ISWM PWS V9 (PDF).pdf

PERFORMANCE WORK STATEMENT FOR

INTEGRATED SOLID

WASTE MANAGEMENT

AT

AVIANO AIR BASE, ITALY

18 MARCH 2022

Version 9

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. Collection Requirement

1.2. Recyclable Materials Processing

1.3. Documents

1.4. Equipment Maintenance

1.5. Reports and Records

2. SERVICE SUMMARY

2.1. Quality Control

2.2. Quality Assurance

2.3. Performance Assessment

2.4. Periodic Progress Meetings

3. GOVERNMENT PROPERTY AND SERVICES

3.1. Base Recycling Center Location

3.2. Keys

3.3. Utilities

4. GENERAL INFORMATION

4.1. Hours of Operations

4.2. Holidays & Closures

4.3. Performance of Service during Crisis or Heightened Security

4.4. Contractor Work Schedule

4.5. Contract Personnel

4.6. Security Requirements

4.7. Safety Requirements and Reports

4.8 Promptly Report Injuries, accidents, damages

4.9. Contracting Officer and Contracting Officer Representative (Quality Assurance Personnel)

5. APPENDICES

1. DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste collection and management at Aviano Air Base, Italy. The Contractor shall perform to the standards in the contract as well as comply with all international agreements, or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Contractors shall be knowledgeable of and comply with (but not limited to) Dlgs. 152/2006, particularly Parte Quarta - Titolo I - Capo I, as well as Environmental Final Governing Standards - Italy and all applicable EU, Italian and Local laws, regulations and requirements regarding refuse collection. Aviano Air Base is not required to have SISTRI (Waste Tracking System). Contractor shall provide Historical Registration at Chamber of Commerce, DURC, appropriate licenses and permits, ISO 9001 and ISO 14001 Certifications and stay current for the duration of the contract. In the event that refuse collection laws/regulations change during the duration of this contract, the contractor is required to comply as such laws come into effect and notify Contracting Officer (thereafter abbreviated as CO) accordingly. The current waste containers list can be found in Appendix A and the European Waste Collection (EWC) Code Chart Reference can be found in Appendix B. Containers map slides will be given to awardee only. All wastes managed under this PWS (Performance Work Statement) shall be considered in accordance with (IAW) the CER (European Waste Catalogue/Catago Europeo dei Rifiuti)/EWC.

A chemical analysis is required to identify and assign the correct CER/EWC code for collected refuse in accordance with paragraph 1.1.1.3 Chemical Analysis.

1.1. Collection Requirement

1.1.1. Main Base. Municipal Waste will be sorted IAW applicable CER/EWC using the appropriate containers to minimize refuse contamination to the maximum extent possible. The contractor shall ensure each category of waste and recyclable materials (Appendix B) are collected separately from each other and sorted using the appropriate containers. All containers shall be provided. The contractor shall ensure containers do not exceed 80% fill capacity at all times. The contractor shall provide small household type battery containers within Dormitories, Temporary Lodging Facilities (TLF), Commissary, Visiting Quarters, Base Exchange (BX), Shoppette and schools.

1.1.1.1. Municipal Solid Waste. The Contractor shall empty refuse containers based on historical data for the first thirty (30) days of contract performance or at least weekly. The Contractor shall establish and submit initial vehicle routes and collection schedules for approval to the CO and Contracting Officer Representative (COR) at the pre-performance conference. Waste collection schedule will show container size and locations, routes, and waste pick up frequencies. The contractor shall monitor fill capacities during the first thirty (30) days of performance to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector-free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without CO or COR coordination. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a three (3) meter radius of the container.

1.1.1.2. Prohibited Items. The contractor must only accept materials listed in Appendix B. If material that is not listed on Appendix B, or prohibited material is found, the contractor must contact the COR immediately.

1.1.1.3. Chemical Analysis. The refuse will be subjected to chemical analysis, done by a qualified laboratory, to determine presence of dangerous substances in order to be correctly coded, when applicable. Waste streams that may be designated with a hazardous or non-hazardous European Waste Code shall be analyzed prior to transferring the first waste shipment to recycling or disposal facility. Thereafter, waste streams will be analyzed annually or when the waste generating process changes significantly. Chemical analysis will be at contractor’s expense (no additional cost to the Government). The contractor must provide all sampling results to the COR within five (5) business days of receiving the results from the qualified laboratory.

1.1.1.4. Food Waste. The contractor shall empty containers used to dispose of food waste as necessary to maintain a healthy and vector free environment. When the Contractor completes service at a location, there shall be no food waste on the ground within a three (3) meter radius of the container.

1.1.1.5. Recycling. The Contractor shall empty recycling containers based on historical data for the first thirty (30) days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, locations, routes, and frequencies should be established to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. They are to be submitted to the CO and COR at the pre-performance conference. The Contractor may propose adjustments to the schedule at any time, but as a minimum, the COR and contractor shall monitor fill capacities during the first thirty (30) days in accordance with paragraph 1.1.1.1. When the Contractor completes service at a location, there shall be no litter, waste, or recyclable material on the ground within a three (3) meter radius of the container.

1.1.1.6. Construction and Demolition Debris (C&D). When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D debris. The contractor shall place containers at the designated site within one (1) business day of notification by the CO or COR.

The contractor shall recycle or dispose of all C&D debris at an authorized recycling facility or permitted landfill. The contractor shall provide weight tickets of all roll-off containers to the COR (refer to para 1.3. for delivery specifics). Authorized location for placement of C&D debris container is located at Area F, BRC Area.

1.1.2. Over and Above Requirements. The following services shall be priced separately in accordance with an agreed upon cost. The contractor shall be compensated IAW the unit price when these services are requested.

1.1.2.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or COR may request the contractor to make unscheduled collections and disposals without disrupting regular services. For unscheduled events, the contractor shall respond within one (1) business day from notification to the CO or COR. For special events such as Wing Picnic, 4th of July and Fall Fest, the contractor could be required to provide or re-position waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least seven (7) working days in advance of the special event date.

1.1.2.2. Additional Pickups: In the event, unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) pickup within one (1) business day and the contractor will be compensated at a unit rate based on the container size.

1.1.2.3. Container Relocations: The Government may request relocation of containers. The request will be made in writing and the container will be relocated within three (3) business days.

1.1.3. Inclement Weather Schedule. The contractor shall collect waste and recyclable material even during periods of inclement weather. In cases of severe weather, the CO may authorize exceptions. When exceptions are granted all missed collections shall be performed within one (1) business day after the severe weather has terminated, unless the CO authorizes additional time.

1.1.4. Route Parameters. The contractor shall propose routes to the base through the LVIS Gate to the CO and COR for acceptance. (refer to para 1.1.1.1.) All trucks will be inspected at Gate 8 on Area F (LVIS Gate) before entering the Base (Area F) and if the Area to be serviced is geographically separated (Areas A1, C, D, E and G), Military Government Escort will be provided from Gate 8 to Areas A1, C, E and G. No additional cost will be charged to Government for waiting times, nor will the contractor be charged with services delay. If this becomes a repetitive issue, notify the CO and COR for further guidance.

1.1.5. Points of Collection. Collection points for waste and recyclable materials are shown in Appendix A. The contractor shall position bulk containers for customer ease in depositing waste.

The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.6. Liter Capacity. Proposed capacity of containers is indicated in Appendix A. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of waste and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.7. Government-Approved Containers. The contractor shall provide the necessary quantity of commercial grade, quality containers or industrial size, roll off containers for waste material collection throughout the Base. Waste containers for perishable categories shall have covers to prevent saturation due to moisture. The contractor shall supply commercial recyclable sanitary liners for “Biodegradable Kitchen and Canteen Waste” containers. The contractor shall replace the liners as necessary to ensure clean, odor-free and hygienic conditions.

Industrial roll off containers shall be positioned at locations that produce substantial amounts of refuse and/or recyclable materials as listed in Appendix A.

1.1.7.1. Signs and Labels. The contractor shall provide labels to identify containers in both English and Italian languages. Each container shall have specific identification color and a label shall specify the refuse or recycling material appropriate for each container and shall CLEARLY include any restriction or forbidden item. The COR will assist the contractor with the required wording and format of the labels. The contractor shall provide label samples to the COR and CO for approval prior to procurement and placement on the containers. Labels shall be neat, legible and displayed at all times.

1.1.8. Maintaining Containers and Collection Area. The Contractor shall return all waste and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor shall be responsible for cleaning up any spills, debris on the ground within three (3) meters of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material. Additional pickups will be accomplished as required to remove abandoned items at collection points at the direction of the government.

1.1.9. Vehicle Weighing. All vehicles used in waste collection at Aviano AB, can be weighed on the certified vehicle scale located at LVIS Gate by the COR, before departing the Base. Since the government has a certified weight scale available, the government will not be responsible for overweight contractor’s vehicles (Articolo 167, Codice della Strada – Article 167, Italian Public Roads Code). The Contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage, disposal date, and vehicle type.

1.2. Recyclable Materials Processing

1.2.1. Base Recycling Center (BRC) / Material Recovery Facility. The contractor shall manage and operate the BRC, a physical collection point located within Area F. The contractor shall provide appropriate containers for the materials accepted at the BRC, as per needed size, Regulations for specific EWCs and all other pertinent factors. Industrial, roll off containers shall have covers to prevent saturation due to moisture. Each container shall have either specific identification color or a label corresponding to the type of refuse and recycling materials to be stored within. The contractor shall not use the same container for more than one category of waste and refuse/recyclable material(s) identified and collected independently of each other. All containers shall be provided. The contractor shall ensure containers do not exceed 80% fill capacity at all times. The contractor shall ensure the BRC is organized and clean to maintain a professional appearance at all times.

The contractor shall maintain an Operation Log Book at BRC to record events such as customer information, type of materials and collected amount, as well as any other significant events (spills, fires, safety mishaps, etc.) and operator shall be able to understand English Language sufficiently to perform duties successfully.

The BRC does not have a restroom and contractor personnel may use the nearest facility, or the contractor shall supply a portable toilet at their own expense.

1.2.1.1. Hours of Operations. The contractor shall operate the BRC not to exceed 15 hours weekly. Operational hours shall be 13:00 to 16:00, Monday through Friday. Contractor personnel shall be physically present during operational hours. If a situation arises requiring an absence of more than one (1) hour, the contractor shall notify COR for approval. The CO or COR may require the contractor to keep the BRC open out of above specified hours for special events or in response to calamities (weather disasters, Acts of God etc.).

1.2.1.2. Recyclable Material Sorting. The contractor shall be responsible for the proper segregation and placement of materials into the appropriate disposal containers located within the BRC area. The contractor shall advise and assist customers (U.S. ID cardholders, U.S. or Local National personnel employed by Aviano AB acting as official duties) as necessary in the segregation and disposal of materials. The contractor shall provide labels for containers in both English and Italian languages. Labels shall be neat, legible, displayed prominently and specify the waste or recycling material appropriate for each container.

1.3. Documents

1.3.1. Waste Manifests. The contractor shall provide the COR with the first (1st) page of Refuse Manifests, reflecting estimated weight by truck scale at mid-month and end-month time frame and provide the COR with the fourth (4th) page, reflecting effective weight within the first five (5) working days of the following month.

1.3.2. Weight Scale Certifications. Contractor is required to provide Certificates for every location where weight scales are used (Decreto Ministeriale n. 182 del 28 marzo 2000 – Ministerial Decree 182, 28 March 2000). Such documentation will be kept updated and, at due date, new verification reports copies for each scale will be provided NLT than one (1) month from test date.

1.4. Equipment Maintenance

The contractor shall maintain containers to ensure they operate safely and in the manner originally intended. The contractor shall repair, paint, label, remove and replace parts and labels when needed. If necessary, replace damaged containers within the next working day. The contractor shall clean and wash containers as necessary or upon COR request to ensure they are free of unpleasant odors, dirt, debris and pests. If customer abuse is identified, Contractor shall inform COR for validation and be approved for reimbursement. Reimbursement costs are limited to the replacement cost of container(s) and such replacement shall occur within the next working day from COR reimbursement approval. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor shall be responsible for cleanup.

1.5. Reports and Records

The Contractor shall provide a monthly report, by the fifth working day of the following month, detailing the previous month’s total contract costs incurred, cumulative weight tickets for total tonnage of each solid waste collected (waste, C&D debris, organic, and recycling), weights diverted by recyclable commodity, and cost to divert by recyclable commodity.

The first page and fourth page of the Manifesto along with all the related information, must be provided to the COR, by the 5th working day of each month.

2. SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan shall provide information on contract requirements, the expected level of Contractor performance, the expected method of government validation and confirmation of services provided and proposed remedies. These thresholds are critical to mission success.

Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial thirty

(30) days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective

PWS

PARA.

Performance

Threshold Remedy for Threshold

Violations Collect waste in accordance with the established schedule. Containers shall not exceed 80% capacity.

1.1.

1.2.

No more than 2 customer complaints per month.

Re-perform service the same day.

Dispose of waste in accordance with the established governing directives.

1 No more than 2 deficiencies permitted per month.

Re-perform service the same day.

Maintain equipment in good workable condition. Trucks and solid waste containers, washed, free of odors, and properly labeled.

1.4.

1.1.8.

No more than 2 customer complaints per month.

Maintenance shall be done within one (1) business day.

Perform unscheduled collections required by the COR.

1.1.2. No more than 2

deficiencies permitted per quarter.

Re-perform the service within one (1) business day.

Produce/maintain reports and records by fifth working day of the month.

1.5. No more than 2

deficiencies permitted per quarter.

Deliver documentation within one (1) business day.

Documentation: Manifests, summaries, weight tickets and certificates provided as required.

QCP inspection schedule and QCP monthly reports.

1.3. No more than 2

deficiencies permitted per quarter.

Deliver documentation within one (1) business day.

2.1. Quality Control

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. Quality Assurance

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 4.4. of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within ten (10) calendar days of receipt.

“6.2.1. Metrics. The metrics must be related to the goals and performance objectives of the PWS as identified in the SS. The Government reserves the right to validate the report.

Metrics containing information on the type, quantity, timeliness, and quality of services performed. Metrics objectively depict effectiveness in meeting contract requirements and goals, and specify the actions the contractor will take to identify, correct, and prevent the recurrence of defects. The Government reserves the right to request the contractor to change type and format of metrics if the metrics provided do not objectively and effectively reflect actual quantity, timeliness, and quality of the services performed. Metrics need to be submitted to the Contracting Office on a monthly basis no later than the fifth business day of the following month.”

The contractor's QCP must be accepted by the Government prior to the initiation of services.

Significant changes to the plan shall be provided to the Government for acceptance prior to implementation. The plan must include, but is not limited to the items listed below.

2.3. Performance Assessment

2.3.1. Periodic Inspections: This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. Periodic Progress Meetings

2.4.1. Meetings. The CO, Functional Commander, COR, Solid Waste Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT PROPERTY AND SERVICES

3.1. Base Recycling Center Location

The government will provide a Base Recycling Center location for use.

3.2. Keys

The contractor shall establish and implement a key control program, which is outlined in Para.

4.6.5.

3.3. Utilities

The Government will provide access to existing available utilities for the contractor’s use in executing requirements of this PWS. Currently there is only electricity available.

The Government will not make alterations to existing utilities systems to specifically supply the contractor with its utility needs.

4. GENERAL INFORMATION

4.1. Hours of Operations

The contractor shall perform integrated solid waste collection and management services during normal duty hours. Waste collections shall be made between the hours of 0600 - 1600 hours, Monday through Saturday. Collection outside these hours shall require prior coordination of the CO and COR. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, the contractor shall advise the COR and the CO and it shall reschedule the work to minimize disruption.

4.2. Holidays & Closures

4.2.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs.

The holidays are:

U.S. Federal Holidays New Year’s Day 1st January Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19th June Independence Day 4th July Labor Day 1st Monday in September Columbus Day 1st Monday in October Veteran’s Day As stated on current year calendar Thanksgiving Day 4th Thursday in November Christmas Day 25th December

Italian Holidays Epiphany 6th January Easter Monday As stated on current year calendar Aviano Patron Saint’s Day 12th April Liberation Day 25th April Italian Labor Day 1st May Republic Day 2nd June Assumption Day 15th August All Saints 1st November National Unity Day 4th November Immaculate Conception 8th December Saint Stephen Day 26th December

If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.2.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.3. Performance of Service during Crisis or Heightened Security The services under this contract are not essential for performance during crisis. The CO will determine circumstances, which constitute a crisis based on direction from Security Forces and base leadership.

4.4. Contractor Work Schedule

4.4.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO and COR for approval at the pre-performance conference. The schedule shall include routes, pickup points, times, and days that pickups shall occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule shall be submitted ten (10) days before implementation and receive CO or COR approval before the Government will allow the proposed changes. The schedule shall be submitted electronically using a file format compatible with Government software.

4.4.2. Schedule Changes. Occurrence based (non-permanent/temporary) schedule changes due to unforeseen circumstances ie. base exercises, shall be submitted to the COR and do not require CO approval.

4.5. Contract Personnel

4.5.1. Contract Manager. [RESERVED]

4.5.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.5.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.6. Security Requirements

Contractor employees shall comply with Aviano AB security requirements imposed by the Installation Commander at all times while on Aviano AB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Aviano AB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor.

The Contractor shall comply with all Aviano AB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to speak, comprehend, read, and write English.

4.6.1. Base Access. The Contractor shall be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the Carabinieri and the Italian Air Force for base access.

4.6.2. Main Base Access. Current security access restrictions at Gate 7 (Area F, North Gate) require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the Gate 8 (Area F, LVIS Gate) only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

4.6.2.1. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.6.3. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

4.6.3.1. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing Integrated Solid Waste Management duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.6.3.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.6.3.3. Access Revocation. The Aviano AB Installation Commander reserves the right to deny restricted area entry to any contractor employee upon discovery of unfavorable information, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.6.3.4. Badge Validity. Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level, and upon request, must surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

4.6.3.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.6.4. Contractor Vehicles. Contractor vehicles shall be maintained in a safe and operational condition at all times while on Aviano AB.

4.6.5. Key Control. The contractor shall establish and implement methods of making sure no keys/combinations issued to the contractor by the government are lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.7. Safety Requirements and Reports

The contractor shall perform work in a safe manner as required by National laws and norms concerning safety, in particular, but not limited to, Italian Law D. Lgs. 81/08 and D. Lgs 106/09 and any subsequent amendment.

The Contractor will provide emergency maneuver trainings to his personnel (First Aid and Fire-fighting specific training - IAW Italian Law Decree 81-08, DM 388/03 and DM 10/03/1998).

Contractor's representatives shall receive a safety briefing during the pre-performance conference from Base 31 FW/SEG Occupational Safety Office. Electronic copy of POS will be provided to 31 FW/SEG (31FW.SEG@us.af.mil).

4.8 Promptly Report Injuries, accidents, damages.

If Contractor’s employees, or Government Customers, are injured or Government assets are damaged, the Contractor shall promptly inform the CO who, in turn, will inform the 31 FW/SEG (commercial phone number 0434-30-7233, Bldg. 1413, Area F), 31 FW/CCPP (0434-30-5709, Bldg 1413, Area F) and 31 CONS/PKB. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five (5) calendar days of each occurrence. If injuries are life threatening, the Contractor shall immediately contact either the corresponding local emergency responders or the on-base emergency responders via 0434-30-1911.

4.8.1. Notification of Environmental Spills. In the event of spills or releases of any hazardous material into the environment during collection activity requested with this PWS, the contractor shall immediately start remedial action with approved materials and immediately notify the CO and COR. The contractor shall be responsible for containment and environmental cleanup. Spill prevention kits will be made available for inspection at COR’s or other Base Environmental Manager request.

4.8.2 Hazardous and Toxic Materials. The contractor shall maintain a complete inventory of all chemicals and hazardous materials used. Safety Data Sheets (SDS’s) for all chemicals and hazardous material shall be provided to the CO at least five (5) days prior to the use. Contractor shall maintain an updated spill protection plan to manage spillage of toxic products and avoid soil and groundwater pollution. Plans shall be available at any time for Base Fire Department, 31st CES Environmental and 31st FW/SEG Occupational Safety review. Safety Data Sheets shall be readily available in case of an emergency or upon COR’s request. Documents shall be bilingual.

4.9. Contracting Officer and Contracting Officer Representative (Quality Assurance

Personnel) The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

5. APPENDICES

Appendix A - Container List

Appendix B - EWC Code Chart Reference