8 - DOORS AND WINDOWS

081113 Hollow Metal Doors and Frames

081416 Flush Wood Doors

084116 Aluminum Framed Entrances and Storefronts

085659 Service and Teller Window Unit

087100 Finish Hardware

DIVISION 9 – FINISHES

092216 Non-Structural Metal Framing

092400 Portland Cement Plaster

092900 Gypsum Board

095123 Acoustical Tile Ceilings

096500 Solid Vinyl Floor Tile

096513 Resilient Base and Accessories

096813 Tile Carpeting

098433 Fixed Sound-Absorptive Panels

099113 Exterior Painting

099123 Interior Painting

DIVISION 10 - SPECIALTIES

101423 Panel Signage

104413 Fire Extinguisher Cabinets

104416 Fire Extinguishers

DIVISION 11 - EQUIPMENT

Not Applicable

000110 – TABLE OF CONTENTS - 3

DIVISION 12 - FURNISHINGS

122413 Roller Window Shades

123661 Quartz Agglomerate Countertops

DIVISION 13 - SPECIAL CONSTRUCTION

Not Applicable

DIVISION 14 - CONVEYING SYSTEMS

149200 Pneumatic Tube System

DIVISION 21 – FIRE SUPPRESSION

212200 Clean Agent Fire Protection

DIVISION 22 – PLUMBING

220000 Plumbing Index

220500 General Plumbing Requirements

220513 Common Motor Requirements for Plumbing Equipment

220523 Valves

220700 Piping Insulation

221000 Pipe and Pipe Fittings

221113 Domestic Water Piping

221123 Natural Gas Piping Systems

221313 Soil and Waste Piping Systems

224200 Plumbing Fixtures

DIVISION 23 – MECHANICAL SPECIFICATIONS

230000 Heating, Ventilating, and Air Conditioning Index

230100 Demonstration and Training

230500 General Heating, Ventilating, and Air Conditioning Requirements

230593 Balance of Mechanical Systems

230713 Duct Insulation

232113 Hydronic Piping Systems

233000 Air Distribution

238147 Water Source Heat Pump Piping Systems

DIVISION 25 – INTEGRATED AUTOMATION AND HVAC CONTROL

250000 Integrated Automation Index

250500 General Integrated Automation Requirements

251000 Direct Digital Control (DDC) Software and Components

253000 Controls and Instrumentation

000110 – TABLE OF CONTENTS - 4

DIVISION 26 – ELECTRICAL SPECIFICATIONS

260000 Electrical Index

260500 General Electrical Provisions

260519 Low Voltage Conductors

260526 Grounding

260533 Raceways, Boxes and Fittings

260536 Cable Trays

260553 Identification for Electrical Systems

262200 Low Voltage Transformers

262416 Panelboards

262716 Cabinets

262726 Wiring Devices and Plates

262800 Motor and Circuit Disconnects

263200 Emergency Generator System

265119 LED Interior Lighting

DIVISION 27 – COMMUNICATIONS

271523 Fiber Optic Cable

270000 Communications Index

270528 Pathways for Communications Systems

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

280000 Electronic Safety and Security Index

283000 Fire Alarm Systems

DIVISION 31 – EARTHWORK

311100 Clearing and Grubbing

312200 Earthwork

312313 Subgrade

312316 Excavation and Backfilling

312333 Trenching, Backfilling and Compaction

DIVISION 32 – EXTERIOR IMPROVEMENTS

321123 Crushed Aggregate Base Course

321216 Paving, Gravel Surfacing and Resurfacing

321600 Concrete Curb-and Gutter and Sidewalks

321713 Parking Bumpers

321723 Pavement Markings and Signage

DIVISION 33 – UTILITIES

330120 Utility Obstructions

SUMMARY 01 1000 - 1

SECTI�� 01 1000 � SU

ARY

PART 1 � GE�ERA�

1�1 SU

ARY

A� This Secti�� i�c�udes the f����wi�g#

1� W�r& c�vered by the C��tract D�cu,e�ts�

2� C��tract Descripti��

3� Use �f pre,ises�

4� C��tract�r’s Duties

5� �w�er's �ccupa�cy require,e�ts�

6� Site C��diti��s

7� Existi�g Warra�ties

8� Specificati�� f�r,ats a�d c��ve�ti��s�

9� W�r& u�der �ther c��tracts�

1�2 W�R: C�VERED BY C��TRACT D�CU

E�TS

A� Pr�=ect Ide�tificati��# Pec�s Va��ey Regi��a� C�,,u�icati��s Ce�ter Re��vati��

Desert Pea& Architects Pr�=ect ��� 550�01

1� Pr�=ect ��cati��# 1 St� ary’s P�ace> R�swe��> � 88203

B� �w�er# Chaves C�u�ty

1� �w�er's Represe�tatives# ac R�gers

,ac�r�gers@chavesc�u�ty�g�v

575�624�6611

C� Architect# Richard Haas> Desert Pea& Architects> P�C�

1. 311 N. Main St., Las Cruces, NM.

D. The Work consists of the following:

1. Base Bid:

a. Selective demolition of existing building elements within Wing D of the existing facility and elsewhere as indicated in the construction documents.

b. Renovations to portions of existing Wing D for the Pecos Valley Regional

Communications Dispatch Center as indicated in the construction documents.

c. Site utilities and special systems work as indicated in the construction documents.

2. Additive Alternates:

a. Additive Alternate #1: New back-up diesel generator and associated pad, conduit and feeders as indicated in the construction documents.

SUMMARY 01 1000 - 2

b. Additive Alternate #2: New redundant HVAC system (and associated structural bracing) serving the dispatch area as indicated in the construction documents.

3. Additive Alternate #3: Exterior improvements to the secure parking area to include:

a. Demolition of existing site elements as indicated in the construction documents.

b. New exterior concrete and asphalt paving as indicated in the construction documents.

c. Parking lot striping as indicated in the construction documents.

d. New landscaping and irrigation as indicated in the construction documents.

e. New CMU site wall at generator location.

f. New site furnishings.

E� Pr�=ect wi�� be c��structed u�der a si�g�e pri,e c��tract�

1�3 C��TRACT DESCRIPTI��

A� C��tract type# Stipu�ated �u,p su, 1�4 USE �F PRE

ISES

A� Ge�era�# C��tract�r sha�� have �i,ited use �f pre,ises f�r c��structi�� �perati��s� C��tract�r t� c��rdi�ate with �w�er f�r site access a�d a���wab�e areas f�r c��structi�� �perati��s�

B� Use �f Site# �i,it use �f pre,ises t� areas withi� the C��tract �i,its i�dicated by �w�er� D�

��t disturb p�rti��s �f Pr�=ect site bey��d areas i� which the W�r& is i�dicated�

1� �w�er �ccupa�cy# A���w f�r �w�er �ccupa�cy �f Pr�=ect site a�d use by the pub�ic�

2� Driveways a�d E�tra�ces# :eep driveways a�d e�tra�ces servi�g pre,ises c�ear a�d avai�ab�e t� �w�er> �w�er's e,p��yees> a�d e,erge�cy vehic�es at a�� ti,es� D� ��t use these areas f�r par&i�g �r st�rage �f ,ateria�s� a� Schedu�e de�iveries t� ,i�i,iBe use �f driveways a�d e�tra�ces� b� Schedu�e de�iveries t� ,i�i,iBe space a�d ti,e require,e�ts f�r st�rage �f

,ateria�s a�d equip,e�t ���site�

C� Use �f Existi�g Bui�di�g# ai�tai� existi�g bui�di�g i� a weathertight c��diti�� thr�ugh�ut c��structi�� peri�d� Repair da,age caused by c��structi�� �perati��s� Pr�tect bui�di�g a�d its

�ccupa�ts duri�g c��structi�� peri�d�

D� Schedu�e �f C��structi��C

1� 03D01D2023– Fi�a�iBati�� �f c��tract D ��tice t� Pr�ceed

2� 03D08D2023 – Pre�C��structi�� c��fere�ce

3� 12D08D2023 – C��structi�� C�,p�eti��F Certificate �f �ccupa�cy

CSchedu�e f�r C��structi�� is sub=ect t� cha�ge�

SUMMARY 01 1000 - 3

1�5 C��TRACT�R'S DUTIES

A� Secure a�d pay f�r per,its> fees> a�d �ice�ses �ecessary f�r executi�� �f W�r& as app�icab�e at ti,e �f receipt �f bids �r as �therwise required i� �ther secti��s �f the Specificati��s�

B� Secure a�d pay f�r uti�ity ,eters> i�c�udi�g i,pact a�d deve��p,e�t fees� Give required

��tices�

C� C�,p�y with c�des> �rdi�a�ces> regu�ati��s> a�d �ther �ega� require,e�ts �f pub�ic auth�rities which bear �� perf�r,a�ce �f W�r&�

1�6 �W�ER'S �CCUPA�CY REQUIRE

E�TS

A� Fu�� �w�er �ccupa�cy# �w�er wi�� �ccupy site a�d p�rti��s �f the bui�di�g duri�g e�tire c��structi�� peri�d� C��perate with �w�er duri�g c��structi�� �perati��s t� ,i�i,iBe c��f�icts a�d faci�itate �w�er usage� Perf�r, the W�r& s� as ��t t� i�terfere with �w�er's day� t��day �perati��s� ai�tai� existi�g exits> u��ess �therwise i�dicated�

1� ai�tai� access t� existi�g wa�&ways> c�rrid�rs> a�d �ther ad=ace�t �ccupied �r used faci�ities� D� ��t c��se �r �bstruct wa�&ways> c�rrid�rs> �r �ther �ccupied �r used faci�ities with�ut writte� per,issi�� fr�, �w�er a�d auth�rities havi�g =urisdicti���

1�7 SITE C��DITI��S

A� The C��tract�r sha�� be required t� ca�� �ew exic� ��e Ca�� (uti�ity ��cat�r) at 1�800� 321�

2537 f�r ��cati�� �f uti�ities bef�re diggi�g> i� c�,p�ia�ce with the State C�de regardi�g the

��cati�� �f uti�ities (62�14�1 t� 62�14�8 �

SA 1978)�

B� It is the �w�er’s i�te�t that Rec�rd D�cu,e�ts sha�� pr�vide i�f�r,ati�� regardi�g the W�r& �f this c��tract sufficie�t f�r use i� future service> ,ai�te�a�ce a�d re,�de�i�g �f the bui�di�g (s)

�r c��structi��> i�c�udi�g the actua� pr�ducts> ,ateria�s a�d equip,e�t used� See Secti��

017839 Pr�=ect Rec�rd D�cu,e�ts�

1�8 EXISTI�G WARRA�TIES

A� Existi�g Warra�ties# Re,�ve> rep�ace> patch> a�d repair ,ateria�s a�d surfaces cut �r da,aged duri�g se�ective de,��iti��> by ,eth�ds a�d with ,ateria�s a�d usi�g appr�ved c��tract�rs s� as ��t t� v�id existi�g warra�ties�

1�9 SPECIFICATI�� F�R

ATS A�D C��VE�TI��S

A� Specificati�� F�r,at# The Specificati��s are �rga�iBed i�t� Divisi��s a�d Secti��s usi�g the

49�divisi�� f�r,at a�d CSIDCSC's " asterF�r,at" �u,beri�g syste,�

1� Divisi�� 1# Secti��s i� Divisi�� 1 g�ver� the executi�� �f the W�r& �f a�� Secti��s i� the Specificati��s�

SUMMARY 01 1000 - 4

B� Specificati�� C��te�t# The Specificati��s use certai� c��ve�ti��s f�r the sty�e �f �a�guage a�d the i�te�ded ,ea�i�g �f certai� ter,s> w�rds> a�d phrases whe� used i� particu�ar situati��s�

These c��ve�ti��s are as f����ws#

1� Abbreviated �a�guage# �a�guage used i� the Specificati��s a�d �ther C��tract

D�cu,e�ts is abbreviated� W�rds a�d ,ea�i�gs sha�� be i�terpreted as appr�priate�

W�rds i,p�ied> but ��t stated> sha�� be i�ferred as the se�se requires� Si�gu�ar w�rds sha�� be i�terpreted as p�ura�> a�d p�ura� w�rds sha�� be i�terpreted as si�gu�ar where app�icab�e as the c��text �f the C��tract D�cu,e�ts i�dicates�

2� I,perative ,��d a�d strea,�i�ed �a�guage are ge�era��y used i� the Specificati��s�

Require,e�ts expressed i� the i,perative ,��d are t� be perf�r,ed by C��tract�r�

�ccasi��a��y> the i�dicative �r sub=u�ctive ,��d ,ay be used i� the Secti�� Text f�r c�arity t� describe resp��sibi�ities that ,ust be fu�fi��ed i�direct�y by C��tract�r �r by

�thers whe� s� ��ted� a� The w�rds "sha��>" "sha�� be>" �r "sha�� c�,p�y with>" depe�di�g �� the c��text> are i,p�ied where a c���� (#) is used withi� a se�te�ce �r phrase�

1�10 W�R: U�DER �THER C��TRACTS

A� Ge�era�# C��perate fu��y with separate c��tract�rs s� w�r& �� th�se c��tracts ,ay be carried

�ut s,��th�y> with�ut i�terferi�g with �r de�ayi�g w�r& u�der this C��tract� C��rdi�ate the

W�r& �f this C��tract with w�r& perf�r,ed u�der separate c��tracts�

B� �w�er’s &��w� c��tract�rs# ���e curre�t�y�

C� Ite,s ��ted �IC (��t i� C��tract) wi�� be supp�ied a�d i�sta��ed by �w�er a u��ess ��ted

�therwise�

PR�DUCTS (��t Used)

PART 2 � EXECUTI�� (��t Used)

E�D �F SECTI�� 01100

SITE CLEANING 01 1710 - 1

SECTION 01 17100 – SITE CLEANING

PART 1 GENERAL

1.1 SECTION INCLUDES:

A. General Cleaning Requirements

1.2 GENERAL REQUIREMENTS

A. Execute cleaning during progress of the work and at completion of the work.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 DURING CONSTRUCTION

A. Execute daily cleaning to keep the work, the site, and adjacent properties free from accumula-tions of waste materials, rubbish, and windblown debris, resulting from construction operations.

B. Provide onsite containers for the collection of waste materials, debris and rubbish. All waste ma-terials including containers, food debris and other miscellaneous materials must be disposed of daily in onsite containers.

C. Remove waste materials, debris and rubbish from the site periodically and dispose of at legal dis-posal areas away from the site.

3.2 FINAL CLEANING

A. Requirements: At the completion of work and immediately prior to final inspection, clean the en-tire project as follows:

1. Thoroughly clean, sweep, wash, and polish all work and equipment provided under the Con-tract, including finishes. Leave the structures and site in a complete and finished condition to the satisfaction of the Owner.

2. Direct all subcontractors to similarly perform, at the same time, an equivalent thorough clean-ing of all work and equipment provided under their contracts.

3. Remove all temporary structures and all debris, including dirt, sand, gravel, rubbish and waste material.

4. Should the CONTRACTOR not remove rubbish or debris or not clean the buildings and site as specified above, the OWNER reserves the right to have the cleaning done at the expense of the

CONTRACTOR.

B. Employ experienced workers, or professional cleaners, for final cleaning.

SITE CLEANING 01 1710 - 2

C. Use only cleaning materials recommended by manufacturer of surface to be cleaned.

D. In preparation for substantial completion or occupancy, conduct final inspection of sight-exposed interior and exterior surfaces, and of concealed spaces.

E. Remove grease, dust, dirt, stains, labels, fingerprints, and other foreign materials from sight-exposed interior and exterior finished surfaces. Polish surfaces so designated to shine finish.

F. Repair, patch, and touch up marred surfaces to specified finish, to match adjacent surfaces.

G. Replace air-handling filters if units were operated during construction.

H. Clean ducts, blowers, and coils, if air-handling units were operated without filters during con-struction.

I. Vacuum clean all interior spaces, including inside cabinets.

J. Handle materials in a controlled manner with as few handlings as possible. Do not drop or throw materials from heights.

K. Schedule cleaning operations so that dust and other contaminants resulting from cleaning process will not fall on wet, newly-painted surfaces.

L. Clean interior of all panel cabinets, pull boxes, and other equipment enclosures.

M. Wash and wipe clean all lighting fixtures, lamps, and other electrical equipment which may have become soiled during installation.

N. Perform touch-up painting.

O. Broom clean exterior paved surfaces; rake clean other surfaces of the grounds.

P. Remove erection plant, tools, temporary structures and other materials.

Q. Remove and dispose of all water, dirt, rubbish or any other foreign substances.

3.3 FINAL INSPECTION

A. After cleaning is complete the final inspection may be scheduled. The inspection will be done with the OWNER and Architect.

END OF SECTION

ALTERNATES 01 2300- 1

SECTION 01 2300 – ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for bid alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if

Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract

Sum to incorporate alternate into the Work. No other adjustments are made to the

Contract Sum.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Prior to award of the Contract, Owner shall confirm if alternates have been accepted, rejected, or deferred for later consideration.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Identify Bid Lots separately on the Schedule of Values broken down by category of Work.

E. Schedule: A schedule of alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

ALTERNATES 01 2300- 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

Additive Alternates:

1. Additive Alternate #1:

1) New back-up diesel generator and associated pad, conduit and feeders as indicated in the construction documents.

2. Additive Alternate #2:

1) New redundant HVAC system (and associated structural bracing) serving the dispatch area as indicated in the construction documents.

3. Additive Alternate #3:

Exterior improvements to the secure parking area to include:

1) Demolition of existing site elements as indicated in the construction documents.

2) New exterior concrete and asphalt paving as indicated in the construction documents.

3) Parking lot striping as indicated in the construction documents.

4) New landscaping and irrigation as indicated in the construction documents.

5) New CMU site wall at generator location.

6) New site furnishings.

END OF SECTION 01 2300

CONTRACT MODIFICATION PROCEDURES 01250 - 1

SECTION 01 2600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing

Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time as authorized by the General

Conditions.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within 10 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Limit mark-ups as stipulated in the general conditions.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the

Contract, Contractor may propose changes by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

CONTRACT MODIFICATION PROCEDURES 01250 - 2

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

6. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

7. Limit mark-ups as stipulated in the general conditions.

C. Stipulated Sum/Price Change Order: Based on Proposal Requests and Contractor's fixed price quotation or Contractor's request for a Change Order as approved by the Architect.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on Standard AIA Change Order Form.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on

AIA Document G714 as signed by the Owner. Construction Change Directive instructs

Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the

Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

PAYMENT PROCEDURES 01290 - 1

SECTION 01 2900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of

Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets, and

Contractor's Construction Schedule.

2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project

Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate. Include separate line items under required principal subcontracts for operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training in the amount of 3 percent of the Contract Sum.

3. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

4. Provide a separate line item in the Schedule of Values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

5. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

6. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

PAYMENT PROCEDURES 01290 - 2

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of

Values or distributed as general overhead expense, at Contractor's option.

7. Schedule Updating: Update and resubmit the Schedule of Values before the next

Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: See General Conditions of the Contract.

C. Payment Application Forms: Use AIA Document G702 Form – Application and Certificate for

Payment and AIA Document G703 Continuation Sheets as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction

Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Transmittal: Submit two copies signed and notarized original copies of each Application for

Payment to Architect by a method ensuring receipt. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

F. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Submittals Schedule (preliminary if not final).

5. List of Contractor's staff assignments.

G. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial

Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete, less amounts for close-out documentation.

PAYMENT PROCEDURES 01290 - 3

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

H. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Contractor’s "Letter of Warrantee" for a one-year period.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01290

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 1

SECTION 01 3100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. Project meetings.

2. Requests for Interpretation (RFIs).

B. See Division 1 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract

Documents.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, depending on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 2

and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.4 PROJECT MEETINGS

A. General: The Architect will coordinate and schedule the pre-construction meeting and other meetings outside of regularly scheduled OAC (Owner, Architect, Contractor) meetings deemed necessary. The pre-construction conference will be held no later than 15 days after execution of the Agreement. Meetings will be conducted at Project site, unless otherwise indicated.

1. Attendees: Contractor will determine, and inform participants and individuals whose presence is required, of date and time of each meeting. The Architect will notify the

Owner of scheduled meeting dates and times.

2. Pre-construction meeting Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for RFIs.

f. Procedures for testing and inspecting.

g. Procedures for processing Applications for Payment.

h. Distribution of the Contract Documents.

i. Submittal procedures.

j. Preparation of Record Documents.

k. Use of the premises and existing building.

l. Work restrictions.

m. Owner's occupancy requirements.

n. Responsibility for temporary facilities and controls.

o. Construction waste management and recycling.

p. Parking availability.

q. Office, work, and storage areas.

r. Equipment deliveries and priorities.

s. First aid.

t. Security.

u. Progress cleaning.

v. Working hours.

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 3

3. Minutes: The Architect will record significant discussions and agreements achieved and distribute the meeting minutes to everyone concerned, including Owner, within five days of the meeting.

B. Preinstallation Conferences: The Contractor will conduct a pre-installation conference at

Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. The Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. The Contractor will record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. The Contractor will distribute minutes of the meeting to each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the

Work and reconvene the conference at earliest feasible date.

C. Progress / OAC Meetings: The Contractor will conduct progress meetings at regular intervals.

Coordinate dates of meetings with preparation of payment requests.

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 4

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. The Contractor shall provide an Agenda for each progress meeting

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) RFIs.

16) Status of proposal requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

4. Minutes: The Contractor shall record the meeting minutes.

5. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 5

1.5 REQUESTS FOR INTERPRETATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Architect.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop

Drawings, and other information necessary to fully describe items needing interpretation.

C. Architect's Action: Architect will review each RFI, determine action required, and return it.

Allow seven working days for Architect's response for each RFI.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or RFIs with numerous errors.

2. Architect's action may include a request for additional information, in which case

Architect's time for response will start again.

3. Architect's action on RFIs that may result in a change to the Contract Time or the

Contract Sum may be eligible for Contractor to submit Change Proposal according to

Division 1 Section "Contract Modifications."

D. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 6

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01310

CONSTRUCTION PROGRESS DOCUMENTATION 01 3200 - 1

SECTION 01 3200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Submittals Schedule.

3. Daily construction reports.

4. Field condition reports.

5. Prevailing wage reports.

6. As-builts.

B. See Division 1 Section "Payment Procedures" for submitting the Schedule of Values.

1.2 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, re-submittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and

Contractor's Construction Schedule.

2. Submit concurrently with the first complete submittal of Contractor's Construction

Schedule.

CONSTRUCTION PROGRESS DOCUMENTATION 01 3200 - 2

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of

Substantial Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

2. Submittal Review Time: Include review and resubmittal times indicated in Division 1

Section "Submittal Procedures" in schedule. Coordinate submittal review times in

Contractor's Construction Schedule with Submittals Schedule.

3. Startup and Testing Time: Include not less than 30 days for startup and testing.

4. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion, and allow time for Architect's administrative procedures necessary for certification of Substantial Completion.

C. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

D. Contract Modifications: For each proposed contract modification and concurrent with its submission, complete a time-impact analysis to demonstrate the effect of the proposed change on the overall project schedule.

2.3 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. Equipment at Project site.

3. Material deliveries.

4. High and low temperatures and general weather conditions.

5. Accidents.

6. Stoppages, delays, shortages, and losses.

7. Meter readings and similar recordings.

8. Orders and requests of authorities having jurisdiction.

9. Services connected and disconnected.

10. Equipment or system tests and startups.

B. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a request for interpretation. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

CONSTRUCTION PROGRESS DOCUMENTATION 01 3200 - 3

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. As the Work progresses, indicate Actual Completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to Architect, Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

3.2 AS-BUILTS

A. Maintain on site a set of Drawings to document as-built conditions, and keep up-to-date with all revisions to the work and deviations from the plans. As-built documents shall be reviewed by the Architect upon the completion of the work.

END OF SECTION 01320

SUBMITTAL PROCEDURES 01 3300 - 1

SECTION 01 3300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop

Drawings, Product Data, Samples, and other submittals.

B. See Division 1 Section "Construction Progress Documentation" for submitting schedules and reports.

C. See Division 1 Section "Quality Requirements" for submitting test and inspection reports.

D. See Division 1 Section "Closeout Procedures" for submitting warranties.

E. See Division 1 Section "Project Record Documents" for submitting Record Drawings, Record

Specifications, and Record Product Data.

F. See Division 1 Section "Operation and Maintenance Data" for submitting operation and maintenance manuals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Architect's responsive action.

B. Informational Submittals: Written information that does not require Architect's responsive action. Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Submittals Schedule: Comply with requirements in Division 1 Section "Construction Progress

Documentation" for list of submittals and time requirements for scheduled performance of related construction activities.

SUBMITTAL PROCEDURES 01 3300 - 2

C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 10 business days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 10 business days for review of each re-submittal.

D. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space on label or beside title block to record Contractor's review and approval markings.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Architect.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

E. Deviations: Highlight, encircle, or otherwise specifically identify deviations from the Contract

Documents on submittals.

F. Additional Copies: Unless additional copies are required for final submittal, and unless

Architect…