ITB-2026-04__Pine_Straw_Supply_Delivery_and_Installation_Services_-_EXHIBIT_B.pdf
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- Solicitation number
- ITB-2026-04
- Issued by
- Florida
About this file
This document is an Exhibit B Compensation and Rate Schedule for the City of Milton, Florida, detailing the pricing structure for ITB-2026-04 Pine Straw Supply, Delivery, and Installation Services under Contract No. PW-PS-2026-01. The City of Milton is soliciting bids from qualified contractors to supply, deliver, and install pine straw and related ground cover materials at City-owned properties, public rights-of-way, highway corridors, medians, easements, and other designated locations on an as-needed basis. The contract includes three line items: Pine Straw Supplied, Pine Straw Delivered, and Pine Straw Installed, with compensation based on unit prices per roll. The initial contract term is one year with renewal options available by mutual written agreement.
Pricing under this contract utilizes a fixed unit price structure for the initial one-year term with no adjustments permitted for material costs, fuel prices, labor costs, or market conditions. Line Item 1 unit prices are all-inclusive of materials and delivery with no additional transportation or fuel charges permitted. Line Item 2 unit prices include all components of Line Item 1 plus labor, supervision, equipment, vehicles, tools, mobilization, and demobilization. Line Item 3 unit prices cover installation, site cleanup, and all associated labor and equipment. At renewal, unit prices may be adjusted by mutual written agreement, with any increases capped at five percent above the preceding term unless otherwise approved by the City in writing. A separate not-to-exceed amount will be established for each renewal term consistent with the City's annual appropriation, with the initial term not-to-exceed amount not carrying forward to subsequent renewal periods.
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Text version
CITY OF MILTON
EXHIBIT B – COMPENSATION AND RATE SCHEDULE
Pine Straw Supply, Delivery, and Installation Services
Contract No.: PW-PS-2026-01
1. PURPOSE AND APPLICABILITY
This Exhibit establishes the exclusive compensation structure and unit prices applicable to all
Work performed under this Agreement.
2. PRICING STRUCTURE
2.1 Line Item 1 – Pine Straw Supplied – Unit Price
Compensation for Work performed under Line Item 1 shall be based on the unit price per roll.
The Line Item 1 unit price per roll is all-inclusive for the delivery scope and shall be deemed to include, without limitation:
a. Cost of Materials, including pine straw;
No additional charges shall be invoiced for transportation, fuel, delivery fees, or any other cost associated with the delivery scope under Line Item 1.
2.2 Line Item 2 –Pine Straw Delivered– Unit Price
Compensation for Work performed under Line Item 2 shall be based on the unit price per roll.
The Line Item 2 unit price per roll is all-inclusive for the complete scope and shall be deemed to include, without limitation:
a. All components of Line Item 1;
b. All labor, supervision, equipment, vehicles, tools, mobilization, demobilization, and incidentals necessary to complete the authorized Work.
2.2a Line Item 3 –Pine Straw Installed– Unit Price
a. Compensation for Work performed under Line Item 3.
b. Installation, including the applicable Work Authorization;
c. Site cleanup, including removal of all packaging, bindings, and debris; and
d. All labor, supervision, equipment, vehicles, tools, mobilization, demobilization, and incidentals necessary to complete the authorized Work.
No additional charges shall be invoiced for travel time, standby time, fuel surcharges, equipment fees, hand work, minor redistribution, cleanup, or any other cost associated with the performance of Work under Line Item 2.
2.3 Fixed Prices – Initial Term
CITY OF MILTON
EXHIBIT B – COMPENSATION AND RATE SCHEDULE
Pine Straw Supply, Delivery, and Installation Services
Contract No.: PW-PS-2026-01
Unit prices for both Line Items are fixed for the initial one-year term and shall not be adjusted for any reason, including changes in material costs, fuel prices, labor costs, or market conditions.
2.4 Price Adjustment at Renewal
Unit prices may be adjusted at each renewal term by mutual written agreement in accordance with Section 4.3(b) of the Agreement. If no agreement is reached prior to the commencement of a renewal term, the unit prices in effect during the preceding term shall remain in effect. Price adjustments shall not be retroactive. Any unit price increase agreed at renewal shall not exceed five percent (5%) above the unit prices in effect during the immediately preceding term unless otherwise approved in writing by the City. Unit prices agreed for any renewal term shall be all-inclusive and subject to the same terms and limitations established in Sections 2.1 and 2.2 of this
Exhibit respectively.
3. UNIT PRICE SCHEDULE
The following unit prices were established at contract award in response to City of Milton
Invitation to Bid No. 2026.04 ITB and are incorporated herein by reference.
Line
Item
Description Unit Bid Qty Unit Price Extended
Price
1 Pine Straw – Supplied Per Roll $_________ $_________
2 Pine Straw – Delivered Per Roll $_________
3 Pine Straw – Installed Per Roll $_________ $_________
TOTAL BASE BID AMOUNT $_________
4. NOT-TO-EXCEED AMOUNT
a. The total compensation paid to the Contractor for the initial term shall not exceed
$______________ without prior written amendment executed by both Parties in accordance with Section 14.5 of the Agreement.
b. A separate Not-to-Exceed Amount shall be established for each renewal term at the time of renewal consistent with the City's annual appropriation. The initial term Not-to-Exceed
Amount shall not carry forward to any renewal term.
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