ITB 2027-1000-0077 As-Needed Brochures for Alaska State Parks.pdf

REV. 11/24

STATE OF ALASKA

INVITATION TO BID (ITB)

ITB 2027-1000-0077

AS-NEEDED BROCHURES FOR ALASKA STATE PARKS

ISSUED SEPTEMBER 30, 2026

IMPORTANT NOTICE: If you received this solicitation from the State of Alaska’s “Online Public Notice” web site, you must register with the Procurement Officer listed below if you desire to receive notification of subsequent amendments to the solicitation.

BIDDER'S NOTICE: By signature on this form, the bidder certifies that they comply with the following:

(1) the bidder has a valid Alaska business license or will obtain one prior to award of any contract resulting from this ITB. If the bidder possesses a valid Alaska business license, the license number must be written below or one the following forms of evidence must be submitted with the bid:

• a canceled check for the business license fee;

• a copy of the business license application with a receipt date stamp from the State's business license office;

• a receipt from the State’s business license office for the license fee;

• a copy of the bidder’s valid business license;

• a sworn notarized affidavit that the bidder has applied and paid for a business license;

(2) the price(s) submitted was arrived at independently and without collusion, under penalty of perjury, and that the bidder is complying with:

• the laws of the State of Alaska;

• the applicable portion of the Federal Civil Rights Act of 1964;

• the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal government;

• the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government;

• the bid will remain open and valid for at least 90 days;

• all terms and conditions set out in this Invitation to Bid (ITB).

If a bidder does not hold an Alaska Business License (1) at the time designated in the ITB for opening the State will disallow the Alaska Bidder Preference. Bids must also be submitted under the name as appearing on the bidder’s current Alaska business license in order to receive the Alaska Bidder Preference. If a bidder fails to comply with (2) of this paragraph, the State may reject the bid, terminate the contract, or consider the Contractor in default.

NAME

SHAWN M. OLSEN

COMPANY SUBMITTING BID

*DOES YOUR BUSINESS QUALIFY FOR THE

ALASKA BIDDER’S PREFERENCE?

[ ] YES [ ] NO

Phone: 1 (907) 269-8687 TDD/TTY: 711 (Alaska Relay)

AUTHORIZED SIGNATURE

*DOES YOUR BUSINESS QUALIFY FOR THE

ALASKA VETERAN PREFERENCE?

[ ] YES [ ] NO

PRINTED NAME

*SEE ITB FOR EXPLANATION OF CRITERIA

TO QUALIFY

Email: shawn.olsen@alaska.gov

DATE

TELEPHONE NUMBER

ALASKA BUSINESS LICENSE NUMBER

VENDOR NUMBER

E-MAIL ADDRESS

mailto:shawn.olsen@alaska.gov

STATE OF ALASKA – INVITATION TO BID (ITB) ITB 2027-1000-0077

AS-NEEDED BROCHURES FOR ALASKA STATE PARKS

PAGE 2 OF 47 REV. 11/24

TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

SEC. 1.04 MINIMUM PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

SEC. 1.07 SITE INSPECTION

SEC. 1.08 RETURN INSTRUCTIONS

SEC. 1.09 VENDOR REGISTRATION

SEC. 1.10 ASSISTANCE TO BIDDERS WITH A DISABILITY

SEC. 1.11 AMENDMENTS TO BIDS

SEC. 1.12 ADDENDUMS TO THE ITB

SEC. 1.13 ITB SCHEDULE

SEC. 1.14 PRE-BID CONFERENCE/TELECONFERENCE

SEC. 1.15 ALTERNATE BIDS

SEC. 1.16 SUPPORTING INFORMATION

SEC. 1.17 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK

SEC. 2.02 INITIAL ORDER

SEC. 2.03 CONTRACT TERM

SEC. 2.04 CONTRACT TYPE

SEC. 2.05 PAYMENT FOR STATE PURCHASES

SEC. 2.06 ELECTRONIC PAYMENTS

SEC. 2.07 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 2.08 CONTRACT ADMINISTRATION

SEC. 2.09 CONTRACT PRICE ADJUSTMENTS

SEC. 2.10 CONTRACT PERFORMANCE LOCATION

SEC. 2.11 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED

SEC. 2.12 SUBCONTRACTORS

SEC. 2.13 JOINT VENTURES

SEC. 2.14 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 2.15 F.O.B. POINT

SEC. 2.16 INSPECTION & MODIFICATION – REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 2.17 SHIPPING DAMAGE

SEC. 2.18 CONTRACT CHANGES – UNANTICIPATED AMENDMENTS

SEC. 2.19 CONTINUING OBLIGATION OF CONTRACTOR

SEC. 2.20 BILLING INSTRUCTIONS

SEC. 2.21 ESTIMATED QUANTITIES

SEC. 2.22 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 2.23 INDEMNIFICATION

SEC. 2.24 INSURANCE

SECTION 3. BID FORMAT AND CONTENT

SEC. 3.01 BID FORMS

SEC. 3.02 BID BOND – PERFORMANCE BOND – SURETY DEPOSIT

SEC. 3.03 PRICES

PAGE 3 OF 47 REV. 11/24

SECTION 4. EVALUATION AND CONTRACTOR SELECTION

SEC. 4.01 EVALUATION OF BIDS

SEC. 4.02 APPLICATION OF PREFERENCES

SEC. 4.03 ALASKA BIDDER PREFERENCE

SEC. 4.04 ALASKA VETERAN PREFERENCE

SEC. 4.05 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 4.06 USE OF LOCAL FOREST PRODUCTS

SEC. 4.07 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE

SEC. 4.08 ALASKA PRODUCT PREFERENCE

SEC. 4.09 EMPLOYMENT PROGRAM PREFERENCE

SEC. 4.10 ALASKANS WITH DISABILITIES PREFERENCE

SEC. 4.11 PREFERENCE QUALIFICATION LETTER

SEC. 4.12 EXTENSION OF PRICES

SEC. 4.13 METHOD OF AWARD

SEC. 4.14 CONTRACTOR SELECTION PROCESS

SEC. 4.15 NOTICE OF INTENT TO AWARD

SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 5.01 INFORMAL DEBRIEFING

SEC. 5.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 5.03 AUTHORITY

SEC. 5.04 COMPLIANCE

SEC. 5.05 SUITABLE MATERIALS, ETC

SEC. 5.06 SPECIFICATIONS

SEC. 5.07 BRAND SPECIFIC

SEC. 5.08 ITEM UPGRADES

SEC. 5.09 WORKMANSHIP AND MATERIALS

SEC. 5.10 CONTRACTOR SITE INSPECTION

SEC. 5.11 ORDER DOCUMENTS

SEC. 5.12 HUMAN TRAFFICKING

SEC. 5.13 RIGHT OF REJECTION

SEC. 5.14 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 5.15 DISCLOSURE OF BID CONTENTS

SEC. 5.16 ASSIGNMENTS

SEC. 5.17 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 5.18 DEFAULT

SEC. 5.19 DISPUTES

SEC. 5.20 SEVERABILITY

SEC. 5.21 CONTRACT CANCELLATION

SEC. 5.22 GOVERNING LAW; FORUM SELECTION

SEC. 5.23 QUALIFIED BIDDERS

SEC. 5.24 FEDERALLY IMPOSED TARIFFS

SEC. 5.25 PROTEST

SECTION 6. ATTACHMENTS

SEC. 6.01 ATTACHMENTS

PAGE 4 OF 47 REV. 11/24

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

The Department of Natural Resources, Division of Parks & Outdoor Recreation is soliciting bids for a qualified contractor to provide as-needed brochure printing, folding and packaging including providing the paper that the brochures will be printed on, for the Division of Parks and Outdoor Recreation with the State of Alaska. A more thorough scope of work is in Section 2. Scope of Work and Contract Information.

SEC. 1.02 BUDGET

The budget for the resulting contract shall not exceed $100,000.00.

Bids priced at more than $15,000.00 for the initial order will be considered non-responsive.

The services are on an as-needed basis and under the direction of DNR. The budget is an estimate only and does not represent a commitment to work. When brochures are needed and funds become available, the State will email the Contractor a request for a specific number of brochures, which will include brochure sizes, brochure print information, due dates for deliverables, and other important requirements and/or instructions. The State does not guarantee a minimum or maximum number of services to be provided or dollar amount to be spent under any resulting contract.

Approval or continuation of a contract resulting from this ITB is contingent upon legislative appropriation.

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

Bids must be received no later than 2:00 PM Alaska Time on October 21, 2026, at which time they will be publicly opened. Late bids or amendments will be considered non-responsive and will not be opened or accepted for evaluation.

SEC. 1.04 MINIMUM PRIOR EXPERIENCE

In order for a bid to be considered responsive the bidder must meet these minimum prior experience requirements:

• The bidder must not have had a contract terminated for cause by the State within the last three years.

• The bidder must have at least two years’ brochure or similar printing experience as a business.

• Bidders shall identify/certify on the Bid Schedule that they meet these minimum prior experience requirements.

A bidder's failure to meet these minimum prior experience requirements will cause their bid to be considered non-responsive and rejected.

Bidders must certify they meet the minimum requirements on Line 13 in Attachment 6 Bid Schedule. Failure to certify will cause the bid to be considered non-response and rejected.

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SEC. 1.05 REQUIRED REVIEW

Bidders shall carefully review this ITB for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material in the ITB should be made in writing and received by the Procurement Officer at least 10 days before the deadline for receipt of bids. This will allow time for an addendum to be issued if one is required. It will also help prevent the opening of a defective bid, upon which award cannot be made, and the resultant exposure of bidders' prices.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

All questions must be in writing and directed to the Procurement Officer. The interested party must confirm telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the ITB. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the ITB. The Procurement Officer will make that decision.

Deadline to receive questions is October 12, 2026, by 2:00 PM Alaska Time.

Procurement Officer: SHAWN M. OLSEN – PHONE 1 (907) 269-8687 –TDD/TTY: 711 (Alaska Relay);

Email: shawn.olsen@alaska.gov

SEC. 1.07 SITE INSPECTION

Not applicable to this ITB.

SEC. 1.08 RETURN INSTRUCTIONS

If submitting a bid via email, the bid may be emailed to shawn.olsen@alaska.gov and must contain the ITB number in the subject line of the email. The maximum size of a single email (including all text and attachments) that can be received by the State is 20 megabytes. If the email containing the bid exceeds this size, the bid must be sent in multiple emails that are each less than 20 megabytes, and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Like when sending a hard copy bid, if you are emailing your bid, the State recommends sending it ahead of time ahead of time to ensure the email is delivered by the deadline for receipt of bids.

If submitting bids using U.S. mail, or delivery service, bidders must submit one hard copy of their bid, in writing, to the Procurement Officer in a sealed package. The sealed bid package must be addressed as follows:

Department of Natural Resources Support Services Division

Attention: SHAWN M. OLSEN Invitation to Bid (ITB) Number: 2027-1000-0077

ITB Title: As-Needed Brochures for Alaska State Parks 550 W 7th Avenue, Suite 1330

Anchorage, Alaska 99501

It is the bidder’s responsibility to contact the issuing agency at shawn.olsen@alaska.gov to confirm that the bid has been received. The State is not responsible for unreadable, corrupt, or missing attachments.

mailto:shawn.olsen@alaska.gov

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SEC. 1.09 VENDOR REGISTRATION

Prior to award of a contract, the successful bidder must be registered in the State of Alaska’s Integrated Resource Information System (IRIS) Vendor Self Service (VSS) database. Registration can be completed online at: https:/iris-vss.alaska.gov.

Vendors who are not registered at the time of award will be notified by the DNR Procurement Office.

Failure to complete registration in a timely manner may delay contract award and the commencement of work.

SEC. 1.10 ASSISTANCE TO BIDDERS WITH A DISABILITY

The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to submit a bid should contact the Procurement Officer no later than 10 days prior to the closing of the bid to make any necessary arrangements.

SEC. 1.11 AMENDMENTS TO BIDS

Bidders may amend or withdraw their bids only if a written request is received prior to the bid submission deadline. After the deadline, amendments or withdrawals will not be accepted unless specifically requested by the State in accordance with 2 AAC 12.290.

SEC. 1.12 ADDENDUMS TO THE ITB

If an addendum is issued before the deadline for receipt of bids, the addendum will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the addendum will be provided to all who were notified of the ITB and to those who have registered with the Procurement Officer after receiving the ITB from the OPN.

SEC. 1.13 ITB SCHEDULE

The ITB schedule below represents the State of Alaska’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of bids, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Time.

ACTIVITY TIME DATE

Issue Date / ITB Released September 30 2026 Deadline for Receipt of Questions 2:00 PM October 12, 2026 Deadline for Receipt of Bids / Bid Due Date 2:00 PM October 21, 2026 ANTICIPATED Bid Evaluations Complete Week of October 20, 2026 ANTICIPATED Notice of Intent to Award Week of October 20, 2026 ANTICIPATED Contract Issued November01, 2026

This ITB does not, by itself, obligate the State. The State's obligation will commence when the contract is approved by the Commissioner of the Department of Natural Resources, or the Commissioner's designee. Upon written notice to the Contractor, the State may set a different starting date for the contract. The State will not be responsible for any work done by the Contractor, even work done in good faith, if it occurs prior to the contract start date set by the State.

SEC. 1.14 PRE-BID CONFERENCE/TELECONFERENCE

Not applicable for this ITB.

https://iris-vss.alaska.gov/

PAGE 7 OF 47 REV. 11/24

SEC. 1.15 ALTERNATE BIDS

Bidders may only submit one bid for evaluation. In accordance with 2 AAC 12.830 alternate bids (bids that offer something different than what is asked for) will be rejected.

SEC. 1.16 SUPPORTING INFORMATION

Provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the State reserves the right to request supplemental information from the bidder, after the bids have been opened, to ensure that the products or services offered completely meet the ITB requirements.

The requirement for such supplemental information will be at the reasonable discretion of the State and may include the requirement that a bidder will provide a sample product(s) so that the State can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the State, may cause the State to consider the offer non-responsive and reject the bid.

SEC. 1.17 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all the material terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in the ITB, and which must be complied with at risk of bid rejection for non-responsiveness.

PAGE 8 OF 47 REV. 11/24

SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK

The Department of Natural Resources, Division of Parks & Outdoor Recreation (DPOR), is soliciting bids for a qualified contractor to provide as-needed brochure printing, folding, and packaging including providing the paper that the brochures will be printed on, for the Division of Parks and Outdoor Recreation with the State of Alaska. Most brochure orders must be shipped to 550 W 7th, Ave, Suite 1380, Anchorage, Alaska; however, there will be times the Contractor will have to ship the packaged product to a regional office within the state of Alaska.

When State is ready to make an order, the DNR Project Manager will email or provide the document via a mail drop (if needed due to size of documents) to the Contractor a .PDF attachment of the brochure to be printed; the number of brochures to be printed; the finished size of the brochures, the paper quality; the fold instructions; and where to mail the brochures.

Brochure Specifications. Brochures are to be printed, folded, packaged in groups of 50 to 100, and delivered to the specifications shown below:

a. Finished sizes: 11 inches (”) x 17 “, 18” x 24” and 12”x18” with a .125 bleed limit;

b. Fold: Whittier Map style to a 4” x 9” size;

c. Fold: Map Style to a 4” x 5.5” size for Fort Abercrombie;

d. Color: 4/4 color and bleeds throughout;

e. Paper: 80# Titan Plus, dull #1 grade or comparable. DNR Project Manager may request lower grade options on a case-by-case basis.

f. One or more digital proofs provided (if necessary);

g. Press check notification required and will be coordinated with DPOR contact specified within an order;

h. Handling: printed brochures must be paper banded (no more than 25) or shrink-wrapped (no more than 50) to a bundle; and

i. The Contractor will retrieve documents from the File Transfer Protocol (FTP) site, prepared as PDF from native file InDesign.

j. Quantities to be Ordered: the State will order brochures in minimum quantities of 1000.

The table below shows the brochures and finished brochure sizes that may be ordered under the contract resulting from this ITB. Brochures may be added or deleted from this table during the contract period at the sole discretion of Department of Natural Resources. Cost for brochures added will be the Unit Cost per Brochure specified in the Cost Breakdown by Size and Quantity shown in the contract at the time of implementation.

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LINE Alaska State Parks Brochures FOLD FINISHED SIZE

1. Alaska State Parks Statewide 4” X 9” 12” X 18”

2. Big Delta State Historical Park 4” X 9” 12” X 18”

3. Chena River State Recreation Area 4” X 9” 12” X 18”

4. Chugach State Park 4” X 9” 12” X 18”

5. Crow Pass 4” X 9” 12” X 18”

6. Denali State Park 4” X 9” 12” X 18”

7. Denali State Park Princess 4” X 9” 12” X 18”

8. Eagle Beach State Recreation Site 4” X 9” 12” X 18”

9. Eagle River Nature Center 4” X 9” 12” X 18”

10. Eklutna Lake 4” X 9” 12” X 18”

11. Ft. Abercrombie 4” X 5.5” 11” x 17”

12. Ft. Abercrombie State Historical Park 4” X 9” 12” X 18”

13. Hatcher Pass Summer 4” X 9” 12” X 18”

14. Hatcher Pass Winter 4” X 9” 12” X 18”

15. Hillside Trails 4” X 9” 12” X 18”

16. Juneau Area Parks 4” X 9” 12” X 18”

17. Kachemak Bay State Park 4” X 9” 12” X 18”

18. Kenai River Special Management Area 4” X 9” 12” X 18”

19. Kodiak Area Parks/Recreational Sites 4” X 9” 12” X 18”

20. Nancy Lake State Recreation Area 4” X 9” 12” X 18”

21. Northern Region 4” X 9” 12” X 18”

22. Resurrection Bay 4” X 9” 12” X 18”

23. Turnagain Arm Trails 4” X 9” 12” X 18”

24. Wood-Tikchik State Park 4” X 9” 12” X 18”

Copies of Alaska State Parks Brochures. Copies of Alaska State Parks brochures may be obtained at any Alaska State Parks field office or DNR Public Information Center or downloaded from the Alaska State Parks website: http://dnr.alaska.gov/parks/brochures.htm. Alaska State Parks offices are currently located in Anchorage, Soldotna, Kodiak, Wasilla, Fairbanks, and Juneau. DNR Public Information Centers are currently located in Anchorage and Fairbanks. Specific locations of field offices and public information centers can be found at the following link:

http://dnr.alaska.gov/parks/asp/moreinfo.htm.

SEC. 2.02 INITIAL ORDER

Award of a contract will be based on the Initial Order. The successful Contractor shall provide the below:

1) 5,000, 4” x 5.5”, full color brochures of Fort Abercrombie, paper: 70# Economy Matte, or comparable,

2) 2,500, 24-Page Whittier Map Fold, 4” X 9”, full color brochures of Chugach State Park, folded sheet printed CYMK x 2 sides on 80# Titan Plus, dull #1 grade or comparable.

3) 2,500, 24-Page Whittier Map Fold, 4” X 9”, full color brochures of Northern Region, folded sheet printed CYMK x 2 sides on 80# Titan Plus, dull #1 grade or comparable.

http://dnr.alaska.gov/parks/brochures.htm http://dnr.alaska.gov/parks/asp/moreinfo.htm

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SEC. 2.03 CONTRACT TERM

The contract term for as-needed Brochures for Alaska State Parks will be approximately five years with a completion date of September 30, 2031. There will be one additional five-year renewal option. If renewal options are exercised, the renewal options will be exercised at the sole discretion of the State.

Unless otherwise provided in this ITB, the State and the successful bidder/Contractor agree to the following:

1. Any contract extension, excluding any exercised renewal options, will be treated as a month-to-month extension, during which all other terms and conditions will remain in full force and effect.

2. The Procurement Officer will provide the Contractor with at least 30 days’ notice of the State’s intent to terminate a month-to-month extension.

A month-to-month extension may only be authorized by the Procurement Officer through a written contract amendment.

SEC. 2.04 CONTRACT TYPE

The resulting contract for as-needed Brochures for Alaska State Parks will be a fixed-price Master Agreement (MA). The dollar amount shown on the MA will be the maximum dollar amount to be spent for all services provided under the agreement. The State does not guarantee a minimum or maximum number of services to be provided, or dollar amount to be spent under any contract resulting from this ITB. The resulting contract will be nonexclusive to future similar solicitations.

SEC. 2.05 PAYMENT FOR STATE PURCHASES

No payment will be made until the contract is approved by the Commissioner of the Department of Natural Resources or the Commissioner's designee. Under no conditions will the State be liable for the payment of any interest charges associated with the cost of the contract. The State is not responsible for and will not pay federal, state or taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000.00 for the undisputed purchase of goods or services provided to a state agency will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. Late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

SEC. 2.06 ELECTRONIC PAYMENTS

The State of Alaska prefers vendors to receive payment via Electronic Funds Transfer. Bidders may review information concerning the Electronic Funds Transfer process and access the Electronic Payment Agreement Form for Vendors at the following link: https://doa.alaska.gov/dof/vendor.html.

Method of payment is not a factor in the State’s determination for award.

Any single contract payment of $1 million or higher must be accepted by the Contractor via Electronic Funds Transfer (EFT).

https://doa.alaska.gov/dof/vendor.html

PAGE 11 OF 47 REV. 11/24

SEC. 2.07 PROMPT PAYMENT FOR STATE PURCHASES

Not applicable for this ITB.

SEC. 2.08 CONTRACT ADMINISTRATION

The administration of this contract is the responsibility of the Procurement Officer or person appointed by the Department of Natural Resources, Division of Parks & Outdoor Recreation.

SEC. 2.09 CONTRACT PRICE ADJUSTMENTS

Following the initial year of the contract, the Contractor is permitted to submit a written request for a product price adjustment to DNR annually. Each request must clearly identify the product for price adjustment, present a thorough justification for the proposed price increase, and specify the new price being requested. Any price increase is subject to DNR’s review and approval, as well as the availability of funds. Only one product price adjustment request may be submitted annually.

Approved product price adjustments will be issued on a written contract amendment by DNR.

SEC. 2.10 CONTRACT PERFORMANCE LOCATION

All work under this contract will be performed, completed, and managed at the Contractor’s place of business. The State will not provide workspace for the Contractor; the Contractor is responsible for providing its own facilities.

By signing the proposal, the bidder certifies that all services performed under this contract, including those by Subcontractors, will be conducted within the United States. If the bidder cannot certify that all work will be performed in the United States, the bidder must submit a written waiver request to the Procurement Officer at least 10 calendar days prior to the bid submission deadline. The request must include:

• A detailed description of the work to be performed outside the United States,

• The location and responsible party,

• The reason a waiver is necessary.

Failure to comply with these requirements may result in the State rejecting the bid as non-responsive or canceling the contract.

SEC. 2.11 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED

Because of the additional administrative and accounting time required of the State when third party financing agreements are permitted, they will not be allowed under this contract.

SEC. 2.12 SUBCONTRACTORS

Subcontractors will not be allowed.

SEC. 2.13 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 2.14 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the State may inspect those areas of the Contractor's place of business that are related to the performance of a contract. If the State makes such an inspection, the Contractor must provide reasonable assistance.

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SEC. 2.15 F.O.B. POINT

The F.O.B. point for all items purchased under this contract is the final destination anywhere within the State of Alaska. Ownership of and title to the ordered items remains with the Contractor until the items have been delivered to their final destination and are accepted by the State.

The cost of shipping and delivery for orders beyond the limits of Anchorage, Alaska will be handled as follows. The Contractor will prepay the shipping and delivery charges to any destination named by the State in its order. The Contractor will charge back those shipping and delivery charges to the State as a separate item on the State's invoice. These charges must be billed as a pass-through charge.

SEC. 2.16 INSPECTION & MODIFICATION – REIMBURSEMENT FOR

UNACCEPTABLE DELIVERABLES

The Contractor is responsible for providing all products or the completion of all work set out in the contract. All products or work are subject to inspection, evaluation, and approval by the State. The State may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The State may instruct the Contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The Contractor will not unreasonably withhold such changes.

Substantial failure of the Contractor to perform the contract may cause the State to terminate the contract. In this event, the State may require the Contractor to reimburse monies paid (based on the identified portion of unacceptable products or work received) and may seek associated damages.

SEC. 2.17 SHIPPING DAMAGE

The State will not accept or pay for damaged goods. The Contractor must file all claims against the carrier(s) for damages incurred to items in transit from the point of origin to the ultimate destination.

The State will provide the Contractor with written notice when damaged goods are received. The State will deduct the cost of the damaged goods from the invoice prior to payment. The Contractor must file all claims against the carrier(s) for reimbursement of the loss.

SEC. 2.18 CONTRACT CHANGES – UNANTICIPATED AMENDMENTS

During the course of this contract, the Contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the State will provide the Contractor with a written description of the additional work and request the Contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The Contractor will not commence additional work until the Procurement Officer has secured required State approvals necessary and issued a written contract amendment.

SEC. 2.19 CONTINUING OBLIGATION OF CONTRACTOR

Notwithstanding the expiration date of a contract resulting from this ITB, the Contractor is obligated to fulfill its responsibilities until warranty, guarantee, maintenance, and parts availability requirements have completely expired.

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SEC. 2.20 BILLING INSTRUCTIONS

All invoices produced by the Contractor must contain the following information at a minimum:

Contract number and title;

Identification of the billing period;

An itemized listing of deliverables and charges for the invoiced period;

Total amount billed;

Date invoice was submitted for payment;

Entity name, contact information, and Alaska vendor number.

Invoices must be billed to the ordering agency's address shown on the individual Purchase Order, Contract Award or Delivery Order. The State will make payment after it receives the goods or services and the invoice. Questions concerning payment must be addressed to the ordering agency.

SEC. 2.21 ESTIMATED QUANTITIES

The quantities referenced in this ITB are estimated requirements and may vary more or less from the quantities actually purchased. The State does not guarantee any minimum or maximum purchase.

Orders will be issued throughout the contract period on an as-needed basis.

SEC. 2.22 NONDISCLOSURE AND CONFIDENTIALITY

The Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The Contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the Contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The Contractor must promptly notify the State in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials (whether prepared by the State or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the State to the Contractor or a contractor agent or otherwise made available to the Contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the Contractor or a contractor agent in the performance of this contract. Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.).

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If confidential information is requested to be disclosed by the Contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable federal or state law, regulation, governmental or regulatory authority, the Contractor may disclose the confidential information after providing the State with written notice of the requested disclosure (to the extent such notice to the State is permitted by applicable law) and giving the State opportunity to review the request. If the Contractor receives no objection from the State, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the Contractor must be provided to the State within a reasonable time after the Contractor’s receipt of notice of the requested disclosure and, upon request of the State, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 2.23 INDEMNIFICATION

The Contractor shall indemnify, hold harmless, and defend the State of Alaska from and against any claim of, or liability for error, omission, or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the State of Alaska for a claim for, or liability for, the independent negligence of the State of Alaska. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the State of Alaska, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “State of Alaska,” as used within this and the following article, include the employees, agents, and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the State of Alaska’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

SEC. 2.24 INSURANCE

Without limiting the Contractor’s indemnification, it is agreed that the Contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the Contractor’s policy contains higher limits, the State of Alaska shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the contracting officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. If the insurer does not notify the State of Alaska on policy cancellation it shall be the Contractor’s responsibility to notify the State of Alaska of such cancellation.

Failure to provide satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and may be grounds for termination of the contract. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21. All policies for general liability shall be primary and non-contributing with any insurance that may be carried by the State of Alaska.

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The Contractor shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and the Contractor shall ensure that the State is an additional insured on insurance required from subcontractors.

Policies written on a “claims-made” basis must have a two-year tail of coverage, or an unbroken continuation of coverage for two years from the completion of the contract requirements.

2.1 Workers’ Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and Employers Liability with limits of at least $1,000,000.00. Also, where applicable, the Contractor shall provide and maintain any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State of Alaska.

2.2 Commercial General Liability Insurance including:

$2,000,000.00 General Aggregate

$2,000,000.00 Products/Completed Operations $1,000,000.00 Personal & Advertising Injury

$1,000,000.00 Each Occurrence $5,000.00 Medical Payments

The policy must name the State of Alaska as an “additional insured” and the actual policy endorsement shall accompany each Certificate of Insurance. The policy shall be endorsed to waive all rights of subrogation against the State of Alaska by reason of any payment made for claims under this coverage. This policy endorsement shall accompany each Certificate of Insurance.

• 2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $1,000,000.00 combined single limit per claim, to include: owned, hired, and non-owned. The policy must name the State of Alaska as an “additional insured’ and the actual policy endorsement shall accompany each Certificate of Insurance. The policy shall be endorsed to waive all rights of subrogation against the State of Alaska by reason of any payment made for claims under this coverage. This policy endorsement shall accompany each Certificate of Insurance.

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SECTION 3. BID FORMAT AND CONTENT

SEC. 3.01 BID FORMS

Bidders shall use the front page of this ITB, the Bid Submission Cover Sheet, and any other forms identified in this ITB for submitting bids. All bids must be signed by an individual authorized to bind the bidder to the provisions of the ITB.

BIDDER'S CERTIFICATION

By signature on the bid, the bidder certifies that they comply with the following:

A. the laws of the State of Alaska;

B. the applicable portion of the Federal Civil Rights Act of 1964;

C. the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal government;

D. the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government and certifies that programs, services, and activities provided to the general public on behalf of the State under a contract resulting from this solicitation comply with the Americans with Disabilities Act of 1990, 28 CFR, Part 35, Subpart B 35.130;

E. all terms and conditions set out in this ITB;

F. the price(s) submitted was arrived at independently arrived and without collusion, under penalty of perjury; and

G. that the bid will remain open and valid for at least 90 days.

If any bidder fails to comply with [A] through [G] of this paragraph, the State reserves the right to disregard the bid, terminate the contract, or consider the Contractor in default.

CONFLICT OF INTEREST

Each bid shall include a statement indicating whether the company or any individuals working on the contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed by the State of Alaska within the past two years) and, if so, the nature of that conflict. The Procurement Officer reserves the right to consider a bid non-responsive and reject it or cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the contract to be performed by the bidder.

SEC. 3.02 BID BOND – PERFORMANCE BOND – SURETY DEPOSIT

Not applicable for this ITB.

SEC. 3.03 PRICES

The bidder shall state prices in the units of issue on this ITB. Prices quoted in bids must be exclusive of federal, state, and local taxes. If the bidder believes that certain taxes are payable by the State, the bidder may list such taxes separately, directly below the bid price for the affected item.

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SECTION 4. EVALUATION AND CONTRACTOR SELECTION

SEC. 4.01 EVALUATION OF BIDS

After bid opening, the Procurement Officer will evaluate the bids for responsiveness. Bids deemed non-responsive will be eliminated from further consideration. An evaluation may not be based on discrimination due the race, religion, color, national origin, sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of the bidder.

SEC. 4.02 APPLICATION OF PREFERENCES

Certain preferences apply to all State contracts, regardless of their dollar value. The Alaska Bidder and Alaska Veteran preferences are the most common preferences involved in the ITB process.

Additional preferences that may apply to this procurement are listed below. Guides that contain excerpts from the relevant statutes and codes explain when the preferences apply and provide examples of how to calculate the preferences are available at the following website:

Application Of Preferences

• Alaska Military Skills Program Preference – AS 36.30.321(l)

• Alaska Products Preference - AS 36.30.332

• Recycled Products Preference - AS 36.30.337

• Local Agriculture and Fisheries Products Preference - AS 36.15.050

• Employment Program Preference - AS 36.30.321(b)

• Alaskans with Disabilities Preference - AS 36.30.321(d)

The Division of Vocational Rehabilitation in the Department of Labor and Workforce Development keeps a list of qualified employment programs and individuals who qualify as persons with a disability. As evidence of a business’ or an individual's right to the Employment Program or Alaskans with Disabilities preferences, the Division of Vocational Rehabilitation will issue a certification letter.

To take advantage of these preferences, a business or individual must be on the appropriate Division of Vocational Rehabilitation list prior to the time designated for receipt of bids. Bidders must attach a copy of their certification letter to the bid. A bidder’s failure to provide this certification letter with their bid will cause the State to disallow the preference.

SEC. 4.03 ALASKA BIDDER PREFERENCE

An Alaska Bidder Preference of 5% will be applied to the total bid price. The preference will be given to a bidder who:

1) holds a current Alaska business license prior to the deadline for receipt of bids;

2) submits a bid for goods or services under the name appearing on the bidder’s current Alaska business license;

3) has maintained a place of business within the state staffed by the bidder, or an employee of the bidder, for a period of six months immediately preceding the date of the bid;

https://oppm.doa.alaska.gov/media/1453/pref1.pdf

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4) is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state, is a Limited Liability Company (LLC) organized under AS 10.50 and all members are residents of the state, or is a partnership under AS 32.06 or AS 32.11 and all partners are residents of the state; and

5) if a joint venture, is composed entirely of ventures that qualify under (1)-(4) of this subsection.

Alaska Bidder Preference Certification Form To receive the Alaska Bidder Preference, the bid must include the Alaska Bidder Preference Certification Form attached to this ITB. A bidder does not need to complete the Alaska Veteran Preference questions on the form if not claiming the Alaska Veteran Preference. A bidder’s failure to provide the completed form with their bid will cause the state to disallow the preference.

SEC. 4.04 ALASKA VETERAN PREFERENCE

An Alaska Veteran Preference of 5%, not to exceed $5,000.00, will be applied to the total bid price.

The preference will be given to a bidder who qualifies under AS 36.30.990(2) as an Alaska Bidder and is a:

A. sole proprietorship owned by an Alaska veteran;

B. partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans;

C. limited liability company organized under AS 10.50 if a majority of the members are Alaska veterans; or

D. corporation that is wholly owned by individuals, and a majority of the individuals are Alaska veterans.

In accordance with AS 36.30.321(i), the bidder must also add value by actually performing, controlling, managing, and supervising the services provided, or for supplies, the bidder must have sold supplies of the general nature solicited to other State agencies, other government, or the general public.

Alaska Veteran Preference Certification To receive the Alaska Veteran Preference, the bid must include the Alaska Bidder Preference Certification Form attached to this ITB. A bidder's failure to provide this completed form with their bid will cause the State to disallow the preference.

SEC. 4.05 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

An Alaska Military Skills Program Preference of 2%, not to exceed $5,000.00, will be applied to the price in the bid. The preference will be given to a bidder who qualifies under AS 36.30.990(2) as an Alaska bidder and:

a) Employs at least one person who is currently enrolled in, or within the previous two years graduated from, a United States Department of Defense SkillBridge or United States Army career skills program for service members or spouses of service members that offers civilian work experience through specific industry training, pre-apprenticeships, registered apprenticeships, or internships during the last 180 days before a service member separates or retires from the service; or

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b) has an active partnership with an entity that employs an apprentice through a program described above.

In accordance with AS 36.30.321(i), the bidder must also add value by actually performing, controlling, managing, and supervising the services provided, or for supplies, the bidder must have sold supplies of the general nature solicited to other State agencies, other government, or the general public.

Alaska Military Skills Program Preference Certification To receive the Alaska Military Skills Program Preference, the bid must include the Alaska Bidder Preference Certification Form attached to this ITB. A bidder's failure to provide this completed form with their bid will cause the State to disallow the preference.

In addition, proof of graduation of the qualifying employee from an eligible program as described in AS 36.30.321(l) must be provided to the Procurement Officer at time of bid submission. Bidders must provide clarification or additional information requested by the Procurement Officer related to the preference not later than 5:00 PM Alaska Time one (1) business day following the date of the request.

Failure to provide sufficient documentation will result in the bidder not receiving the Military Skills Program Preference.

SEC. 4.06 USE OF LOCAL FOREST PRODUCTS

In a project financed by state money in which the use of timber, lumber and manufactured lumber is required, only timber, lumber and manufactured lumber products originating in this state from Alaska forests shall be used unless the use of those products has been determined to be impractical, in accordance with AS 36.15.010 and AS 36.30.322.

SEC. 4.07 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE

When agricultural, dairy, timber, lumber, or fisheries products are purchased using state money, a 7% preference shall be applied to the price of the products harvested in Alaska, or in the case of fisheries products, the products harvested or processed within the jurisdiction of Alaska, in accordance with AS 36.15.050.

SEC. 4.08 ALASKA PRODUCT PREFERENCE

A bidder that designates the use of an Alaska Product which meets the requirements of the ITB specifications and is designated as a Class I, Class II, or Class III Alaska Product by the Department of Community & Economic Development (DCCED) may receive a preference in the bid evaluation in accordance with AS 36.30.332 and 3 AAC 92.010.

To qualify for the preference, the product must have received certification from DCCED, be listed in the current published edition of the Alaska Products Preference List, and the bidder must provide the qualified product on a 100% basis. There are no provisions under Alaska Statutes or Regulations that allow for a product exchanges/substitutions or permit the product to be co-mingled with other products. Rather, AS 36.30.330 provides for a penalty for failing to use the designated Alaska products.

Products are classified in one of three categories:

• Class I products receive a 3% preference.

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• Class II products receive a 5% preference.

• Class III products receive a 7% preference.

When the bids are evaluated, the preference percentage will be deducted from the product price. If a bidder fails to specify the brand being offered, no preference will be given. For more information on the Alaska Product Preference and to see the list of products currently on the Alaska Product Preference List, use the following web link:

https://www.commerce.alaska.gov/web/dcra/AlaskaProductPreferenceProgram.aspx

Brand Offered If offering a product that qualifies for the Alaska Product Preference, the bidder must indicate the brand of product they intent to provide. If a bidder is not offering a product that qualifies for the Alaska Product Preference, the bidder does not need to indicate a product brand.

Brand of Product Changes During the course of the contract including all renewal options, a Contractor that offered a product that qualified for the Alaska Product Preference wishes to change the product brand, the Contractor must first provide a written request, along with evidence that the replacement brand also qualifies for the Alaska Product Preference, for approval by the Procurement Officer. A contract amendment must be issued by the Procurement Officer to authorize the change.

If a bidder offers a product brand in the original bid that does not qualify for the Alaska Product Preference, a change in the product brand may be made at any time during the course of…