IT-23-001_IT_Addendum_2.pdf

SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY

ADDENDUM 2

SOLICITATION # IT-23-001

IT Recruiting/Consulting Services

February 3, 2023

TABLE OF CONTENTS

1.0 REVISIONS TO SOLICITATION

2.0 ADDITIONAL QUESTIONS RECEIVED

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1.0 REVISIONS TO SOLICITATION

1.1 Section 1.3.1.2 of RFP shall be changed to the following (additions in bold, removals in strikethrough):

Proposers shall provide evidence of Oracle Partnership/Certifications Please provide information on any Oracle Partnerships or Certifications your firm has.

1.2 The last sentence of Section 2.4.1.10 of RFP shall be changed to the following (additions in bold, removals in strikethrough):

Please note that Appendices C (Client References) and D (Non-Collusive Affidavit) and E (NDA) are required to be completed and returned as part of the response to this RFP.

2.0 ADDITIONAL QUESTIONS RECEIVED

2.1 Are electronic signatures allowed?

Yes

2.2 Could SRPMIC please confirm the required forms that must be submitted with the proposal?

Appendix C: Client References and Appendix D: Non-Collusive Affidavit. (See also Sections

1.2 and 2.9 of this Addendum)

2.3 Could SRPMIC please confirm that point 9 Risk Management, Third Party Audits in the sample contract does not pertain to this solicitation?

Schedule D of Master Agreement does not apply to this solicitation and will not be included in the agreement for these services.

2.4 Could you please confirm if there is any SBE/DBE/WBE/MBE goal for this engagement?

There are not any such goals for this engagement.

2.5 Does the SRPMIC Business License certificate need to be included with the proposal response?

The SRPMIC Business License is not required with proposal response. It is only required if your firm is selected to provide services.

2.6 How many references is SRPMIC looking for the prospective vendor to provide?

We are looking for three (3) to six (6) references from current or past clients that have use your services for a similar engagement.

2.7 Under section 2.4 Proposal Format, point 2.4.1.7 Conflict of Interest, Will a statement regarding no conflict of interest be sufficient in this section or is there other information SRPMIC looking for the vendor to provide?

Yes, a statement in your proposal indicating no conflict of interest will suffice.

2.8 Does the prospective vendor need to provide resumes with the response? If yes, should actual resumes be provided or are sample resumes sufficient?

Resumes are not required.

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2.9 Under Section 5.4 General Requirements it is mentioned the following:

The vendor is expected to: -The Vendor must sign the SRPMIC BAA. See Appendix G -The Vendor must sign the SRPMIC NDA. See Appendix E. Could SRPMIC please confirm if Appendix G and E need to be included with the proposal response?

Appendices E and G are not required with the proposal. They will be required if awarded a contract.

2.10 How many task orders is SRPMIC looking to release per year?

Unknown.

2.11 Does SRPMIC have any preference for font size and type?

Size 10-12, Standard Business Types.

2.12 Does our current W-9 need to be included with the proposal response?

No.

2.13 What is the estimated budget for the contract?

TBD.

2.14 Is this a new contract or an existing contract?

New.

2.15 Is the certificate of Insurance required with the response?

2.16 Could SRPMIC please confirm that we can fill out proposal forms electronically?

Yes.

2.17 Does the prospective vendor need to provide all the points under section 5.4 General Requirements or are these post-award requirements?

Post award.

2.18 With Reference to, Section “1.3: PROPOSER QUALIFICATIONS”, “(3) previously completed projects of similar or greater scope, with contact information for responsible persons”. Is it mandatory to submit the said information on each service category in order to qualify for the submission?

Contact information not needed, but would like to know what experience they have in recruiting within the specified areas (helping organizations fill the number of vacancies we have and also finding qualified candidates in the areas specified.)

2.19 Ref “1.3 PROPOSER QUALIFICATIONS: For three (3) previously completed projects of similar or greater scope, all Proposers shall submit contact information for responsible persons who shall be queried as to their satisfaction regarding services provided as well as installation and project management performance and competence.” Please clarify if the SRPMIC will contact the client POC for reference check? Also, please confirm that the SRPMIC will only contact the clients set forth as per Section 7.0 APPENDIX C: CLIENT REFERENCES.

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No need to include contact information for Section 1.3 (see previous question.) We will only contact Client Reference provided in Appendix C.

2.20 Please confirm if the vendor needs to submit separate proposal for each service category, or a single proposal will suffice.

Single proposal.

2.21 How many vendors do you plan on awarding?

Multiple.

2.22 How many positions does the county usually fill using temporary labor each year?

The Community’s needs vary each year.

2.23 Will this contract have cooperative purchasing language so other entities can buy off it?

2.24 Are there any terms for buyout included? For instance, if SRPMIC wanted to hire a temporary employee after 3 months, would the employer receive a buyout fee?

If you required a buyout fee, include that with your pricing.

2.25 Can companies add in additional benefits they offer even if it is not asked for?

2.26 Will awarded companies be able to speak with employees directly when gathering information on open positions and upcoming positions?

Yes, only Hiring Managers within the IT Department. Typically hiring managers reach out to the recruitment company based on their needs. We’re open to scheduling quarter reviews with awarded vendors on open positions, any assistance needed in recruiting staff or consultants, etc.

2.27 Will all openings go to all awards vendors, or can county employees choose to work with only certain awarded vendors?

It depends (1) on areas recruitment firm specializes on. For example, we won’t send an opening to recruitment firm for a Desktop Specialist if all they do is specialize in PeopleSoft candidates. (2) Will be up to the discretion of the Hiring Manager. (3) Recruitment performance (ability to find qualified candidates) in providing qualified candidates might be leaned on more than others.

2.28 What format would you like exceptions to be listed?

In your proposal let us know of any exceptions you have to our Agreements. You can simply list the sections and tell us what you take exception to.

2.29 Are contractors able to add labor categories to this opportunity?

You can mention other IT related categories you cover if you choose to, but please focus on the ones we have asked for. Keep in mind that the only user of this contract will be the IT Department.

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2.30 Are they all full-time roles or temporary roles?

Both. If we are looking for a contractor, then it’s for a specific project and specific time frame. We are also looking to fill vacant permanent positions (can be direct hire or contract to hire.)

2.31 For Section 12.0 Appendix H, Can we get more detail on how the SLAs are calculated along with any penalties associated with noncompliance? Are these SLAs only for the recruiting portion of the solicitation?

SLA’s are listed as a guideline, if you have your own, please include with your proposal.

2.32 We assume that we can respond to all or part of the solicitations. i.e., we can provide a response to only the People Consulting Services portion of the solicitation. Is this correct?

Yes, you can respond to as few or many categories as you choose.

2.33 For section 1.3.1.2, what Oracle/Partnerships certifications are required?

None. Please refer to Section 1.1 of this Addendum.

2.34 What is the annual cost for the SRPMIC Business License? What is the detailed process to maintain?

$105 for first year, $80 each additional year. Process will be explained to vendors that are awarded contract.

2.35 On page 16, the last two bullet points describe the client’s discretion to remove resources and not pay for those resources under specific conditions. Do these terms apply to all the services being requested or just the recruiting services?

Please note the following statement, “If in the event client is billed, Vendor will refund any and all fees paid by client. All such refunds will be paid to client within (30) business days of termination.” This was meant to refer to a scenario where we had prepaid for services. For example: We prepaid for 4 weeks and a candidate quits after 1 week. In that case we would be entitled to a refund of 3 weeks.

2.36 Understanding that you are looking for 3 references, are you also requiring us to provide resumes as well?

We are looking for references for your firm. Please do not send candidate references.

Resumes are optional.

2.37 Item 1.2.2: are there specific PeopleSoft projects that SRPMIC is contemplating for the foreseeable future?

We perform HR and Financials upgrades on a regular basis. HR and FIN is upgraded every other year. We alternate between the two, HR one year, FIN the year after, HR the year after, etc. Another areas of focus this year is GT Forms and expanding Company Directory (to replace a current solution). Other areas of focus in the future might be Inventory, EPAR and Contracts.

2.38 Item 1.5.1: if we are an existing vendor with SRPMIC, will we be required to enter into new contracts or is it possible to use our existing ones (where applicable)?

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As new contract will be required. We are trying to align all recruitment firms to renew at the same time.

2.39 Item 1.7.1, Pre-Proposal Meeting: We found out about this RFP after the Pre-Proposal Meeting.

Is there a recording of that meeting that you’re able to share?

No, but Addendum 1 contains the Q&A from the Pre-Proposal meeting.

2.40 Item 2.4.1.8, Fee Structure: For PeopleSoft Consulting Services and Software Development Consulting Services, are you looking for a rate card or is there a specific scope of work that you’d like vendors to estimate?

Rate Card.

2.41 If prime vendor does not have previous experience with Native American corporations, will having a subcontractor that does fulfill the requirement?

2.42 Can we bid on augmentation part i.e., Section 1.2. ?

2.43 Can you also explain the section 1.3 & 1.4 are these also a part of staff augmentation or as it’s mentioned consulting & on call services?

Section 1.3 describes consulting services that we are frequently in need of. Section 1.4 describes the on-call contract process.

2.44 Are commercial clients’ references acceptable and will they carry equal weightage to government client references?

Yes, this is fine.