ITB 1392 - Administrative Document.docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

IDAHO TRANSPORTATION DEPARTMENT

Invitation To Bid

Thermoplastics for Roadway Markings Products

ITB Number: 1392

Table of Contents

Section 1 Administrative Information and Overview

1.1 Purpose

The State of Idaho’s (“State”) Division of Purchasing (“DOP”), on behalf of the Idaho Transportation Department (“ITD”) is issuing this Invitation To Bid (“ITB”) to solicit Bids from qualified and experienced firms (“Bidders”), that can provide various types of Thermoplastics for Roadway Markings, on an as-needed basis. Background information is provided in Exhibit 1. General requirements are set forth in Exhibit 2. Specifications are provided in Exhibit 3.

1.2 Procurement Schedule

Deadline to submit questions:

Closing Date (deadline to submit Bid):

Public Opening Date:

Bid Opening Link:

The State will make every effort to adhere to the schedule below, but reserves the right, at its sole discretion, to adjust the schedule.

Thursday, September 24, 2026 @ 11:59 pm MT See IPRO Event Main Page for current closing date and time.

Tuesday, October 13, 2026 @ 10:30 am MT Microsoft Teams Meeting

1.3 ITB Lead

Name:

Title & Agency:

Email:

The individual listed below (referred to as “ITB Lead”) is responsible for the conduct of this procurement. From the issue date of this ITB, until a contract is awarded, or the ITB is cancelled, Bidders are prohibited from communicating with any State employee, Official, or Evaluators regarding this ITB or procurement.

Alex Limber Purchasing Officer, Division of Purchasing Alex.Limber@adm.idaho.gov

1.4 IPRO eProcurement System

This Solicitation is issued by the State via the State’s eProcurement system, IPRO. It is the Bidder’s responsibility to monitor IPRO for any updates or amendments.

Link: IPRO POWERED BY LUMA

1.6 Questions

The Bidder must review this entire ITB solicitation, including associated documents. All questions, requests for clarification, or other correspondence must be submitted in writing via email to the ITB Lead. See Exhibit 4 for additional instructions. Questions must be submitted using the table provided within Exhibit 4.

1.7 Modifications and Exceptions to Requirements, Terms, and Conditions

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6. Vendors are strongly encouraged to submit any proposed modifications to the requirements, terms, or conditions of the ITB on Exhibit 4 - Bidder Questions prior to the deadline to submit questions. Questions regarding these requirements must contain the following:

0. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

0. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

0. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

6. In the event that a Bid contains modifications or exceptions to any Solicitation requirements, terms, or conditions which are not addressed during the question and answer period, they must be identified and submitted on Exhibit 5 - Modification and Exception Form and must contain the same information outlined in Section 1.7.1, above. The State will not consider any modifications or exceptions that are not identified specifically on Exhibit 5.

6. The State has sole discretion to determine if the modifications or exceptions submitted by an Bidder would result in a material change or otherwise threaten the integrity of the procurement process. Pursuant to IDAPA 38.05.01.084.e, the State may only negotiate non-material modifications or exceptions. Modifications or exceptions which the State determines to be material, or which otherwise threaten the integrity of the procurement process, will not be accepted or negotiated. If the Bidder has conditioned its Bid on the State’s acceptance or negotiation of its proposed modifications or exceptions, and the modifications or exceptions are deemed material, the Bidder will be given the opportunity to retract the proposed modifications or exceptions from its Bid. Failure to do so will result in the Bidder’s Bid being found non-responsive, after which it will receive no further consideration.

6. Non-material modifications or exceptions may be discussed with the apparent successful Bidder, at the discretion of the State; however, the State shall have the right to reject any and all such modifications and/or exceptions, or to call an end to such discussions, and to instruct the Bidder to amend its Bid and remove the modifications and/or exceptions. Failure to do so may result in the State finding the Bid non-responsive.

6. Except as otherwise provided within the Solicitation, the State will not consider modifications or exceptions to the requirements, terms, or conditions which are proposed after the ITB Closing Date.

1.8 Amendments

The State may issue amendments to make changes to the ITB, or to respond to any questions. Amendments will be posted on IPRO. Bidders are responsible for monitoring IPRO for updates and amendments. All published amendments must become part of this ITB, and must be considered by the Bidder in its Bid. Oral interpretations or clarifications of this ITB are not binding and should not be relied upon. Any verbal responses provided by the State during the pre-Bid conference are considered unofficial, and will not be binding.

1.9 Authority

This procurement is conducted in accordance with IDAPA 38.05.01 and pursuant to Title 67, Chapter 92 of the Idaho Code.

Section 2 Format & Submission Requirements

2.1 Adherence to Requirements

The Bid must be submitted in accordance with the requirements set forth in this document. Any Bid that does not adhere to the requirements may be deemed non-responsive and rejected. The State reserves the right, in its sole discretion, to waive any minor informalities or immaterial non-compliance.

2.2 Deadline to Submit

All Bids are due at the date and time specified in the Procurement Schedule (Section 1.2). Late Bids must not be accepted or considered. The State must not be responsible for any technical issues, difficulties, or delays. Bidders are strongly encouraged to begin the process of submitting the Bid response far enough in advance of the Closing Date/Time to allow for resolution of any technical difficulties.

2.3 General Format Requirements

The Bid response must meet the following requirements:

2.3.1 The Bidder must not embed information, embed files, or embed any links within the Submittals.

2.3.2 The Bidder must not attach additional information to any Submittal Form (unless it has been explicitly requested). Any additional attachments submitted will not be considered in the evaluation process.

2.3.3 Cost information must only be contained within the Bid Schedule Submittal Form. No other document or Submittal Form may contain cost or pricing information.

2.4 Electronic Submission Instructions

The Bidder must submit the Bid as follows:

2.4.1 The Bid must be submitted electronically through IPRO powered by LUMA. The State will not accept Bids in any other manner (i.e. facsimile, email, or hardcopy submissions). All Bidders participating in this Solicitation must establish an account in the IPRO system, as it is necessary in order to process and/or award the resulting Contract(s). Establishing an account is free.

Please make sure that the entity profile under which the Bid is submitted in IPRO, is the same legal entity presented in the uploaded response materials. If there are any discrepancies, the entity information provided within Submittal Form A prevails.

2.4.2 The Bid must be submitted in the following forms:

* If applicable. Applies to Bids with trade secrets as discussed below.

2.4.3 All electronic files must be in Adobe PDF, Microsoft Word, or Microsoft Excel format as noted in the table above.

2.4.4 The Bid file(s) must not be password protected or locked in any way.

2.4.5 All submission materials must be submitted at the same time. If multiple submissions are received, only the latest timely submission will be considered.

2.4.6 Alternate Bids are not allowed.

2.4.7 Note: When submitting through IPRO, enter your Cost in IPRO as “$0.01”.

2.4.8 If your Bid contains trade secrets (see Section 2.5), submit an additional redacted version. This submittal must have 'Redacted' in the file name.

2.5 Trade Secrets and Non-Public Information

The Idaho Public Records Act, Idaho Code title 74, chapter 1 (the “Act”) defines trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” The Act also defines other records that may be exempt from public disclosure.

In addition to marking each page of the document with a trade secret or other exemption notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

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2.5.1. Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” or “exempt from disclosure” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” or “exempt” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret” or “exempt from disclosure.”

2.5.2. Provide a separate document entitled “List of Redacted Trade Secret and Exempt Information” which provides a succinct list of all trade secret and exempt information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure and how the exempting the material complies with the Act.

2.5.3. Submit a redacted copy of any Bid response document (e.g. Scope of Work Response) with all trade secret and exempt information removed or blacked out. The redacted copy must be submitted electronically in the Supplier Attachments section of IPRO, with the word “redacted” in the file name.

Section 3 Evaluation & Award Procedures

3.1 Mandatory Submission Requirements

All Bids will be reviewed on a "pass" or "fail" basis to ensure compliance with all mandatory submission requirements. Bids determined by the State, at its sole discretion, to be responsive in this regard will proceed to the evaluation process outlined in this Section. Bids that do not meet the mandatory submission requirements will be deemed non-responsive. Mandatory submission requirements include, but are not limited to, the following:

3.1.1 The Bid was submitted prior to the specified Closing Date and Time.

3.1.2 The Bid complies with the submission instructions detailed in Section 2.4.

3.1.3 The Bid includes a fully completed and signed Submittal Form A.

3.1.4 The Bid includes all required Submittal Forms.

3.1.5 The Bid includes an authorized distributor letter, see Exhibit 2, Section 16.

3.2 Clarification Discussions

The ITB Lead may, in the State’s sole discretion, perform clarification discussions with the Bidder(s) to verify and validate that the Bid will meet the needs of the Agency. At any time during this period, if it is discovered that the Bidder has not met a mandatory requirement, or has failed to adequately respond to an item below, the State may find the Bidder non-responsive.

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3.3.1. The Bidder may be required to provide documentation to demonstrate its responsibility. Failure to provide the requested documentation may result in the Bidder being deemed non-responsible. IDAPA 38.05.01.81

3.3.2. If requested, provide any additional documentation that may be requested, which may include a detailed project/work plan, testing and commissioning plan, training, change management plan, safety plan, staffing plan, operational plan, maintenance plans, warranties, bonding and insurance, background checks, etc.

3.3.3. The clarification discussion cannot materially alter the Bid. The State does not expect to negotiate any terms or conditions requested by the Bidder, unless they were submitted by the Bidder prior to the deadline for submitting questions (see Section 1.7), or they provide the State an opportunity to secure more advantageous terms or pricing.

3.3 Best-And-Final-Offer (BAFO)

The State reserves the right to request Best and Final Offers (BAFOs) from Bidders. If BAFOs are requested, the State will issue written instructions to the selected Bidders identifying the scope of the BAFO request and the deadline for submission. Bidders must not modify any aspect of their Bid except as specifically requested by the State. BAFO responses must be submitted in accordance with the instructions provided. Failure to submit a BAFO, if requested, may result in the Bidder’s original Bid being considered as its final offer.

3.4 Award

An award will be made, all to one, to the responsive and responsible Bidder submitting the lowest Total Evaluated Cost across all categories in Submittal Form B.

3.5 Resulting Contract

If the State awards Contract(s) from this solicitation, it will do so by issuing a Blanket Purchase Order (BPO) Contract Document from the State’s ERP system (Luma). The State anticipates issuing a single contract from this solicitation, incorporating the Terms and Conditions, Scope of Work, General Requirements, Insurance Requirements, and any additional documents from the solicitation.

EXHIBIT 1

Background Information

1. About The Department / Agency The Idaho Transportation Department (ITD) is responsible for the planning, construction, maintenance, and operation of Idaho’s state highway system, ensuring safe and efficient transportation infrastructure across the state. ITD oversees critical maintenance activities, including roadways designations utilizing thermoplastic roadway markings to enhance public safety. The Division of Purchasing (DOP), on behalf of ITD, manages procurement processes to acquire equipment and services that support these objectives in compliance with Idaho Code and IDAPA regulations.

2. Background Information Idaho's state transportation system consists of more than 12,200 miles (19,600 km) (lane miles) of roads, more than 1,800 bridges, approximately 1,630 miles (2,620 km) of rail lines, 126 public-use airports, and the Port of Lewiston. The agency is also responsible for 29 rest areas and 12 ports of entry. The entire system requires roadway markings for traffic safety.

3. External References

3.1. Specifications for Highway Construction: https://apps.itd.idaho.gov/Apps/manuals/SpecBook/SpecBook23.pdf

4. Summary of Specifications The purpose of this solicitation is to procure a reliable supplier for Thermoplastics for Roadway Markings. “Thermoplastics for Roadway Markings” is defined as products used to guide, warn, or regulate roadway users, including but not limited to, raised pavement markers, delineators, channelizing devices, flexible posts, object markers, and related Thermoplastics for Roadway Markings items.

5. Objectives and Expectations The high-level objectives of this procurement are to secure Thermoplastics for Roadway Markings and adherence to Federal Highway Administration (FHWA) American Association of Highway and Transportation Officials (AASHTO) and Manual for Assessing Safety Hardware (MASH) regulatory standards, ultimately supporting ITD's mission of safe and efficient transportation infrastructure maintenance.

EXHIBIT 2

General Requirements

The following provisions establish the contractual performance requirements applicable to the resulting contract. These requirements are mandatory and will be incorporated into the contract upon award. Bidders should carefully review each provision and ensure their bid reflects the ability to comply.

Note: In the event of conflict with the State’s Standard Terms and Conditions, or other terms, conditions or requirements contained in this ITB, the following provisions will take precedence:

1. Contract Term The term of this Contract will be for two (2) years, with the option to renew for two (2) additional two (2) year periods upon mutual, written agreement. The anticipated total Contract term is six (6) years.

2. Warranty, Service and Support, Maintenance, etc.

The Contractor must ensure that the Manufacturer’s standard warranty is fully extended to ITD and explicitly incorporated into the resulting Contract. See Section 2.4 of the State of Idaho’s Contract Terms and Conditions, located in IPRO, for warranty details.

3. Contract Monitoring Contract Monitor contact information will be provided at the time of Contract award. The Contract Monitor is responsible for managing the performance of the Contract.

Contract Manager contact information will be provided at the time of Contract award. The Contract Manager is responsible for managing the Contract and remedial action.

4. Delivery

4.1. Deliveries must be made, FOB destination freight prepaid and allowed, within thirty (30) calendar days after receipt of each order (ARO). The delivery location will be indicated on each Order as it is placed. The delivery locations for items to be ordered by each ITD District are provided in Section 7. ITD reserves the right to add or delete delivery locations.

4.2. Deliveries must be made Monday through Friday between the hours of 8:00 AM and 4:00 PM Local Time of each ITD District. ITD Districts 1 & 2 are Pacific Time and ITD Districts 3 through 6 are Mountain Time. No deliveries will be accepted on weekends or State recognized holidays (https://sos.idaho.gov/state-holidays/), unless otherwise coordinated and approved by the ITD District placing the order.

4.3. Deliveries must include a packing slip with the following information:

4.3.1 IPRO Contract number;

4.3.2 ITD District purchase/delivery order number;

4.3.3 Delivery location;

4.3.4 Product description; and

4.3.5 Quantity.

4.4. If the Contractor is unable to provide delivery to any location identified in Section 7, the Contractor must notify ITD in writing within five (5) business days of contract award or upon discovery of the inability to deliver (whichever occurs first). The Contractor must coordinate with the designated ITD Contract Monitor to arrange alternative delivery methods, at no additional cost to ITD beyond the bid pricing.

4.5. Failure to deliver within the required thirty (30) day ARO timeline, unless mutually agreed in writing by ITD, shall constitute a material breach of the Contract. ITD may, at its sole discretion:

4.5.1 Reject the delivery and require redelivery at Contractor’s expense;

4.5.2 Terminate the affected delivery location or the entire Contract for default; or

4.5.3 Pursue any other remedies available under the State of Idaho Standard Contract Terms and Conditions.

5. Orders

5.1. Orders will be placed on an as needed basis by ITD via an ITD purchase order (Order).

5.2. The Contractor must confirm receipt of each Order and provide an estimated delivery date within forty-eight (48) hours after receiving the Order from ITD.

5.3. Each Order will indicate the quantity and Delivery Location.

6. Packaging All Thermoplastic packaging must be clearly labeled with the product description in English.

7. Locations Current ITD locations are listed in the table below. ITD reserves the right to add or remove delivery locations within ITD District boundaries. Notification of delivery location changes will be sent electronically through email communication. Any addition or removal of delivery locations shall not be effective until an Amendment to the Contract is agreed to by the parties and executed by DOP.

ITD District 1 600 W. Prairie Ave.

Coeur d’Alene, ID 83814

ITD District 2 2600 Frontage Rd.

Lewiston, ID 83501 ITD District 3 8150 Chinden Blvd.

Boise, ID 83714

ITD District 4 63 W Hwy 26 Shoshone, ID 83352

ITD District 5 5151 South 5th Pocatello, ID 83204 ITD District 6 206 N. Yellowstone Rigby, ID 83442

8. Price Adjustment Clause

8.1. A price adjustment may be considered after the first twelve (12) months of the initial term of the Contract, and every twelve (12) months thereafter. If a price increase is requested, it will be the responsibility of the Contractor to notify the State in writing at least sixty (60) calendar days in advance of the desired effective date and provide supporting documentation showing industry wide increases justifying the request. DOP will notify the Contractor whether the request is approved within thirty (30) calendar days of receipt of the request.

8.2. If there is an industry wide price decrease, Contractor must notify ITD immediately of the decrease and make the price decrease effective for ITD on the same day it becomes effective for the Contractor. If the State is not properly notified of price decreases, the pricing at the time of order will be used for invoice payment and the Contractor will provide refunds or credits as necessary.

9. Records Maintenance The Contractor must maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records must be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

10. Audit Rights The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

11. Billing Procedure The Contractor must provide a signed invoice upon delivery. The invoice must be submitted no later than thirty (30) calendar days after delivery.

11.1. The Contractor must provide the following information with each invoice:

· Agency PO number;

· Identification of billing period;

· Total amount billed for the billing period;

· Detailed description of products provided; and

· Contact information for Contractor.

11.2. Invoices must be submitted to the following e-mail addresses:

ITD District 1 D1AP@itd.idaho.gov ITD District 2 D2AP@itd.idaho.gov ITD District 3 D3AP@itd.idaho.gov

ITD District 4 D4AP@itd.idaho.gov

ITD District 5 D5AP@itd.idaho.gov ITD District 6 D6AP@itd.idaho.gov

12. Payment Payment will be made in accordance with Idaho Code 67-2302 after receipt of the Contractor's itemized invoice is accepted by ITD.

13. Additional Volume Discount Bidders may offer volume discounts for Thermoplastics for Roadway Markings. If offering a volume discount, provide the discount percentage and dollar amount required to receive the discount in your Bid Schedule. (See Submittal Form B – Pricing Schedule)

Note: Discounts offered will apply after the award of the contract and will not be considered during bid evaluations.

14. Catalog Items The Contractor must provide the State with electronic access to their full catalog of flexible Thermoplastics for Roadway Markings products, either through a publicly accessible website or by furnishing an electronic price list to the ITD Contract Manager. Other catalog categories and items shall be excluded from the resulting contract. If Contractor is offering a discount percent for the vendor catalog enter it on Submittal Form B – Pricing Schedule. Submitting bidders are not required to offer a catalog discount price. Discount pricing is for contractual purposes only and shall not be evaluated.

15. Product Substitutions No product substitution may be made without prior written approval from the State. The Contractor must immediately notify the State in writing upon learning that a specified product listed on Submittal Form B – Price Schedule is unavailable, discontinued, or cannot be supplied (except in cases of Section 1.24 Force Majeure, of the State of Idaho Standard Contract Terms and Conditions).

The notification must include:

15.1. Product name and catalog item number;

15.2. Reason for unavailability;

15.3. Proposed substitute product (including brand, specifications, and evidence of equivalent or superior performance); and

15.4. Confirmation that the substitute meets or exceeds all performance requirements, including FHWA, AASHTO and MASH.

The State reserves the sole right to approve or reject any substitute. No substitute product must be shipped until ITD provides written approval. Unauthorized substitution may be grounds for rejection of delivery, invoice non-payment, and/or termination of the Contract for default.

Product substitutions resulting from discontinued products may be amended to the Contract as agreed to by the parties and executed by DOP.

16. Authorized Distributor

16.1. The Contractor must maintain its status as an authorized distributor of the Manufacturer, or as the Manufacturer, for the full term of this Contract, including any renewal or extension.

16.2. The Contractor must notify the ITD Contract Manager and DOP in writing within five (5) business days of any change to, suspension of, or termination of its authorized distributor status.

16.3. Loss of authorized distributor status is a material breach of this Contract. Upon receiving notice under Section 16.2 above, or otherwise learning of a loss of status, the State may exercise any remedy available under Article 1, Paragraph 1.4.3 of the Contract Terms and Conditions, including termination for default.

16.4. Upon request, but no more than once per Contract Year, the Contractor must furnish current written confirmation from the Manufacturer of its authorized distributor status.

EXHIBIT 3

Specifications

1. Requirements The following requirements represent the minimum mandatory specifications for this contract. Bidders must demonstrate the ability to meet all requirements identified herein. Requirements designated as mandatory are non-negotiable; those identified as desired or preferred represent additional value but are not required for award consideration.

2. Brand Name

2.1. Any Manufacturer Brand Components referenced in this solicitation are intended to be descriptive—not restrictive—and serve only to illustrate the quality and characteristics required. Bidders proposing an equivalent Manufacturer Brand Component must provide documentation demonstrating, to the State’s satisfaction, that the offered item(s) meet all minimum requirements outlined in the solicitation. This documentation must be submitted prior to the closing of the question period as noted in ITB Administrative Section 1.6.

2.2. If your product offered does not meet any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification, as well as descriptive literature that supports the product offered.

2.3. This explanation must be declared during the question period of this event as stated in Exhibit 4 – Questions. State acceptance will be in the form of an amendment to the solicitation.

3. Specifications

3.1. See Submittal Form B – Pricing Schedule for Thermoplastic descriptions.

3.2. GENERAL REQUIREMENTS

3.2.1. This specification describes the minimum acceptable design requirements for furnishing heat fused permanent, preformed thermoplastic pavement markings, referred hereafter as “pavement marking”, for use as roadway and intersection delineation and marking as required by ITD. The pavement markings must be adherent to both asphalt and Portland cement concrete pavements by means of heat fusion. The pavement markings must consist of preformed letters, numbers, legends, arrows, lines, and symbols.

3.2.2. The markings will be divided into three categories according to application method:

3.2.3. Category I – Preheat the pavement temperature to a specified temperature range, apply the pavement marking, and top heat the marking for completion of the installation. Heat fusion is accomplished primarily from the preheating process.

3.2.4. Category II – Heat the pavement to remove surface moisture, apply the marking, and top heat the pavement marking for completion of the installation. Heat fusion is accomplished primarily by heating the thermoplastic to the pavement surface.

3.2.5. Category III – Cold application (ambient temperature) pavement markings that cure via chemical cross linking rather than cooling or solvent evaporation.

3.3. MATERIAL SPECIFICATIONS

3.3.1. The pavement markings are to be a resilient white or yellow hydrocarbon thermoplastic product with uniformly distributed glass beads throughout the entire cross-sectional area. The pavement markings must be capable of being affixed to hot mix or open graded friction asphaltic pavements or Portland cement concrete pavement by the use of heat from a propane torch.

3.3.2. The pavement marking must be capable of conforming to pavement contours, breaks, and faults, and must be capable of remaining in place without being displaced by vehicular traffic.

3.3.3. The pavement markings must have resealing characteristics, such that it is capable of fusing with itself and to previously applied adherent thermoplastic materials, which may be alkyd or hydrocarbon in nature, when heated with a torch.

3.4. QUANTITATIVE AND QUALITATIVE REQUIREMENTS

3.4.1. MATERIALS: Materials must be composed of polymeric materials, pigments, binders and glass beads, factory produced as a product.

3.4.1.1. The dimensions must meet the requirements of the most recent edition of the Manual on Uniform Traffic Control Devices. http://mutcd.fhwa.dot.gov/.

3.4.1.2. The thermoplastic material must conform to American Association of State Highway and Transportation Officials (AASHTO) Standard M-249, with the exception of the relevant differences for the material being supplied in the preformed state.

3.4.2. GLASS BEADS: Graded glass beads must be clear, transparent and must meet the general requirements of the AASHTO Standard M-247, Type 1.

3.4.2.1. The thermoplastic material must contain a minimum of thirty percent (30%) graded glass beads by weight, with not more than twenty percent (20%) of the glass beads to consist of irregular fused spheroids or silica.

3.4.2.2. The glass beads index of refraction must not be less than one point five (1.50).

3.4.3. RETROREFLECTIVITY: The pavement markings must, upon application, exhibit uniform adequate nighttime retro-reflectivity.

3.4.3.1. The pavement markings must have an average minimum retro-reflectivity of three hundred twenty-five (325) millicandelas for white and two hundred (200) millicandelas for yellow as measured according to ASTM E 1710.

3.4.3.2. Note: Reversible items do not have surface beads and must be top dressed with beads to meet specification.

3.4.4. SKID RESISTANCE: For newly installed pavement marking, the skid resistance must not be less than forty-five (45) British Pendulum Number (BPN) units when tested in accordance to ASTM E 303.

3.4.5. COLORS: Pavement markings must meet the following color requirements:

3.4.5.1. White pavement markings must contain sufficient titanium dioxide pigment to equal Federal Standard 595 B color numbered 17778 (Highway White).

3.4.5.2. Yellow pavement markings must contain sufficient pigment to equal Federal Standard 595 B color numbered 13538 (Highway Yellow). The pigment must be organic in origin and be lead and chrome free.

3.4.6. MATERIAL THICKNESS: The pavement markings must be supplied in one hundred twenty five (125) mil thicknesses. The thickness for the pavement markings must be taken by measuring the thickness of the thermoplastic excluding the top surface beads.

3.4.7. BONDING: Pavement marking adhesive must retain a minimum of sixty five percent (65%) adhesive bond after one hundred (100) cycles of freeze-thaw action when tested in accordance to ASTM C-666, Method B.

3.4.8. MATERIAL RESISTANCE: Pavement marking materials must be resistant to deterioration by sunlight, water, oil, gasoline, and salt exposure.

3.4.9. STORAGE LIFE: The pavement markings must meet the adhesive and reflectivity requirements of this specification for a storage period of one (1) year. Storage will be at the recommended temperatures of the manufacturer. The thermoplastic must also melt uniformly with no evidence of skins or un-melted particles for this one-year period. The Contractor, at no cost to ITD, must replace any pavement markings not meeting the above requirements.

EXHIBIT 4

Questions

Bidder Questions Form Instructions The following instructions must be followed when submitting questions using the Bidder Question form on the following page.

· Questions form must be uploaded into the Q&A Forum section within IPRO.

· Questions must be received by the deadline specified in the Procurement Schedule (Section 1.2).

· The Bidder must use the Bidder Questions form on the following page, to submit all questions.

· Do not change the format, font, font style, or font colors.

· Do not identify your name, your company’s name, or product names of intellectual property in your questions.

· Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment 1”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

· Do not enter text in the “Response” field (column 5). This is for the State’s use only.

Bidder Questions ITB 1392 Thermoplastics for Roadway Marking Products

EXHIBIT 5

Contract Modifications and Exceptions

Instructions Complete this form and submit with your ITB submittal if you are proposing modifications or taking exception to any of the requirements, terms, or conditions included in the ITB, including any documents incorporated by reference (such as the Standard Contract Terms and Conditions.) See ITB Section 1.7 for a full explanation of the process surrounding vendor-proposed modifications and exceptions.

· All modifications and exceptions to the State’s Contract Terms and Conditions must be submitted using the Contract Modification and Exceptions form and upload the form into the Q&A Forum section within IPRO.

· All requested modifications and exceptions must be received by the deadline specified in the Procurement Schedule (Section 1.2).

· Bidders must specifically address any and all proposed modifications and exceptions.

· Blanket requests to negotiate requirements, terms, or conditions will not be considered.

· Do not identify your name, your company’s name, or product names of intellectual property in your questions.

· Bidders must provide an explanation as to why the requirement, term, or condition should be considered non-material. Bidder must also provide a reason for the proposed modification or alternative language, specifically addressing the issues itemized in ITB Section 1.7.1.

The determination of materiality will be made at the State’s sole discretion. Non-material modifications or exceptions may be negotiated with the apparent successful Bidder, at the discretion of the State, and as otherwise provided in ITB Section 1.7.3.

Modification & Exception Form ITB 1392 Thermoplastics for Roadway Marking Products

SUBMITTAL FORM A

Background, Declarations, & Certifications

All information requested in this Submittal Form is Mandatory.

Failure to complete or respond to each question, failure to sign this Form, and failure to submit this Form may result in your Bid being deemed non-responsive.

PROJECT INFORMATION

BIDDER INFORMATION

Company Name:

Company Address:

Tax Identification Number (EIN):

UEI Number:

☐ Limited Liability Corporation (LLC) ☐ Limited Liability Partnership ☐ Sole Proprietorship ☐ Other (specify)

CONTACT INFORMATION

Individual responsible for preparing this Bid, and who can be contacted for clarification on this Bid

Contact Name:

Title:

Email:

Telephone:

AMENDMENT ACKNOWLEDGEMENT

CONFLICT OF INTEREST

The Bidder must select an option below:

The Bidder declares that there are potential, perceived, or actual conflicts of interest that may arise as a result of their response to this ITB and/or subsequent award of Contract. The Bidder must attach additional information to explain the conflicts.

CERTIFICATIONS

1) Is Bidder a legal entity with the legal right to contract?

☐ Yes ☐ No

2) Is Bidder in compliance with applicable equal employment regulations?

☐ Yes ☐ No

3) Does Bidder affirm that it is not currently suspended, debarred, or otherwise excluded from federal or state procurement and non-procurement programs? Note: vendor information is available at https://sam.gov

☐ Yes ☐ No

4) Does the Bidder affirm that the Bid will be firm and binding for ninety (90) calendar days from the Bid opening date?

☐ Yes ☐ No

6) The Bidder confirms that it has the financial strength to perform the services required under this ITB.

☐ Yes ☐ No

7) The Bidder confirms that they can provide financial information (records, documents, etc.) and financial statements (Balance Sheet, Income Statement, and Cash-Flow Statement), to the State upon request.

☐ Yes ☐ No

* Failure to answer, or answering “No” may be grounds for disqualification. Attach additional information on any subject where the Bidder responded “No” to a question above.

CONTRACT TERMS AND CONDITIONS

Important Note: Any modifications or exceptions to the Contract may be rejected by the State. Therefore, the Bidder is strongly encouraged to submit any proposed modifications or exceptions during the Q&A period (see Section 1.7).

* Failure to answer, or answering “No” may be grounds for disqualification. Complete the information below if you have responded “No” to the question above.

Non-material modifications or exceptions may be discussed with the apparent successful Bidder, at the discretion of the State. The State has sole discretion to determine if the modifications or exceptions would result in a material change or otherwise threaten the integrity of the procurement process. The State must have the right to reject any and all such modifications and/or exceptions, or to call an end to such discussions, and to instruct the Bidder to amend its Bid and remove the modifications and/or exceptions. Failure to do so may result in the State finding the Bid non-responsive. The determination of materiality will be made at the State’s sole discretion. In the event that the Bidder has conditioned its Bid on the State’s acceptance or negotiation of its proposed modifications or exceptions, and the modifications or exceptions are deemed material, the Bidder will be given the opportunity to retract the proposed modifications or exceptions from its Bid. Failure to do so will result in the Bidder’s Bid being found non-responsive, after which it will receive no further consideration.

The Bidder must identify all modifications or exceptions to the Contract Terms & Conditions, provided in IPRO. The Bidder must use the template that is provided in Exhibit 5. Blanket requests to negotiate requirements, terms, or conditions will not be considered.

ADDITIONAL INFORMATION

The Bidder must include an authorized distributor letter with their Bid, as required by RFP Administrative Section 3.1.5.

ATTESTATION AND SIGNATURE

This Submittal must be dated and signed by an officer or agent (“Representative”) duly authorized to execute contracts for the Bidder. I certify that I have read and understand this ITB and I am authorized to sign this Bid on behalf of the Bidder.

Printed Name of Representative

Signature

Date

SUBMITTAL FORM B

Pricing Schedule

Submittal Form B – Pricing Schedule is attached separately within IPRO image1.png