ITB 23-027 DW Admin Bldg Roof Repaint - Addendum 1 with Exhibits - Final.pdf

ITB 23-027 – Addendum #1

SALEM AREA MASS TRANSIT DISTRICT

INVITATION TO BID

ITB 23-027

DEL WEBB ADMINISTRATION BUILDING ROOF REPAINTING

ADDENDUM #1

Salem Area Mass Transit District is providing information and making changes / additions / modifications / revisions as an Addendum to ITB 23-027.

The following changes, clarifications and SAMTD responses to questions posed to date are hereby provided to all proposers:

1. Question: What is the length and width of the existing roof structure? Are there any drawings of the roof available?

Response: SAMTD does not have drawings of the roof. Bidders are encouraged to perform a site visit for measuring purposes, use Google maps measuring apps, or any roof estimating software that may aid them in bid preparation.

2. Question: Are safety vests required on the jobsite? Is there a specific vest, color, or High Vis required?

Response: Any color or type of vest is acceptable. There is not a requirement for a specific brand or color. High visibility bests are fine, but they do not need to be High Vis.

3. Question: Does SAMTD want all areas of the roof painted?

Response: All flashing areas, all roof areas, and all undersides of roof that can be seen are to be painted.

4. Question: Can the contractor install “D” rings if needed for safety?

Response: Yes.

5. Question: What type of sheen or gloss does SAMTD want or specify?

Response: Anything in the low sheen is acceptable. Egg shell would be preferred.

ITB 23-027 – Addendum #1

6. Question: Is this project subject to prevailing wage rules?

Response: Yes. Please refer to Part 1 “Instructions For Bidders”, Section 3, (9) “Minimum Wage And Prevailing Wage Requirements”.

7. Question: In the pdf scope, it’s written that you all want the Sherwin Williams Sher-Cryl or equivalent. Same with the Cedar Green. We can send you a price sheet with those products but we would like to know if we can send a 2nd price sheet for our recommended coating system as well.

The "equivalent" if you will.

Response: Sherwin Williams is only a suggestion. Bidders are encouraged to propose products that they would recommend as equivalent and that would meet the needs of the project and the warranty terms.

8. The Agenda for Pre-Bid Conference that was held on 6/6/2023 is attached as Exhibit A to this Addendum.

9. The Attendance Sheet for the Pre-Bid Conference that was held on 6/6/2023 is attached as Exhibit B to this Addendum.

All other specifications and terms and conditions remain unchanged.

By: Daniel M. Knauss Procurement & Contracts Manager

Salem Area Mass Transit District 555 Court Street NE, Suite 5230 Salem, Oregon 97301 June 9, 2023

DEL WEBB ADMINISTRATION BUILDING ROOF REPAINTING

PRE-BID MEETING AGENDA

SAMTD ITB No. 23-027 Project Name: DW Admin. Bldg. Roof Repainting

Tuesday June 6, 2023 at 11:00 AM SAMTD Del Webb Facility, 3140 Del Webb Ave., Salem OR (Crater Lake Conf. Rm.)

A. WELCOME

1. Sign-in sheet

2. Introductions

a. Procurement Contact: Dan Knauss, Procurement & Contracts Manager

b. Project Manager: Gregg Thompson, Maintenance Manager

B. PROJECT DESCRIPTION, DELIVERY METHOD & SCHEDULE

1. Description: SAMTD is soliciting bids to provide services to clean and repaint a metal roof at our Del Webb facilities. Contractor is responsible for removal and disposal of all materials from site by Contractor. All safety equipment to be provided by Contractor.

Required Warranty and all work as specified in PART 2 of this solicitation.

• Contractor shall be licensed by the State of Oregon to do the work required under the resultant contract.

• All items or services to be furnished under the solicitation and resultant contract shall meet all applicable state and federal requirements of the Occupational Safety and Health Standard.

• Contractor shall obtain and maintain in current status all applicable permits and licenses.

2. Delivery Method—Project will be performed under a single Prime Contract.

3. Project Schedule and Completion Time:

a. Notice Proceed to successful Contractor: June 28, 2023 (Estimate)

b. Service completion:

i. Substantial Completion: On or before July 19, 2023 (Estimate)

ii. Final Completion: On or before July 28, 2023 (Estimate)

C. BID PROCESS AND BIDDER INSTRUCTIONS

1. Invitation To Bid, Plans, Specifications, Addenda, and other related documents for this project are available on the procurement page of the OregonBuys website.

www.oregonbuys.gov Notice #S-KS2410-00007093 and SAMTD ITB #23-027

2. Important Dates:

a. Submit Questions Deadline: June, 8, 2023 4:00PM PDT

b. Issue Addendum Response to Questions: June 13, 2023 5:00PM PDT

c. Solicitation Closes: June 21, 2023 4:00PM PDT

d. Issue Notice Of Intent To Award: June 22, 2023 (Estimate)

e. Contract Award and Notice To Proceed: June 28, 2023 (Estimate)

3. Required Bid Submittals — Please see required items on Salem Area Mass Transit District “Instructions For Bidders” and “Exhibits” included in the Invitation To Bid.

EXHIBIT A ITB 23-027

Addendum #1

SALEM AREA MASS TRANSIT DISTRICT (SAMTD)

Del Webb Administration Building Roof Repainting

SAMTD ITB No.: 23-027 Del Webb Administration Building Roof Repainting Tuesday June 6, 2023 at 11:00 AM SAMTD Del Webb Facility, 3140 Del Webb Ave., Salem OR (Crater Lake Conf. Rm.)

D. SAFETY AND SECURITY

1. Safety Requirements—Job Site Conditions

• Contractor shall take all necessary precautions for the safety of all personnel on the job site, and shall comply with the Contract Documents and all applicable provisions of federal, state and municipal safety laws and building codes to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed.

Contractor shall erect and properly maintain at all times, as required by the conditions and progress of the Work, all necessary safeguards for protection of workers and the public against any hazards created by the installation and provision of goods and services.

Contractor shall designate a responsible employee or associate on the Work site, whose duty shall be the prevention of accidents. The Owner's Authorized Representative has no responsibility for Work site safety. Work site safety is the responsibility of the Contractor.

2. Site Visitation & Viewing

• Bidder may view the site where work is to be performed. Please see “Instructions For

Bidders”, Item #16.

• By submitting this bid, the Bidder acknowledges that it has taken steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to: (1) conditions bearing upon transportation, and disposal, handling, and storage of materials; (2) the availability of labor, material, equipment, water, electric power, and roadways; (3) uncertainties of weather, river stages, tides, ground water, or similar climatic and/or physical conditions that may have impact on the site; (4) the conformation and conditions of the ground; (5) the character of equipment and facilities needed preliminary to and during the work; (6) compliance with the project quality control program; (7) compliance with the Bidder’s safety plan as approved by SAMTD, and all applicable Occupational Safety and Health Administration (OSHA) regulations; and (8) coordination with SAMTD maintenance, security, and bus operations.

• The Bidder also acknowledges that it has satisfied itself as to character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as the information is reasonably ascertainable from an inspection of the site, as well as from the drawings, specifications and reports issued with this solicitation package and to be made a part of this contract. Any failure of the Bidder to take the actions described and acknowledged in this paragraph will not relieve the Bidder from responsibility for estimating properly the difficulty and cost of successfully performing the work.

E. INSURANCE

Requirements as identified in ITB 23-027 Exhibit B - Sample Contract, Section SP.7 “Insurance”.

F. BONDING

Requirements as identified in ITB 23-027 PART 1, Section 3 “Instructions To Bidders”, 8.E.

“Reserved” for this procurement.

SAMTD ITB No.: 23-027 Del Webb Administration Building Roof Repainting Tuesday June 6, 2023 at 11:00 AM SAMTD Del Webb Facility, 3140 Del Webb Ave., Salem OR (Crater Lake Conf. Rm.)

G. SPECIAL CONSIDERATIONS

1. Compliance with local requirements for the Jurisdictions where work is performed.

2. Coordination with SAMTD Maintenance, Transportation, and Operations departments.

SAMTD Project Manager will be liaison with these SAMTD organizations.

H. SAMTD SUPPLEMENTARY CONDITIONS & SUPPLEMENTARY INSTRUCTIONS

Please review all solicitation documents thoroughly to ensure complete understanding of all supplementary conditions and instructions.

I. TOUR OF AREA WHERE WORK IS TO BE PERFORMED

• Bidders may view the sites where the work is to be performed.

Bidder may submit requests to view the site where work is to be performed. Viewing may take place between the hours of 8:00AM – 3:30PM, Monday – Friday. Bidder must have an appointment scheduled in advance. If a Bidder arrives to view the site without a prior appointment, SAMTD may not accommodate the request. To schedule an appointment to view the site please contact:

Gregg Thompson, Maintenance Manager ……………….………… 503-361-7562

• Please reference Site Visitation & Viewing as identified in ITB 23-027 PART 1, Section 3 “Instructions To Bidders”, item 16.

J. QUESTION & ANSWER PERIOD

k. ON SITE TOUR OF WORK SITE FOR THOSE ATTENDING IN PERSON

EXHIBIT B ITB 23-022

Addendum #1

SALEM AREA MASS TRANSIT DISTRICT (SAMTD)

Del Webb Administration Building Roof Repainting