ITB-13-2027_-_Center_Pivot_Irrigation_System_JMT_9.4.26_-_4915-4416-7117_1.pdf

INVITATION TO BID

This Invitation to Bid (ITB) is subject to the instructions, conditions, specifications, addenda, and any other elements of this ITB, including those incorporated by reference.

DATE ISSUED: September 22, 2026

BID TITLE: ITB-13-2027 – Center Pivot Irrigation System

CITY CONTACT PERSON: Cathy Smith, Purchasing Director

TELEPHONE NUMBER: 615-849-2629

EMAIL: purchasing@murfreesborotn.gov

All bid responses must be received and acknowledged by the Purchasing Department on or before the day and time listed below, at which time all bids will be publicly opened and read aloud via Zoom.

A link will be provided to all those registered as following this bid. Only electronic bids will be accepted.

BID OPENING DATE: October 13, 2026

BID OPENING TIME: 2:00pm CST

1. Instructions and Conditions

1.1 Bid Submission to the City of Murfreesboro. The City is seeking bids for “ITB-13-2027 – Center Pivot Irrigation System” for the Water Resources Department located in the City of Murfreesboro, TN. The scope of work is set forth in the specifications in Section 2 of this ITB. Electronic bids will be received by the City of Murfreesboro until 2:00 p.m. local time on October 13, 2026, at which time the bids will be opened via Zoom.

1.2 Deadline and Late Responses. No bids received after bid opening date and time will be accepted.

Bids received by the Purchasing Department after the specified time will be considered late. The City shall not be responsible for bids that are mailed or sent via private delivery services. The City will not accept bids submitted by fax.

1.3 Organization of Bid and Completeness. Please submit one electronic copy to the Purchasing

Department office via the City’s e-procurement portal, OpenGov. Bidders must allow sufficient time to ensure receipt of the bid. It shall be the sole responsibility of the bidder to have the bid submitted to the City before the bid deadline. Partial or incomplete bids will be rejected. All bid responses should be typewritten. If not typewritten, they must be written in ink and clearly legible. Bidders are cautioned to verify their bid response prior to submission.

1.4 Signature. All bids must be signed by a duly authorized officer of the company empowered with the legal right to bind the company. A typed name will not be acceptable without the person’s written signature as well. Signatures are required where indicated; failure to comply with this requirement shall be cause for rejection of bid. All submitted bids must be binding for a period of one (1) year from the bid submission deadline.

1.5 Reponses to Terms and Conditions. Unless an exception is taken, the awarded contract will contain the requirements of this Invitation to Bid. In its sole discretion, the City reserves the right to either consider or reject any bid which takes exception to the specifications or attached contract.

1.6 Completeness of Invitation to Bid (“ITB”). These documents, and those listed on OpenGov constitute the complete set of specification requirements and ITB. The bidder is responsible for ensuring that all pages and all addenda are received. The City advises all bidders to closely examine this ITB package and immediately direct any questions regarding the completeness of this ITB package and any addenda to the City’s Contact Person via the Question/Answer tab on OpenGov. Bidders must register with OpenGov to ensure that all relevant written communications are available to them in the preparation of their proposal. Registration can be accomplished through the website: https://procurement.opengov.com/portal/murfreesborotn

1.7 Bid Interpretation. Communication with the Purchasing Department. Cathy Smith is the City’s contact for coordinating communications between the department and firms submitting bids. If additional information is required in order to make an interpretation of items in this ITB, written questions (including e-mails) will be accepted until five (5) business days prior (10/06/2026) to the bid opening date. All questions regarding the ITB should be addressed via OpenGov Question/Answer Tab or to purchasing@murfreesborotn.gov.

https://procurement.opengov.com/portal/murfreesborotn mailto:purchasing@murfreesborotn.gov

The City specifically requests that no contact concerning this ITB be made with any other City personnel until the selection process has been completed. Failure to honor this requirement will be viewed negativity in the selection process and may result in the disqualification of a bid.

1.8 Discrepancies, Errors, and Omissions. Any discrepancies, errors, omissions, or ambiguities in this

ITB, the specifications or addenda (if any) should be reported to the contact person for the City.

If necessary, a written addendum will be issued on OpenGov, notification made to firms on record, and the addendum will be incorporated into the ITB and will become part of the contract. The City will NOT be responsible for any oral instructions, clarifications, or other communications and no such oral communication may be relied on by any bidder.

The City of Murfreesboro is not responsible for technical errors or omissions made by prospective bidders during the bid submission process that may result in a bid not being submitted, being submitted incompletely, or being submitted incorrectly. In the case of technical issues that are verified to be a City error, the Purchasing Department will take reasonable steps to resolve the issue so that the process remains fair to all bidders.

1.9 Errors. Certain mistakes may be corrected so long as the intended correct bid response is clearly evident. In the event of a disagreement between unit price and extended price, the unit price will control.

1.10 Further Negotiation. The City reserves the right to further negotiate, after the ITBs are opened, with any potential vendor if such is deemed necessary at the discretion of the City.

1.11 Economy of Preparation. ITB should be prepared simply and economically, providing a straightforward, concise description of bidder’s capabilities to satisfy the requirements of the ITB.

Emphasis should be on completeness and clarity of content.

1.12 Subcontracting. If any part of the work is, or is to be, subcontracted, the bidder shall provide within the ITB response submittal a description of the subcontracting organization and the contractual arrangements made therewith. All subcontractors will be subject to approval by the City. The successful bidder will also furnish, at the request of the City, the corporate or company name and the names of the officers or principals of said companies proposed as subcontractors by the bidder.

1.13 Bid Modification. Bids may be modified, withdrawn, and/or resubmitted in writing to the City prior to the deadline for bid submission via the procurement portal. After this deadline, no withdrawals or resubmissions may be made for any reason. Bidders must register with OpenGov to ensure that all relevant written communications are available to them in the preparation of their proposal. Registration can be accomplished through the website:

1.14 Tax Exempt. The City is exempt from federal and state taxes. Upon request, the City will provide a sales tax exemption certificate to the awarded firm. Contractors doing business with the City shall not be exempted from paying sales tax to their suppliers for materials to fulfill contractual obligations to the City, nor shall any vendor be authorized to use the City’s Tax Exemption Number in securing such materials.

1.15 Contract Term. If an award is made, any contract resulting from this ITB will be effective on the date the contract is signed. The contract shall not be effective until approved by the City Council and signed by all required parties. The term shall be one (1) year from date of contract execution.

1.16 Pricing Effective for Six (6) Months. The successful bidder shall provide in the bid price the cost for the good or services rendered. Pricing shall be effective for six months from date of bid award.

If, in the bidder’s opinion, additional equipment or services are necessary, this shall be included with explanation in the bid. It is requested that bidders raise any such questions in advance of submitting a bid to the City. To submit a bid implies consent to the terms set forth in this ITB.

1.17 Approval Required. No award or acquisition can be made until approved by the City Council. The

City will not be obligated to bidders for equipment and/or services until the completion of a signed contract approved by authorized officials of the City. This solicitation in no manner obligates the City to the eventual rental, lease, or purchase of any equipment or services described, implied, or which may be proposed, until confirmed by a written contract. Progress towards this end is solely at the discretion of the City and may be terminated at any time prior to the signing of a contract.

1.18 Terms and Conditions. The City reserves the right to reject any and all bids, to waive any irregularities in a bid, to make awards to more than one bidder, to accept any part or all of a bid, or to accept the bid (or bids) which, in the judgment of the governing body, is in the best interest of the City. The City also reserves the right to make revisions to any quantity shown on the bid form dependent upon bid prices and available funding. Prices bid on each item shall be firm regardless of the actual quantity of item(s) purchased.

1.19 Withdrawal of Bid. No bidder may withdraw its bid for a period of ninety (90) calendar days after the date and time set for the opening of the responses. In the event the City awards a contract to a bidder and during such ninety (90) day period determines that such bidder will be unable to properly perform the contract, the City reserves the right to terminate the contract and award the contract to the next best offer without being required to re-advertise the project.

1.20 Cost of Response. The City will not be liable for any costs incurred by the bidders in preparing a response to this solicitation. Bidders will submit responses at their own risk and expense. The City makes no guarantee that any equipment or services will be purchased as a result of the solicitation and reserves the right to reject any and all responses. All responses and their accompanying documentation will become the record of the City.

1.21 Contract. The successful bidder’s responses to this ITB shall be included as an addendum to the contract. Should any conflict or discrepancy arise between the ITB and the contract, the contract shall control. All bidders who are awarded contracts pursuant to this ITB agree to be bound by the terms and conditions set forth in the attached sample City Contract. If the bidder objects to any contract terms or proposes any additional terms such objections and terms must be set forth in the bid. Rejection of any proposed City Contract terms may be a basis for rejection of the bid.

1.22 Contract Termination. The City reserves the right to cancel the contract for the work without cost or penalty to the City if, in the City’s opinion, there is a failure at any time by the contractor to adequately perform the contract, or if there is any attempt to willfully impose upon the City a material or product or workmanship which is, in the opinion of the City, of an unacceptable quality. Cancellation of the contract shall not impair any rights or claim of the City to damages for the breach of any covenants of the contract by the contractor. The contract awarded may be terminated upon any of, but not limited to, the following occurrences:

1.22.1 Bankruptcy or insolvency of the bidder or one or more of the bidder’s principal owners;

1.22.2 Failure of the bidder to provide satisfactory services or failure to comply with the specifications;

1.22.3 Unauthorized substitution of products other than those identified in the specifications or specifically approved by the City as a substitute prior to award of the contract;

1.22.4 Unsatisfactory performance of products supplied by the bidder or services provided by the bidder;

1.22.5 Fraud; or

1.22.6 Any other breach of the terms of the ITB specifications or contract.

1.23 Contract Modification. The contract may be modified only by written amendment executed by all parties and their signatories hereto.

1.24 Replacement or Repair. No waiver of any provision of the contract shall affect the right of any party thereafter to enforce such provision or to exercise any right or remedy available to it in the event of any other default. The City, at its option and in lieu of immediate termination, may request the awarded bidder replace or repair any defective goods or correct performance by written notice to the contractor. In that event, the contractor shall take correct action within the amount of time specified by the City in the written notice. Exercise of this option shall not relieve the contractor of any liability to the City for damages for the breach of any covenants of the contract by the contractor.

1.25 Expense of Legal Action. Awarded bidder agrees that, in the event either party deems it necessary to take legal action to enforce any provision of the contract, and in the event the City prevails, awarded bidder shall pay all expenses of such action including the City’s attorney fees and costs at all stages of the legal action.

1.26 Governing Laws. The validity, construction, and effect of the contract, and any and all extensions and/or modifications thereof shall be governed by the laws of the State of Tennessee.

1.27 Severability. Should any provision of the contract be declared to be invalid by any court of competent jurisdiction, such provision shall be severed and shall not affect the validity of the remaining provisions of the contract. Any action between the parties arising from this agreement shall be maintained in the courts of Rutherford County, Tennessee.

1.28 Indemnification and Hold Harmless.

1.28.1 Contractor must indemnify, defend, and hold harmless the City, its officers, agents and employees from any claims, penalties, damages, costs and attorney fees (“Expenses”) arising from injuries or damages resulting from, in part or in whole, the negligent or intentional acts or omissions of contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, in connection with the performance of this Agreement, and, Expenses arising from any failure of Contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, to observe applicable laws, including, but not limited to, labor laws and minimum wage laws.

1.28.2 Pursuant to Tennessee Attorney General Opinion 93-01, the City will not indemnify, defend or hold harmless in any fashion Contractor from any claims arising from any failure, regardless of any language in any attachment or other document that Contractor may provide.

1.29 Statutory Disqualification. By submitting a response, it is represented that neither Contractor nor any of its officers, directors, shareholders, member, or partners has been convicted or plead guilty or nolo contender to any violation of the Sherman Anti-Trust Act, mail fraud, or other state or federal criminal violation in connection with a contract let by the City of Murfreesboro or any political subdivision of the State of Tennessee.

1.30 Contractor’s Employment Practices. Bidder, after being first duly sworn, affirms that by its employment policy, standards and practices, it does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to the individual’s race, creed, color, national origin, age or sex and it is not in violation of and will not violate any applicable laws concerning the employment of individuals with disabilities.

1.31 City’s Employment Practices. It is the policy of the City not to discriminate on the basis of age, race, sex, color, national origin, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities. With regard to all aspects of this contract, Bidder certifies and warrants it will comply with this policy. Bidder must affirm that under its employment policies, standards and practices, it does not subscribe to any personal policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to the individual’s race, creed, color, national origin, age or sex and that it is not in violation of and will not violate any applicable laws concerning the employment of individuals with disabilities.

1.32 Non-Discrimination. It is the policy of the City not to discriminate on the basis of age, race, sex, color, national origin, veteran status, disability, or other status or class protected under federal or state law in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities. With regard to all aspects of this Agreement, Contractor certifies and warrants it will comply with this policy. No person may be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the City’s contracted programs or activities, on the grounds of handicap and/or disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or Tennessee State Constitutional or statutory law; nor may they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the City or in the employment practices of the City’s Contractors. Accordingly, all proposers entering into contracts with the City may upon request be required to show proof of such nondiscrimination and to post in conspicuous places that are available to all employees and applicants, notices of nondiscrimination.

1.33 Conflict of Interest. By submitting a response, it is represented that no officer, committee member, or director of the City or other persons whose duty is to vote for, let out, overlook, or in any manner supervise any work on any contract for the City has a “direct interest”, as defined by T.C.A. § 12-4-101, in the bidder or in the work which is subject to this ITB.

1.34 Ethical Standards. Bidder understands that is shall be a breach of ethical standards for any person to offer, give or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept or agree to accept from another person, a gratuity of an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter, pertaining to any program requirement of a contract or subcontract or to any solicitation or bid therefore.

1.35 Consequence of Breach of Ethical Standards. A breach of ethical standards could result in civil/or criminal sanctions and/or debarment or suspension from being a contractor or subcontractor under City contracts.

1.36 Payments. Payments under the contract shall be made upon submittal of an invoice after performance of the portion of the services which each payment represents. The final payment shall not be made until after the performance is complete.

1.37 Codes & Regulation. All services and work to be done must comply with City, county, state, and federal laws, rules, codes and regulations. All work shall be in accordance with the specifications described in Section 2. The contractor will obtain and pay for all permits, if any, necessary to complete the work.

1.38 Iran Divestment Act of Tennessee By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to T.C.A. § 12-12-106. Bids not conforming with this provision shall not be opened. Failure of any bidder to comply therewith shall void such bid and such bid shall not be considered.

1.39 Non-Boycott of Israel. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each supplier is not boycotting Israel pursuant to T.C.A. § 12-4-119 and will not boycott Israel during the term of contract. This applies to contracts of $250,000 or more and to contractors with ten

(10) or more employees.

1.40 Evaluation of Bid. Any contract awarded pursuant to this ITB shall be awarded to the lowest responsive and responsible bidder whose bid response meets the requirements and criteria set forth in this ITB. A “responsive bidder” means a person who has submitted a bid response, which conforms in all material respects to the ITB. A “responsible” bidder means a person who has the capacity, reputation, and experience in all respects to perform fully the contract requirements and the integrity and reliability, which will assure good faith performance within the time specified without delay or interference. The City may make such investigations as deemed necessary to determine the ability of the bidder to provide the products and services required by the bid package. Any items proposed deemed not of equal and/or better and of comparable quality as that specified shall be cause for rejection of a bid. The City will evaluate bid based on lowest cost which fully conforms to specifications and whether the proposed costs and terms are, in the City’s judgment, consistent with current market pricing, appropriate for the services provided, and commensurate with the level of quality expected. In addition to the price, the following aspects will be considered in the award of a contract:

1.40.1 The ability of the bidder to perform the contract or to provide the material for service required;

1.40.2 Whether the bidder can perform the contract and provide the material or service promptly or within the time specified without delay or interference;

1.40.3 The character, integrity, reputation, experience, and efficiency of the bidder;

1.40.4 The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service;

1.40.5 The ability of the bidder to provide future maintenance and service for the use of the subject contract;

1.40.6 Terms and conditions stated in the bid;

1.40.7 Compliance with specifications or the ITB;

1.40.8 Utilization of the format set forth in this ITB for submittal of a bid; and,

1.40.9 Bidder’s past performance with the City.

1.41 Bidder’s Compliance. The City will evaluate proposals for compliance and completeness. All forms listed in OpenGov as required must be completed and uploaded with the bid. Failure to submit any of the required forms will make the bid non-responsive and therefore disqualified.

2. Specifications The following outlines the technical specifications for center pivot irrigation systems to be installed at the City of Murfreesboro Water Resources Department facility. The specifications define requirements for equipment, installation, and performance standards to ensure proper ground clearance, floatation, flow capacity, terrain compensation, and system longevity.

2.1 Span Configuration

2.1.1 East Center Pivot.

The east center pivot shall have a total system length of 453 feet, configured as follows:

• Two (2) spans at 201 feet each

• One (1) overhang at 44 feet

2.1.2 West Center Pivot.

The west center pivot shall have a total system length of 409 feet, configured as follows:

• Two (2) spans at 179 feet each

• One (1) overhang at 44 feet

2.1.3 Span Connections.

All spans shall be connected using articulated span connections designed for stress-free flexibility and optimal terrain handling. The connection system shall incorporate the following features:

• Articulated joint design allowing the pivot to bend and follow field contours, enabling effective operation on uneven terrain

• Full-support construction providing stress-free operation to prevent damage and extend system life

• External component mounting to eliminate water flow restriction and ensure efficient water delivery

• Watertight seals paired with split couplers to prevent leaks and corrosion

• Design capable of superior articulation over challenging ground conditions

2.1.4 Ground Clearance. All spans shall maintain a minimum of 9 feet of ground clearance.

2.1.5 Pipeline Construction.

All pipeline shall be galvanized steel with flow-formed sprinkler outlets integrated directly into the pipeline. Flow-formed outlets shall provide:

• Elimination of water flow restrictions found in traditional welded or clamped outlet designs

• Enhanced durability and rust resistance compared to welded attachments

• Precisely matched threads for watertight sealing

• Consistent water pressure and distribution across the entire pivot system Pipe flanges shall utilize a 6-bolt design.

Pipe shall be sized appropriately to deliver sufficient pressure throughout the pipeline at designated flow rates.

2.1.6 Collector Ring. Each pivot shall include a full-flow collector ring mounted externally to eliminate water restriction within the pivot point. External mounting ensures reliable operation and unimpeded water flow to the pipeline.

2.1.7 Truss Rods. Truss rods shall be constructed of steel with forged ends.

2.1.8 Tower Leg Configuration. Each tower shall incorporate 4 tower legs to distribute terrain loads over a wider section of pipe, enhancing stability and reducing point stress.

2.1.9 Sprinkler Configuration.

Sprinklers shall be mounted on plastic goosenecks and poly drops positioned at or slightly below truss height to allow for equipment clearance beneath the system.

Sprinklers shall be designed to provide optimal coverage and flow throughout the entire length of the pivot.

2.2 Tower Control Boxes

2.2.1 Construction. Tower control boxes shall feature:

Plastic base construction designed for optimal durability and performance Stainless steel alignment shaft

2.2.2 Environmental Rating. Tower boxes shall be designed to withstand extreme weather conditions including high temperatures, freezing conditions, moisture exposure, arid environments, and UV oxidation.

2.3 Tires and Wheels

2.3.1 Tire Specifications.

All drive units shall be equipped with:

• 12.4x38 non-directional radial tires

• Mounted on 10-inch rims Non-directional radial tires provide superior traction across all soil types while distributing weight evenly to reduce soil compaction and rutting. The wider contact area offers improved flotation and stability for consistent irrigation performance.

2.4 Drive System

2.4.1 Gearboxes. All drive unit gearboxes should have 50:1 gear ratio.

2.4.2 Center Drive Motors. Center drive motors shall be high-speed 86 RPM units to enable rapid water application and efficient system operation.

2.5 Control Panel

2.5.1 Remote Control Capability. The control panel shall provide full remote cellular control, enabling complete system operation from any location via smartphone, tablet, computer, or other connected devices. All functions accessible at the physical panel shall be equally accessible through the remote interface.

2.5.2 Display. The control panel shall incorporate a 12-inch touchscreen display for intuitive on-site operation and monitoring.

2.5.3 Variable Rate Irrigation. The control panel shall include Variable Rate Irrigation (VRI) functionality for precision water application.

2.5.4 Scheduling Control. The control panel shall feature cruise control capability, allowing the operator to program the system to complete irrigation passes at specified times.

2.5.5 GPS Positioning.

Each pivot shall be equipped with GPS positioning integrated with the control system to provide:

• Precise pivot position tracking and logging

• Automated end gun control based on pivot location

• Position data recording for operational reporting and analysis

2.6 Water Control System

2.6.1 Automated Water Control Valve.

Each center pivot shall include an automated water control valve with the following specifications:

• Full remote control capability integrated with the cellular control system

• Flow capacity of 500 GPM

2.6.2 Flow Metering.

Each system shall include a flowmeter fully integrated with the remote control and monitoring system. The flowmeter shall provide:

• Real-time flow rate monitoring

• Data logging capabilities

• Historical reporting and analysis functions

• Integration with the remote cellular control interface

2.7 End Gun and Booster Pump

2.7.1 Booster Pump Specifications. Each pivot shall be equipped with a high-capacity booster pump rated at 200 GPM.

2.7.2 End Gun. Each pivot shall include an end gun integrated with the booster pump system for extended coverage.

2.7.3 End Gun Control. End gun operation shall be controlled via GPS positioning, enabling automated on/off switching based on pivot location to prevent irrigation of non-target areas.

2.8 Installation Requirements

2.8.1 Center Point Marking. Prior to installation, the bidder shall mark the center point location for each pivot to enable the City of Murfreesboro to complete water supply infrastructure.

2.8.2 Final Measurement Verification. Final fitment and measurement shall be verified by the bidder before ordering and installation. Any discrepancies or issues with fitment or measurement shall be addressed with appropriate parties at the Murfreesboro Water Resources Department prior to equipment procurement.

2.9 Water Supply Connection

2.9.1 City Responsibilities. The City of Murfreesboro shall be responsible for providing water supply infrastructure to the center point of each pivot.

2.9.2 Bidder Responsibilities. The bidder shall be responsible for all connection work from the city-provided water source to the pivot system. The City shall provide an above-ground 8-inch flange connection point.

2.10 Electrical Installation

2.10.1 Bidder Responsibilities. The bidder shall be responsible for complete electrical installation from existing 3-phase electrical poles on-site to the pivot systems. This scope includes:

• All required permits and inspections

• Electrical pedestals and enclosures

• All equipment and hardware

• Underground conduit burial

• All wire and cabling

• All related labor and material costs

2.11 Training and Support

2.11.1 On-Site Training. The bidder shall provide on-site training for City of Murfreesboro personnel on system operation, maintenance, and troubleshooting.

2.11.2 Technical Support. The bidder shall provide technical support for a reasonable period of time following installation to ensure successful system commissioning and operation.

2.12 Warranty Requirements

The bidder shall provide warranty coverage meeting or exceeding the following minimum terms:

Component Warranty Period Pipeline 20 years (prorated allowable) Structural Components 5 years Control Panel 5 years Center Drive and Gearbox 8 years or 8,000 hours (whichever occurs first) Tires 8 years or 8,000 hours (whichever occurs first)

2.13 Quality Assurance. All equipment shall be new and of current manufacture. The bidder shall provide documentation of compliance with all specifications prior to installation.

PURCHASING DEPARTMENT

BID FORM

NAME OF BID: ITB-13-2027

Center Pivot Irrigation System

Name of Bidder:

Date:

INSTRUCTIONS:

All prices must include all costs. Costs included in the bid prices shall include services rendered and parts, labor, accessories, freight, and any other standard equipment necessary to provide this service. The City is not subject to sales tax. PROVIDE WITH YOUR BID RESPONSE THE NAMES OF ANY SUBCONTRACTORS THAT WILL BE USED TO PERFORM SERVICES FOR THIS BID.

Contract will be awarded to the responsive and responsible bidder offering the lowest price.

ITEM

NO.

QUANTITY

DESCRIPTION

TOTAL PRICE

(LUMP SUM)

Center Pivot Irrigation System per specifications provided in ITB-13-2027 Section 2.

TOTAL BID

Sample Agreement for Purchase and Instal lation of Center Pivot Irr igation System

This Agreement is entered into and effective as of the _________________ (“Effective Date”) by and between the City of Murfreesboro, a municipal corporation of the State of Tennessee (the "City"), and CONTRACTOR, a _________________ of the State of _____________(“Contractor”).

This Agreement consists of the following documents:

⋅ This document;

⋅ ITB-13-2027 – Center Pivot Irrigation System issued 10/22/2026 (the “Solicitation”);

⋅ Contractor’s Proposal, dated ____________ (“Contractor’s Proposal”);

⋅ Contractor’s Price Proposal, dated _____________ (the “Price Proposal”); and, ⋅ Any properly executed amendments to this Agreement.

In the event of conflicting provisions, all documents will be construed according to the following priorities:

⋅ First, any properly executed amendment or change order to this Agreement (most recent amendment or change order given first priority);

⋅ Second, this Agreement;

⋅ Third, the Solicitation; and ⋅ Lastly, Contractor’s Proposal.

1. Duties and Responsibilities of Contractor.

a. Scope of Work. Contractor is engaged by the City to provide the equipment, machinery, material, and other items (“Goods”) and to perform the installation services (“Services”) as described in Contractor’s Proposal and Price Proposal and the specifications set forth in “ITB-13-2027 - Center Pivot Irrigation System”.

b. Supervision and Superintendence of Work.

1. Contractor will supervise and direct the work efficiently and with Contractor’s best skill and attention. Contractor will be solely responsible for the means, methods, techniques, sequences, and procedures of installation. Contractor will be responsible to see that the finished work complies accurately with the Contract documents.

2. As necessary, Contractor will keep on the work site at all times during work progress a competent resident superintendent. The superintendent will be Contractor’s representative at the site and shall have authority to act on behalf of Contractor. All communications given to the superintendent shall be as binding as if given to Contractor.

3. Contractor will perform the Services using personnel with the requisite skill, experience, and qualifications to complete the tasks set forth in the Scope of Work efficiently and in a professional and skillful manner in accordance with generally accepted industry standards for similar services. The Contractor will at all times maintain good discipline and order at the site.

c. Subcontractors.

1. Contractor will not employ any subcontractor to perform any of the work required under the Contract documents without first obtaining the written approval of the City’s designated representative to employ the subcontractor.

2. Contractor will be fully responsible for all acts and omissions of any subcontractor and of persons directly or indirectly employed by them and of persons for whose acts any of them may be liable to the same extent that Contractor is responsible for the acts and omissions of persons directly employed by Contractor. Nothing in the Contract documents shall create any contractual relationships between any subcontractor and the City or any obligation on the part of the City to pay or to see to the payment of any moneys due any subcontractor, except as may otherwise be required by law. The City may furnish to any subcontractor, to the extent practicable, evidence of amounts paid to Contractor on account of specific work done in accordance with the schedule of values.

3. Contractor agrees to bind specifically every subcontractor to the applicable terms and conditions of the Contract documents for the benefit of the City.

4. All work performed for Contractor by a subcontractor shall be pursuant to an appropriate written agreement between Contractor and the subcontractor.

d. Use of Premises.

1. Contractor will confine Contractor’s equipment, the storage of materials and equipment and the operations of Contractor’s workers to areas permitted by law, ordinances, permits, or the requirements of the Contract documents, and shall not unreasonably encumber the premises with materials or equipment.

2. Contractor will not load nor permit any part of the structure to be loaded with weights that will endanger the structure, nor will Contractor subject any part of the work to stresses or pressures that will endanger it.

e. Safety and Protection.

1. Contractor will be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. Contractor will take all necessary precautions for the safety of, and will provide the necessary protection to prevent damage, injury or loss to:

I. All employees on the work and other people who may be affected thereby, II. All the work and all materials or equipment to be incorporated there, whether in storage on or off the site, and

III. Other property at the site or adjacent property, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities not designated for removal, relocation, or replacement in the course of construction.

2. Contractor will comply with all applicable laws, ordinances, rules, regulations and order of any public body having jurisdiction for the safety of persons or property or to protect them from damage, injury or loss. Contractor will erect and maintain, as required by the conditions and progress of the work, all necessary safeguards for safety and protection. Contractor will notify the City of adjacent utilities when prosecution of the work may affect them. All damage, injury, or loss to any property referred to in subparagraph (2) or (3) of this section caused directly or indirectly, in whole or in part, by Contractor, any subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, will be remedied by Contractor; except damage or loss attributable to the fault of drawings or specifications or to the acts or omissions of the City or anyone employed by either of them or anyone for whose acts either of them may be liable, and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of Contractor.

3. Contractor will designate a responsible member of Contractor’s organization at the site whose duty shall be the prevention of accidents. This person shall be

Contractor’s superintendent unless otherwise designated in writing by Contractor to the City.

f. Emergencies. In emergencies affecting the safety of persons or the work or property at the site or adjacent property, Contractor, without special instruction or authorization from the City, is obligated to act, at Contractor’s discretion, to prevent threatened damage, injury or loss.

g. Cleaning Up. Contractor will keep the premises free from accumulations of waste materials, rubbish, and other debris resulting from the work, and at the completion of the work Contractor will remove all waste materials, rubbish and debris from and about the premises as well as all tools, construction equipment and machinery, and surplus materials, and will leave the site clean and ready for occupancy by the City. Contractor will restore to their original condition those portions of the site not designated for alteration by the Contract documents.

h. Access to the Work. Representatives of the City will at all times have access to the work.

Contractor will provide proper facilities for such access and observation of the work and also for any inspection or testing by others.

i. Contractor’s Continuing Obligation. Contractor’s obligation to perform the work and complete the Project in accordance with the Contract documents shall be absolute.

Neither any payment by the City to Contractor under the Contract documents, nor any use or occupancy of the Project or any part by the City, nor any act of acceptance by the City nor any failure to do so, nor any correction of defective work by the City shall constitute acceptance of work not in accordance with the Contract documents.

2. Term.

The term of this Agreement commences on the Effective Date and expires in one year, unless extended by mutual agreement of Contractor and the City or earlier terminated as set forth herein Termination. Contractor's services may be terminated in whole or in part:

a. Upon 30-day prior notice, for the convenience of the City.

b. For the convenience of Contractor, provided that Contractor notifies the City in writing of its intent to terminate under this paragraph at least 30 days prior to the effective date of the termination

c. For cause, by either party where the other party fails in any material way to perform its obligations under this Agreement. Termination under this subsection is subject to the condition that the terminating party notifies the other party of its intent to terminate, stating with reasonable specificity the grounds therefore, and the other party fails to remedy the problem within 15 days after receiving the notice.

d. Should Contractor fail to fulfill in a timely and proper manner its obligations under this Agreement or if it should violate any of the terms of this Agreement, the City has the right to immediately terminate the Agreement. Such termination does not relieve Contractor of any liability to the City for damages sustained by virtue of any breach by Contractor.

e. Should the appropriation for Contractor’s work be withdrawn or modified, the City has the right to terminate the Agreement immediately upon written notice to Contractor.

3. Payment and Delivery.

a. The price for the goods and installation services to be provided under this Agreement is set forth in the Price Proposal which reflects a total purchase price of $____________.

Any compensation due Contractor under the Agreement shall be made upon submittal of an invoice after performance of the portion of the services which each payment represents. The City agrees to pay Contractor after goods and/or services have been received, accepted, and properly invoiced as indicated in the Agreement and/or purchase order. Invoices must bear the purchase order number. Final payment shall not be made until after performance is complete.

b. All items must be available for delivery within 24 weeks from execution of this contract.

Delivery shall be done Monday through Friday between the hours of 8:00 a.m. and 4:30 p.m. Forty-eight (48) hours advance notice should be given prior to delivery. Delivery Contact: (Primary) Robert Huges (Email rhughes@murfressborotn.gov; phone: 615-642- 2278) (Secondary) Andy Cieslak (email: acieslak@murfreesborotn.gov; phone: 615-890- 0862 Ext.3401). The materials shall be delivered to Coleman Farm located at 1406 Central Valley Road, 37129.

c. Should the Contractor fail to deliver items on or before its stated date, the City reserves the right to cancel the order or contract. The Contractor shall be responsible for making any and all claims against carriers for missing or damaged items.

d. Delivered items will not be considered “accepted” until an authorized agent for the City has, by inspection or test of such items, determined that they fully comply with specifications. The City may return, for full credit and at no expense to the City, any items(s) received which fail to meet the specifications as stated in the ITB.

e. All deliveries made pursuant to the contract must be made pursuant to the written purchase order of the City. The City assumes no liability for goods and/or services provided without a written purchase order from the City. Delivery and freight charges are to be prepaid and included in the bid price.

4. Warranty. Contractor shall provide all warranties as described in the ITB and Bid Proposal.

5. Taxes. The City of Murfreesboro is exempt from State sales tax and will issue a tax exemption certificate to the Contractor as requested. City shall not be responsible for any taxes that are imposed on Contractor. Furthermore, Contractor understands that it cannot claim exemption from taxes by virtue of any exemption that is provided to City.

6. Insurance. During the term of this Agreement, Contractor must maintain comprehensive general liability insurance with limits of not less than $1,000,000, as well as automotive and workers’ compensation insurance policies. Contractor will provide to the City: (i) a standard certificate of insurance evidencing this coverage prior to commencement of work and upon renewal or expiration of the policies reflected thereupon, (ii) upon request, an endorsement naming the City as additional insured under the terms of the policy as follows: “The City of Murfreesboro, Tennessee, its officers, employees, contractors, consultants, and agents.”

7. Indemnification.

a. Contractor must indemnify, defend, and hold harmless the City, its officers, agents and employees from any claims, penalties, damages, costs and attorney fees (“Expenses”) arising from injuries or damages resulting from, in part or in whole, the negligent or intentional acts or omissions of contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, in connection with the performance of this Agreement, and, Expenses arising from any failure of Contractor, its officers, employees and/or agents, including its subcontractors or independent contractors, to observe applicable laws, including, but not limited to, labor laws and minimum wage laws.

mailto:rhughes@murfressborotn.gov mailto:acieslak@murfreesborotn.gov

b. Pursuant to Tennessee Attorney General Opinion 93-01, the City will not indemnify, defend or hold harmless in any fashion Contractor from any claims arising from any failure, regardless of any language in any attachment or other document that Contractor may provide.

c. Copyright, Trademark, Service Mark, or Patent Infringement.

I. Contractor, at its own expense, is entitled to and has the duty to defend any suit which may be brought against the City to the extent that it is based on a claim that the products or services furnished infringe a copyright, Trademark, Service Mark, or patent. Contractor will indemnify, defend, and hold harmless the City against any award of damages and costs made against the City. The City will provide Contractor immediate notice in writing of the existence of such claim and full right and opportunity to conduct the defense thereof, together with all available information and reasonable cooperation, assistance and authority from the City in order to enable Contractor to do so. The City reserves the right to participate in the defense of any such action. Contractor has the right to enter into negotiations for and the right to effect settlement or compromise of any such action provided (i) any amounts due to effectuate fully the settlement are immediate due and payable and paid by Contractor; (ii) no cost or expense whatsoever accrues to the City at any time; and (iii) such settlement or compromise is binding upon the City upon approval by the Murfreesboro City Council.

II. If the products or services furnished under this Agreement are likely to, or do become, the subject of such a claim of infringement, then without diminishing Contractor's obligation to satisfy the final award, Contractor may at its option and expense:

a. Procure for the City the right to continue using the products or services.

b. Replace or modify the alleged infringing products or services with other equally suitable products or services that are satisfactory to the City, so that they become non-infringing.

c. Remove the products or discontinue the services and cancel any future charges pertaining thereto; provided however, Contractor will not exercise this option until Contractor and the City have determined that each of the other options are impractical.

III. Contractor has no liability to the City if any such infringement or claim thereof is based upon or arises out of the use of the products or services in combination with apparatus or devices not supplied or else approved by Contractor, the use of the products or services in a manner for which the products or services were neither designated nor contemplated, or the claimed infringement in which the City has any direct or indirect interest by license or otherwise, separate from that granted herein.

8. Notices. Notice of assignment of any rights to money due to Contractor under this Agreement must be mailed first class mail or hand delivered to the following:

If to the City of Murfreesboro:

City Manager City of Murfreesboro 111 West Vine Street Murfreesboro, TN 37130

If to Contractor:

9. Maintenance of Records. Contractor must maintain documentation for all charges against the City. The books, records, and documents of Contractor, insofar as they relate to work performed or money received under the Agreement, must be maintained for a period of three full years from the date of final payment and will be subject to audit, at any reasonable time and upon reasonable notice by the City or its duly appointed representatives. Accounting records must be maintained in accordance with the Generally Accepted Accounting Principles.

10. Modification. This Agreement may be modified only by written amendment executed by all parties and their signatories hereto.

11. Relationship of the Parties. Nothing herein may in any way be construed or intended to create a partnership or joint venture between the parties or to create the relationship of principal and agent between or among any of the parties.