ITB-2026-04__Pine_Straw_Supply_Delivery_and_Installation_Services_-_EXHIBIT_A.pdf

CITY OF MILTON

EXHIBIT A – SCOPE OF WORK

Pine Straw Supply, Delivery, and Installation Services

Contract No.: PW-PS-2026-01

1. PURPOSE AND APPLICABILITY

This Exhibit establishes the Scope of Work, material specifications, installation standards, and performance requirements applicable to all Work performed under this Agreement. All Work shall conform to the requirements of this Exhibit and any additional requirements specified in each Work Authorization.

2. GENERAL SCOPE OF WORK

a. The Contractor shall furnish and deliver pine straw at City-Designated Locations, and where authorized, install pine straw at City-Designated Locations, on an as-needed basis as directed through Work Authorizations issued in accordance with the Agreement. Work shall be authorized under one of the following line items as designated by the City in each Work Authorization:

1. Line Item 1 — Pine Straw Supplied — the Contractor shall supply pine straw rolls.

2. Line Item 2 — Pine Straw Delivered — the Contractor shall deliver pine straw rolls at the City-Designated Location identified in the Work Authorization in accordance with the installation standards set forth in this Exhibit.

3. Line Item 3 — Pine Straw Installed - the Contractor shall Install, pine straw rolls at the City-Designated Location identified in the Work Authorization in accordance with the installation standards set forth in this Exhibit.

b. Work may be performed at any City-Designated Location as defined in Article I of the

Agreement. No Work shall be performed at any location not identified in a valid Work

Authorization.

c. This Agreement does not commit the City to any minimum quantity, volume, or frequency of Work. All Work is subject to individual Work Authorizations issued at the

City’s sole discretion.

2.2 Primary Anticipated Locations

The primary locations for pine straw Work under this Agreement include the medians and rights-of-way along Highway 90 and Dogwood Drive in Milton, Florida. These locations are identified as primary examples based on current operational needs and do not limit the City's authority to direct Work at any other City-Designated Location through a Work Authorization. All location-specific detail shall be established in each Work Authorization issued in accordance with Article

II of the Agreement.

Pine Straw Supply, Delivery, and Installation Services

3. MATERIAL SPECIFICATIONS

All Materials supplied under this Agreement shall meet the following minimum standards at the time of delivery.

3.1 Acceptable Material

The Contractor shall supply pine straw meeting the condition and quality standards set forth in

Section 3.2 of this Exhibit. Pine straw not meeting the condition and quality standards in Section

3.2 shall not be substituted without prior written approval from the City's designated representative.

3.2 Condition and Quality

All Materials shall be:

a. Reasonably dry – not wet, moldy, or decomposing;

b. Free from excessive weeds, invasive seeds, trash, soil, rocks, or foreign debris; and

c. Where delivered in roll form, intact, properly bound, and consistent in size and condition, with no evidence of repackaging or partial decomposition.

Materials not meeting these standards shall be rejected, removed within twenty-four (24) hours of rejection notice, and replaced with conforming Materials at no additional cost to the City.

4. DELIVERY

a. Materials shall be delivered only to City-Designated Locations identified in the applicable Work Authorization. The Contractor shall coordinate delivery timing with the

City's designated representative prior to arrival.

b. For each delivery, the Contractor shall provide the City’s designated representative with a delivery record identifying the date, location, pine straw type, quantity in rolls, and Work

Authorization number. Delivery records shall be submitted with each Application for

Payment as required by Exhibit C.

5. INSTALLATION STANDARDS

This Section 5 applies to Work authorized under Line Item 3 – Pine Straw Installed.

5.1 Coverage Depth

Unless otherwise specified in the applicable Work Authorization, the following minimum settled depths shall apply:

a. General ground cover – highway corridors, medians, rights-of-way, and landscaped areas

– minimum settled depth of three (3) inches; and

b. Slope and erosion control applications – swales, drainage easements, and sloped areas – minimum settled depth of two (2) inches.

Coverage depth shall be measured as settled depth after installation is complete.

Pine Straw Supply, Delivery, and Installation Services

5.2 Site Preparation and Notification

a. The Contractor shall install Materials over existing ground conditions as found unless the

City has directed otherwise in writing.

b. Prior to commencing installation, the Contractor shall inspect the site for conditions that would materially impair installation quality, including excessive debris, standing water, or dense vegetation. If such conditions are identified, the Contractor shall notify the

City’s designated representative in writing before proceeding and shall await written direction.

c. If the Contractor proceeds with installation without providing the notice required by this

Section, the Contractor shall be responsible for resulting deficiencies to the extent caused by such failure to notify.

5.3 Installation and Cleanup

a. The Contractor shall install Materials evenly throughout the authorized area with no bare spots, uneven coverage, or excessive accumulation. No Materials shall be deposited on pavement, sidewalks, curbs, gutters, or storm drains. Materials that migrate onto such surfaces shall be removed promptly at no additional cost to the City.

b. Upon completion, the Contractor shall remove all packaging, roll bindings, and debris from the site and leave the work area in a clean, safe condition acceptable to the City’s designated representative.

6. QUANTITY VERIFICATION

The City reserves the right to verify quantities furnished, delivered, or installed, as applicable to the authorized Line Item, through field measurement, roll count, delivery record review, or any other reasonable method. The Contractor shall maintain complete and accurate delivery records for Line Item 1 Work and delivery and installation records for Line Item 2 Work and shall make such records available to the City upon request.