ITB# 230001184-7, YKCC Recreation Area Refurbish.pdf

STATE OF ALASKA

Department of Corrections

Division of Administrative Services 802 3rd Street, Suite 220

Douglas, AK 99824

Invitation to Bid

No. 230001184-7

Date of Issue: January 21, 2026

Project:

Yukon Kuskokwim Correctional Center (YKCC) Recreation Area Refurbish

Bethel, Alaska

Bidders Are Not Required to Return This Form.

Michael Lim John Gard Procurement Manager Facilities Manager / Project Manager Department of Corrections Department of Corrections

YKCC Recreation Area Refurbish Project# 230001184-7

TABLE OF CONTENTS

Division 00 - Bidding and Contract Requirements

00020 Invitation To Bid/Notice to Bidders, 25D-7 (7/18) 00100 Information to Bidders, 25D-3S (3/19) 00102 Required Documents, 25D-4S (7/18) 00310 Bid Form, 25D-9 (7/03) 00311 Alaska Products Preference Worksheet (12/19) 00312 Bid Schedule (00312) 00320 Alaska Bidder Preference Certification, 25D-19 00410 Bid Bond, 25D-14 (8/01) 00420 Bid Modification, 25D-16 (7/18) 00430 Subcontractor List, 25D-5 (5/17) 00510 Construction Contract, 25D-10A (8/01) 00610 Payment Bond, 25D-12 (8/01) 00620 Performance Bond, 25D-13 (8/01) 00670 Contractor‘s Questionnaire, 25D-8 (8/01) 00700 General Conditions (12/11) 00800 Supplementary Conditions 00830 Laborers' and Mechanics' Minimum Rates of Pay (Use the State wage rates that are in effect 10 days before Bid Opening. State wage rates can be obtained at http://www.labor.state.ak.us/lss/pamp600.htm.)

Division 01 –Administrative Requirements

01000 General Requirements 01540 Security 01560 Cleaning

Division 03 – Concrete

03 60 00 Cementitious Fill

Division 05 – Metals

05 50 00 Metal Fabrications

Division 08 – Openings

08 11 13 Hollow Metal Doors 08 71 00 Door Hardware

Division 09 – Finishing

09 01 70 Gypsum Board Wall and Ceiling Restoration 09 65 00 Resilient Flooring

Division 11 – Equipment

11 66 23 Gymnasium Equipment

Miscellaneous

Security Clearance / PREA Form (Required for Site Inspection) Substitute Request Form

CONTRACT DRAWINGS (Bound Separately)

IMPORTANT NOTICE: All contractors will need to contact Michael Lim at 907-465-6014 or Michael.lim@alaska.gov to request the drawings. Drawings will not be posted online or provided to any plans room.

END TABLE OF CONTENTS

Form 25D-7 (S-7/18) 00020 Page 1 of 2

DEPARTMENT OF CORRECTIONS

INVITATION TO BID

for Construction Contract

Date January 21, 2026 Yukon Kuskokwim Correctional Center (YKCC) Recreation Area Refurbish

Project Number: 230001184-7

The Department invites bidders to submit bids for furnishing all labor, equipment, and materials and performing all work for the project described below. Bids will be opened publicly at 2:00 PM local time, in the Douglas Island Building, Suite 220, 802 3rd Street, Douglas Alaska, on February 18, 2026.

Location of Project: Yukon Kuskokwim Correctional Center, 1000 Chief Eddie Hoffman Hwy, Bethel, Alaska 99559 Contracting Officer: Michael Lim

Issuing Office:

Alaska Department of Corrections 802 3rd Street, Suite 220 Douglas, Alaska 99824 State Funded ☒ Federal Aid ☐

Description of Work:

The Alaska Department of Corrections (DOC) is accepting bids from general construction contractors to provide all labor, materials, equipment, travel and lodging cost to refurbish the Gymnasium located at Yukon Kuskokwim Correctional Center (YKCC) located in Bethel, Alaska as identified in the project plans, specifications and drawings (available upon request).

Note: This project is in an active Jail and the owner will be operating the facility 24/7 during the project. As such, the contractor is required to work inside and outside of the secure perimeter. All tools and materials shall be removed and stored outside of the secure perimeter at the end of the workday or in an approved locked container. Tools inventory sheets or shadow board will be required for any tools secured on site.

Project DBE Utilization Goal: ☒ Race-Neutral

The Engineer’s Estimate is around $350,000 – $420,000.00

All work shall be completed in N/A Calendar Days, or by October 31, 2026 The Department will identify interim completion dates, if any, in the Special Provisions.

The apparent successful bidder must furnish a payment bond in the amount of 100% of the contract and a performance bond in the amount of 100% of the contract as security conditioned for the full, complete, and faithful performance of the contract. The apparent successful bidder must execute the said contract and bonds within ten (10) calendar days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of their bid.

Submission of Bidding Documents ALL HAND DELIVERED BIDS, INCLUDING ANY AMENDMENTS OR WITHDRAWALS, MUST BE RECEIVED PRIOR TO BID OPENING.

BIDS SHALL BE SUBMITTED ON THE FORMS FURNISHED AND MUST BE IN A SEALED ENVELOPE MARKED AS FOLLOWS:

Bidding Documents for Project:

Yukon Kuskokwim Correctional Center 1000 Chief Eddie Hoffman Hwy, Bethel, Alaska 99559 Project No. 230001184-7

ATTN: Michael Lim State of Alaska Department of Corrections 802 3rd Street, Suite 220 Douglas, Alaska 99824

OR

Submit a bid via email to: doc.procurement@alaska.gov

ENSURE THAT YOU PUT YOUR RETURN BUSINESS NAME AND ADDRESS ON THE SEALED ENVELOPE AS WELL.

It is incumbent upon the bidder to ensure its bid, any amendments, and/or withdrawal arrive, in its entirety, at the location and before the deadline stated above. A bidder sending a bid amendment or withdrawal via email must transmit its documentation to the Department at this email address: doc.procurement@alaska.gov, or phone number: (907) 465-6014.

To be responsive, a bid must include a bid guaranty equal to 5% of the amount bid. (When calculating the bid amount for purposes of determining the 5% value of the bid guaranty, a bidder shall include its base bid amount, plus the amount bid for alternate and supplemental bid items, if any.)

mailto:doc.procurement@alaska.gov mailto:doc.procurement@alaska.gov

Form 25D-7 (S-7/18) 00020 Page 2 of 2

The Department hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this Invitation, Disadvantaged Business Enterprises will be afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

NOTICE TO BIDDERS

Bidders are hereby notified that the following data may assist in preparing bids:

DOC Form 25D-3, Information to Bidders, is part of these bid documents.

QUESTIONS AND PLANS / SPECIFICATIONS: One copy per contractor at no charge (additional copies may be purchased at .25 cents per page). All questions relating to this project and solicitation shall be directed to:

Michael Lim, DOC Procurement Manager Phone: (907) 465-6014, Email: michael.lim@alaska.gov

QUESTIONS:

Questions pertaining to the project requirement and specifications should be in writing and received by the procurement officer no later than close of business February 10, 2026, to allow adequate time for the issuance of an addendum, if needed.

OTHER INFORMATION:

YKCC On-Site Work Schedule Limitations: On-site work shall be 7 days a week, from 7:00 AM until 5:00 PM. No overtime allowed unless approved by the DOC.

Pre-Bid Inspection of Site Meeting: A Pre-Bid Site Visit is available upon request. Interested vendors must contact: Project Manager: John Gard, (907) 269-7391, to register for the inspection and submit the “Clearance Form” for security sergeant to run a background check to allow access to the facility. A form must be filled out for everyone attending the site visit. Forms must be submitted 72 hours in advance. Clearance form is in this bid packet. Email your forms to john.gard@alaska.gov. Vendors are to meet the Project Manager in the Administrative Lobby of the facilities access to the correctional facility and surrounding area must be controlled.

Special Needs: If you require special accommodation due to a disability in order to inspect the property, please notify John Gard at 907-269-7391 at least 48 hours in advance of site visit.

Authorities: This Invitation to Bid is being solicited by the Department of Corrections (DOC) under delegated authority from the Department of Transportation and Public Facilities (DOT/PF). AS 36.30 and DOT/PF forms, policies and procedures will be used in the award and administration of this contract. However, where the “DOT/PF” is referenced, it should be considered as referencing the Department of Corrections under delegated authority from DOT/PF.

mailto:michael.lim@alaska.gov mailto:john.gard@alaska.gov

25D-3S (3/19) 00100

INFORMATION TO BIDDERS

This Information to Bidders outlines requirements that a bidder must follow when submitting a bid. The Department will reject a noncompliant bid.

100.01 BIDDERS QUALIFICATIONS

A bidder shall:

Submit evidence of a valid Department of Commerce, Community, and Economic Development certificate of Contractor Registration (Contractor Registration), under AS 08.18, and submit evidence of a valid Alaska Business License prior to award; and

When requested, submit a completed Contractor’s Questionnaire (Form 25D-8) stating previous experience in performing comparable work, business and technical organization, financial resources, and equipment available to be used in performing the work.

Before a bid is considered for award, the bidder may be requested by the Department to submit a statement of facts, in detail, as to his previous experience in performing comparable work, his business and technical organization, financial resources, and plant available to be used in performing the contemplated work.

100.02 CONTENTS OF BID PACKAGE

Upon request, the Department will furnish prospective bidders with a bid package, at the price stated in the Invitation To Bid.

The bid package includes the following:

1) Location and description of the project;

2) Time in which the work must be completed;

3) Amount of the bid guaranty;

4) Date, time, and place when bids are due;

5 Plans and specifications; and

6) Bid forms.

Unless otherwise stated in the bid package, the Plans, Contract Provisions and Specifications, Standard Modifications, Special Provisions, permits, forms and any other documents designated in the bid package are considered a part of the bid whether attached or not.

100.03 EXAMINATION OF CONTRACT REQUIREMENTS

Bidders are responsible for carefully examining the plans, specifications and all other documents incorporated in the contract to determine the requirements thereof before preparing bids.

Any explanation desired by bidders regarding the meaning or interpretation of drawings and specifications must be requested in writing and with sufficient time allowed for a reply to reach them before the submission of their bids. Oral explanations or instructions given before the award of the contract will not be binding. Any interpretation made will be in the form of an addendum to the specifications or drawings and will be furnished to all bidders and its receipt by the bidder shall be acknowledged.

100.04 CONDITIONS AT SITE OF WORK

Bidders are responsible for visiting the site to ascertain pertinent local conditions such as the location, accessibility and character of the site, labor conditions, the character and extent of the existing work within or adjacent thereto, and any other work being performed thereon.

100.05 PREPARATION OF BIDS

A. A bidder shall prepare its bid using the Department provided bid forms or legible copies of the Department’s forms.

The bid must be signed in ink by the person or persons authorized to sign the Contract for the bidder.

If a bidder is a corporation, the bid must be signed by a corporate officer or agent with authority to bind the corporation. If a bidder is a partnership, a partner must sign. If the bidder is a joint venture, each principal member must sign. If a bidder is a sole proprietorship, the owner must sign. Each person signing the bid must initial any changes made to entries on the bid forms.

B. The bid schedule contains empty space(s) that call for the bidder to enter its proposed price for each corresponding item which may include unit price or lump sum items and alternative, optional or supplemental price schedules or a combination thereof which will result in a total bid amount for the proposed construction.

C. The bidder shall specify the price or prices bid in figures. On unit price contracts the bidder shall also show the products of the respective unit prices and quantities written in figures in the column provided for the purpose and the total amount of the proposal obtained by adding the amounts of the several items. All the figures shall be in ink or typed.

D. Neither conditional nor alternative bids will be considered unless called for.

100.06 BID SECURITY

All bids shall be accompanied by a bid security in the amount specified on the Invitation to Bid. The bid security shall be unconditionally payable to the State of Alaska and shall be in the form of an acceptable Bid Bond (Form 25D-14), or a certified check, a cashier's check or a money order made payable to the State of Alaska.

The surety of a Bid Bond may be any corporation or partnership authorized to do business in Alaska as an insurer under AS 21.09. A legible power of attorney shall be included with each Bid Bond (Form 25D-14).

A Bid Bond must be accompanied by a legible Power of Attorney.

An individual surety will not be accepted as a bid security.

100.07 ADDENDA REQUIREMENTS

The Department will issue addenda if it determines, in its discretion, that clarifications or changes to the Contract documents or bid due date are needed. The Department may send addenda by any reasonable method such as fax, email, or may post the addenda on its website or online bidding service. Unless picked up in person or included with the bid documents, addenda or notice that an addendum has been issued will be addressed to the individual or company to whom bidding documents were issued and sent to the email address or fax number on the plan holders’ list. Notwithstanding the Department’s efforts to distribute addenda, bidders are responsible for ensuring that they have received all addenda affecting the Invitation To Bid. Bidders must acknowledge all addenda on the Bid Forms, by fax, or by email before the deadline stated in the Invitation to Bid.

100.08 DELIVERY OF BIDS

Bids shall be submitted in a sealed envelope. When bids are submitted in a sealed envelope, the envelope shall clearly indicate its contents and the address of the Department’s designated contracts office, as specified on the Invitation to Bid. Bids for other work may not be included in the envelope.

Emailed or faxed bids will not be considered, unless specifically called for in the Invitation to Bid.

100.09 WITHDRAWAL OR REVISION OF BIDS

Bids may be withdrawn or revised in writing delivered by mail, fax, or email, provided that the Department’s designated office receives the withdrawal or revision before the deadline stated in the Invitation To Bid. Withdrawal requests must be signed and submitted by the bidder’s duly appointed representative who is legally authorized to bind the bidder. Revisions shall include both the modification of the unit bid price and the total modification of each item modified but shall not reveal the amount of the total original or revised bids.

100.010 PROTEST OF INVITATION TO BID

An interested party, as defined in AS 36.30.699, may protest an Invitation to Bid before the bid opening in accordance with AS 36.30.560 and AS 36.30.565. The interested party must submit a protest to the Contracting Officer.

100.011 RECEIPT AND OPENING OF BIDS

The Department will only consider bids, revisions, and withdrawals received before the deadline stated in the Invitation to Bid.

The Department will assemble, open, and publicly announce bids at the time and place indicated in the Invitation to Bid, or as soon thereafter as practicable. The Department is not responsible for prematurely opening or for failing to open bids that are improperly addressed or identified.

100.012 NONRESPONSIVE BIDS

1. A bid shall be rejected as nonresponsive if it:

a. Is not properly signed by an authorized representative of the bidder and in a legally binding manner;

b. Contains unauthorized additions, conditional or alternative bids, or other irregularities that make the bid incomplete, indefinite, or ambiguous;

c. Includes a reservation of the right to accept or reject any award, or to enter into a contract pursuant to an award,

d. Fails to include an acceptable bid guaranty with the bid;

e. Is materially unbalanced; or

f. Fails to meet any other material requirement of the Invitation To Bid.

2. A bid may be rejected as nonresponsive, in the Department's discretion, if it:

a. Is not typed or completed in ink;

b. Fails to include an acknowledgement of receipt of each addendum by assigned number and date of issue; or

c. Is missing a bid price for any pay item, except when alternate pay items are authorized.

100.013 BIDDERS INTERESTED IN MORE THAN ONE BID

A party who has quoted prices to a bidder is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly for the work.

100.014 ELECTRONIC MAIL

Within its submitted bid, a bidder must include a current electronic mail (email) address of bidder’s representative who possesses authority to receive, process, and respond to Department emails regarding the advertised project.

The Department may send notices and information to a bidder by using the furnished email address of the bidder’s authorized representative.

A bidder shall notify the Department if the bidder requests the Department to send email notices or information to an address different from the email address initially provided in its bid forms. The bidder shall notify the Department of such change by sending a request in writing to the Contract’s point of contact identified on the Invitation to Bid that is signed by a representative who is authorized and empowered to legally bind the bidder.

Delivery of an email sent by the Department is complete upon receipt in the addressee’s email account.

An email sent after 4:30 pm shall be deemed to have occurred at the opening of business on the next working day.

If needed, the Department may demonstrate proof of email delivery by affidavit or certification that includes the following:

1. The date and time that the Department sent the email message;

2. The email address from which the Department sent the message;

3. The name and email address to which the Department sent the message;

4. A statement that the Department sent the email message and that the person signing the affidavit or certification believes the transmission to have been complete and without error; and

5. An attached copy of the subject email.

100.015 CONSIDERATION OF BIDS

Until the Award, the Department may reject any or all bids, waive minor informalities or advertise for new bids without liability to any bidder if the Department, in its discretion, determines that to do so is in the best interests of the State.

A bidder may request withdrawal of a bid after opening and before the Award only in accordance with AS 36.30.160(b) and State procurement regulations. The bidder must submit the request to the Contracting Officer.

An interested party, as defined in AS 36.30.699, may protest a proposed Award of contract as per AS

36.30.560 and AS 36.30.565. The bidder must submit the protest to the Contracting Officer.

WHOLLY STATE-FUNDED PROJECTS. On wholly state-funded projects, determination of the low bidder will include bidder preferences as required under AS 36.30.321, according to subsections 1-3 below. Alaska Bidder Preference, Alaska Veteran Preference, and Alaska Product Preference are not applicable on projects with federal funding.

1. Alaska Bidder Preference: A bidder claiming this preference shall provide with their bid an Alaska

Bidder Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Bidder Preference according to AS 36.30.

If the bidder qualifies as an Alaska bidder, a five percent (5%) preference will be applied to the price of the bid. "Alaska bidder" means a person who:

a. holds a current Alaska business license;

b. submits a bid for goods, services, or construction under the name as appearing on the person's current Alaska business license;

c. has maintained a place of business within the state staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the bid;

d. is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state, is a limited liability company organized under AS

10.50 and all members are residents of the state, or is a partnership under former AS 32.05, AS 32.06, or AS 32.11 and all partners are residents of the state; and

e. If a joint venture, is composed entirely of ventures that qualify under (a) through (d), above.

2. Alaska Veteran Preference: A bidder claiming this preference shall provide an Alaska Veteran Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Veteran preference according to AS 36.30.

If a bidder qualifies as an Alaska bidder and is a qualifying entity, an Alaska Veteran Preference of 5 percent shall be applied to the bid price. The preference may not exceed $5,000 (AS 36.30.321). A “qualifying entity” means a:

a. sole proprietorship owned by an Alaska veteran;

b. partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans;

c. limited liability company organized under AS 10.50 if a majority of the members are Alaska veterans; or

d. corporation that is wholly owned by individuals, and a majority of the individuals are Alaska veterans.

A preference under this section is in addition to any other preference for which the bidder qualifies.

To qualify for this preference, the bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

An Alaska veteran is a resident of Alaska who:

1) served in the Armed forces of the United States, including a reserve unit of the United States armed forces; or the Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard, or the Alaska Naval Militia; and

2) was separated from service under a condition that was not dishonorable.

3. Alaska Product Preference: A bidder claiming this preference shall complete and sign the Alaska Product Preference Worksheet, according to the worksheet instructions, and submit the completed worksheet with their bid.

Except for timber, lumber and manufactured lumber products used in the construction project under AS 36.30.322(b), an Alaska products preference will be given as required under AS 36.30.326 - 36.30.332 when the bidder designates the use of Alaska products.

If the successful bidder/contractor proposes to use an Alaska product and does not do so, a penalty will be assessed against the successful bidder/contractor according to AS 36.30.330(a).

Each Alaska product declared on the Alaska Product Preference Worksheet must have an “Approval” date on the Alaska Product Preference Program List, that is on or before the bid opening date for this contract, and that does not expire before the bid opening date for this contract.

100.016 RESPONSIBILITY OF BIDDERS

The Department may find a bidder is non-responsible for any one of the following reasons, but is not limited in its responsibility analysis to the following factors:

1) Evidence of bid rigging or collusion;

2) Fraud or dishonesty in the performance of previous contracts;

3) More than one bid for the same work from an individual, firm, or corporation under the same or different name;

4) Unsatisfactory performance on previous or current contracts;

5) Failure to pay, or satisfactorily settle, all bills due for labor and material on previous contracts;

6) Uncompleted work that, in the judgment of the Department, might hinder or prevent the bidder’s prompt completion of additional work, if awarded;

7) Failure to reimburse the State for monies owed on any previous contracts;

8) Default under previous contracts;

9) Failure to submit evidence of registration and licensing;

10) Failure to comply with any qualification requirements of the Department;

11) Engaging in any activity that constitutes a cause for debarment or suspension under the State Procurement Code (AS 36.30) or submitting a bid during a period of debarment;

12) Failure to satisfy the responsibility standards set out in state regulations;

13) Lack of skill, ability, financial resources, or equipment required to perform the contract; or

14) Lack of legal capacity to contract.

Nothing contained in this section deprives the Department of its discretion in determining the lowest responsible bidder.

100.017 SUBCONTRACTOR LIST

The apparent low bidder shall submit a completed Subcontractor List, Form 25D-5, within five working days following receipt of written notification by the Department that it is the low bidder.

An apparent low bidder who fails to submit a completed Subcontractor List form within the time allowed will be declared non-responsible and may be required to forfeit the bid security. The Department will then consider the next lowest bidder for award of the Contract.

If a bidder fails to list a subcontractor, or lists more than one subcontractor for the same portion of work, and the value of that work is in excess of one-half of one percent of the total bid amount, the bidder agrees to perform that portion of work without a subcontractor and represents that it is qualified to perform that work.

A bidder who lists as a subcontractor another contractor who, in turn, sublets the majority of the work required under the Contract, violates this subsection.

A bidder or Contractor may, without penalty, replace a listed subcontractor who:

1) Fails to comply with licensing and registration requirements of AS 08.18;

2) Fails to obtain a valid Alaska business license;

3) Files for bankruptcy or becomes insolvent;

4) Fails to execute a subcontract for performance of the work for which the subcontractor was listed, and the bidder acted in good faith;

5) Fails to obtain bonding acceptable to the Department;

6) Fails to obtain insurance acceptable to the Department;

7) Fails to perform the subcontract work for which the subcontractor was listed;

8) Must be replaced to meet the bidder's required state or federal affirmative action requirements;

9) Refuses to agree or abide with the bidder's labor agreement; or

10) Is determined by the Department to be not responsible.

In addition to the circumstances described above, a Contractor may in writing request permission from the Department to add a new subcontractor or replace a listed subcontractor. The Department will approve the request if it determines in writing that allowing the addition or replacement is in the best interest of the State.

A bidder or Contractor shall submit a written request to add a new subcontractor or replace a listed subcontractor to the Contracting Officer a minimum of five working days before the date the new subcontractor is scheduled to begin work on the construction site. The request must state the basis for the request and include supporting documentation acceptable to the Contracting Officer.

If a bidder violates this subsection, the Contracting Officer may:

1) Cancel the Contract after Award without any damages accruing to the Department; or

2) After notice and a hearing, assess a penalty on the bidder in an amount not exceeding 10 percent of the value of the subcontract at issue.

100.018 AWARD OF CONTRACT

The Department will award the Contract to the lowest responsible and responsive bidder unless it rejects all bids. The Department will notify all bidders in writing via email, fax, or U.S. Mail of its intent to award.

In order to establish a clear and definitive basis of award for contracts with additive alternates, the State has established a budgeted amount from which the order of bidders will be determined. The amount will be disclosed when timely received bids are announced. The low bid will be determined by considering the basic bid and additive alternate(s) in the order listed on the Bid Schedule up to a total not to exceed the budgeted amount. The State reserves the right to reject all bids. The State also reserves the right to award the contract above or below the budgeted amount to the low bidder based on any combination of alternate(s) or no alternate(s), providing that the low bidder remains unchanged.

The Department will notify the successful bidder in writing of its intent to award the Contract and request that certain required documents, including the Contract Form, bonds, and insurance be submitted within the time specified. The successful bidder's refusal to sign the Contract and provide the requested documents within the time specified may result in cancellation of the notice of intent to award and forfeiture of the bid security.

If an award is made, it will be made as soon as practicable and usually within 40 days after bid opening.

Award may be delayed due to bid irregularities or a bid protest, or if the award date is extended by mutual consent. Bids shall be valid for 120 days after bid opening, and may be extended by mutual consent.

100.019 RETURN OF BID SECURITY

The Department will return bid securities, other than bid bonds:

1) To all except the two lowest responsive and responsible bidders, as soon as practicable after the opening of bids; and

2) To the two lowest responsive and responsible bidders immediately after Contract award.

100.020 PERFORMANCE AND PAYMENT BONDS

The successful bidder shall furnish all required Performance and Payment Bonds on forms provided by the Department for the sums specified in the Contract. If no sum is specified, the successful bidder shall comply with AS 36.25.010. The Surety on each bond may be any corporation or partnership authorized to do business in the state as an insurer under AS 21.09 or two individual sureties approved by the Contracting Officer.

If individual sureties are used, two individual sureties must each provide the Department with security assets located in Alaska equal to the penal amount of either the performance bond or the payment bond.

Any costs incurred by the Contractor and the individual Surety are subsidiary and shall be borne by the Contractor or the individual Surety. In no event will the Department be liable for these costs.

Individual sureties shall provide security by one, or a combination, of the following methods:

1) Escrow Account, with a federally insured financial institution, in the name of the Department.

Acceptable securities include, but are not limited to, cash, treasury notes, bearer instruments having a specific value, or money market certificates.

2) Irrevocable letters of credit, from a financial institution approved by the Contracting Officer, with the Department named as beneficiary.

3) Cashier’s or certified check made payable to the State of Alaska issued by financial institutions approved by the Contracting Officer.

These bonds and security assets, as applicable, shall remain in effect for 12 months after the date of final payment or, if longer, until all obligations and liens under this Contract are satisfied, including, but not limited to, obligations under General Conditions, Subsection 12.7.

The Department may, in its discretion, notify the bonding company or Surety of any potential default or liability.

The Contractor shall substitute, within five working days, another bond or surety acceptable to the Department if an individual Surety or the Surety on any bond furnished in connection with the Contract:

1) Becomes insolvent or is declared bankrupt;

2) Loses its right to do business in any state affecting the work;

3) Ceases to meet Contract requirements;

4) Fails to furnish reports of financial condition upon request; or

5) Otherwise becomes unacceptable to the Department.

When approved by the Contracting Officer, the Contractor may replace:

1) An individual surety with a corporate surety; or

2) Posted collateral with substitute collateral.

Failure to maintain the specified bonds or to provide substitute bonds when required under this section may be grounds for withholding contract payments until substitute bonding is obtained, and may, in the Department's discretion, be grounds for declaring the Contractor in default.

Form 25D-4S (7/18) Page 1 of 1

REQUIRED DOCUMENTS

State Funded Contracts

Yukon Kuskokwim Correctional Center (YKCC), Bethel, Alaska

REQUIRED FOR BID. Bids will not be considered responsive if the following documents are not filled out and submitted at the time of bid opening:

1. Bid Proposal (Form 25D-9)

2. Bid Schedule

3. Bid Modification (Form 25D-16) (Any bid revisions must be submitted by the bidder prior to bid opening on this form.)

4. Bid Bond (Form 25D-14)

5. Alaska Bidder Preference Certification (Form 25D-19) (If applicable)

6. Alaska Veteran Preference Certification (Form 25D-17) (If applicable)

7. Alaska Product Preference (Form 25D-20) (If applicable)

8. Alaska Military Skills Preference Certification (Form 25D-21) (If applicable)

Bids received that do not meet these requirements shall be considered non-responsive.

REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER. The apparent low bidder must complete and submit the following document within 5 working days after receipt of written notification:

1. Subcontractor List (Form 25D-5) (Sub-contractors utilized in this project must have valid/current Alaska Business license and contractor’s certificate of registration at the time of bid opening)

REQUIRED FOR AWARD. In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Construction Contract (Form 25D-10A)

2. Payment Bond (Form 25D-12)

3. Performance Bond (Form 25D-13)

4. Contractor's Questionnaire (Form 25D-8)

5. Certificate of Insurance (from carrier and as cited on Appendix B1)

6. Sub-Contractors List (Form 25D-5)

7. Sub-Contractor(s) Certifications

8. Sub-Contractor(s) Certificate of Insurance

9. Submittals (if applicable)

10. Alaska Business License

11. Contractor’s License

Form 25D-9 (7/03) Page 1 of 2

BID FORM

for

Yukon Kuskokwim Correctional Center (YKCC), Bethel, Alaska by

Company Name

Company Address (Street or PO Box, City, State, Zip)

Company Alaska Business License No:

Company Contractor’s Registration No:

TO THE CONTRACTING OFFICER,

DEPARTMENT OF CORRECTIONS:

In compliance with your Invitation to Bid dated January 21, 2026 the Undersigned proposes to furnish and deliver all the materials and do all the work and labor required in the construction of the above-referenced Project, located at or near Bethel, Alaska, according to the plans and specifications and for the amount and prices named herein as indicated on the Bid Schedule consisting of one sheet, which is made a part of this Bid.

The Undersigned declares that he has carefully examined the contract requirements and that he has made a personal examination of the site of the work; that he understands that the quantities, where such are specified in the Bid Schedule or on the plans for this project, are approximate only and subject to increase or decrease, and that he is willing to perform increased or decreased quantities of work at unit prices bid under the conditions set forth in the Contract Documents.

The Undersigned hereby agrees to execute the said contract and bonds within fifteen calendar days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of this bid and it is hereby mutually understood and agreed that in case the Undersigned does not, The accompanying bid guarantee shall be forfeited to the State of Alaska, Department of Corrections as Liquidated damages and the said Contracting officer may proceed to award the contract to others.

The Undersigned agrees to commence the work within 10 calendar days after the effective date of the Notice to Proceed and to complete all work by October 31, 2026.

The Undersigned proposes to furnish Payment Bond in the amount of 100% (of the contract) and Performance Bond in the amount of 100% (of the contract), as surety conditioned for the full, complete, and faithful performance of this contract.

The Undersigned acknowledges receipt of the following addenda to the drawings and/or specifications (give number and date of each).

Form 25D-9 (7/03) Page 2 of 2

Addenda Number

Date Issued

Addenda Number

Date Issued

Addenda Number

Date Issued

NON-COLLUSION DECLARATION

The Undersigned declares, under penalty of perjury under the laws of the United States, that neither he nor the firm, association, or corporation of which he is a member, has, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

The Undersigned has read the foregoing and hereby agrees to the conditions stated therein by affixing his signature below:

Signature of Authorized Company Representative

Typed Name and Title

Phone Number

Fax Number

Email:

Re: YKCC Recreation Area Refurbish

ALASKA BIDDER PREFERENCE CERTIFICATION

In response to the advertised procurement for:

Project Name and Number: YKCC Recreation Area Refurbish, Project # 230001184-7

Bidder/Proposer (company name):

Operation of Alaska Bidder Preference Procurement preferences under the Alaska Procurement Code are benefits that the State grants only to qualified bidders. Under AS 36.30.990(2), if a bidder is an eligible “Alaska Bidder”, the Department will apply a five percent preference to the price of the bidder’s proposal.

Instructions regarding Alaska Bidder Preference

A bidder that claims the Alaska Bidder Preference must review and then certify that each statement appearing under the heading “Alaska Bidder Certification” is true. The individual that signs the certification shall include his/her printed name and position within bidder’s organization, e.g., sole proprietor, partner, etc. If a bidder fails to submit a signed certification, the Department will not apply the claimed preference.

Alaska Bidder Certification

The bidding entity for which I am the duly authorized representative:

(A) Holds a current Alaska business license;

(B) Is submitting a bid or proposal for goods, services, or construction under the name appearing on the bidder’s current Alaska business license;

(C) Has maintained a place of business in the State staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the proposal;

(D) Is incorporated or qualified to do business under the laws of the State, is a sole proprietorship and the proprietor is a resident of the State, is a limited liability company organized under AS 10.50 and all members are residents of the State, or is a partnership under former AS 32.05, AS 32.06, or AS 32.11 and all partners are residents of the State; and

(E) If a joint venture, is composed entirely of ventures that qualify under the four preceding paragraphs of this Alaska Bidder Certification.

By applying my signature below, I certify under penalty of perjury that I am the duly appointed representative of this bidder, which has authorized and empowered me to legally bind it concerning its proposal, and that the foregoing statements are true and correct.

By (signature) Date

Printed name Alaska Business License Number

Title:

00320 Form 25D-19 (07/18) (For use on wholly State-funded projects seeking competitive seal bids or proposals) Page 1 of 1

Form 25D-20 (12/19) 00321 Page 1 of 2

ALASKA PRODUCT PREFERENCE WORKSHEET

(See Reverse Side for Instructions)

Project Name and Number: YKCC Recreation Area Refurbish, Project 230001184-7

Bid Phase: Bidder:

By applying my signature below, I certify under penalty of perjury that:

1. This worksheet accurately reports the type and quantity of product(s) that: (a) qualify for application of the Alaska Product Preference under AS 36.30.321 et seq. and (b) this bidder will use in performing the advertised project, if awarded the contract; and

2. All listed product(s) are specified for use on the project and will be permanently incorporated; and

3. I am the duly appointed representative of this bidder, which has authorized and empowered me to legally bind it concerning its proposal.

PRODUCT

MANUFACTURER

CLASS &

PREFERENCE

PERCENTAGE

TOTAL

DECLARED

VALUE

REDUCTION

AMOUNT

TOTAL

Form 25D-20 (12/19) 00321 Page 2 of 2

INSTRUCTIONS FOR ALASKA PRODUCTS PREFERENCE WORKSHEET

Special Notice: All procurements, except those funded from Federal sources, shall contain Contract provisions for the preference of Alaska products.

To be considered for the Alaska Product Preference, each product listed by the Bidder on this worksheet must have current certification from the Alaska Products Preference Program at the time of Bid Opening or the proposal due date. A product with expired certification at the bid opening or proposal due date will not be considered eligible. Products that are not specified for use on the project will not be considered eligible.

The Alaska Product Preference Program List of certified products is available online at:

https://www.commerce.alaska.gov/web/dcra/AlaskaProductPreferenceProgram.aspx or may be obtained by contacting Dept. of Commerce & Economic Development Alaska Division of Community and Regional Affairs, Alaska Products Preference Program, 550 W. 7th Ave., Suite 1650, Anchorage AK 99501-3510; Phone: (907) 269- 4501 Fax: (907) 269-4563, E-mail: madeinalaska@alaska.gov

BIDDERS INSTRUCTIONS:

A. General. The contracting Agency may request documentation to support entries made on this form. False presentations may be subject to AS

36.30.687. All Bidder’s entries must conform to the requirements covering bid preparations in general. Discrepancies in price extensions shall be resolved by multiplying the declared total value times the preference percentage and adjusting any resulting computation(s) accordingly.

B. Form Completion – BASIC BIDS.

(1) Enter project number and name, the words “Basic Bid” and the CONTRACTOR’S name in the heading of each page as provided.

(2) The Bidder shall compare those candidate products appearing on the preference listing (see Special Notice comments above) against the requirements of the technical specifications appearing in the contract documents. If the Bidder determines that a candidate product can suitably meet the contract requirements, then that product may be included in the worksheet as follows.

(3) For each suitable product submitted under the “Basic Bid” enter:

• The product name, generic description and its corresponding technical specification section number under the heading “PRODUCT”,

• The company name of the Alaska producer under the heading “Manufacturer”, and

• The product class (I, II, or III) and preference percentage (3, 5, or 7% respectively) under the “CLASS/% heading.

(4) For each product appearing on the list and to be utilized by the CONTRACTOR enter:

• Under the heading “TOTAL DECLARED VALUE” the manufacturer’s quoted price of the product, (caution: this value is to be the manufacturer’s quoted price at the place of origin and shall not include costs for freight, handling or miscellaneous charges of incorporating the product into the Work,) and

• The resulting preference – i.e. the preference percentage times the total declared value amount – under the heading “REDUCTION

AMOUNT”.

(5) Continue for all “suitable” basic bid products. If the listing exceeds one page enter the words “Page # SUB” in front of the word “TOTAL” and on the first line of the following pages enter “SUBTOTAL OF REDUCTION AMOUNT FROM PREVIOUS PAGE”.

(6) On the final page of the listing enter “BASIC BID PREFERENCE GRAND” immediately before the word “TOTAL”.

(7) Total the entries in the “REDUCTION AMOUNT” column for each page by commencing at the first entry for that page. If a continuation page exists, ensure that the subtotal from the previous page is computed into the running total. Number pages as appropriate.

(8) Compute a Grand Total for the Basic Bid Preference. Enter the amount on the final page of the worksheet. (Note: When solicitations require written bids this amount should also be entered on line “C” of the Basic Bid Schedule.) Submit worksheet(s) with the Bid Schedule.

C. Form Completion – ALTERNATE BIDS.

(1) Enter project number and name, the words “ALTERNATE BID # ”, and CONTRACTOR’S name in the heading of each page as provided.

(2) On the first entry line enter “ADDITIONAL ALASKA PRODUCTS FOR ALTERNATE BID # ”, and repeat procedures 2 through 5 under part B these Bidder’s instructions except that references to “Basic Bid” shall be replaced with the words “Alternate Bid # .”

(3) Following the listing of all additional Alaska products enter the words “ADDITIONAL PRODUCTS PREFERENCE FOR ALTERNATE BID

# - SUBTOTAL” and enter a subtotal amount for all additional products as listed. Subtotal amount to be determined by adding all additional product entries in the “REDUCTION AMOUNT” column.

(4) Skip three lines and enter “LESS THE FOLLOWING NON-APPLICABLE ALASKA PRODUCTS:

(5) Beginning on the next line, enter the product name and manufacturer of each Alaska Product appearing on the “Basic Bid” listing which would be deleted or reduced from the Project should the “Alternate Bid” be selected. Details of entry need only be sufficient to clearly reference the subject product. (i.e. “Pre-hung doors by Alaska Door Co., Anchorage.”) Products being reduced shall specify the amount of the reduction. Should no products require deletion enter “None”. When a product is listed as a “NON-APPLICABLE ALASKA PRODUCT” for this alternate bid and if under the basic bid the Bidder received a preference on his basic bid as a result of that product, then the applicable entries under the headings “TOTAL DECLARED VALUE” and “REDUCTION AMOUNT” (for each product and from the basic bid listing) shall also be entered into the corresponding headings of this form. Where only a portion of the products has been deleted, the entry (which will differ from those on the basic bid listing) may be “pro-rated” or as otherwise substantiated.

(6) Following the listing of all non-applicable Alaska products enter the words “NON-APPLICABLE PRODUCTS PREFERENCE FROM BASIC BID SUBTOTAL” and enter a subtotal amount for all non-applicable products listed. Subtotal amount to be determined by adding all non-applicable entries in the “REDUCTION AMOUNT” column.

(7) At the bottom of the final page enter the words “ALTERNATE BID # PREFERENCE GRAND” immediately before the word “TOTAL”.

(8) Compute a Grand Total for the Alternate Bid Preference (for Alternate # ) by subtracting the non-applicable product preference subtotal from the additional product preference subtotal. Enter on the final page. (Note: When solicitations require written bids this amount should also be entered on line “C” of the Alternate Bid Schedule.) Submit separate worksheet(s) with each Alternate Bid http://www.commerce.alaska.gov/web/dcra/AlaskaProductPreferenceProgram.aspx mailto:madeinalaska@alaska.gov

00322 Form 25D-17 (07/18) (For use on wholly State-funded projects seeking competitive seal bids or proposals) Page 1 of 2

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

ALASKA VETERAN PREFERENCE

CERTIFICATION

Project Name and Number YKCC Recreation Area Refurbish, Project 230001184-7 , Bidder (Contractor)

Operation of Alaska Veteran Preference Procurement preferences under the Alaska Procurement Code are benefits that the State grants only to qualified bidders. Under AS 36.30.321, an eligible entity receives a five percent preference to the price of in the bidder’s proposal if the bidder meets three requirements.

The bidder must be:

1. an “Alaska Veteran”;

2. a “Qualifying Entity”; and

3. an “Alaska Bidder”.

Unless a bidder satisfies all three requirements and furnishes corresponding certifications, it is not eligible for the Alaska Veteran Preference. This preference may not exceed $5,000.

Instructions regarding Alaska Veteran Preference A bidder that claims the Alaska Veteran Preference must review and complete the “Alaska Veteran Certification”, the “Qualifying Entity Certification”, and the “Alaska Bidder Certification”. The individual that signs a certification shall include his/her printed name and position within bidder’s organization, e.g., sole proprietor, partner, etc. If a bidder fails to submit properly completed certifications, the Department will not apply the claimed preference.

Alaska Veteran Certification

(To be completed by individual(s) upon whom the bidder relies in claiming the Alaska Veteran status. If bidder is a partnership, limited liability company, or corporation, then a majority of partners, members, or shareholders who are Alaska Veterans must sign this Alaska Veteran Certification for the Bidder to be eligible for this preference.)

I hereby represent to the Department that:

I served in the armed forces of the United States, a reserve unit of the United States armed forces, the Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard, or the Alaska Naval Militia; and I was separated from service under a condition that was not dishonorable; and I am Alaska resident in that I am physically present in the State of Alaska with the intent to remain in the State indefinitely and to make a home in the State.

I certify under penalty of perjury that the foregoing statements are true and correct as they apply to me.

Printed name Title

00322 Form 25D-17 (07/18) (For use on wholly State-funded projects seeking competitive seal bids or proposals) Page 2 of 2

Qualifying Entity Veteran Certification

The bidding entity for which I am the duly authorized representative is a:

(Check the appropriate box)

� sole proprietorship owned by an Alaska Veteran;

�…