ITB 20-41-09 MWC Library Restrooms bid docs.pdf

00 1113 ADVERTISEMENT FOR BIDS

Midwest City Library Restrooms Remodel

The Metropolitan Library System is requesting sealed bids for: Invitation to Bid (ITB) 20-041-09

– Building Improvements. The project consists of the remodel of the public restrooms at the Midwest City Library.

Sealed bids will be accepted until June 9, 2020 at 2:00pm and may be mailed to the Downtown Library, 300 Park Avenue, Oklahoma City, OK 73102 ATTN: Business Office. Bids may also be delivered to the 1st floor security desk at the Downtown Library on the bid due date of June 9, 2020.

Bids will be opened and read aloud at that time.

Bids shall be in a sealed envelope or package, clearly marked “Sealed Bid – ITB 20-041-09- Building Improvements”, with the name of the Bidder, and the time and date of the bid opening.

The specifications and bid documents may be downloaded at https://www.bidnetdirect.com/ or obtained by calling John Rahhal or Lisa Walker at 405-606-3794/3792.

A mandatory pre-bid meeting will be held on May 29, 2020 at 10 am on site at the Midwest City Library, 8143 E Reno Ave, Oklahoma City, OK 73110. The Architect and MLS will be present.

Each Bid must be accompanied by a certified or cashier's check or bid bond in an amount equal to five percent (5%) of the total amount of the Bid and all Alternates.

Following the evaluation of bids, a recommendation may be made to the Metropolitan Library Commission for approval.

Midwest City Library Restrooms Remodel 00 1113 ADVERTISEMENT FOR BIDS Page 1 of 1 https://www.bidnetdirect.com/

Metropolitan Library System General Bidding Terms and Conditions

1. Form of Contract

1.1 The Contract form will be the Standard Form of Agreement Between Owner and Contractor for a Project of Limited Scope, AIA A105-2017

1.2 Exceptions – Where the requirements of A105-2017 and the contract documents conflict, the more stringent requirement shall govern.

2. Definitions:

2.1 “Bid” or “proposal” means an offer to provide the goods and/or services by the bidder in response to a solicitation.

2.2 “Bidder” means an individual or legal entity that submits a bid in response to a solicitation.

2.3 “Solicitation” means a request or invitation by the Metropolitan Library System (MLS) for a supplier to sell goods and/or services to the MLS. A solicitation may be an Invitation to Bid, a Request for Proposal, or a Request for Quote.

2.4 “Supplier”, “vendor”, or “contractor” means an individual or legal entity that sells or desires to sell goods and/or services to the MLS.

3. Preparation and Submission of Bids

3.1 These General Bidding Terms and Conditions, any Special Terms and Conditions, and the provisions of the Solicitation Specifications and/or attachments apply to and become a part of the terms and provisions of the Bidder's Proposal. Bidders are expected to examine these general instructions and any special instructions and conditions prior to submitting the bid proposal. Failure to comply with any of the instructions contained herein may result in rejection of the bid.

3.2 Submitted bids shall include, a properly executed “Affidavit for Filing a Competitive Bid”, a “Business Relationships Affidavit”, a completed W-9, and any other forms required by this solicitation.

3.3 Bids must be submitted to the MLS Business Office in a sealed envelope or package. The solicitation number and response due date must appear on the face of the envelope or package. The bidder name and address must also appear on the face of the envelope or package. Bid proposals must be submitted in ink or typewritten and signed by the Bidder.

3.4 Bidders are invited, prior to submitting any proposal, to visit the job site and to examine carefully all local conditions. The Bidders should inform themselves, by their independent research, of the difficulties to be encountered and the accessibility of the work. Bidders should take into all accounts the attending circumstances affecting the cost of doing the work or the time required for its completion. It is the responsibility of the Bidder to obtain all necessary information required to make an intelligent proposal.

Bidders should rely exclusively upon their own measurements, estimates, investigations and other data that are necessary for full and complete information upon which the proposals are to be based.

3.5 The bids filed with the Business Office will be opened immediately after the time stated in the "Notice to Bidders" and read aloud. For projects exceeding $50,000, bids received more than ninety-six (96) hours excluding Saturdays, Sundays and holidays before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same. Bids received after the response due date and time shall be considered non-responsive and shall not be considered for any resulting award. Bidders are invited to attend at the time set for opening proposals.

4. Sales Tax and Incurred Expenses

4.1 The Library is qualified for exemption from State and Local Sales Tax. To the extent provided by law, Bidders shall not include these taxes in price quotes. Any interpretation of or procedure for the sales tax exemption must be sought from the Oklahoma Tax Commission or the Bidder's legal counsel.

4.2 All costs and time incurred by the Bidder in preparing the response to the bid requirements and specifications or that is required to finalize the bid award and/or contract, is at the sole expense of the Bidder. The MLS will not be held responsible or accountable for any costs incurred by the Bidder in preparing the bid proposal.

5. Insurance, Bonds, and Indemnification

5.1 At contractor’s expense, the contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work performed by the contractor. The minimum scope of such insurance is as follows:

5.1.1 Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. Coverage shall include product liability and completed operations.

5.1.2 Automobile Insurance: Coverage to include all Contractor’s owned, non-owned, and hired vehicles, with minimum limits of $1,000,000 for bodily injury and property damage each occurrence.

5.1.3 Workers Compensation and Employers Liability: Contractor agrees to comply with applicable federal and state workers compensation statutes.

5.1.4 On all policies the insurer shall agree to waive all rights of subrogation against the Metropolitan

Library System (MLS), its officers, officials, employees, Boards and Commissions. The MLS must be shown as an additional insured on all policies, except workers compensation coverage.

5.2 Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to MLS.

5.3 The contractor shall furnish MLS with certificates of insurance detailing coverage requirements by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on the insurer’s behalf. The certificates are to be received and approved by MLS and shall be furnished with the proposal. The requirements of waiver of subrogation and naming the MLS as an additional insured will only be required after the contract is awarded. MLS reserves the right to require complete, certified copies of all required insurance policies, at any time.

5.4 For projects exceeding $50,000, the MLS requires all bidders to submit with the bid proposal a Bid Bond in the amount of five percent (5%) of the total bid price.

5.5 For projects exceeding $50,000, the MLS requires the successful bidder to provide a Performance Bond in the amount of one-hundred percent (100%) of the total bid price to ensure completion of the work.

5.6 For projects exceeding $50,000, the MLS requires the successful bidder to provide a Payment Bond in the amount of one-hundred percent (100%) of the bid price to assure that MLS is protected from the action of subcontractors, suppliers and employees for unpaid debts of the contractor.

5.7 For projects exceeding $50,000, the MLS requires the successful bidder to provide a Defect Bond in the amount of one-hundred percent (100%) of the bid price to provide corrections of defects in the construction and equipment for one year after acceptance of the work.

5.8 The successful bidder agrees to defend, indemnify and hold harmless MLS, the Metropolitan Library Commission, its officers, officials, employees, Boards and Commissions from any and all claims, judgements, suits, demands, or other liabilities arising out of or resulting from or related to the work performed in connection with this bid that are due to the negligence or fault of the successful bidder or any of its agents, employees, subcontractors or suppliers.

6. Delivery and Installation Requirements

6.1 All Prices quoted shall be F.O.B destination unless otherwise stated in the solicitation.

6.2 Bid proposals must show the number of days estimated for production, delivery and installation of the product, services, work and/or project under normal conditions. Unrealistically short or long completion dates may cause bids to be rejected. The Manager of Planning and Assessment must be kept advised at all times of the commencement date and the progress of the work being performed by the successful bidder.

6.3 Final inspection and acceptance shall be at destination.

7. Quantities And Measurements

7.1 All quantities and measurements indicated in the technical specifications shall be considered on a more or less basis. Contractors must rely on their own measurements and calculations for material and supplies.

Invoices and claims will be processed for payment based upon the exact quantity of material delivered and/or work performed by the contractor.

8. Manufacturers’ Name/Approved Equivalents

8.1 Unless otherwise specified, manufacturers’ names, brand names, information and/or catalog numbers listed in specifications are for information and not intended to limit competition. Bidder may offer any brand for which they are an authorized representative, and which meets or exceeds the specification for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer’s name and number. Bidder shall submit sketches, descriptive literature, and/or complete specifications with their bid. Reference to literature submitted with a previous bid will not satisfy this requirement. The bidder shall also explain in detail the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto.

9. Interpretation Of Specifications

9.1 Any exceptions to these general instructions and any deviations from the specifications must be submitted in writing, attached and made a part of the bidder’s proposal. If the bidder does not indicate any exceptions, it will be construed to mean that the bidder proposes to comply with all instructions and all terms and conditions and specification contained in the solicitation the price quoted in the proposal.

9.2 A bidder requiring an interpretation of any documents included in the solicitation may submit a written request to the Purchasing Officer twenty-four (24) hours prior to the pre-bid conference. The person submitting such a request will be responsible for its prompt delivery. An interpretation of the bid package documents will only be made by an Addendum. The Addendum will be duly issued and a copy of such Addendum will be mailed or delivered to each person receiving/requesting the solicitation. However, it is the responsibility of the bidder to contact the Purchasing Officer/Business Office to determine if there have been any addenda to the solicitation. The MLS will not be responsible for any other explanations or interpretations of the proposed documents other than those described in official addenda to the solicitation.

10. Evaluation And Acceptance Of Proposal

10.1 All bid proposals received at the published bid opening date and time will be opened and read aloud.

Unless alternate criteria are included in any specifications, the criteria used to determine best and lowest bidder will be the Bidder's compliance with all requirements and technical specifications, completion dates, experience, qualifications, history of contract relations with the MLS, references if required, and pricing.

10.2 Preferential Consideration of Local Vendors

10.2.1 The Metropolitan Library System, in accordance with its purchasing policy as amended by the

Metropolitan Library Commission on May 15,1986, will give preferential consideration when purchasing supplies, and/or services, through the competitive bidding process, to Oklahoma County residents, vendors and contractors whose property taxes directly support the Metropolitan Library System.

10.2.2 Preferential consideration will only be given when all other factors used in determining lowest and best bidder are equal, and when the differential between the local and non-local vendor's bid price does not exceed 5% or $1,000, whichever is less.

10.3 The Library reserves the right to; award by item, groups of items or all items of the bid; to reject any or all bids received, in whole or in part, and to waive any technical defects, irregularities and omissions, if found to be in the best interest of the Library.

10.4 The administration will submit to the Library Commission, a recommendation of contract award based on the evaluation of the successful Bidder's proposal.

11. Choice of Law & Venue

11.1 Any claims, disputes, or litigation relating to the solicitation, or the execution, interpretation, performance, or enforcement of the contract shall be governed by the laws of the State of Oklahoma.

11.2 Venue for any action, claim, dispute or litigation relating in any to the contract shall be in Oklahoma County, Oklahoma.

12. Termination for Cause

12.1 The MLS may terminate the contract for default or any other just cause upon notice to the supplier.

12.2 The Library may terminate the contract immediately, without notice to the supplier, when violations are found to be an impediment to the function of the Library and/or detrimental to its cause or when conditions preclude notice.

12.3 If the Contract is terminated, the MLS shall be liable only for payment for products and/or services delivered and accepted.

13. Termination for Convenience

13.1 The MLS may terminate the Contract, in whole or in part, for convenience if it is determined that termination is in the best interest of the MLS. The MLS will deliver a Notice of Termination for Convenience to the supplier specifying the effective date of the Contract termination. The Contract termination shall be a minimum of 60 days from the date of the Notice of Termination for Convenience.

13.2 If the Contract is terminated, the MLS shall be liable only for payment for products and/or services delivered and accepted or according to any Special Terms and Conditions.

14. Compliance With Applicable Laws

14.1 The products and services supplied under this contract shall comply with all applicable federal, state and local laws, ordinances, codes, and regulations including those of the Metropolitan Library System. The supplier shall maintain all applicable licenses and permit requirements.

15. Payment

15.1 Payment applications on standard form Similar to AIA Document G702 should be submitted to the Architect for approval.

DOCUMENT 00 4100

BID FORM

DATE , 2020

PROJECT Midwest City Library Restrooms Remodel

PROPOSAL OF

hereinafter called "Bidder", a (corporation) (partnership) (sole proprietorship) (Bidder strike out inapplicable terms)

TO Metropolitan Library System – Oklahoma County (hereinafter called "Owner")

The undersigned, in compliance with your Advertisement for Bids, submits the following Bid.

1.1 REPRESENTATIONS

A. Bidder will accept the provisions of the Bidding Documents.

B. Bidder will enter into and execute a contract with the Owner within 10 days after notification of the acceptance of this Bid.

C. Bidder shall accomplish the Work in accordance with the Bidding Documents prepared by Sam Moore, Architect.

1.2 TIME OF COMPLETION

A. The contractor is advised that time is of the essence.

B. Bidder will achieve Substantial Completion by Monday July 27, 2020 giving 2 weeks to complete punchlist items. Final completion date of Monday Aug. 10, 2020.

1.3 BID AMOUNTS

A. Base Bid Amount: Bidder proposes to construct this project for the stipulated sum of:

Dollars (_______________)

B. Alternate Bids: If the Alternates listed below and further described in the Documents are accepted, the Base Bid Amount stated above shall be modified by the following amounts:

B.1. Add Alternate No. 1: Not Used

B.2. Add Alternate No. 2: Not Used

C. Unit Prices: Provide unit price (Not Used).

1.4 ADDENDA

A. Bidder acknowledges receipt of the following Addenda:

No. ________ Dated ____________________, 20____

No. ________ Dated ____________________, 20____

No. ________ Dated ____________________, 20____

Respectfully Submitted, Firm Name By

Street Address Signature

City, State and Zip Code Title

Telephone e-mail

FEI / SSN

Corporations: Affix Corporate Seal

State in which incorporated

END OF DOCUMENT

Affidavit For Filing With A Competitive Bid

State of

County of

, of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a party to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to restrain from bidding; or with any official or employee of the Metropolitan Library Commission of Oklahoma County as to quantity, quality, or price in the prospective contract, or any other terms of said prospective contract; or in any discussions between bidder and any official or employee of the Metropolitan Library Commission of Oklahoma County concerning exchange of money or other thing of value for special consideration in the letting of a contract.

Affiant is advised that under the Oklahoma State Law:

No person, firm, or corporation who is convicted of or pleads guilty to a felony involving fraud, bribery, corruption of sales to the state or to any of it political subdivisions, may make sale of real or personal property to the state or any political subdivision thereof.

Affiant further states that (s)he has not been convicted of or pleaded guilty to any such violation

Subscribed and sworn to Before Me

This day of 201

Signed By:

Print Name:

Notary Public Title:

Commission Expires:

Date:

Business Relationships Affidavit Page 1 of 1

BUSINESS RELATIONSHIPS AFFIDAVIT

STATE OF )

COUNTY OF )

, of lawful age, being first duly sworn on oath says that (s)he is the agent authorized by the Bidder to submit the attached bid. Affiant further states that the nature of any partnership, joint venture, or other business relationship presently in effect or which existed within one (1) year prior to the date of this statement with the architect, engineer, interior designer, or other party to this project is as follows:

Affiant further states that any such business relationship presently in effect or which existing within (1) year prior to the date of this statement between any officer or director of the bidding company and any officer or director of the architectural or engineering firm or other party to the project is as follows:

Affiant further states that the names of all persons having any such business relationships and the positions they hold with their respective companies or firms as follows:

(If none of the business relationships herein above mentioned existed, affiant should so state.)

Subscribed and sworn before me Firm:

This day of 201

Signed:

Printed Name:

Notary Public

Commission Expires: Title:

SECTION 01 1100

SUMMARY OF WORK

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project description.

2. Owner occupancy.

3. Contractor’s use of site and premises.

1.2 PROJECT DESCRIPTION

A. Work of this Project is described as the remodel of the public restrooms at the Midwest City Library.

B. Work includes general construction, plumbing, HVAC, and electrical.

C. The Project will be constructed under a single prime contract.

1.3 WORK BY OTHERS

A. Work by Owner: Parts of the project to be done by the Owner are indicated on the Documents.

B. Owner’s Products: The Contractor shall remove and the Owner will take possession of the following items upon the start of work under this Contract:

1. None.

1.4 CONTRACTOR’S USE OF SITE AND PREMISES

A. Contractor shall limit the use of site and premises to allow for Owner occupancy and use by the public.

B. The Metropolitan Library System and the Contractor shall share the parking south of the project. The Contractor shall coordinate with the Owner the use of the parking lot during the work.

C. Assume full responsibility for protection and safekeeping of products under this Contract stored on site.

D. Obtain and pay for use of any additional storage or work areas needed for operations.

E. Coordinate use of site and premises with the Owner:

1. Employee parking.

2. Access to site.

3. Storage and staging areas.

F. Confine operations to construction area unless otherwise approved by Owner.

G. If access to adjacent common or occupied spaces is required, schedule operations with Owner in advance.

01 1100 Summary of the Work Page 1 of 2

H. The building has an operational Fire Alarm System. To the greatest extent possible this system is to remain operational during the construction.

I. Do not close or obstruct exits.

J. Do not use or store hazardous or flammable materials on premises without Owner’s approval; follow requirements of governing authorities having jurisdiction over the work.

K. Prohibit smoking within the building and within 50 feet of all entrances.

PART 2 PRODUCTS

Not used

PART 3 EXECUTION

Not used

END OF SECTION

01 1100 Summary of the Work Page 2 of 2

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Product Substitution Procedures.

1.2 GENERAL

A. Definition: Proposal by Contractor to use manufacturer, product, material, or system different from one required in Contract Documents.

B. Do not substitute Products unless a substitution request has been approved by Architect.

C. Architect will consider substitution requests within 15 days after award of Contract. After initial 15 day period, substitutions requests will be considered only due to non-availability of a specified Product through no fault of Contractor.

D. In case of non-availability of a specified Product notify Architect in writing as soon as non-availability becomes apparent.

1.3 SUBSTITUTION REQUESTS

A. Submit substitution requests on Contractor’s standard form.

B. Document specified product and proposed substitution with complete data, including:

1. Product identification, including name and address of manufacturer.

2. Product description, performance and test data, and reference standards.

3. Sample, if requested.

4. Description of any anticipated effect that acceptance of proposed substitution will have on

Progress Schedule, construction methods, or other items of Work.

5. Description of any differences between specified product and proposed substitution.

6. Difference in cost between specified product and proposed substitution.

C. Burden of proof for substantiating compliance of proposed substitution with Contract Document requirements remains with Contractor.

D. A request constitutes a representation that the Contractor:

1. Has investigated the proposed Product and determined that it meets or exceeds the quality level of the specified Product.

2. Will provide the same warranty for the substitution as for the specified Product.

3. Will coordinate installation and make changes to other Work that may be required for the Work to be complete with no additional cost to Owner.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

5. Will reimburse Owner for design services associated with re-approval by authorities or revisions to Contract Documents to accommodate the substitution.

01 2500 Substitutions Requests Page 1 of 2

E. Substitutions will not be considered if:

1. They are indicated or implied on Shop Drawings or other submittals without submittal of a substitution request.

2. Approval will require substantial revision of Contract Documents without additional compensation to Architect.

F. Submit electronically in Adobe PDF format.

G. Architect will notify Contractor of approval or rejection of each Substitution Request.

PART 2PRODUCTS

Not used

PART 3 EXECUTION

Not used

END OF SECTION

01 2500 Substitutions Requests Page 2 of 2

SECTION 01 2613

REQUESTS FOR INFORMATION

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Requests for Information (RFI’s).

1.2 GENERAL

A. Request for Information (RFI): Request from Contractor seeking interpretation or clarification of Contract Documents not involving Substitutions or changes to Contract Sum or Contract Time.

B. RFI’s constitute a request for information only.

1.3 SUBMITTAL

A. Submit RFI’s on Contractor’s standard form.

B. Include on each RFI:

1. Project name.

2. Date submitted.

3. Sequential RFI number.

4. Applicable Drawing sheet and detail numbers or Specification Section numbers.

5. Date when response information is required to avoid impact on Construction Schedule and

Construction Cost.

C. Review and sign RFI’s submitted by Subcontractors, Sub-Subcontractors, or Suppliers prior to submittal to Architect.

D. Maintain log of RFI’s showing RFI number and current status of each RFI.

E. When RFI’s require submittal of drawings, follow submittal procedures specified for Shop Drawings in Section 01 3300.

1. Submit electronically in Adobe PDF format.

2. Allow minimum 7 days for Architect's review and response to each RFI.

PART 2 PRODUCTS

Not used

PART 3 EXECUTION

Not used

END OF SECTION

01 2613 Request For Information Page 1 of 1

SECTION 01 2900

PAYMENT PROCEDURES

PART 1GENERAL

1.1 SUMMARY

A. Section Includes:

1. Schedule of Values.

2. Applications for Payment.

1.2 SCHEDULE OF VALUES

A. General:

1. Submit a Schedule of Values to Architect at least 10 days prior to submitting first Application for Payment.

2. Approved Schedule of Values will be used as basis for reviewing Contractor’s Applications for

Payment.

B. Form and Content:

1. Format: Similar to AIA Document G703 - Continuation Sheet of Application and Certification for Payment.

2. Organize and list costs for the following

a. GC Overhead & Profit, Bonds & Insurance

b. Miscellaneous Demolition

c. Carpet (including protection board)

d. Painting & Finished

e. Plumbing

f. HVAC

g. Electrical

h. Alternate 1 (if accepted)

i. Alternate 2 (if accepted)

3. List installed value of component parts of Work in sufficient detail to serve as basis for computing values for progress payments.

4. Total of costs listed in Schedule shall equal Contract Sum.

C. Submit electronically in Adobe PDF format.

1.3 APPLICATIONS FOR PAYMENT

A. Preparation:

1. Format: Similar to AIA Document G702 - Application and Certification for Payment, supported by AIA Document G703 - Continuation Sheet.

2. Prepare required information in typewritten format or on electronic media format.

3. Use data from reviewed Schedule of Values. Provide dollar value in each column for each line item representing portion of work performed.

4. List each authorized Change Order as a separate line item

5. Prepare Application for Final Payment as specified in Section 01 7700.

B. Waivers of Lien:

01 2900 Payment Procedures Page 1 of 2

1. Along with the each Application for Payment, submit waivers of lien from Contractor and each Subcontractor or Sub-subcontractor included on the current month's Application for Payment.

2. Submit partial waivers on each item for amount requested, prior to deduction of retainage.

3. For completed items, submit full or final waiver.

C. Submittal:

1. Submit one electronic copy in Adobe PDF format of each Application for Payment.

2. Payment period: Submit by the tenth day of each month.

PART 2 PRODUCTS

Not used

PART 3 EXECUTION

Not used

END OF SECTION

01 2900 Payment Procedures Page 2 of 2

MIdwest City Library Restrooms Remodel

SECTION 01 3100

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project coordination.

2. Project meetings.

B. Related Sections:

1. Section 01 7700 - Contract Closeout.

1.2 PROJECT COORDINATION

A. Submit required project submittals electronically in Abode PDF format.

B. Coordinate scheduling, submittals, and work of various Sections of specifications to assure efficient and orderly sequence of installation of interdependent construction elements.

C. Verify that utility requirement characteristics of operating equipment are compatible with building utilities. Coordinate work of various Sections having interdependent responsibilities for installing, connecting to, and placing in service such equipment.

D. Coordinate space requirements and installation of mechanical and electrical items that are indicated diagrammatically on Drawings.

1. Follow routing shown as closely as practical; place runs parallel with building lines.

2. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

E. In finished areas, conceal pipes, ducts, and wiring within construction. Coordinate locations of fixtures and outlets with finish elements.

F. Coordinate completion and cleanup of work of separate Sections in preparation for Substantial Completion.

G. After Owner occupancy, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents to minimize disruption of Owner's activities.

1.3 COORDINATION MEETINGS

A. Hold coordination meetings with trades providing mechanical, plumbing, fire protection, and electrical work.

1.4 PROJECT MEETINGS

A. Schedule and administer the preconstruction conference and progress meetings.

B. Make physical arrangements for meetings; notify involved parties at least 4 days in advance.

01 3100 Project Management Page 1 of 2

C. Record significant proceedings and decisions at each meeting; reproduce and distribute copies to parties in attendance and others affected by proceedings and decisions made.

1.5 PRECONSTRUCTION CONFERENCE

A. Schedule within 7 days after date of Notice to Proceed at central site convenient to all parties.

B. Attendance:

1. Contractor.

2. Owner.

3. Architect and principal consultants.

4. Major subcontractors and suppliers as Contractor deems appropriate.

C. Review and Discuss:

1. Relation and coordination of various parties, and responsible personnel for each party.

2. Use of premises, including office and storage areas, temporary controls, and security procedures.

3. Construction schedule and critical work sequencing.

4. Processing of:

a. Shop Drawings, Product Data, and Samples.

b. Applications for Payment.

c. Substitutions.

d. Requests for Information.

e. Other required submittals.

5. Procedures for maintaining contract closeout submittals.

6. Installation and removal of temporary facilities.

1.6 PROGRESS MEETINGS

A. Schedule bi-weekly progress meetings.

B. Location: On site.

C. Attendance:

1. Contractor.

2. Owner.

3. Subcontractors and suppliers as appropriate to agenda.

4. Others as appropriate to agenda.

D. Review and Discuss:

1. Work progress since previous meeting, including:

a. Field observations, deficiencies, conflicts, and problems.

b. Progress and completion date.

c. Corrective measures needed to maintain quality standards, progress, and completion date.

2. Status of:

a. Requests for information.

b. Submittals.

c. Contract modifications.

3. Coordination between various elements of Work.

4. Maintenance of Project Record Documents.

END OF SECTION

01 3100 Project Management Page 2 of 2

SECTION 01 3300

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Submittal procedures.

2. Product Data.

3. Samples.

1.2 SUBMITTAL PROCEDURES

A. Contractor shall submit submittals in Adobe PDF format except for materials samples.

B. Number each submittal with Project Manual section number and a sequential number within each section. Number resubmittals with original number and an alphabetic suffix.

C. Identify Project, Contractor, Subcontractor or supplier, pertinent Drawing sheet and detail numbers, and specification Section number, as appropriate.

D. Submit all submittals listed under “Submittals for Review” simultaneously for each Product or Specification Section.

E. Where multiple Products function as an assembly, group submittals for all related Products into single submittal.

F. Architect will not review incomplete submittals.

G. Apply Contractor’s stamp, signed or initialed certifying that:

1. Submittal was reviewed.

2. Products, field dimensions, and adjacent construction have been verified.

3. Information has been coordinated with requirements of Work and Contract Documents.

H. Schedule submittals to expedite the Project, and deliver to Architect. Coordinate submittal of related items.

I. For each submittal, allow 14 days for Architect’s review.

J. Identify variations from Contract Documents and Product or system limitations that may be detrimental to successful performance of completed Work.

K. Revise and resubmit submittals when required; identify all changes made since previous submittal.

L. Distribute copies of reviewed submittals to concerned parties and to Project Record Documents file.

Instruct parties to promptly report any inability to comply with provisions.

1.3 PRODUCT DATA

01 3300 Submittal Procedures Page 1 of 2

A. Mark each copy to identify applicable products, models, options, and other data.

B. Supplement manufacturers' standard data to provide information unique to this Project.

C. Submit electronically in Adobe PDF format. Architect will return one copy to Contractor for printing and distribution.

D. Provide Product Data for the following

1. Architectural

a. As shown on the Drawings under "Specifications"

2. Plumbing

a. WC's, urinals, lavs, fixtures

3. Electrical

a. Light fixtures, hand dryers

1.4 SAMPLES

A. Submit samples to illustrate functional and aesthetic characteristics of Products, with integral parts and attachment devices. Coordinate sample submittals for interfacing work.

B. Where so indicated, submit samples of finishes from the full range of manufacturers' standard colors, textures, and patterns for Architect's selection.

C. Include identification on each sample, with full Project information.

D. Unless otherwise specified in individual specifications, submit two of each sample.

E. Architect will notify Contractor of approval or rejection of samples, or of selection of color, texture, or pattern if full range is submitted.

PART 2 PRODUCTS

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PART 3 EXECUTION

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END OF SECTION

01 3300 Submittal Procedures Page 2 of 2

SECTION 01 6000

PRODUCT REQUIREMENTS

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Products.

2. Transportation and handling.

3. Storage and protection.

4. Product options.

1.2 PRODUCTS

A. Provide interchangeable components by the same manufacturer for identical items.

B. Do not use products containing asbestos or other known hazardous materials.

C. Do not reuse materials and equipment removed from existing construction in completed Work, except as specifically permitted by the Contract Documents.

1.3 TRANSPORTATION AND HANDLING

A. Coordinate delivery of Products to prevent conflict with Work and adverse conditions at site.

B. Transport and handle Products in accordance with manufacturer's instructions.

C. Promptly inspect shipments to ensure that Products comply with requirements of Contract Documents, are undamaged, and quantities are correct.

D. Provide equipment and personnel to handle products by methods to prevent damage.

1.4 STORAGE AND PROTECTION

A. Store and protect Products in accordance with manufacturer's instructions with manufacturer's seals and labels intact and legible.

B. Coordinate with Owner for product storage on site.

C. Store Products on site unless prior written approval to store off site has been obtained from Owner.

D. Store Products subject to damage by elements in weathertight enclosures. Maintain temperature and humidity within ranges required by manufacturer's instructions.

1.5 PRODUCT OPTIONS

A. Products specified by stating that the Contract Documents are based on a Product by a single manufacturer:

1. Select the specified Product or a Product by a named manufacturer having equivalent or superior characteristics to the specified Product and meeting the requirements of the Contract Documents.

2. If the specified Product is not selected, submit Product Data to substantiate compliance of proposed Product with specified requirements.

01 6000 Product Requirements Page 1 of 2

3. The specified Product establishes the required standard of quality.

PART 2 PRODUCTS

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PART 3 EXECUTION

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END OF SECTION

01 6000 Product Requirements Page 2 of 2

SECTION 01 7329

CUTTING AND PATCHING

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Requirements and limitations for cutting and patching of work.

B. Related sections:

1. Section 01 2500 - Substitution Procedures.

1.2 SUBMITTALS

A. Submit written request in advance of executing cutting or alteration that affects:

1. Structural integrity of project.

2. Integrity or effectiveness of weather exposed or moisture resistant elements or systems.

B. Include in Request:

1. Description of work affected.

2. Necessity for cutting or patching.

3. Description of proposed work:

a. Scope of cutting and patching.

b. Subcontractor and trades to execute work.

c. Products proposed to be used.

d. Extent of refinishing.

PART 2 PRODUCTS

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PART 3 EXECUTION

3.1 PREPARATION

A. Examine existing conditions of work, including elements subject to movement or damage during cutting and patching.

B. After uncovering work, examine conditions affecting installation of new products or performance of work.

C. Provide protection for other portions of project.

D. Provide protection from elements.

3.2 CUTTING AND PATCHING

A. Execute cutting to include, fitting, and patching of Work required to:

1. Make several parts fit properly.

2. Remove and replace defective work.

3. Remove and replace work not conforming to requirements of Contract Documents.

01 7329 Cutting and Patching Page 1 of 2

4. Provide routine penetrations of nonstructural surfaces for installation of piping and electrical conduit.

B. Execute cutting and demolition by methods that will prevent damage to other work, and will provide proper surfaces to receive installation of repairs and new work.

C. Employ original installer or fabricator to perform cutting and patching for:

1. Weather exposed or moisture resistant elements.

2. Sight exposed finished surfaces.

D. Restore work that has been cut or removed; install new products to provide completed Work in accordance with requirements of Contract Documents.

E. Refinish entire surfaces as necessary to provide an even finish:

END OF SECTION

01 7329 Cutting and Patching Page 2 of 2

SECTION 01 7700

CLOSEOUT PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Closeout procedures.

2. Final cleaning.

3. Project record documents.

4. Operation and maintenance data.

5. Warranties.

6. Starting of systems.

7. Demonstration and instructions.

1.2 CLOSEOUT PROCEDURES

A. Final Inspection:

1. Submit written request when the Work is complete and ready for Architect's inspection.

B. Submit final Application for Payment showing original Contract Sum, adjustments, previous payments, retainage withheld from previous payments and sum remaining due.

C. Closeout Submittals:

1. Evidence of compliance with requirements of governing authorities.

2. Project Record Documents.

3. Operation and Maintenance Data.

4. Warranties.

5. Keys.

6. Evidence of payment of Subcontractors and suppliers.

7. Final lien waiver.

1.3 FINAL CLEANING

A. Execute final cleaning prior to final inspection.

B. Clean surfaces exposed to view:

1. Clean glass.

2. Polish transparent and glossy surfaces.

3. Vacuum carpeted surfaces; damp mop hard surface flooring.

C. Clean equipment and fixtures to a sanitary condition.

D. Remove waste and surplus materials, rubbish, and construction facilities from the site.

1.4 PROJECT RECORD DOCUMENTS

A. Maintain following record documents on site; record actual revisions to the Work:

1. Drawings.

2. Addenda.

01 7700 Closeout Procedures Page 1 of 3

3. Change Orders and other Modifications to the Contract.

4. Reviewed Shop Drawings, Product Data, and Samples.

B. Record information concurrent with construction progress.

C. Make entries neatly and accurately.

D. Label each set or volume with title "PROJECT RECORD DOCUMENTS", project title, and description of contents.

1. Organize contents according to Project Manual table of contents.

2. Provide table of contents for each volume.

E. Submit one copy.

1.5 OPERATION AND MAINTENANCE DATA

A. Contents:

1. Directory: List names, addresses, and telephone numbers of Contractor, Subcontractors, and major equipment suppliers.

2. Operation and maintenance instructions: Arranged by system. For each category, identify names, addresses, and telephone numbers of Subcontractors and suppliers. Identify the following:

a. List of equipment.

b. Parts list for each component.

c. Operating instructions.

d. Maintenance instructions for equipment and systems.

3. Project documents and certificates including:

a. Shop drawings and product data.

b. Copies of warranties and bonds.

1.6 WARRANTIES

A. Execute and assemble documents from Subcontractors, suppliers, and manufacturers.

B. Include Table of Contents.

C. Submit one copy along with final Application for Payment.

D. For items of Work delayed beyond date of Substantial Completion, provide updated submittal within 10 days after acceptance, listing date of acceptance as start of warranty period.

1.7 STARTING OF SYSTEMS

A. Notify Owner and Architect prior to startup of each system or piece of equipment.

B. Prior to beginning startup verify that:

1. Lubrication has been performed.

2. Drive rotation, belt tension, control sequences, tests, meter readings, and electrical characteristics are within manufacturer's requirements.

1.8 DEMONSTRATION AND INSTRUCTIONS

01 7700 Closeout Procedures Page 2 of 3

A. Demonstrate operation and maintenance of Products to Owner's personnel.

B. Utilize Operation and Maintenance Manuals as basis for instruction. Review contents of manual with Owners' personnel in detail to explain all aspects of operation and maintenance.

C. Demonstrate startup, operation, control, adjustment, troubleshooting, servicing, maintenance, and shutdown of each item of equipment at agreed upon times, at equipment location.

D. Prepare and insert additional data in Operation and Maintenance Manuals when need for additional data becomes apparent during instruction.

PART 2 PRODUCTS

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PART 3EXECUTION

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END OF SECTION

01 7700 Closeout Procedures Page 3 of 3