ITB_24-128_FINAL_Solicitation_COMPLETE_11-21-24.pdf

FPN: 448501-1-54-01

Revised: November 21, 2024

INVITATION TO BID

ITB # 24-128

Road Resurfacing of: Small County Outreach Program (SCOP) Project East Turner Camp Road from East Matthew Meadow Court to the East end of East Turner Camp Road (including boat ramp parking area)

This is a Joint Project with the Florida Department of Transportation Through the Small County Outreach Program (SCOP)

FPN: 448501-1-54-01

Bid Due Date:

JANUARY 7, 2025 @ 2:00 PM

MANDATORY PRE-BID:

December 4, 2024 @ 9:00am

Advertised November 23, 2024

Citrus County Chronicle

CITRUS COUNTY, FLORIDA

A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA

Department of Management & Budget 3600 W. Sovereign Path, Suite 266

Lecanto, FL 34461

Revised: November 19, 2024

TABLE OF CONTENTS

DEFINITIONS

INSTRUCTIONS TO BIDDERS

Solicitation Overview Scope of Services

ELECTRONIC VENDOR SYSTEM-/OPENGOV REGISTRATION

General Minimum Requirements For Submitting A Bid Contact Person Event Timeline Mandatory Pre-Bid Questions/Additional Terms and Conditions/Variances/Exceptions Questions Submission of Bids Public Opening of Bids Timeliness of Bid Submittal Bid Submittal Format Bid Form Bid Security Bidder's Representation and Certification Form Certificate of Insurance Licenses and Certifications Bidder's Qualification Statement List of Subcontractors AIA Document G702 Lump Sum Bid and Schedule of Values Pricing Commencement and Completion of Work Liquidated Damages Required Warranty Budget Contract Security / Payment and Performance Bonds Signing of the Agreement Responsiveness of the Bid and Disqualification List of Bidders Examination of Bid Documents and Project Site Addenda Modification / Withdrawal of Bid Subcontractors Tie Bids Less Than Two Bids Received Next Low Bidder Workforce Labor Rights of County Bid Evaluation and Award Manufacturer's Name and Approved Equivalents Acceptance of Bid Content Conflict of Interest Documentation Become the Property of County Review of Bidder's Facilities and Bid Financial Strength Clarifications Public Records Act Protests Solicitations or Awards in Violation of Law Lobbying Indemnification Human Trafficking E-Verification System Immigration and Nationality Act Equal Employment Opportunity Disadvantaged Business Enterprises

MINIMUM INSURANCE REQUIREMENTS

CONSTRUCTION AGREEMENT

BID FORM

LIST OF BIDDER’S EQUIPMENT

BIDDER'S REPRESENTATION AND CERTIFICATION FORM

LIST OF SUBCONTRACTORS

BIDDERS QUALIFICATIONS STATEMENT

CONFLICT OF INTEREST

DRUG-FREE WORKPLACE CERTIFICATION

NON-COLLUSION/LOBBYING CERTIFICATION

ITB 24-128 (SCOP) Project East Turner Camp Road from East Matthew Meadow Court to the East end of East Turner Camp Road (including boat ramp parking area)

November 23, 2024

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS PRIMARY

COVERED TRANSACTIONS

CERTIFICATION OF SUBCONTRACTOR PARTICIPANTS REGARDING DEBARMENT, SUSPENSION, AND OTHER

INELIGILIBILITY AND VOLUNTARY EXCLUSION FORM

ADDENDA ACKNOWLEDGEMENT FORM

MINORITY/WOMAN OWNED AND SMALL BUSINESS UTILIZATION REPORT

VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LIST

CERTIFICATION DISBURSEMENT OF PREVIOUS PERIODIC PAYMENT TO SUBCONTRACTORS

AIA DOCUMENT G702 and G703 APPLICATION AND CERTIFICATE FOR PAYMENT

SPECIAL PROVISIONS

FULL DEPTH RECLAMATION WITH ASPHALT EMULSION AND CEMENT BLEND SPECIFICATION

CONTAMINATION IMPACT CERTIFICATION

DESIGN MEMO FOR ENVIRONMENTAL PERMITS

RAILROAD CERTIFICATION

RIGHT OF WAY CERTIFICATION

UTILITY CERTIFICATION MEMO

TYPICAL ROAD SECTION & TIE IN DRAINAGE SWALE

TYPICAL ROADWAY INTERSECTION

GIS EXHIBIT MAP

ITB 24-128 (SCOP) Project East Turner Camp Road from East Matthew Meadow Court to the East end of East Turner Camp Road (including boat ramp parking area)

DEFINITIONS

"Addenda" means written or graphic instrument issued by County prior to the execution of the Agreement which modifies or interprets the Invitation to Bid by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the Contract Documents when the Agreement is executed.

"Agreement" means a legal document, executed by the County and Successful Bidder. The Agreement, as amended from time to time, forms the Contract between County and Successful Bidder setting forth the roles, responsibilities and obligations of the parties including, but not limited to, the performance of the Work and the basis of payment.

"Apparent Low Bidder" means the bidder that has submitted the lowest Bid at the Bid Opening without correction of numerical discrepancies, consideration, or alternates of determination of responsiveness and responsibility. The Apparent Low Bidder is not necessarily a Successful Bidder.

“Best value” means the highest overall value to the County based on factors that include, but are not limited to, price, quality, design, and workmanship.

"Bid" means a written response to this Invitation to Bid.

"Bid Documents" means the Invitation to Bid, inclusive of the plans and specifications.

"Bidder" means any person or firm (corporation, sole-proprietor, limited partnership, etc.) that submits a Bid in response to this Invitation to Bid.

"Contract Documents" means the Invitation to Bid, including Addenda to such, the Agreement, including Addenda or Amendments to such, Instructions to Bidders, General Conditions, Supplementary Conditions to the General Conditions, Bidder's Bid, Plans and Specifications, County's Minimum Insurance Requirements, Bidder's Certificate(s) of Insurance, Notice of Intent to Award, Notice of Award, Notice of Commencement, Notice to Proceed, Bidder's Qualification Statement, County's Bonding Requirements, Bidder's Payment and Performance Bonds, Bidder's References, Bidder's Representation and Authorization Statement, and any other forms or documents mailed or otherwise transmitted to the Bidder prior to or after the submittal of their Bid (including documentation mailed or otherwise transmitted by the Bidder prior to or after the Notice of Award), all of which are all to be treated as one in the form of the Contract Documents.

"Contractor" means Successful Bidder, in the context of the Invitation to Bid. In the context of the Contract Documents, Contractor means any company, firm, partnership, corporation, association, joint venture, or other legal entity permitted by law to perform the Work in the State of Florida. Such legal entity will be the entity that enters into a written Agreement with the County to perform the Work for the Project described in the Contract Documents. Contractor will have sole responsibility for the performance of the Work covered under an Agreement that is awarded in conjunction with this Invitation to Bid.

"County" means Citrus County, Florida, a political subdivision of the State of Florida, its officers, employees, agents, and volunteers.

“Final Completion/Finally Complete” means when all work is satisfactorily complete and approved/accepted by the County.

“FDOT” means Florida Department of Transportation

“FDR” means Full Depth Reclamation

"Invitation to Bid" means the contents of this solicitation and all supporting documents including Addenda to such, or other related information transmitted to Bidders.

"Minor Irregularity" means a variation from the Invitation to Bid terms and conditions which does not affect the price or give the Bidder an advantage or benefit not enjoyed by the other Bidder or does not adversely impact the interests of the County.

ITB 24-128 (SCOP) Project East Turner Camp Road from East Matthew Meadow Court to the East end of East Turner Camp Road (including boat ramp parking area)

"Notice of Award" means a written notice submitted by the County notifying Successful Bidder that they have been awarded the project.

"Notice of Intent to Award" means a written notice submitted by County notifying Successful Bidder that County intends to award the project to them contingent upon Successful Bidder executing Agreement and submitting any outstanding documents.

"Notice to Proceed" means a written notice issued by County to Successful Bidder fixing the date on which Successful Bidder will start the performance of the Work and length of time for completion of Work, in accordance with the Contract Documents.

"Public Opening" means the opening of the Bids and the announcing of the Bidders that submitted a Bid in response to the Invitation to Bid in the presence of the public.

"Responsible Bidder" means an entity that has the resources, skills, knowledge, and financial ability to perform the Works specified in this Invitation to Bid.

"Responsive Bidder" means a Bidder that submits all documents required in accordance with the Invitation to Bid and complies with the requirements of this Invitation to Bid with no exceptions taken to such requirements.

“SCOP” means Small Counties Outreach Program

"Subcontractor" means an entity having a direct contract with Contractor or with any other subcontractor of Contractor that will provide product(s) or service(s) for the performance of a part of the Work required under the Contract Documents under the sole control and direction of Contractor.

“Substantial Completion” means stage or designated portion of a construction project that is sufficiently complete in accordance with a contract for the County to occupy and/or utilize it for its intended use, without undue interference.

"Successful Bidder" means the Bidder that the County awards an Agreement to for the performance of the Work specified in this Invitation to Bid.

"Timeline" means the list of critical dates and actions involved in the Invitation to Bid.

“Units of Measure” means Units of measure are how County is expressing measurements of quantities.

AC Acre

EA Each

LF Linear Feet

SqYd Square Yard

AS Assembly GA Gallon LS Lump Sum SY Square Yard

CF Cubic Feet GAL Gallons NM Net Mile TN Tons

CY Cubic Yard GM Gross Mile SF Square Feet

“Verified Total Bid” means the mathematical equations used to come up with the total bid which has been verified to be true and that no mathematical errors exist. If said mathematical errors do exist, the correct verified number verified by the County Purchasing Department will be used as the “Total Bid” considered for award.

"Work" means the labor, materials, equipment, subcontractors, supplies, insurance, MyCOI registration, bonds and any other incidental expenses required by the Bidder to execute and complete the requirements of the Work outlined in the Contract Documents, including those prescribed or implied.

THIS SECTION OF PAGE INTENTIONALLY LEFT BLANK

INSTRUCTIONS TO BIDDERS

Solicitation Overview

Citrus County, Florida (“County”) invites interested parties to submit a Bid to provide roadway full depth reclamation (FDR) and resurfacing Work for two lanes of E. Turner Camp Road from E Matthew Meadow Ct to the east end of E Turner Camp Blvd (including boat ramp parking lot). Successful Bidder shall furnish all labor, material, consumables, tools and appropriate equipment necessary to perform all operations for FDR, and all other work noted in the plans.

Scope of Services

GENERAL: This Scope of Services is for the full depth reclamation (FDR) of E Turner Camp Blvd, a two (2) lane road from E Matthew Meadow Ct to the east end of E Turner Camp Blvd (including boat ramp), approximately 8830 feet per lane. Contractor shall furnish all labor, material, consumables, tools and appropriate equipment necessary to perform all operations for FDR. The work shall consist of the production of a stabilized base course composed of a pulverized and blended mixture of the existing bituminous concrete pavement, the entire existing base course and any supplemental base material that is added for strength. Stabilization of the reclaimed materials shall be accomplished by injecting Emulsion and spreading Portland cement with the reclaimed materials to form a stabilized base course in accordance with attached specifications. The finished product shall consist of 8” stabilized base and 2 - 1.5” lifts of Type FC 12.5 Asphalt (76-22 modified polymer). All materials including cement, asphalt and supplemental base material, shall comply with attached specifications. The ultimate roadway section shall consist of 2 - 10’ travel lanes. Asphalt to be provided for the project must be identified on the current FDOT Asphalt Mix Design Plant Assignment Sheet and is to be submitted with the bid. Pavement markings are to meet current MUTCD criteria.

http://www.fdot.gov/programmanagement/Implemented/SpecBooks/default.shtm

At time of Bid submission, Contractor must furnish the asphalt mix formula(s) and current FDOT Asphalt Mix Design Plant Assignment Sheet to the County Engineer. The submittal will be a current FDOT pre-approved mix design for the noted asphalt. Reclaimed asphalt will comply with FY 2024-25 FDOT Standard Specifications 334 “Use of RAP Material”. Where the Contractor has multiple production facilities, they will designate one facility to be used for this contract and use only that facility. Asphalt produced at a facility other than that designated by Contractor will be rejected for use on this project. If Contractor elects to change production facilities during this Contract, they will notify the County Engineer and receive approval prior to doing so, but in no case will different production facilities be used on the same roadway.

FDOT Standard Specifications 334 and 337 will govern – Measurement and Payment will be unit price of asphalt placed, tested and certified; and will include: the cost of mobilization, MOT, tack (at an application rate as directed in Section 300 – 8.4, 8.5, and 8.6, unless where otherwise specified, and will be sufficient to bond the new surface to new stabilized base), testing, trim/expose road/asphalt edge, chemical removal of grass/vegetation, and cleaning of roadway surface within entire resurfacing area.

Additional Information:

A. All Temporary Painted Pavement Markings/RPM’s are incidental to the contract and will not be paid for separately.

B. All Millings are incidental to the contract and Contractor will keep the millings.

C. Shoulder grading/embankment/borrow work is incidental to the contract.

D. See Special Provisions for work that is specified as incidental to the contract.

http://www.fdot.gov/programmanagement/Implemented/SpecBooks/default.shtm

This Project will be awarded as a Unit Price Bid Contract and is funded by a Florida Department of Transportation (FDOT) SCOP Grant.

ELECTRONIC VENDOR SYSTEM / OPENGOV REGISTRATION

County has partnered with OpenGov Procurement, a web-based eProcurement service. Current bid solicitations and associated addenda, notices of recommended bid award, and current bid awards will be posted at https://procurement.opengov.com/portal/citrusfl. Bid Notifications will be sent electronically via e-mail from OpenGov to registered Bidders. It is the sole responsibility of interested parties to monitor OpenGov for solicitation opportunities and updates.

Visit https://procurement.opengov.com/signup to register OpenGov is an online Bidder registration system that provides a free, at no cost to Bidder, secure, user-friendly Internet portal and one-stop service center to register with County. This system also allows you to receive automatic email notifications regarding County’s upcoming competitive solicitations as opportunities become available. Registration assistance is available by e-mail procurement-support@opengov.com. All Citrus County Vendors/Contractors/Consultants will need to register with OpenGov, in order to, be able to submit Bids/Proposals/Qualifications etc., to County.

OpenGov Procurement has no affiliation with the County other than as a service that facilitates communication between the County and its Bidder. OpenGov Procurement is an independent entity and is not an agent or representative of the County.

General

Bidders are encouraged to carefully review all the materials contained herein and prepare your Bid accordingly. Pay items and quantities are provided for informational purposes only. The Bidder will be responsible for providing quantities and any additional pay items to complete the work contemplated herein.

In the event additional work is needed, the Bidder’s unit prices will be used. The detailed requirements set forth below will be used to evaluate the Bids and failure of Bidder to provide the information requested for a specific requirement may render their Bid non-responsive and result in being rejected. Failure of Bidder to comply with all terms of this Invitation to Bid may result in disqualification of Bidder and rejection of Bidder’s bid by County.

Bidders will carefully study and compare the information and documents presented in this Invitation to Bid, will examine the site and local conditions, if applicable, and will at once report to the Contact Person any errors, inconsistencies or ambiguities discovered.

County will not be liable for any costs incurred by a Bidder in preparing or producing its Bid or for any service provided before execution of an Agreement.

All terms and conditions outlined in this Invitation to Bid, and any associated Addenda will become a part of the Agreement entered into between the County and Successful Bidder.

Minimum Requirements For Submitting A Bid

❖ Bidder must presently have or will procure at time of award of a contract, personnel, materials, and equipment necessary to perform the work outlined in this Invitation to Bid.

❖ Bidders and/or Subcontractors must be pre-qualified by the Florida Department of Transportation and submit a copy of such at the time of Bid Submittal for:

• Grading

• Grassing

• Seeding & Sodding

• Hot Plant-Mixed Bituminous Courses

• Roadway Signing

ITB 24-128 (SCOP) Project East Turner Camp Road from East Matthew Meadow Court to the East end of East Turner Camp Road (including boat ramp parking area)

November 23, 2024 https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/signup mailto:procurement-support@opengov.com

• Pavement Markings

❖ In accordance with the FDOT grant Agreement, Bidders must submit an asphalt mix, with the bid, that is identified on the current FDOT Asphalt Mix Design Plant Assignment Sheet; no substitutions or mix modifications will be allowed.

❖ In accordance with the FDOT grant Agreement, Bidders must submit an Approved Herbicide/Sterilant

Specifications.

❖ Bidder must have an individual on site during all phases of work associated with this project including but not limited to roadway preparation, leveling, paving, striping, and sod placement who is certified in work zone safety (Maintenance of Traffic (MOT) Intermediate Level) in accordance with the Florida Department of Transportation requirements.

❖ Full Depth Reclamation Contractor Qualifications:

a. Minimum Mandatory Qualifications

1. Bidder must submit a list of three (3) FDR Projects successfully completed within the last five

(5) years, in which the Contractor’s portion of work exceeded $500,000. The projects should have been Federal, State or Local Government Agency.

2. The Contractor shall have in their possession or available to them by formal agreement at the time of bidding, one or more reclamation machines as described in the following subsection

2.1 of these specifications and other equipment and supplies which are necessary to perform the required work. Equipment shall be listed on the “EQUIPMENT LIST” form and included with bid.

2.1 Equipment

The Contractor shall furnish all equipment and personnel necessary to pulverize, spread, shape, remove excess material, inject asphalt emulsion, mix, grade and compact the processed base material to proper slope and grade. The Contractor shall utilize a reclamation machine, specifically manufactured to accomplish the work, which can effectively break, pulverize, mix, and asphalt stabilize the material to be recycled. The equipment to be used must also have the capability of introducing the asphalt emulsion uniformly and at an accurate rate to the recycled materials. The reclamation machine must be equipped with an engine of sufficient horsepower to be capable of pulverizing and mixing the pavement, base material, and sub grade soil up to a depth of at least fifteen inches (15”). The reclamation machine shall be capable of metering the asphalt emulsion application rate through an automatic injection system and shall be equipped with an asphalt emulsion storage tank of sufficient capacity to ensure an uninterrupted supply of the proper amount of asphalt emulsion into the base material when processing around corners, cul-de-sacs, dead-end streets, and other tight areas or at busy intersections. Contractor shall have a grader and water truck available to prepare the material before compaction and control dust. The Contractor shall have a trimming machine available to precisely remove material equal to the depth of the new asphalt. Compaction equipment shall be adequate to provide consistent densities of at least 98% of the maximum density per the T-180 modified test in the opinion of the Citrus County representative.

b. Preferred Qualification

Membership in Asphalt Recycling and Reclaiming Association preferable. If a member, provide documentation of membership with a bid.

Contact Person

All inquiries pertaining to this Invitation to Bid are to be directed to:

Linda Morse Karin McMahon Leigha Utter

Purchasing & Contracts Manager Purchasing & Contract Specialist Purchasing Assistant

Department of Management & Budget Department of Management & Budget

Department of Management & Budget

3600 W. Sovereign Path, Suite 266 3600 W. Sovereign Path, Suite 266 3600 W. Sovereign Path, Suite 266

Lecanto, Florida 34461 Lecanto, Florida 34461 Lecanto, Florida 34461

Phone: 352-527-5457 Phone: 352-527-5457 Phone: 352-527-5457

Fax: 352-527-5424 Fax: 352-527-5424 Fax: 352-527-5424

Email: linda.morse@citrusbocc.com Email: karin.mcmahon@citrusbocc.com

Email: Leigha.utter@citrusbocc.com

CAUTION: In accordance with Section 287.057 (25) of the Florida Statutes, Respondents to this solicitation, or persons acting on their behalf, may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays and legal holidays, any employee or officer of the County concerning any aspect of this solicitation, except in writing to the Contact Person noted above. Violation of this provision may be grounds for rejecting a response to this solicitation.

Event Timeline

Bidders should review and become familiar with the Event Timeline. The dates and times of each activity within the Timeline may be subject to change. It is the responsibility of Bidder to check for any changes. All changes to the Timeline will be made through an addendum to this Invitation to Bid.

**All public Meetings are subject to change or can be cancelled. The public opening shall be via a recorded, online, or call-in number as listed below:

Any person requiring reasonable accommodation at this meeting because of a disability or physical impairment should contact Citrus County, 3600 W. Sovereign Path, Lecanto, FL 34461, Carlton Hall, ADA Coordinator (352) 527-5477, at least two days before the meeting.

If you are hearing or speech impaired, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8770 (v), via Florida Relay Service. If you need a Spanish Translator, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8773 (v), via Florida Relay Service. For all other languages, please contact Human Resources at (352) 527-5370.

Si usted necesita un Traductor en Español, marque 7-1-1 o (800) 955-8771 (TTY) o (800) 955-8773 (v), a través del Servicio de Retransmisión de Florida.

EVENT DATE TIME

Issue Invitation to Bid November 23, 2024

Mandatory Pre-Bid Meeting December 4, 2024 9:00 AM

Deadline for Questions December 20, 2024 4:00 PM

Bid Due Date and Time January 7, 2025 2:00 PM

Public Opening Date and Time January 7, 2025 2:15 PM

Board Approval and Award (subject to change) 2025 (TBD) mailto:linda.morse@citrusbocc.com mailto:karin.mcmahon@citrusbocc.com mailto:Leigha.utter@citrusbocc.com

Mandatory Pre-Bid

A MANDATORY Pre-Bid Conference will be held on December 4, 2024, at 9:00 am. The Meeting will be held via a Microsoft Teams.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 240 196 327 624 Passcode: qA2WB3XE

Questions/Additional Terms and Conditions/Variances/Exceptions

Bidders may submit questions about the meaning or intent of the Invitation to Bid and/or Agreement to the website link (https://procurement.opengov.com/portal/citrusfl) in written format only and shall submit such on or before the deadline for questions listed in the Event Timeline. Interpretations or clarifications considered necessary in response to such questions will be issued by a written Addendum. Only questions answered by formal written Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions submitted shall not constitute formal protest of the specifications or of this Invitation to Bid.

A written addendum, if applicable, will be issued online to the OpenGov

(https://procurement.opengov.com/portal/citrusfl) and/or DemandStar® websites in response to questions received as of the specified deadline in the Event Timeline.

Any and all discrepancies, errors, or ambiguities in the Invitation to Bid documents, including those noted in the

Agreement shall be in writing to https://procurement.opengov.com/portal/citrusfl on or before deadline for questions which is listed in the Event Timeline.

Submission of Bids

(In accordance with Section 287.055(3)(a)1, Florida Statute, Electronic Bids are to be submitted on or before January 7, 2025, at 2:00 pm. It is the sole responsibility of the Bidder to ensure that their Bid submittal is submitted through OPENGOV no later than the time and date specified in the Solicitation or subsequent addenda. SUBMIT A SINGLE ELECTRONIC FILE AND TITLE BID SUBMITTAL TO INDICATE "ITB # 24-

128" AND "COMPANY NAME".

All Citrus County Vendors/Contractors/Consultants will need to register with OpenGov to be able to submit Bids/Proposals/Qualifications etc., to County. Bids shall be submitted through the online solicitation management portal, https://procurement.opengov.com/portal/citrusfl. Bidders must have registered and received an established account in advance of uploading submissions. When submitting an offer electronically through the solicitation posting portal, please allow sufficient time to complete the online forms and upload documents. The solicitation offer will end at the closing time listed in the Event Timeline included in this Solicitation. If you are in the middle of uploading your documents at the closing time, the system will stop the process, and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted up to the due date and time. If technical difficulties arise during submission of the Solicitation submittal, it is the submitting Bidder’s responsibility to contact OpenGov technical support. For support, email procurement-support@opengov.com

Public Opening of Bids

(In accordance with Section 287.055(3)(a)1, Florida Statute) Electronic Bids shall be opened and read aloud publicly on January 7, 2025, at 2:15 PM. via Microsoft Teams, information is listed below:

https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTI1NDUxODYtYTljOS00OTkzLTljMWQtY2I0ODU5OGFmY2Zh%40thread.v2/0?context=%7b%22Tid%22%3a%226bbaf887-dd15-4d63-b8cf-1b1dba1f2bfb%22%2c%22Oid%22%3a%220fc19d10-ef1f-4178-acc6-17ea2102c425%22%7d https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/portal/citrusfl

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Timeliness of Bid Submittal

County assumes no responsibility for a Bid received after the due date and time, Bids uploaded to OPENGOV after the due date and time shall not be opened. There will be no exceptions to this policy.

It is the responsibility of the Bidder to make sure their Bid is uploaded by the due date and time.

Bid Submittal Format

Bids should be submitted in the format noted below:

Certificate(s) of Insurance Bid Security Bid Form List of Bidder’s Equipment Bidder's Representation and Certification Form List of Subcontractors Bidder's Qualification Statement Conflict of Interest Form Drug Free Workplace Certification Non-Collusion/Lobbying Certification Certifications Regarding Debarment, Suspension and Other Responsibility Matters Primary

Covered Transactions Certification of Subcontractor Participants regarding Debarment, Suspension, and other Ineligibility and

Voluntary Exclusion Form Addenda Acknowledgment Form Vendor Certification Regarding Scrutinized Companies List Minority/Woman Owned and Small Business Utilization Report Copies of Licenses and Certifications

Copy of Division of Corporation (SUNBIZ) Registration Maintenance of Traffic (MOT) Certification FDOT Pre-Qualification Documentation FDOT Asphalt Mix Design & Plant Assignment Sheet

Provide a list of three (3) FDR Projects successfully completed within the last five (5) years, in which the Contractor’s portion of work exceeded $500,000. The projects should have been Federal, State or Local Government Agency.

Bid Form

Bidders must utilize the Bid Form included with this Invitation to Bid for submitting pricing information. No substitutes will be permitted. All pages of the Bid Form must be submitted and completed in full.

Bids will be typed or printed in BLACK ink. Erasures, or the use of typewriter correction fluid or tape is acceptable, however, such corrections must be initialed by the individual signing the Bid Form.

https://aka.ms/JoinTeamsMeeting?omkt=en-US

All blanks on Bid Form must be completed. If anything is not applicable, Bidder will indicate such with "N/A". If there is no charge for any specific line item, Bidder will indicate such by entering "no charge".

The name of the individual signing Bid Form must be printed below the signature. The address, telephone number and facsimile number for communications regarding the Bid must be indicated. Bids must be executed in Bidder's registered company name and be executed by an officer of the company who has the authority to bind the Bidder. If the Bid Form is not executed, Bidder's Bid will be rejected.

Bid Security

Bids must be accompanied by a Bid Security made payable to Citrus County, Florida, in an amount of five percent (5%) of the Bidder's Bid Price in the form of a certified or cashier's check or a Bid Bond.

If the Bidder is submitting a Bid Bond, it must be signed and sealed by the surety company issuing the Bond, as well as the Bidder. The Bond must be in the form prescribed in Section 255.05, Florida Statutes. The rating of the surety company must be an A.M. Best’s Rating of A- or better. The surety company executing the Bond must be authorized to transact business in the State of Florida as surety. The Attorney in-Fact who signs the bond must file with each bond a certified and effective date copy of their Power of Attorney.

Bid Security of Successful Bidder will be retained until an Agreement has been executed and the required Payment and Performance Bonds have been provided to County. If the Successful Bidder fails to execute an agreement and furnish the required Contract Security within the specified time after execution of an Agreement, County may annul the award and the Bid Security of Successful Bidder will be forfeited.

County will retain the Bid Security of the other Bidders until County enters into an Agreement with Successful Bidder.

Bidder's Representation and Certification Form

Bidders are required to submit with their Bid an executed Bidder's Representation and Certification Form.

Certificate of Insurance

Bidders are to submit a copy of their certificate(s) of insurance evidencing policies and limits of insurance that they currently have in force.

Once Successful Bidder is awarded and ALL paperwork is completed and received by County, an email will be sent to Bidder asking Bidder to register online with myCOI. It is critical that Bidder provides County with an accurate email address. The cost to register is $19.95, which is incidental to the contract, and a credit/debit card will be needed. Part of the registration process includes providing contact information for Bidder’s insurance agent(s). This information must be available at the time of registration. Once Bidder has registered and entered the email address for its insurance agent(s), an email will be sent to the insurance agent(s) requesting them to upload Bidder’s Certificate of Insurance (COI) directly onto the myCOI website. Certificates of Insurance cannot be mailed, emailed, or faxed to County. Bidder will not be allowed to begin work and no payments will be made until registration is completed and a compliant COI is received from Bidder’s insurance agent(s). This is a yearly requirement for the duration of the Agreement. Instructions for the Registration process in MyCOI is included in Attachment A.

Licenses and Certifications

Bidders are required to submit with their Bid copies of their licenses and certifications applicable to this Invitation to Bid. Please note that Citrus County does not automatically issue licenses based on "reciprocity" from another County. Bidders who possess a "registered" license in a County other than Citrus County, will be required to obtain a "competency card" from Citrus County Licensing Board in order to be awarded a contract.

Bidders can call the Citrus County Building Department / Division of Licensing for more information at (352) 527-5332.

Bidders must comply with Chapter 607, Florida Statutes, entitled “Corporations” to transact business in the State of Florida. Bidders must have the proper licenses and/or certifications in accordance with the State of Florida’s regulations governing the performance of the Work outlined in this Invitation to Bid. Furthermore, Bidders must also comply with the policies, codes, and regulations of Citrus County for conducting business in County. By submitting a Bid, Bidder represents and warrants that they and their subcontractors, if applicable, have the required licenses and certifications.

Bidders must be pre-qualified by the Florida Department of Transportation and submit a copy of such at the time of Bid Submittal.

Bidder's Qualification Statement

Bidders are required to submit with their Bid an executed Bidder's Qualification Statement.

To demonstrate that Bidder is qualified to perform the Work covered under this Invitation to Bid, Bidder must complete and submit the Bidder's Qualification Statement with their Bid and include any and all documents and other information to substantiate the qualifications noted, such as: licenses, references for similar work, present commitments and other such data as required in the Bid Documents.

Bids must contain evidence of the Bidder’s qualification to do business in the State of Florida or covenant to obtain such qualification prior to award of the contract. Bidders must comply with Chapter 607, Florida Statutes, to transact business in the State of Florida. If Successful Bidder is not in compliance with such, they will have fourteen (14) calendar days from receipt of a Notice of Intent to Award to obtain the required certificate of authority from the State of Florida and produce a copy of such to Contact Person.

Bidders will have all licenses, certifications and/or permits required by Federal, State, and Local Statutes, Regulations, and/or Ordinances for performing the Work specified in the Bid Documents at the time of Bid submittal. Additionally, Bidders must comply with regulations policies, codes and regulations of Citrus County, Florida for conducting business in Citrus County.

By submitting a Bid in response to this Invitation to Bid, Bidder represents and warrants that they have the necessary licenses and/or certifications required to perform the Work covered under this Invitation to Bid or will obtain such prior to award of Contract.

List of Subcontractors

Bidders are required to submit with their Bid a list of proposed subcontractors.

AIA document G702 (Required Form)

The AIA G702 form serves as both the Contractors application and the architects certification. Its use can expedite payment and reduce the possibility of error. This document is often referred to as an AIA billing form, progress billing form, payment app, or pay app.

The County’s Grant department requires this form to be used when the Contractor is submitting their application for payment. A sample form is attached at the end of this Solicitation Document. The form requires Contractor to certify and will need to be notarized before submitting to County.

Lump Sum Bid and Schedule of Values Pricing

Bid Pricing will include such amounts, as Bidder deems proper, for all labor, materials, supplies, equipment, subcontractors, insurance, bonds, overhead, profit and any other costs to perform the Work as noted in this Invitation to Bid. The Bid Pricing will include all applicable sales and use taxes. Bids must have pricing for each line item and the Total Bid Price, as indicated on the Bid Form or the Bid may be rejected. Discrepancies in the multiplication of units and unit prices will be resolved in favor of the unit prices.

Commencement and Completion of Work

Bidder will be Substantially Complete within ninety (90) days, and final completion of the Work within one hundred and twenty (120) days, after the start date agreed upon and set forth in the Notice to Proceed issued by the County. Bidder will proceed with the Work at such rate of progress to ensure full completion within the Contract Time.

Liquidated Damages

COUNTY and BIDDER recognize that time is of the essence of this Agreement and that COUNTY will suffer financial loss if the Work is not completed within the Time Periods noted above in the Commencement and Completion of Work, or by the dates specified plus any extensions. They also recognize the delays, expense and difficulties involved in proving in a legal proceeding the actual loss suffered by COUNTY if the Work is not completed on time. Accordingly, instead of requiring any such proof, COUNTY and BIDDER agree that as liquidated damages for delay (but not as a penalty), BIDDER shall pay COUNTY the amount calculated based on FDOT Standard Specifications Road and Bridge Construction, FY 2024/25 Edition for each day beyond the Final Completion date and the Substantial Completion liquidated damage value shall be one-quarter (1/4) of the calculated liquidated damage value for each day beyond the Substantial Completion dates and for each day that expires beyond the time specified. Sundays and legal holidays shall be excluded in determining days in default.

FDOT SPECIFICATION 8-10.2 Amount of Liquidated Damages: Applicable liquidated damages are the amounts established in the following schedule:

Original Contract Amount Daily Charge Per Calendar Day

$299,999 and under........................................................$904 $300,000 but less than $2,000,000..............................$1,685 $2,000,000 but less than $5,000,000...........................$2,667 $5,000,000 but less than $10,000,000.........................$3,813 $10,000,000 but less than $20,000,000.......................$5,021 $20,000,000 but less than $40,000,000.......................$7,442 $40,000,000 and over...............$10,224 plus 0.00005 of any amount over $40 million (Round to nearest whole dollar)

In addition to the liquidated damages, there could be additional incidental damage paid by the SUCCESSFUL BIDDER to the County for failure to timely complete the work. These may include, but are not limited to, full or partial loss of grant funding due to late completion, delay damage settlements or awards owed by County to others, inspection and engineering services, interest and bond expense, delay penalties, fines or penalties imposed by regulatory agencies, contract damages, and professional fees (including attorneys' fees) incurred by County in connection with BIDDER's failure to timely complete the work.

Required Warranty

Successful Bidder will provide a one (1) year warranty on materials, equipment, and workmanship; effective from the date of final completion as approved by County.

Budget

The current SCOP Agreement total including County and FDOT portions for this Project is $3,395,163 including Contingency allowance, County reserves the right to adjust the award based on availability of County and FDOT funding.

Contract Security / Payment and Performance Bonds

Successful Bidder will be required to procure Payment and Performance Bonds, each in the amount of one hundred percent (100%) of their Bid Price, for the faithful performance of the Contract. After Notice of Award and execution of an Agreement, Successful Bidder will have ten (10) calendar days to provide the Performance and Payment Bonds to County.

Successful Bidder will be responsible for recording Payment and Performance Bonds in the public records of Citrus County. Once recorded, Successful Bidder will deliver to the County one certified copy of the Bonds and a receipt from the Clerk of Court, confirming that the Bonds have been recorded.

Bonds must be in the form prescribed in Section 255.05, Florida Statutes. The rating of the surety company must be A.M. Best’s Rating of A-, VI or better. The surety company executing the Bonds must be authorized to transact business in the State of Florida as surety. Attorney in-Fact who signs the bonds must file with each bond a certified and effective date copy of their Power of Attorney. Bonds must show the name, address and phone number of Contractor, Surety Company, and County. Bonds must indicate Bid Number, a general description of project, and address where the work will take place.

Signing of the Agreement

When County gives a Notice of Intent to Award to Successful Bidder, it will be accompanied by an unsigned Agreement. Within ten (10) calendar days thereafter Successful Bidder will execute and deliver to County the Agreement, along with a certificate of insurance that shows policies, limits, and other conditions in compliance with that outlined in the Invitation to Bid. After award and execution of the Agreement by Board of County Commissioners at a regularly scheduled Board meeting, one executed copy of the Agreement will be delivered to Successful Bidder.

Responsiveness of the Bid and Disqualification

A responsive Bid is one that complies with and conforms to the requirements of this Invitation to Bid. A Bid requiring changes to any portion of this Invitation to Bid may be considered non-responsive. Also, a Bid that fails to comply with the criteria outlined in this Invitation to Bid may be deemed non-responsive.

A Bid may be rejected if found to be conditional, irregular, incomplete or not in conformance with the requirements and instructions contained herein, such as, but not limited to: (a) failure to strictly comply with and satisfactorily address the prerequisite criteria, (b) failure to provide the required forms or other documentation, (c) incomplete, indefinite or ambiguous language, (d) improper and/or undated signatures, and

(e) failure to submit an original Bid Bond, if applicable.

Other conditions, which will cause rejection of the Bid, include, but are not limited to: (a) an individual firm, partnership, corporation or combination thereof, under the same or different names submitting (as the Bidder) more than one Bid, (b) evidence of collusion among Bidders, (c) obvious lack of experience or expertise of the Bidder to perform the Work, (d) failure to perform or meet financial obligations for previous contracts with the County, (e) falsification of any form required by the County, or (f) not having valid and appropriate local, state or federal certifications and/or licenses necessary to perform the Work.

County may conduct such investigations as County deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidder and their proposed subcontractors. County reserves the right to seek clarifications and/or request any information deemed necessary for proper evaluation of Bids from all Bidders. Failure to provide the requested information may result in rejection of the Bid.

List of Bidders

A list of Bidders, along with their pricing, will be posted on https://procurement.opengov.com/portal/citrusfl. or “myVendorLink.com” or “ONVIA-Demand Star®” within ten (10) days after the Public Opening date. List of Bidders can also be obtained by contacting the Contact Person. County will not provide a list of Bidders by telephone.

https://procurement.opengov.com/portal/citrusfl

Examination of Bid Documents and Project Site

It is the responsibility of Bidder to (1) examine the Bid Documents thoroughly, (2) provide pay item quantities and any additional pay items to complete the work, (3) inspect and evaluate project site to become familiar with local conditions that may affect the bid, cost, progress, or performance of the Work, (4) consider Federal, State and Local Laws and Regulations that may affect the bid, cost, progress, or performance of the Work, (5) study and carefully correlate Bidder's observations with Bid Documents, and (6) notify Contact Person of all conflicts, errors or discrepancies in Bid Documents prior to submitting a formal Bid.

Lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by Contractor in performing the Work are identified in Bid Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by Contractor at no additional cost. Easement for permanent structures or permanent changes in existing structures is to be obtained and paid for by County unless otherwise provided in Bid Documents.

Before submitting a Bid, it will be Bidder's responsibility to obtain on their own any additional information and/or data which Bidder deems necessary for preparing their Bid so as to be informed of anything that may affect the cost, progress, or performance of the Work in accordance with the time, price and other terms and conditions noted in Bid Documents.

Submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with all of the requirements of this Article, that without exception their Bid is premised upon performing the Work required by Bid Documents and such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by Bid Documents, and that Bid Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of Work.

Addenda

Any Addenda issued in relation to this Invitation to Bid will be transmitted by way of posting such on the OpenGov, VendorLink and Demand Star® e-procurement sourcing website, which can be accessed at the following address:

https://procurement.opengov.com/portal/citrusfl.

or https://www.myvendorlink.com/common/searchsolicitations.aspx or http://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=10180

It is the responsibility of each Bidder to verify that they have received all Addenda issued before submitting their Bid. The Bidder shall acknowledge receipt of any and all Addenda on the Acknowledgement of Addenda Form or Bid Form. In the event any Bidder fails to acknowledge receipt of such Addenda, the Bidder’s Bid will be construed as though the Bidder has received such. All addenda issued will become a part of this Invitation to Bid and will bind the Bidder, whether or not received.

Modification / Withdrawal of Bid

Bidders have the right to modify or withdraw their Bid without cause or liability whatsoever at any time prior to Bid submittal due date and time. Such requests must be made to County in writing.

Modified or withdrawn Bids may be resubmitted, in accordance with the instructions in this Invitation to Bid up to Bid submittal due date and time.

https://procurement.opengov.com/portal/citrusfl https://www.myvendorlink.com/common/searchsolicitations.aspx http://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=10180

Subcontractors

All subcontractors proposed by Bidder for the performance of the Work covered under this Invitation to Bid are subject to the approval of County. County reserves the right to reject any and all proposed subcontractors listed by the Bidder and bears no responsibility or liability to the Bidder or its proposed subcontractors for any commitments made between them regarding the performance of the Work covered under this Invitation to Bid.

Bidders will furnish the names and responsibilities of those subcontractors they propose to use on the project on the "Subcontractor List" included with this Invitation to Bid. No changes to this list will be made after the deadline for submitting the Bid without prior written approval by County. If County has reasonable objection to any proposed subcontractor, County reserves the right, before giving Notice of Intent to Award, to request the apparent Successful Bidder to submit an acceptable substitute without an increase in Successful Bidder's Bid price. If apparent Successful Bidder declines to make any such substitution, County may make the award to the next lowest Bidder that proposes to use subcontractors, who are acceptable to County. The declining to make requested substitutions will not constitute grounds for sacrificing the Bid security.

No Bidder will be required to employ any subcontractor against which Bidder has reasonable objection.

No more than fifty percent (50%) of the Work provided by Successful Bidder can be performed by subcontractors.

County reserves the right to request from the apparent…