ITB 23-035 DW Admin Bldg Ext Repair and Paint - Addendum 1 With Exhibits - Final.pdf

ITB 23-035 – Addendum #1

SALEM AREA MASS TRANSIT DISTRICT

INVITATION TO BID

ITB 23-035

DEL WEBB ADMINISTRATION BUILDING EXTERIOR REPAIR &

PAINTING

ADDENDUM #1

Salem Area Mass Transit District is providing information and making changes / additions / modifications / revisions as an Addendum to ITB 23-035.

The following changes, clarifications and SAMTD responses to questions posed to date are hereby provided to all proposers:

1. Question: What is the square footage of the exterior walls?

Response: SAMTD does not have drawings of the building exterior. We are estimating the building at 172’ x 81’. Bidders are encouraged to perform a site visit for measuring purposes, use Google maps measuring apps, or any estimating software that may aid them in bid preparation.

2. Question: Are safety vests required on the jobsite? Is there a specific vest, color, or High Vis required?

Response: Any color or type of vest is acceptable. There is not a requirement for a specific brand or color. High visibility bests are fine, but they do not need to be High Vis.

3. Question: What is the earliest starting time?

Response: 4 A.M. on weekdays and weekends. We are open 7 days a week.

4. Question: Will the roof contractor have completed their project by the time this contract is awarded?

Response: Yes

5. Question: Is there power outside to use for the sprayers?

6. Question: Is this project subject to prevailing wage rules?

Response: Yes. Please refer to Part 1 “Instructions For Bidders”, Section 3, (9) “Minimum Wage And Prevailing Wage Requirements”.

7. Question: Is pressure washing around the building a part of this solicitation, or the roofing contract?

Response: It is part of the requirements for this solicitation including: prepping, cleaning, painting (including downspouts and columns), and stucco repair, and clean-up.

8. Question: Regarding the windows post painting - is it required to be a “professional clean” or is it more to clean up any overspray?

Response: This requirement is to clean up any overspray.

9. Question: The front entrance of the Dell Webb building has a couple steel utility poles bracketed to the structure; do those need to be painted?

10. Question: Some of the windows on the structure have a metal striping that has been painted either green or beige – do the strips need to be painted beige?

Response: Yes, we would like those to be painted Beige

11. Question: RE: stucco repair - there are cracks around some of the windows, including some column repair, as well as the location of the removed sign – is the contractor responsible for a full repair, or skim?

Response: Small superficial cracks can be caulked. Larger holes and splits will need to be repaired.

12. Question: How many coats of paint are required?

Response: The amount needed to satisfactorily cover all painted surfaces.

13. Question: Regarding the stucco repair work, we'd like to clarify whether you're looking for caulking repairs exclusively, or if you also require stucco patching. For instance, on the columns do you want a complete removal of the existing stucco and reapplication of new stucco due to the extensive damage? And, on the walls, with cracks and minor holes, are you looking for caulking only? On the soffits where there is damaged stucco an application of stucco patching?

Response: The soffits and poles where there is a delamination of the stucco surfaces will need to be replaced. Surface cracks and the like can be filled.

14. The Agenda for Pre-Bid Conference that was held on 8/3/2023 is attached as Exhibit A to this Addendum.

15. The Attendance Sheet for the Pre-Bid Conference that was held on 8/3/2023 is attached as Exhibit B to this Addendum.

All other specifications and terms and conditions remain unchanged.

By: Daniel M. Knauss Procurement & Contracts Manager

Salem Area Mass Transit District 555 Court Street NE, Suite 5230 Salem, Oregon 97301 August 10, 2023

DEL WEBB ADMINISTRATION BUILDING EXTERIOR REPAIR & PAINTING

PRE-BID MEETING AGENDA

SAMTD ITB No. 23-035 Project Name: Del Webb Admin. Bldg. Exterior Repair & Painting

Thursday August 3, 2023 at 9:00 AM SAMTD Del Webb Facility, 3140 Del Webb Ave., Salem OR (Crater Lake Conf. Rm.)

A. WELCOME

1. Sign-in sheet

2. Introductions

a. Procurement Contact: Dan Knauss, Procurement & Contracts Manager

b. Project Manager: Gregg Thompson, Maintenance Manager

B. PROJECT DESCRIPTION, DELIVERY METHOD & SCHEDULE

1. Description: SAMTD is soliciting bids to provide services to clean, repair, and repaint the exterior stucco walls on our Del Webb Administrative building. Contractor is responsible for removal and disposal of all materials from site by Contractor. All safety equipment to be provided by Contractor. Required Warranty and all work as specified in PART 2 of this solicitation.

• Contractor shall be licensed by the State of Oregon to do the work required under the resultant contract.

• All items or services to be furnished under the solicitation and resultant contract shall meet all applicable state and federal requirements of the Occupational Safety and Health Standard.

• Contractor shall obtain and maintain in current status all applicable permits and licenses.

2. Delivery Method—Project will be performed under a single Prime Contract.

3. Project Schedule and Completion Time:

a. Notice Proceed to successful Contractor: September 8, 2023 (Estimate)

b. Service completion:

i. Substantial Completion: On or before October 6, 2023 (Estimate)

ii. Final Completion: On or before October 16, 2023 (Estimate)

C. BID PROCESS AND BIDDER INSTRUCTIONS

1. Invitation To Bid, Plans, Specifications, Addenda, and other related documents for this project are available on the procurement page of the OregonBuys website.

www.oregonbuys.gov Notice #S-KS2410-00007550 and SAMTD ITB #23-035

2. Important Dates:

a. Submit Questions Deadline: August 8, 2023 4:00PM PDT

b. Issue Addendum Response to Questions: August 11, 2023 5:00PM PDT

c. Solicitation Closes: August 25, 2023 4:00PM PDT

d. Issue Notice Of Intent To Award: August 29, 2023 (Estimate)

e. Contract Award and Notice To Proceed: September 8, 2023 (Estimate)

3. Required Bid Submittals — Please see required items on Salem Area Mass Transit District “Instructions For Bidders” and “Exhibits” included in the Invitation To Bid.

EXHIBIT A

ITB 23-035

Addendum #1

SALEM AREA MASS TRANSIT DISTRICT (SAMTD)

Del Webb Administration Building Exterior Repair & Painting

SAMTD ITB No.: 23-035 Del Webb Admin. Bldg. Exterior Repair & Painting Thursday August 3, 2023 at 9:00 AM SAMTD Del Webb Facility, 3140 Del Webb Ave., Salem OR (Crater Lake Conf. Rm.)

D. SAFETY AND SECURITY

1. Safety Requirements—Job Site Conditions

• Contractor shall take all necessary precautions for the safety of all personnel on the job site, and shall comply with the Contract Documents and all applicable provisions of federal, state and municipal safety laws and building codes to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed.

Contractor shall erect and properly maintain at all times, as required by the conditions and progress of the Work, all necessary safeguards for protection of workers and the public against any hazards created by the installation and provision of goods and services.

Contractor shall designate a responsible employee or associate on the Work site, whose duty shall be the prevention of accidents. The Owner's Authorized Representative has no responsibility for Work site safety. Work site safety is the responsibility of the Contractor.

2. Site Visitation & Viewing

• Bidder may view the site where work is to be performed. Please see “Instructions For

Bidders”, Item #16.

• By submitting this bid, the Bidder acknowledges that it has taken steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to: (1) conditions bearing upon transportation, and disposal, handling, and storage of materials; (2) the availability of labor, material, equipment, water, electric power, and roadways; (3) uncertainties of weather, river stages, tides, ground water, or similar climatic and/or physical conditions that may have impact on the site; (4) the conformation and conditions of the ground; (5) the character of equipment and facilities needed preliminary to and during the work; (6) compliance with the project quality control program; (7) compliance with the Bidder’s safety plan as approved by SAMTD, and all applicable Occupational Safety and Health Administration (OSHA) regulations; and (8) coordination with SAMTD maintenance, security, and bus operations.

• The Bidder also acknowledges that it has satisfied itself as to character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as the information is reasonably ascertainable from an inspection of the site, as well as from the drawings, specifications and reports issued with this solicitation package and to be made a part of this contract. Any failure of the Bidder to take the actions described and acknowledged in this paragraph will not relieve the Bidder from responsibility for estimating properly the difficulty and cost of successfully performing the work.

E. INSURANCE

Requirements as identified in ITB 23-035 Exhibit B - Sample Contract, Section SP.7 “Insurance”.

F. BONDING

Requirements as identified in ITB 23-035 PART 1, Section 3 “Instructions To Bidders”, 8.E.

“Reserved” for this procurement.

SAMTD ITB No.: 23-035 Del Webb Admin. Bldg. Exterior Repair & Painting Thursday August 3, 2023 at 9:00 AM SAMTD Del Webb Facility, 3140 Del Webb Ave., Salem OR (Crater Lake Conf. Rm.)

G. SPECIAL CONSIDERATIONS

1. Compliance with local requirements for the Jurisdictions where work is performed.

2. Coordination with SAMTD Maintenance, Transportation, and Operations departments.

SAMTD Project Manager will be liaison with these SAMTD organizations.

H. SAMTD SUPPLEMENTARY CONDITIONS & SUPPLEMENTARY INSTRUCTIONS

Please review all solicitation documents thoroughly to ensure complete understanding of all supplementary conditions and instructions.

I. TOUR OF AREA WHERE WORK IS TO BE PERFORMED

• Bidders may view the sites where the work is to be performed.

Bidder may submit requests to view the site where work is to be performed. Viewing may take place between the hours of 8:00AM – 3:30PM, Monday – Friday. Bidder must have an appointment scheduled in advance. If a Bidder arrives to view the site without a prior appointment, SAMTD may not accommodate the request. To schedule an appointment to view the site please contact:

Gregg Thompson, Maintenance Manager ……………….………… 503-361-7562

• Please reference Site Visitation & Viewing as identified in ITB 23-035 PART 1, Section 3 “Instructions To Bidders”, item 16.

J. QUESTION & ANSWER PERIOD

k. ON SITE TOUR OF WORK SITE FOR THOSE ATTENDING IN PERSON

SALEM AREA MASS TRANSIT DISTRICT (SAMTD)

Del Webb Admin. Bldg. Exterior Repair & Painting

ITB 23-035

Addendum 1

SIGN IN SHEET

FOR PRE-BID CONFERENCES, PRE-PROPOSAL CONFERENCES, BID OPENINGS

IFB OR RFP NUMBER: __ITB 23-035______________ GRANT NUMBER: _______________________________ PAGE __1___ OF ___1_____

DATE: ___8/3/2023_______ PROJECT TITLE: __Del Webb Administration Building Exterior Repair & Painting_____________

__ XX _ PRE-BID _____ PRE-PROPOSAL _____ BID OPENING _____ WALK THROUGH

ATTENDANCE LIST

NAME

FIRM

REPRESENTED ADDRESS CITY/STATE/ZIP TELEPHONE FAX EMAIL

Dan Knauss SAMTD CH2 Salem, OR 97301 503-361-2555 dan.knauss@cherriots.org

Zach Leeth SAMTD Del Webb Salem, OR 97301 503-361-7556 zachery.leeth@cherriots.org

Angela Henson SAMTD CH2 Salem, OR 97301 503-361-7521 angela.henson@cherriots.org

Lexi Duhrkoop ASA Construction Oregon City, OR 503-803-9550 lexi@asaconstruction.com

Sean Lesh Dalke Co Salem, OR 97301 503-949-4653 sean@dalkeconstruciton.com

Barton Sullivan ASA Construction SPD LLC Oregon City, OR 503-819-3988 SPDPainter@comcast.net

Gerardo Arreola GB & A Const. Portland, OR 503-964-0242 llcgbconstruction@gmail.com

Arina Konev ATK Const Woodburn, OR 503-989-0920 arina@atkconstructionInc.com

EXHIBIT B

mailto:dan.knauss@cherriots.org mailto:zachery.leeth@cherriots.org mailto:angela.henson@cherriots.org mailto:lexi@asaconstruction.com mailto:sean@dalkeconstruciton.com mailto:SPDPainter@comcast.net mailto:llcgbconstruction@gmail.com mailto:arina@atkconstructionInc.com