ITB 23-24-61 Envelopes Addendum 2.pdf

ADDENDUM ACKNOWLEDGMENT FORM

ITB 23/24-61

ITB ADDENDUM #2

Department of Revenue

2450 Shumard Oak Blvd, Suite 1600

Tallahassee, Florida 32399-0109

ITB # 23/24-61 Envelopes

TITLE: Envelopes

DUE DATE: 07/31/2024

ADDENDUM NO.: 2 DATE: 07/12/2024

PLEASE BE ADVISED THAT THE FOLLOWING CHANGES ARE APPLICABLE TO THE

ORIGINAL SPECIFICATIONS OF THE ABOVE-REFERENCED ITB:

The following revised pages are attached: Page 26 (Section 7.12 Price Escalation/De-escalation, last paragraph) Pages 64 - 71 (Cost Information Sheet)

These pages shall replace those found in the ITB document and in the Procurement Library that was posted on 7/11/24. New language is denoted by bold and highlighted text.

THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL ITB. THE ADDENDUM

ACKNOWLEDGMENT FORM SHALL BE SIGNED BY AN AUTHORIZED COMPANY REPRESENTATIVE,

DATED AND RETURNED, AS INSTRUCTED IN SECTION 4.2.8, ADDENDA, WITH THE BID. FAILURE TO

DO SO MAY SUBJECT THE BIDDER/CONTRACTOR TO DISQUALIFICATION.

BIDDER: ____________________________________ BY: _____________________

ADDRESS: _____________________________________ TELEPHONE: _______________

CITY, STATE: ___________________________________ DATE: ___________________

Authorized Signature

ITB 23/24-61 p26 A-2

Section 7.12 Price Escalation/De-escalation

Price De-escalation Example:

Year 1 Pricing for a specific envelope = $10.00/M 2010 is the first-year anniversary of the contract Old PPI: January 2009 PPI for Envelopes = 150.3 New PPI: January 2010 PPI for Envelopes = 150.1

Price Escalation / De-escalation Formula:

New PPI / Old PPI = Price De-escalation Rate “Old Price” x “Price De-escalation Rate” = New Price

Calculation: 150.1/150.3 = .999 (rounded) Price De-escalation Rate $10.00 x 0.999 = $9.99 New Price (rounded to nearest tenth of a cent) Year 2 New Pricing for a specific envelope = $9.99/M Therefore, the factor to adjust prices for the items would be – 0.999% (neg.) for Year 2.

Please note that pricing will be adjusted on an annual basis on the yearly anniversary of the contract. The adjusted price will be effective for the next contract year. Once a price has been established for all items at the beginning of a contract year, the pricing shall be in effect for the entire contract year, unless both parties mutually agree on another adjustment. Should pricing not be adjusted on the yearly anniversary of the contract, the old PPI for the calculation will default to the May Producer Price Index of the year prior to the requested adjustment.

Requests for an annual increase shall be submitted in writing by the Contractor to the

Department’s Contract Manager within thirty (30) days prior to the anniversary date of the contract. Requests for either an increase larger than what the PPI indicates, or additional adjustments during a contract year must be submitted in writing by the Contractor to the

Department’s Contract Manager and shall include documentation that substantiates the

Contractor’s assertion that an increase is warranted. Such documentation may include certified letters from suppliers, mill manufacturers or freight companies attesting to actual cost increase to the Contractor. The Department reserves the right to deny a request for a delivery extension and/or to order from another source if there is a critical need for the Department.

Attachment 1 – Cost Information Sheet

Section I Category I – COMMERCIAL ENVELOPES

Bid Item

Item Description 5M-15M (a)

15,001-50M (b)

50,001-150M (c)

150,001 - 250M (d)

Total of All Unit Costs (e)

Average of All Unit Costs (f)

I-1-a #9, 3-7/8” x 8-7/8”, non-window, no printing

__________/M

I-1-b #9, 3-7/8” x 8-7/8”, non-window, printed 1/0 with black ink on front

I-1-c #9, 3-7/8” x 8-7/8”, non-window, printed 1/1 with black ink on front and back

I-1-d #9, 3-7/8” x 8-7/8”, non-window, printed 2/0 with black ink and 1

PMS color printed on the front

I-1-e #9, 3-7/8” x 8-7/8”, non-window, printed 2/1 with black ink and 1 PMS color printed on the front and black ink only printed on the back

I-2-a #10, 4-1/8” x 9-1/2”, non-window, no

I-2-b #10, 4-1/8” x 9-1/2”, non-window, printed 1/0 with black ink on front

I-2-c #10, 4-1/8” x 9-1/2”, non-window, printed 1/1 with black ink on front and back

I-2-d #10, 4-1/8” x 9-1/2”, non-window, printed 2/0 with black ink and 1 PMS color printed on the front

I-2-e #10, 4-1/8” x 9-1/2”, non-window, printed 2/1 with black ink and 1 PMS color printed on the front and black ink only

I-3-a #10, 4-1/8” x 9-1/2”, with window, no

I-3-b #10, 4-1/8” x 9-1/2”, with window, printed 1/0 with black ink on

I-3-c #10, 4-1/8” x 9-1/2”, with window, printed 1/1 with black ink on

I-3-d #10, 4-1/8” x 9-1/2”, with window, printed 2/0 with black ink printed on front

I-3-e #10, 4-1/8” x 9-1/2”, with window, printed 2/1 with black ink and 1 PMS color printed on front and black ink only

For each Bid Item, add the four unit costs together (a+b+c+d) and place figure under column entitled “Total of All Unit Costs” (e). Take this number and divide by four (the number of quantity ranges). Place this figure under the column entitled “Average of All Unit Costs” (f). Round to the nearest hundredth (penny).

Add the Average of All Unit Costs (f) for each of the Bid Items together and insert figure to the right __________/M

Overall Average Unit Cost: Take the figure above and divide by the total number of Bid Items (15) and place to the right.

Round to the nearest hundredth (penny).

Section II Category II - BOOKLET ENVELOPES

Item

Item Description 5M-15M (a) 15,001-50M (b) 50,001-150M (c)

150,001 - 250M (d)

Total of All Unit Costs (e)

Average of All Unit Costs (f)

II-1-a 6” x 9”, non-window, no printing _________/M

II-1-b 6” x 9”, non-window, printed 1/0 with black ink on front

II-1-c 6” x 9”, non-window, printed 1/1 with black ink on front and back

II-1-d 6” x 9”, non-window, printed 2/0 with black ink and 1 PMS color

II-1-e 6” x 9”, non-window, printed 2/1 with black ink and 1 PMS color printed on the front and black ink only printed on the back

II-2-a 6” x 9-1/2”, non-window, no

II-2-b 6” x 9-1/2”, non-window, printed 1/0 with black ink on front

II-2-c 6” x 9-1/2”, non-window, printed 1/1 with black ink on front and back

II-2-d 6” x 9-1/2”, non-window, printed 2/0 with black ink and 1 PMS color

II-2-e 6” x 9-1/2”, non-window, printed 2/1 with black ink and 1 PMS color printed on the front and black ink only printed on the back

II-3-a 6” x 9-1/2”, with window, no

II-3-b 6” x 9-1/2”, with window, printed

II-3-c 6” x 9-1/2”, with window, printed

II-3-d 6” x 9-1/2”, with window, printed on front

II-3-e 6” x 9-1/2”, with window, printed 2/1 with black ink and 1 PMS color printed on front and black ink only on the back

II-4-a 6” x 9-3/4”, non-window, no

II-4-b 6” x 9-3/4”, non-window, printed

II-4-c 6” x 9-3/4”, non-window, printed

II-4-d 6” x 9-3/4”, non-window, printed

_____ __/M

II-4-e 6” x 9-3/4”, non-window, printed 2/1 with black ink and 1 PMS color on front and black ink only on the

II-5-a 9” x 12”, non-window, no printing _________/M __________/M __________/M __________/M _________/M __________/M

II-5-b 9” x 12”, non-window, printed 1/0 with black ink on front

_________/M __________/M __________/M __________/M _________/M __________/M

II-5-c 9” x 12”, non-window, printed 1/1 with black ink on front and back

_________/M __________/M __________/M __________/M _________/M __________/M

II-5-d 9” x 12”, non-window, printed 2/0 with black ink and 1 PMS color on front

_________/M __________/M __________/M __________/M _________/M __________/M

II-5-e 9” x 12”, non-window, printed 2/1 with black ink and 1 PMS color on front and black ink only on the back

_________/M __________/M __________/M __________/M _________/M __________/M

II-6-a 9” x 12”, with window, no printing _________/M __________/M __________/M __________/M _________/M __________/M

II-6-b 9” x 12”, with window, printed 1/0 with black ink on front

_________/M __________/M __________/M __________/M _________/M __________/M

II-6-c 9” x 12”, with window, printed 1/1 with black ink on front and back

_________/M __________/M __________/M __________/M _________/M __________/M

II-6-d 9” x 12”, with window, printed 2/0 with black ink and 1 PMS color on front

_________/M __________/M __________/M __________/M _________/M __________/M

II-6-e 9” x 12”, with window, printed 2/1 with black ink and 1 PMS color on the front and black ink only on the back

_________/M __________/M __________/M __________/M _________/M __________/M

For each Bid Item, add the four unit costs together (a+b+c+d) and place figure under column entitled “Total of All Unit Costs” (e). Take this number and divide by four (the number of quantity ranges). Place this figure under the column entitled “Average of All Unit Costs” (f). Round to the nearest hundredth (penny).

Add the Average of All Unit Costs (f) for each of the Bid Items together and insert figure to the right __________/M

Overall Average Unit Cost: Take the figure above and divide by the total number of Bid Items (30) and place to the right. Round to the nearest hundredth (penny).

Section III Category III SPECIALTY ENVELOPES (unique envelope construction and window sizes for Certified Mail)

Item

Item Description 5M-15M (a) 15,001-50M (b) 50,001-150M (c)

150,001 - 250M (d)

Total of All Unit Costs (e)

Average of All Unit Costs (f)

III-1-

a

#10, 4-1/8” x 9- 1/2”, with 3-1/8” tall by 6” wide window, printed 2/0 with black

III-1-

b

#10, 4-1/8” x 9- 1/2”, with 3-1/8’ tall by 6” wide window, printed 2/1 with black

III-1-c #10, 4-1/8” x 9- 1/2”, with 3-1/8” tall by 6” wide window, printed 1/1 with one PMS color

III-2-

a

6” x 9-1/2”, printed 2/0 with black and 1 PMS color, white wove 28#, side seam, with

3-1/8” x 6” window

III-2-

b

6” x 9-1/2”, printed 2/1 with black and 1 PMS color, white wove 28#, side seam with

III-2-c 6” x 9-1/2”, printed 1/1 with 1 PMS color on front and back, white wove 28#, side seam with

For each Bid item, add the four unit costs together (a+b+c+d) and place figure under column entitled “Total of All Unit Costs” (e). Take this number and divide by four (the number of quantity ranges). Place this figure under the column entitled “Average of All Unit Costs” (f). Round to the nearest hundredth (penny).

Add the Average of All Unit Costs (f) for each of the Bid items together and insert figure to the right. __________/M

Overall Average Unit Cost: Take the figure above and divide by the total number of Bid items (6) and place to the right.

Section IV Category IV SPECIALTY ENVELOPES (unique envelope construction)

Item

Item Description 5M-15M (a) 15,001-50M (b) 50,001-150M (c)

150,001 - 250M (d)

Total of All Unit Costs (e)

Average of All Unit Costs (f)

IV-1-

a

#10, 4-1/8” x 9- 1/2”, white wove, 24# virgin with window 4- 1/2” x 1-1/8” no

IV-1-

b

#10, 4-1/8” x 9- 1/2”, white wove, 24# virgin with window 4- 1/2” x 1-1/8”, printed 1/0 with black ink on c

#10, 4-1/8” x 9- 1/2”, white wove, 24# virgin with window 4- 1/2” x 1-1/8”, printed 1/1 with d

#10, 4-1/8” x 9- 1/2”, white wove, 24# virgin with window 4- 1/2” x 1-1/8”, printed 2/0 with black ink and one PMS color e

#10, 4-1/8” x 9- 1/2”, white wove, 24# virgin with window 4- 1/2” x 1-1/8”, printed 2/1 with black ink and one PMS color on front and

IV-2-

a non-standard courtesy reply 3-

3/4” x 8-3/4” white wove 24# virgin with window 3-3/4” x 7/8”, no printing b non-standard courtesy reply 3-

3/4” x 8-3/4” white wove 24# virgin with window 3-3/4” x 7/8”, printed 1/0 with black ink on c non-standard courtesy reply 3-

3/4” x 8-3/4” white wove 24# virgin with window 3-3/4” x 7/8”, printed 1/1 with black ink on d non-standard courtesy reply 3-

3/4” x 8-3/4” white wove 24# virgin with window 3-3/4” x 7/8”, printed 2/0 with black ink e non-standard courtesy reply 3-

3/4” x 8-3/4” white wove 24# virgin with window 3-3/4” x 7/8”, printed 2/1 with black ink and 1 PMS color on front and black ink only on

For each Bid item, add the four unit costs together (a+b+c+d) and place figure under column entitled “Total of All Unit Costs” (e). Take this number and divide by four (the number of quantity ranges). Place this figure under the column entitled “Average of All Unit Costs” (f). Round to the nearest hundredth (penny).

Add the Average of All Unit Costs (f) for each of the Bid items together and insert figure to the right. __________/M

Overall Average Unit Cost: Take the figure above and divide by the total number of Bid items (10) and place to the right. Round to the nearest hundredth (penny).

Section V Category V SPECIALTY ENVELOPES (for internal use by the Department)

Item

Item Description 5M-10M (a) 10,001-25M (b) 25,001-50M (c) 50,001 - 100M Total of All Unit Costs (e)

Average of All Unit Costs (f)

V-1 #10, 4-1/8” x 9- 1/2”, 24# pink wove, non-window, printed 1/0 with black ink

V-2 Catalog style, center and bottom seam, open end, 10” x 13”, 28# brown kraft, string and button envelope closure, printed

1/0

For each Bid item, add the four unit costs together (a+b+c+d) and place figure under column entitled “Total of All Unit Costs” (e). Take this number and divide by four (the number of quantity ranges). Place this figure under the column entitled “Average of All Unit Costs” (f). Round to the nearest hundredth (penny).

Add the Average of All Unit Costs (f) for each of the Bid items together and insert figure to the right. __________/M

Overall Average Unit Cost: Take the figure above and divide by the total number of Bid items (2) and place to the right.

Section VI CATEGORY VI BULK ORDER PRICING

Bid Item Item Description 500,000 (a) 1,000,000 (b) Total of All Unit Costs (c)

Average of All Unit Costs (d)

FDOR Stock # 0391 #10, 4-1/8” x 9-1/2”, white wove, 24#, virgin, diagonal seam, open side, window, printed 1/0, with inside security tint

FDOR Stock # CS- 990010

#10, 4-1/8” x 9-1/2”, white wove, 24#, virgin, diagonal seam, open side, window, printed 2/0, with inside security tint

FDOR Stock #0391

BLANK

#10, 4-1/8” x 9-1/2”, white wove, 24#, virgin, diagonal seam, open side, window, BLANK, with inside security tint

For each Bid item, add the two unit costs together (a+b) and place figure under column entitled “Total of All Unit Costs” (c). Take this number and divide by two (the number of quantity ranges). Place this figure under the column entitled “Average of All Unit Costs” (d). Round to the nearest hundredth (penny).

Add the Average of All Unit Costs (d) for each of the Bid items together and insert figure to the right. __________/M

Overall Average Unit Cost: Take the figure above and divide by the total number of Bid items (3) and place to the right.

Section VII CATEGORY VII OPTIONAL PRICING

Item Description Unit Cost

Additional charge (at a cost per thousand) for a special window size or window placement that has not already been specified in Categories I through IV (products I-1-a through IV-2-e).

__________/M

Additional charge for inside (security) tint (at a cost per thousand) for Categories I through IV (products I-1-a through IV- 2-e).

Additional cost for a rush order (at a cost per thousand). __________/M

SECTION VIII AWARD CALCULATION – CATEGORY I COMMERCIAL ENVELOPES

Take the appropriate pricing from the previous charts above and insert them into this chart, then multiply these by the weight factor for each and record this figure in the last column. Round to the nearest hundredth (penny).

Item Unit Cost Weight Factor Weighted Cost

Overall Average Unit Cost (from Section I) __________/M .90 __________/M

Additional charge (at cost per thousand) for a special window size or window placement that has not already been specified in Category I (products I-1-a through I-3-e)

__________/M .02 __________/M

Additional charge for inside (security) tint (at a cost per thousand) for Category I through IV (products I-1-a through I-3-e)

__________/M .03 __________/M

Additional cost for a rush order (at cost per thousand) __________/M .05 __________/M

Total __________/M

SECTION IX AWARD CALCULATION – CATEGORY II BOOKLET ENVELOPES

Take the appropriate pricing from the previous charts above and insert them into this chart, then multiply these by the weight factor for each and record this figure in the last column. Round to the nearest hundredth (penny).

Item Unit Cost Weight Factor Weighted Cost

Overall Average Unit Cost (from Section II) __________/M .90 __________/M

Additional charge (at cost per thousand) for a special window size or window placement that has not already been specified in Category II (products II-1-a through II-6-e)

__________/M .02 __________/M

Additional charge for inside (security) tint (at a cost per thousand) for Category II (products II-1-a through II-6-e)

__________/M .03 __________/M

SECTION X AWARD CALCULATION – CATEGORY III SPECIALTY ENVELOPES

Take the appropriate pricing from the previous charts above and insert them into this chart, then multiply these by the weight factor for each and record this figure in the last column. Round to the nearest hundredth (penny).

Item Unit Cost Weight Factor Weighted Cost

Overall Average Unit Cost (from Section III) __________/M .90 __________/M

Additional charge (at cost per thousand) for a special window size or window placement that has not already been specified in Category III (products III-1-a through III-2-c)

__________/M .02 __________/M

Additional charge for inside (security) tint (at a cost per thousand) for Category III (products III-1-a through III-2-C)

__________/M .03 __________/M

SECTION XI AWARD CALCULATION – CATEGORY IV SPECIALTY ENVELOPES (unique envelope construction)

Take the appropriate pricing from the previous charts above and insert them into this chart, then multiply these by the weight factor for each and record this figure in the last column. Round to the nearest hundredth (penny).

Item Unit Cost Weight Factor Weighted Cost

Overall Average Unit Cost (from Section IV) __________/M .90 __________/M

Additional charge (at cost per thousand) for a special window size or window placement that has not already been specified in Category IV (products IV-1-a through IV-2-e)

__________/M .02 __________/M

Additional charge for inside (security) tint (at a cost per thousand) for Category IV (products IV-1-a through IV-2-e)

__________/M .03 __________/M

SECTION XII AWARD CALCULATION – CATEGORY V SPECIALTY ENVELOPES (for internal use by the Department)

Take the appropriate pricing from the previous charts above and insert them into this chart, then multiply these by the weight factor for each and record this figure in the last column. Round to the nearest hundredth (penny).

Item Unit Cost Weight Factor Weighted Cost

Overall Average Unit Cost (from Section V) __________/M .95 __________/M

SECTION XIII AWARD CALCULATION – CATEGORY VI BULK ORDER PRICING

Take the appropriate pricing from the previous charts above and insert them into this chart, then multiply these by the weight factor for each and record this figure in the last column. Round to the nearest hundredth (penny).

Item Unit Cost Weight Factor Weighted Cost

Overall Average Unit Cost (from Section VI) __________/M .95 __________/M