ITB 22-172-G Addendum 1.pdf

October 10, 2022

ADDENDUM #1

Polemounted Transformers

ITB 22-172-G

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

CHANGES TO BID DOCUMENT

1. Section 1.13 METHOD OF BIDDING is revised as follows:

DELIVERY TIME

Delivery time is to be stated by the bidder and will be a factor in the evaluation of bids. The ability of a bidder to deliver item(s) in 2024 is essential for EWEB to meet customer needs.

2. Section 1.17 METHOD OF AWARD is revised as follows:

Award shall primarily be considered based upon the lowest cost of each item. In addition, EWEB reserves the right to consider the quoted delivery times as an additional factor in the determination of award. If the lowest offered price does not correlate with the quickest delivery time, EWEB, in its sole discretion, will determine what constitutes the best overall value considering both price and delivery.

3. Sample Contract

1. Effective Date and Duration, section b is revised as follows:

b. Contract Extension. This Agreement may be renewed for additional period(s), in accordance with EWEB Rule 3-0850, Contract Amendments, subject to agreement by the Parties prior to the expiration of the current term. The maximum term for this Agreement shall not exceed three (3) years.

CLOSING DATE AND TIME

Remains unchanged.

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Kristin Kokkeler, Contracts Specialist

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum

ITB #22-172-G Polemounted Transformers

4. BID FORM

(REVISED)

THE FOLLOWING INFORMATION MUST BE RETURNED WITH YOUR BID RESPONSE:

(Place a check in front of the item indicating inclusion in your response.)

BID FORM – Section 4

Attachment B – BIDDER RESIDENCY INFORMATION

Attachment C – RECYCLED PRODUCTS/SUSTAINABILITY QUESTIONNAIRE

Exhibit 1 – Price Schedule(s)

Exhibit 2 – Material Specification(s), completed for each proposed transformer

HARD COPIES – as detailed in Section 1.8(A)

FLASH DRIVE COPY - Combine all documents in one pdf file)

A. BID PRICE

The Undersigned hereby offers to furnish all labor, equipment and materials, including delivery, as necessary to perform the services described herein in strict accordance with the Bid documents, and for the following amount(s). Prices include all costs related to shipping/handling, travel, and expenses:

Production Slot Availability for 2023: (Provide qty, Open Availability or None)

2024: (Provide qty, Open Availability or None)

2025: (Provide qty, Open Availability or None)

LOT 1: Total – Transformer Pole Mount(s) (Items 1-27) Year 2023 $____________________________ (Exhibit 1 – Transformer Price Schedule) Year 2024 $____________________________

Year 2025 $____________________________

LOT 2: Total – Transformer Pole Mount(s) (Items 28-33) Year 2023 $____________________________

(Exhibit 1 – Transformer Price Schedule) Year 2024 $____________________________

Year 2025 $____________________________

(An Excel spreadsheet of the Exhibit 1 is available on OregonBuys)

HOW OFTEN WILL THE PRICING CHANGES (ESCALATION/DECREASES) BE EVALUATED AND PRICING SUBMITTED FOR UPDATE? (Contract Pricing Period-i.e. Monthly, Quarterly, Annually, etc.)

IF APPLICABLE:

DELIVERY: _________ days After Receipt of Order (ARO)

WARRANTY: _________ (Must be a minimum of 18 months)

MAKE/MODEL/PART NUMBER: _________________

B. PROPOSED TRANSPORT

Bidder shall indicate below the method that will be used to deliver goods:

_______ COMMERCIAL/COMMON CARRIER _______ COMPANY OWNED/RENTED/LEASED VEHICLE

If Bidder is using anything other than commercial/common carriers to deliver goods, an insurance certificate for Automobile Liability as listed in Section 2 must be provided prior to the issuance of a Notice to Proceed.

C. REFERENCES

Bidders are requested to provide three (3) current references that they have had continuous experience with over the last five years. References are to be for transformers manufactured for utilities in the western United States. Bidders are to include the contact name, company name, description of Transformers supplied, phone and email. Failure to submit references may result in bid rejection.

Reference 1:

Contact Name:______________________________ Company Name:______________________________

Phone # & Email________________________________________________

Transformers Supplied:___________________________________________________________________

Reference 2:

Contact Name:______________________________ Company Name:______________________________

Phone # & Email________________________________________________

Transformers Supplied:___________________________________________________________________

Reference 3:

Contact Name:______________________________Company Name:______________________________

Phone # & Email________________________________________________

Transformers Supplied: __________________________________________________________________

D. ACKNOWLEDGMENT OF RECEIPT OF ADDENDA TO BID DOCUMENTS:

Bidder acknowledges receipt of Addenda and agrees to be bound by their contents.

Circle each ITB Addendum received: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10

Check if not applicable or no Addenda were received: ____

E. MWESB STATUS

EWEB encourages contracting with minority owned, woman owned, and emerging small businesses (MWESB). The State of Oregon offers a certification process. Indicate below if your business is a MWESB and if so, which categories have been state certified.

MWESB Certified? Yes _____ No _____. If yes, indicate which categories below:

Minority Owned _____ Woman Owned _____ Emerging Small Business ____ Veteran Owned _____

F. ACKNOWLEDGEMENT OF INDEPENDENT CONTRACTOR STATUS

The undersigned acknowledges that:

1. Contractor certifies its status as an independent contractor in satisfaction of Oregon law, including ORS 670.600, and shall perform all required Work as an independent contractor. EWEB holds the right (i) to determine the delivery schedule for the Work to be performed and (ii) to evaluate the quality of the completed performance, but EWEB cannot and will not control the means or manner of Contractor’s performance. Contractor is responsible for determining the appropriate means and manner of performing the Work.

2. The parties covenant that Contractor, its subcontractors, agents, officers and representatives do not qualify as officers, employees, or agents of EWEB as those terms are used in ORS 30.265 nor shall they seek such qualification relating to performance of the Work.

3. Contractor agrees it is responsible for all federal and state taxes or other payments or withholdings applicable to compensation or payments paid to Consultant under this Contract and shall hold EWEB harmless from such financial exposures.

G. ASSURANCES:

The undersigned attests that they:

• Have read and understand all instructions, requirements, Addenda, site conditions, and terms and conditions contained herein (including the attachments and exhibits listed in this solicitation).

• Have the authority and/or responsibility to submit a bid and to bind their organization in all phases of this solicitation process.

• Confirm the information provided is true and accurate to the best of their knowledge.

• Understand that any false statement may disqualify this offer from further consideration or may be cause for Contract termination.

• Have not and will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged minority, women or emerging small business enterprise certified under ORS 200.055.

• Represent and warrant to EWEB that they have the power and authority to enter into and perform work under an awarded Contract. When executed by EWEB and Contractor the Contract shall be a valid and binding obligation of Contractor enforceable in accordance with its terms.

• Arrived at the specifics of the bid, including price and amounts, independently and without communication or agreement with another Bidder, except as disclosed in a separately attached statement.

• Are not submitting the bid in the interest of or on behalf of any undisclosed person;

• Have not directly or indirectly induced or solicited another Bidder, in order to benefit a third person, to submit a false or sham bid, to refrain from bidding or to change a bid.

• Have not directly or indirectly disclosed the Bidder's bid price, a breakdown of the price, the contents of the price or information or data related to the price to another Bidder.

• Have not sought through communication or agreement with a person to fix the bid price of the Bidder or another Bidder, to fix an overhead, profit or cost element of the bid price of the Bidder or another Bidder or to secure any advantage against the contracting agency or any other person interested in the public Contract.

• Have not directly or indirectly expressed an interest or lack of interest in the public Contract, or paid or offered to pay a fee to a person, to cause a collusive or sham bid.

H. SOLICITATION SIGNATURE

Contractor by signing this Bid Form represents and warrants that Contractor’s performance under an awarded contract will create no potential or actual conflict of interest, including but not limited to conflicts of interest as defined in ORS 244.020. Contractor further warrants that no state or federal law or EWEB rule will prevent Contractor's lawful performance of an awarded contract. If Contractor is currently performing work for EWEB or another governmental entity, Contractor’s participation in other public contracts will not create a potential or actual conflict of interest in performance of a Contract resulting from this ITB, if awarded.

BIDDER INFORMATION:

Bidder Company Name

Company Address (from which product will be shipped or work will be performed)

Telephone Number Federal Tax ID Number

Person Signing ITB________________________________________ Title_____________________________ Please print or type name

Signature _________________________________________________________________________________

Email Address _____________________________________________________________________________

Bidder’s ITB Representative (if different than above)

Name________________________________________ Title___________________________________ Please print or type name

Signature _________________________________________________________________________________

Phone __________________________ Email _________________________________________________

Manufacturer:

H" W" D" (lbs)

NL LL

1 496-0001879 10 120/240 wye 20 -$ 2 496-0001880 15 120/240 wye 50 -$ 3 496-0001881 25 120/240 wye 55 -$ 4 496-0001882 25 240/480 wye 0 -$ 5 496-0001883 37.5 120/240 wye 24 -$ 6 496-0001884 50 120/240 wye 13 -$ 7 496-0001885 75 120/240 wye 4 -$ 8 496-0001886 100 120/240 wye 3 -$ 9 496-0001887 167 120/240 wye 1 -$

10 496-0001888 10 120/240 delta 2 -$ 11 496-0001889 15 120/240 delta 5 -$ 12 496-0001891 25 120/240 delta 1 -$ 13 496-0001893 25 240/480 delta 1 -$ 14 496-0001894 25 277 delta 0 -$ 15 496-0001895 37.5 120/240 delta 2 -$ 16 496-0001897 37.5 240/480 delta 1 -$ 17 496-0001898 50 120/240 delta 2 -$ 18 496-0001899 50 277 delta 1 -$ 19 496-0001900 50 240/480 delta 1 -$ 20 496-0001904 75 120/240 delta 1 -$ 21 496-0001905 75 277 delta 0 -$ 22 496-0001906 75 240/480 delta 0 -$ 23 496-0001908 100 120/240 delta 0 -$ 24 496-0001910 100 240/480 delta 0 -$ 25 496-0001914 167 120/240 delta 0 -$ 26 496-0001915 167 277 delta 1 -$ 27 496-0001916 167 240/480 delta 1 -$

28 496-0001902 75 208Y/120 wye 1 -$ 29 496-0001903 75 480Y/277 wye 2 -$ 30 496-0001912 150 208Y/120 wye 1 -$ 31 496-0001913 150 480Y/277 wye 1 -$ 32 496-0001919 300 208Y/120 wye 1 -$ 33 496-0001920 300 480Y/277 wye 1 -$

Lot 1 Total2

Lot 2 Total2

Item No. Lead Time

Escalation Formula Calculation:

KVA

Estimated 1-year Qty

Lot Total of "Extended Prices" is to be filled in on Section 4, Bid Form Extended price = Cost of transformer x Est 1-year Qty

Exhibit 1 - Transformer Price Schedule(s) ITB 22-172 Polemounted Transformers

Lot No. EWEB # LossesPrice of

Transformer Extended Price1

Secondary Voltage

Primary Connection

Year 2023

NL LL

1 496-0001879 10 120/240 wye 20 -$ 2 496-0001880 15 120/240 wye 50 -$ 3 496-0001881 25 120/240 wye 55 -$ 4 496-0001882 25 240/480 wye 0 -$ 5 496-0001883 37.5 120/240 wye 24 -$ 6 496-0001884 50 120/240 wye 13 -$ 7 496-0001885 75 120/240 wye 4 -$ 8 496-0001886 100 120/240 wye 3 -$ 9 496-0001887 167 120/240 wye 1 -$

10 496-0001888 10 120/240 delta 2 -$ 11 496-0001889 15 120/240 delta 5 -$ 12 496-0001891 25 120/240 delta 1 -$ 13 496-0001893 25 240/480 delta 1 -$ 14 496-0001894 25 277 delta 0 -$ 15 496-0001895 37.5 120/240 delta 2 -$ 16 496-0001897 37.5 240/480 delta 1 -$ 17 496-0001898 50 120/240 delta 2 -$ 18 496-0001899 50 277 delta 1 -$ 19 496-0001900 50 240/480 delta 1 -$ 20 496-0001904 75 120/240 delta 1 -$ 21 496-0001905 75 277 delta 0 -$ 22 496-0001906 75 240/480 delta 0 -$ 23 496-0001908 100 120/240 delta 0 -$ 24 496-0001910 100 240/480 delta 0 -$ 25 496-0001914 167 120/240 delta 0 -$ 26 496-0001915 167 277 delta 1 -$ 27 496-0001916 167 240/480 delta 1 -$

28 496-0001902 75 208Y/120 wye 1 -$ 29 496-0001903 75 480Y/277 wye 2 -$ 30 496-0001912 150 208Y/120 wye 1 -$ 31 496-0001913 150 480Y/277 wye 1 -$ 32 496-0001919 300 208Y/120 wye 1 -$ 33 496-0001920 300 480Y/277 wye 1 -$

Lot 1 Total2

Lot 2 Total2

Extended price = Cost of transformer x Est 1-year Qty Lot Total of "Extended Prices" is to be filled in on Section 4, Bid Form

Escalation Formula Calculation:

Year 2024

Losses Extended Price1 Lead Time

Exhibit 1 - Transformer Price Schedule(s) ITB 22-172 Polemounted Transformers

Lot No. Item No. EWEB # KVA Secondary

Voltage Primary

Connection Estimated 1-year Qty

Price of Transformer

NL LL

1 496-0001879 10 120/240 wye 20 -$ 2 496-0001880 15 120/240 wye 50 -$ 3 496-0001881 25 120/240 wye 55 -$ 4 496-0001882 25 240/480 wye 0 -$ 5 496-0001883 37.5 120/240 wye 24 -$ 6 496-0001884 50 120/240 wye 13 -$ 7 496-0001885 75 120/240 wye 4 -$ 8 496-0001886 100 120/240 wye 3 -$ 9 496-0001887 167 120/240 wye 1 -$

10 496-0001888 10 120/240 delta 2 -$ 11 496-0001889 15 120/240 delta 5 -$ 12 496-0001891 25 120/240 delta 1 -$ 13 496-0001893 25 240/480 delta 1 -$ 14 496-0001894 25 277 delta 0 -$ 15 496-0001895 37.5 120/240 delta 2 -$ 16 496-0001897 37.5 240/480 delta 1 -$ 17 496-0001898 50 120/240 delta 2 -$ 18 496-0001899 50 277 delta 1 -$ 19 496-0001900 50 240/480 delta 1 -$ 20 496-0001904 75 120/240 delta 1 -$ 21 496-0001905 75 277 delta 0 -$ 22 496-0001906 75 240/480 delta 0 -$ 23 496-0001908 100 120/240 delta 0 -$ 24 496-0001910 100 240/480 delta 0 -$ 25 496-0001914 167 120/240 delta 0 -$ 26 496-0001915 167 277 delta 1 -$ 27 496-0001916 167 240/480 delta 1 -$

28 496-0001902 75 208Y/120 wye 1 -$ 29 496-0001903 75 480Y/277 wye 2 -$ 30 496-0001912 150 208Y/120 wye 1 -$ 31 496-0001913 150 480Y/277 wye 1 -$ 32 496-0001919 300 208Y/120 wye 1 -$ 33 496-0001920 300 480Y/277 wye 1 -$

Lot 1 Total2

Lot 2 Total2

Extended price = Cost of transformer x Est 1-year Qty Lot Total of "Extended Prices" is to be filled in on Section 4, Bid Form

Escalation Formula Calculation:

Year 2025

Losses Extended Price1 Lead Time

Exhibit 1 - Transformer Price Schedule(s) ITB 22-172 Polemounted Transformers

Lot No. Item No. EWEB # KVA Secondary

Voltage Primary

Connection Estimated 1-year Qty

Price of Transformer