UNICOR Elevators Final Bid Specs 3-18-26.pdf

SPECIFICATIONS

UNICOR Elevator Modernization

Unicor, FPI Central Office 400 1st St NW Washington DC 20534-0004

March 18, 2026

TABLE OF CONTENTS TOC - 1

TABLE OF CONTENTS:

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

011400 WORK RESTRICTIONS

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY ASSURANCE & CONTROL REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROL

015930 SECURITY REGULATIONS

015950 SAFETY AND HEALTH

016000 PRODUCT REQUIREMENTS

017000 EXECUTION REQUIREMENTS

017310 CUTTING AND PATCHING

017419 CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

020850 ASBESTOS ABATEMENT

020900 REMOVAL AND DISPOSAL OF LEAD-BASED PAINT

024119 SELECTIVE DEMOLITION

DIVISION 03 - CONCRETE

030130 MAINTENANCE OF CAST-IN-PLACE CONCRETE

DIVISION 04 - MASONRY

048100 UNIT MASONRY

DIVISION 05 - METALS

055000 METAL FABRICATIONS

055119 METAL GRATING STAIRS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

076200 SHEET METAL FLASHING AND TRIM

078100 APPLIED FIREPROOFING

078413 PENETRATION FIRESTOPPING

079200 JOINT SEALANTS

DIVISION 08 - OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

087100 DOOR HARDWARE

088000 GLAZING

TABLE OF CONTENTS TOC - 2

DIVISION 09 - FINISHES

092920 GYPSUM BOARD ASSEMBLIES

096519 RESILIENT TILE FLOORING

099113 EXTERIOR PAINTING

099123 INTERIOR PAINTING

DIVISION 10 - SPECIALTIES

101400 SIGNAGE

DIVISION 14 - CONVEYING EQUIPMENT

142123.13 MACHINE ROOM ELECTRIC TRACTION PASSENGER ELEVATORS

DIVISION 21 – FIRE SUPPRESSION

210500 COMMON WORK RESULTS FOR FIRE SUPPRESSION

211313 WET-PIPE SPRINKLER SYSTEMS

DIVISION 22 - PLUMBING

220513 COMMON MOTOR REQUIREMENTS FOR PLUMBING EQUIPMENT

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

221429 SUMP PUMPS

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230719 HVAC PIPING INSULATION

232300 REFRIGERANT PIPING

238129 VARIABLE REFRIGERANT FLOW HVAC SYSTEMS

DIVISION 26 - ELECTRICAL

260000 ELECTRICAL REQUIREMENTS

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260544 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

262416 PANELBOARDS

262726 WIRING DEVICES

262813 FUSES

262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

283111 DIGITAL, ADDRESSABLE FIRE ALARM SYSTEM

DIVISION 32 - EXTERIOR IMPROVEMENTS

323113 CHAIN LINK FENCES AND GATES

SUMMARY 011000 - 1

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Phased construction.

3. Contractor's use of site and premises.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and Drawing conventions.

7. Miscellaneous provisions.

1.2 PROJECT INFORMATION

A. Project Name and Location: UNICOR Elevator Modernization, at the UNICOR Central Office, 400 First St., NW Washington, DC, 20534-0004.

B. Project Summary Description: The work involves the modernization of three passenger elevators and one service elevator in the existing 8-story office building. The work includes, but is not limited to: demolition, cutting and patching, concrete, masonry, a new exterior steel stair, firestopping, metal doors, finishes, elevator work, plumbing, mechanical, fire protection, electrical and related work.

C. Architect: The term Architect refers to the project designer. The project was designed by: RFS

Architects, pc. 261 West Bute St. Norfolk, VA 23510. The Architect’s representative is Robert

D. Stern, AIA (757) 627-2791.

D. Drawings: Drawings that will be enumerated in the Owner/Contractor Agreement as part of the

Contract Documents are listed in the Index of Drawings page of the separately bound drawing set titled “UNICOR ELEVATOR MODIFICATIONS”, dated February 26, 2026.

E. Project Delivery Method: Single prime contract.

F. Key Consultants are:

1. Greenman- Pedersen, Inc. – Structural, fire protection, plumbing, mechanical, and electrical systems.

a. Representative: John Murphy, PE. (570) 880-7348.

2. Intertek/PSI - Asbestos abatement.

a. Representative: Andrew Sailo (240) 425-3452.

SUMMARY 011000 - 2

3. James Lawrence & Associates, LLC, Inc.- Elevator Consultant

a. Representative: Mathew Lawrence, CEI (804) 747-0971.

1.3 PHASED CONSTRUCTION

A. Construct the Work in phases, with two passenger elevators and associated machine rooms to be substantially complete and approved for use by the owner before commencing work on the remaining passenger elevator and service elevator. The elevators shall be tested and shall be run on auto-call operation for a minimum of 72 hours without cycling doors and at least 8 hours with cycling doors, before being accepted by the Owner for starting work on the remaining elevators.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule, showing the sequence, commencement and completion dates for all phases of the Work.

C. Contractor shall perform as much pre-work as possible prior to removing the first elevator from service. As a minimum, all new elevator equipment shall be on-site.

1.4 CONTRACTOR'S USE OF SITE AND PREMISES

A. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways, parking areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

B. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

C. Condition of Existing Grounds: Maintain portions of existing grounds, affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.5 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy Project site during entire construction period.

Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Two elevators shall remain in operation for use by the occupants at all times.

B. Maintain existing exits unless otherwise indicated.

SUMMARY 011000 - 3

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.6 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to between 8:00 a.m. to 4:30 p.m., Monday through Friday, unless otherwise indicated. Work hours may be modified to meet Project requirements if approved by Owner.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Obtain Owner's written permission before proceeding with disruptive operations.

E. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances on Project site on Owner's property is not permitted.

F. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for drug and background screening of

Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

SUMMARY 011000 - 4

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Contracting Requirements: General provisions of the Contract, including General and

Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on

Drawings and as published as part of the U.S. National CAD Standard.

1.8 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract. Work out of alignment where exposed by removal of existing work shall be called to the attention of the Owner. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

PART 2 - EXECUTION (Not Applicable)

END OF SECTION 011000

WORK RESTRICTIONS 011400 - 1

SECTION 011400 – WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to the Government prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for

Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the

Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site. UNICOR staff will not accept deliveries for the Contractor.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Provide temporary covers over roof openings. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one

(1) hour of notice should an emergency occur.

5. Keep building interior and site areas free from accumulation of waste material, rubbish, construction debris and construction materials. Construction and demolition debris shall be removed from the site daily.

6. Limited exterior space on the site is available for the Contractor's storage trailers and related activities, provided that its use will not interfere with operations of the

Government. Use of the existing loading dock facilities or elevators is not permitted.

Materials shall be hoisted to the roof from the exterior. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the

Contractor and shall be removed from the site daily. Storage or sale of excess salvageable materials and equipment is not permitted on site.

7. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked. Vents and air intakes are to be covered throughout construction producing dust or fumes (including 0 VOC emitting products).

8. Smoking is not permitted in or around the building.

9. Limited parking will be available on site for the Contractor and Contractor's employees.

10. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

WORK RESTRICTIONS 011400 - 2

11. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

12. Coordinate with the Building Manager for site access.

13. Coordinate with the Building Manager on correct response procedures for any building system alarms occurring during or resulting from the construction process.

14. All building systems outside the immediate construction area shall be kept fully operational. Coordinate with the Building Manager to schedule in advance (72-hours notice) when limited shutdowns are required to perform the work. Outages of the HVAC systems shall be performed during non- occupied hours.

15. Protect building site from flying debris. Prevent materials, tools, or debris from falling off the roofs to the ground below.

GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established

Government Holidays: 6:00 AM to 6:00 PM.

B. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur 8:00 am to 4:00 pm, Monday through Friday.

C. Contractor's Required Working Hours: The following work shall be performed after 4:00 pm and before 8:00 am, Monday through Friday, and on weekends.

1. Noisy (62 dbA or higher) and/or odor-producing work that may disrupt operations in adjacent spaces.

D. Work accomplished during Contractor's Required Working Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the

Contracting Officer's approval at least 72 hours before proceeding with any work after 4:00 pm and before 8:00 am, Monday through Friday, and on weekends.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

PROJECT MANAGEMENT & COORDINATION 013100 - 1

SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Administrative and supervisory personnel.

4. Conferences and meetings.

5. Utility service interruptions.

6. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work.

Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Managing process of obtaining security clearances for access of contractor personnel.

2. Preparation of schedules.

PROJECT MANAGEMENT & COORDINATION 013100 - 2

3. Installation and removal of temporary facilities.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Project closeout activities.

1.3 COORDINATION DRAWINGS

A. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

B. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

1.4 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

1.5 CONFERENCES AND MEETINGS

A. Progress Meetings: The Government or designee shall conduct progress meetings at the Project

Site. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT & COORDINATION 013100 - 3

2. Agenda: Review and correct or approve minutes of the previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the Contractor's

Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract

Time. Provide a two-week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Temporary utility shutdowns.

9) Site utilization.

10) Temporary facilities and controls.

11) Hours of work.

12) Hazards and risks.

13) Housekeeping and progress cleaning.

14) Quality and work standards.

15) Change Orders.

16) Documentation of information for payment requests.

17) Updating of Record Documents.

3. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

PROJECT MANAGEMENT & COORDINATION 013100 - 4

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period.

END OF SECTION 013100

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 013200 – CONSTRUCTION PROGRESS DOCUMENTATION

1.1 SUMMARY

A. This section includes the Contractor's Construction Schedule and certain other schedules and reports required for documenting the progress of construction during performance of the Work.

B. Coordinate the timing for preparation and processing of schedules and reports with the performance of other construction activities, and maintain a consistent and logical correlation between updated schedules and reports.

1.2 CONSTRUCTION SCHEDULE

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal, Gantt-chart-type, Contractor's Construction Schedule within 10 days of date established for the Notice to Proceed.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require three months or longer to complete, indicate an estimated completion percentage in 10 percent increments within time bar.

2. Include time required for review of submittals and resubmittals, time required for tests and inspections by independent testing and inspecting agencies, and time required for

Project closeout.

C. Coordinate Contractor's Construction Schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

D. Construction Schedule Updating: Submit an updated Contractor's Construction Schedule monthly.

1.3 REPORTS

A. Daily Construction Reports: Prepare electronic daily construction report recording the following information concerning but not limited to events at the site. Include:

1. List of subcontractors at the site.

2. List of separate contractors at the site.

3. Count of personnel at the site.

4. High and low temperatures, general weather conditions.

5. Accidents and near miss incidents.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 2

6. Meetings and significant decisions.

7. Unusual events (see C. Unusual Event Reports below).

8. Stoppages, delays, shortages, and losses.

9. Orders and requests of governing authorities.

10. Change Orders received or implemented.

11. Equipment or system tests and startups.

12. Partial completions or occupancies.

13. Summary of all work performed.

B. Field Correction Reports: When the need to take corrective action requires a departure from the

Contract Documents, prepare a detailed report. Include a statement describing the problem and recommended changes. Indicate reasons the Contract Documents cannot be followed. Within 7

Calendar days submit a copy to the Contracting Officer or Contracting Officer's representative for approval.

C. Unusual Event Reports: When an event of an unusual and significant nature occurs at the site, prepare a detailed report. List the chain of events, persons participating, response by the

Contractor's personnel, evaluation of the results or effects, and similar pertinent information.

Within 1 Calendar days submit a copy to the Contracting Officer or Contracting Officer's representative immediately. Advise the Contracting Officer or Contracting Officer's representative in advance when such events are known or predictable.

PART 2 - PRODUCTS (Not Applicable)

END OF SECTION 013200

SUBMITTAL PROCEDURES 013300 - 1

SECTION 013300 – SUBMITTAL PROCEDURES

1.1 SUMMARY

A. This Section includes certain administrative and procedural requirements for shop drawings, coordination drawings, schedules, samples and certain other quality assurance submittals.

B. This section does not include requirements for the following submittals that are included in their specific sections:

1. Warranties specified in Division 1 Section "Product Requirements."

2. Operation, maintenance and instruction manuals specified in Division 1 Section

"Operation and Maintenance Data."

3. Reports, schedules and other submittals specified in Division 1 Section "Construction

Progress Documentation".

C. Shop drawings, coordination drawings and schedules are further categorized and defined as follows:

1. Shop drawings include drawings and schedules prepared for specific parts of the project, except for coordination drawings.

2. Product data includes manufacturer's standard catalogs, pamphlets and other printed materials that show and describe materials and items, and includes but is not limited to the following:

a. Product specifications.

b. Installation instructions.

c. Color charts.

d. Catalog cuts.

e. Rough-in diagrams and templates.

f. Wiring diagrams.

g. Performance curves.

h. Operational range diagrams.

i. Mill reports.

D. Samples of actual materials and items shall be provided at such scale to allow delivery for review, as well as for field samples or mock-ups of full-size physical examples erected on-site or elsewhere, to establish a true-scale standard by which the corresponding work will be judged or a standard for compliance testing.

E. Other quality assurance submittals include materials specifically prepared for the project, except drawings and schedules, and include but are not limited to the following:

1. Design data and calculations.

2. Certifications of compliance or conformance.

3. Manufacturer's instructions and field reports.

SUBMITTAL PROCEDURES 013300 - 2

F. Approvals do not supersede requirements of the contract documents.

1.2 GENERAL SUBMITTAL REQUIREMENTS

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities and with the Submittal Schedule specified in Division 1 Section

"Construction Progress Data". Transmit each submittal sufficiently in advance of the scheduled performance of related construction activities to avoid delaying the Work, allowing for the review times specified for submittals.

1. Coordinate each submittal with other submittals and related activities that require sequential scheduling, to allow for testing, purchase, fabrication and product delivery in a timely manner.

2. Schedule transmittal of different categories of submittals for the same element of Work and for different elements of related parts of the Work at the same time. Notwithstanding the foregoing sentence, the Contractor shall provide a complete submittal package for each Division of the specification so as to enable the Government to review the related sections together. Coordinate submittals to enable approvals and acceptances so as not to inhibit orderly progress of the Work.

3. Allow sufficient time for submittal review, corrections following the initial review, and re-submittal review before activities scheduled after the submittal approval.

4. Failure on the part of the Contractor to indicate approval or acceptance on submittals prior to submission to Contracting Officer will result in their being returned to the

Contractor without being acted upon.

5. Any resubmission required after Government review shall be made within 10 calendar days after return of the submittal, unless specifically authorized otherwise by the CO.

6. Submittals which are determined to be incomplete or otherwise substandard will be returned to the Contractor with no further review. Delays due to incomplete or rejected submittals will not be excused.

7. Construction will not be allowed to proceed if submittals are not received in a timely manner, and will not result in an extension to the Contractor's Construction Schedule.

8. Failure by the Contractor to provide the required submittals in a timely manner may result in withheld payments until submittals are up-to-date.

9. Maintain one complete set of submittals at project site.

10. Maintain an organized submittal register at project site. This will be an agenda item for progress meetings.

11. The contractor to schedule and allow a minimum of 14 working days for the

Architect/Engineer submittal review. The comment period initiates upon the receipt of the submittal by the office performing the primary review. The period commences upon issue of the submittal by the office performing the primary review.

B. Submittal Identification and Information: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble each submittal item into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each submittal item.

2. Name file with submittal number or other unique identifier, including revision identifier.

SUBMITTAL PROCEDURES 013300 - 3

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by the CO.

4. Transmittal Form for Electronic Submittals: Use a form acceptable to the CO.

1.3 SHOP DRAWINGS AND COORDINATION DRAWINGS

A. Submit originally prepared information, drawn accurately to scale. Do not reproduce Contract

Documents or copy standard printed materials as the basis for Shop Drawings and Coordination

Drawings.

B. Include at minimum the following information on Shop Drawings and Coordination Drawings:

1. Dimensions.

2. Identification of products and materials.

3. Compliance with specified standards.

4. Notation of coordination requirements.

5. Notation of dimensions established by field measurements.

6. Highlighted or encircled deviations from the Contract Documents.

C. Sheet size: Except for templates, patterns and similar full-size drawings, submit Shop Drawings and Coordination Drawings on sheets of at least 8-1/2 by 11 inches (215 by 280 mm) but no larger than 30 by 40 inches (750 by 1000 mm).

D. Submittals: Unless otherwise indicated, submit one electronic file (.pdf) of each drawing submittal. The file will be marked with action taken and returned.

E. Distribution: When submittal is approved or accepted, Contractor shall prepare final electronic files, for the following purposes.

1. One file shall be marked and retained as a "Record Document."

2. Unless otherwise requested, one file shall be provided to the Contracting Officer.

3. Additional prints shall be provided to the entities involved in the construction.

4. Prints will be included in the Operation and Maintenance manuals.

1.4 PRODUCT DATA

A. Collect Product Data into a single submittal for each system or element of construction. Mark each copy to show specific product choices and options applicable to the project. Product Data shall include the following information, where applicable:

1. Manufacturer's printed recommendations.

2. Compliance with recognized trade association standards.

3. Compliance with recognized testing standards.

4. Applicability of testing agency labels and seals.

5. Notation of coordination requirements.

B. Submittals: Unless otherwise indicated, submit one electronic copy of each Product Data submittal.

SUBMITTAL PROCEDURES 013300 - 4

C. Distribution: When submittal is approved or accepted, Contractor shall distribute copies for the following purposes:

1. One copy shall be marked and retained as a "Record Document."

2. Additional copies shall be provided to the manufacturers, subcontractors, suppliers, installers, governing authorities and others as required for performance of the applicable construction activities.

3. Copies required for operation and maintenance manuals

1.5 SAMPLES

A. Submit full-size, fully fabricated samples, cured and finished in the manner specified. Samples shall be physically identical to the material or product proposed for use.

B. Mount, display, or package samples to facilitate review of kind, color, pattern, texture and other qualities indicated, as a final check of these characteristics with other elements and for comparison of these characteristics with those of the actual component delivered and installed.

C. Where variation in color, pattern, texture or other characteristic is inherent in the material or product, submit at least 3 multiple units that show approximate limits of the variations.

D. Refer to other specification sections for requirements for samples that illustrate workmanship, fabrication techniques, and details of assembly, connections, operations and similar construction characteristics.

E. Refer to other specification sections for samples to be returned to the Contractor for incorporation in the Work. Such samples must be in undamaged condition at time of use.

F. Preliminary Submittal: Where color, pattern, texture or similar characteristics are specified to be selected from a manufacturer's range of standard choices, submit a preliminary single set sample of available choices prior to submittal of the complete sample. Preliminary submittal will be returned, with selection noted, for the Contractor's use in subsequent submittals.

G. Submittals: Unless otherwise indicated and except for field samples or mock-ups of full-size physical examples erected on-site or elsewhere, submit not less than three (3) sets of each sample submittal. One copy will be marked with action taken and returned. Comply with requirements in the individual specification section for field samples and mockups.

H. Distribution: Except for field samples or mockups, when submittal is approved, Contractor shall distribute approved copies for the following purposes:

1. One copy shall be marked and retained as a "Record Document" at the Project Site, and shall be available for comparison throughout the course of construction activity.

2. Additional copies shall be provided to manufacturers, subcontractors, suppliers, installers, governing authorities and others as required for performance of the applicable construction activities.

1.6 OTHER QUALITY CONTROL SUBMITTALS

SUBMITTAL PROCEDURES 013300 - 5

A. Submit other quality control submittals in compliance with requirements in the individual specification sections, including Division 1.

B. Certifications: Submit notarized certifications indicating compliance with specified requirements. Certifications shall be signed by an individual authorized to sign on behalf of the

Contractor.

1.7 REVIEW ACTION ON SUBMITTALS

A. For electronic submittals,

1. Submit electronic submittals as PDF electronic files.

a. The government will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

B. Compliance with specified characteristics is the Contractor's responsibility, and is not part of the

Contracting Officer's review and indication of action taken. The contract documents shall prevail in case of review action conflict.

C. Submittals without approval or acceptance shall not be used.

D. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

4. Submit Product Data before or concurrent with Samples.

5. Submit Product Data in the following format:

a. PDF electronic file.

PART 2 - PRODUCTS (Not Applicable)

END OF SECTION 013300

QUALITY ASSURANCE & CONTROL REQUIREMENTS 014000 - 1

SECTION 014000 – QUALITY ASSURANCE & CONTROL REQUIREMENTS

1.1 SUMMARY

A. This section includes administrative and procedural requirements for quality assurance and quality control services.

B. Quality Assurance & Control: The Contractor is solely responsible for developing, implementing, and providing for all quality control and related processes in the Contractor’s

Quality Control Plan to ensure that all parts of the project meet or exceed all of the requirements as set forth in the Contract Documents.

1. The testing and inspections indicated in the Specifications (Testing) is a spot checking program identified by the AE per design or building code requirements, performed by an

Independent Testing Agency (Agency), and is not intended as a portion of the

Contractor’s Quality Control Plan.

2. The presence of the Agency shall in no way relieve the Contractor of his obligation to perform the work in accordance with the Contract Documents.

3. The Testing indicated in the Specifications cannot be used to refute conditions of suspected poor quality noticed in the field.

4. In order to provide for a measure of the Contractor’s quality control, the Government, either with its own employees or contractors, may continuously monitor the Contractor’s quality control and related processes. This monitoring is not a part of the Contractor’s

Quality Control Plan.

5. To the extent that the Contractor fails or otherwise refuses or neglects to develop, implement, or provide for all quality control and related processes, the Government may, in addition to any other available remedies under the Contract, elect to perform quality assurance beyond that indicated in the Specifications and charge the Contractor for any and all costs related thereto.

C. Quality assurance and quality control include tests, inspections and related actions, including reports, performed by the Contractor, manufacturers, independent agencies or governing authorities.

1. These testing and inspection services are required for, products, customized fabrication and installation procedures as well as for items to be professionally designed by the

Contractor (delegated design).

2. Product testing shall be done by a Nationally Recognized Testing Laboratory (NRTL) and National Voluntary Laboratory Accreditation Program (NVLAP), or other GSA approved testing facility.

D. The independent quality assurance testing and inspection (Testing) requirements for individual construction materials and activities are included in the Specification sections that specify those construction materials and activities.

QUALITY ASSURANCE & CONTROL REQUIREMENTS 014000 - 2

E. Mock-ups: Full-size physical assemblies that are constructed on-site unless otherwise directed by the CO. Mock-ups are constructed to verify selections made under Sample submittals; to demonstrate aesthetic effects as well as qualities of materials and execution; to review coordination, testing, or operation; to show interface between dissimilar materials; and to demonstrate compliance with specified installation tolerances. Mock-ups may be done on the interior or exterior. Mock-ups are not Samples. Approved mock-ups establish the standard by which the Work will be judged.

F. Definitions

1. Source Quality Control Testing is done at the product source.

2. Field Quality Control Testing is done on site.

G. Testing and Inspection Reports: The Contractor, the Contractor’s testing agency(ies) and the

Agency, where they perform the services, shall submit a certified written report of each test, inspection or other quality control service. Maintain a log both of accepted and rejected reports including corrective actions taken and date of retesting and compliance. Paper Copies: The

Agency shall send certified copies of test and inspection reports as specified to the following parties:

a. 1 hard copy to the Building Manager.

b. 1 electronic copy each to the CO and to the A/E.

1. Testing and inspection reports shall include but not be limited to the following:

a. Date of issue.

b. Project title and number.

c. Name, address, and telephone number of testing agency.

d. Dates and locations of samples and tests or inspections.

e. Names of individuals making the test or inspection.

f. Designation of the work and test method.

g. Identifications of product and specification section.

h. Complete test or inspection data.

i. Test results and an interpretation of test results.

j. Ambient conditions at the time of sample taking and testing.

k. Certify whether tested or inspected Work complies with Contract Document requirements.

l. Name and signature of laboratory inspector.

m. Recommendations on retesting.

2. All quality operations shall within 24 hours notify, by personal contact and written notice, the CO's representative and the Contractor of irregularities or deficiencies observed in the Work during performance of their services.

3. All quality operations shall maintain a log of all their tests and inspections and a separate log of those that do not conform to the requirements of the Contract Documents. Both logs shall be published and reviewed weekly with the Contractor and the Government and/or at the weekly meeting.

1.2 RESPONSIBILITIES

QUALITY ASSURANCE & CONTROL REQUIREMENTS 014000 - 3

A. Contractor Responsibilities: Unless specifically indicated otherwise, the Contractor shall provide the quality control services including those required by local jurisdictions.

1. Obtain copies of applicable codes, standards, procedures, regulations, etc. relative to materials, procedures, testing and inspection on the Project and make those available at the Project site for reference.

B. Contractor shall submit each testing agency's firm name, and credentials to perform the specified services, to the Government for approval at least 15 calendar days before scheduled inspections or tests.

C. Retesting: The Contractor is responsible for retesting, including repeated inspections and other services, where results of the initial quality control services indicate noncompliance. The

Contractor shall be responsible for the Agency or an equally qualified agency for these services.

If the Agency does not provide the retesting or inspection, the Contractor shall be responsible for having the Agency observe the testing and inspection work.

1. Tests for Suspected Deficient Work: If in the opinion of the Government, any of the work of the Contractor that does not appear to conform to requirements, the Contractor shall make the tests that the Government deems advisable to determine its conformance to the Contract Documents.

2. The government shall pay the costs if the tests prove the suspected work to be satisfactory.

D. Associated Services: The Contractor shall cooperate with others, including the Agency, performing tests, inspections and other quality services, and shall provide reasonable auxiliary services as requested. Contractor shall notify the testing and inspection entities sufficiently in advance of operations to permit their timely assignment of personnel. Auxiliary services include but are not limited to the following:

1. Provide access to the work and all documents (Contract documents, shop drawings, product data, Contractor and Sub-Contractor testing and inspections, etc.).

2. Furnish incidental labor and facilities necessary to facilitate inspections and tests.

3. Provide adequate quantities of representative samples of materials that require testing or assist the agency in taking samples.

4. Provide facilities for storage and curing of test samples and equipment.

5. Deliver samples to testing laboratories.

6. Provide security and protection of samples and test equipment at the Project site.

E. Duties of the Independent Testing Agency (Agency): The Agency engaged to perform tests, inspections and other quality services shall cooperate with CO's representative and the

Contractor in performance of the Agency's duties.

1. The Agency shall provide qualified personnel to perform required inspections and tests.

2. The Agency shall provide certifications and a list of personnel assigned to each portion of the work.

3. The Agency is not authorized to release, revoke, alter or enlarge requirements of the

Contract Documents or approve or accept any portion of the Work.

4. The Agency shall not perform any duties of the Contractor.

5. The Testing Agency’s proposal shall contain the outlined Testing based on a unit price basis for tests and inspections and on an hourly basis for personnel.

QUALITY ASSURANCE & CONTROL REQUIREMENTS 014000 - 4

6. The Agency shall certify the test results and observations.

7. The Agency shall interpret whether or not their results and observations meet specified

Project requirements.

8. The Agency shall submit reports per Section: Testing and Inspection Reports, above.

9. The Agency shall maintain logs per Section: Testing and Inspection Reports, above.

10. The Agency shall review the applicable certificates of the Contractor’s personnel to verify the validity and current status of the certificate.

11. For construction personnel without necessary certificates, the Agency shall oversee the certification process of construction personnel to ensure their qualifications to perform the specified duties. The Contractor shall be responsible to the Agency for these services.

12. The Agency shall obtain and review the project plans and specifications with the

Government as soon as possible prior to the start of construction.

13. The Agency shall attend preconstruction conferences to coordinate materials inspection and testing requirements with the planned construction schedule. The Agency shall participate in such conferences where the Testing is indicated throughout the course of the project.

F. Independent Testing Agency Payment: The Contractor shall obtain and include the Agency’s cost in the Contract Sum.

G. Coordination: The Contractor shall coordinate the sequence of activities to accommodate required services with a minimum amount of delay.

1. Activities shall be coordinated to avoid the necessity of removing and replacing construction to accommodate inspections and tests.

2. The Contractor shall be responsible for scheduling times for inspections, tests, taking samples and similar activities.

1.3 QUALIFICATIONS OF THE INDEPENDENT TESTING AGENCY (AGENCY) AND

CONTRACTOR TESTING AGENCIES

A. A qualified independent testing agency shall be an accredited entity engaged to perform tests and inspections, both at the Project site or elsewhere and to report on and to interpret results of those tests or inspections.