ISB_Sample_(1).xls
XLS spreadsheet 47 KB Posted
- Attached to
- Youth Crime Prevention Program
- Solicitation number
- HSD-RFP-26-0074
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Itemized Service Budget (ISB) template for the City of Phoenix Human Services Department's Youth Crime Prevention Program, a three-year professional services contract commencing January 1, 2025, and extending through December 31, 2027. The program targets juvenile crime reduction in four Phoenix neighborhoods: Maryvale, South Phoenix, Alhambra, and Central City, serving youth aged 12-17 through intervention services including violence prevention, substance abuse prevention, after-school enrichment, mental health services, dropout prevention, and family support. Key deliverables include 360 mentoring hours, 48 group family workshops, and 540 hours of after-school recreation utilizing the Eisenhower Quantum Opportunities Curricula. The staffing model comprises 2.10 Full-Time Equivalents (FTEs) distributed across an Executive Director (0.10 FTE), Supervisor (1.00 FTE), and Caseworker I (1.00 FTE), with implementation occurring at four locations: Cesar Chavez High School, Alhambra High School, ABC Community Center, and City of Phoenix Burton Barr Library.
The total contract cost is $708,471 for the three-year period, with the City of Phoenix contributing $500,000 and Valley of the Sun United Way providing $208,471 in matching funds. Direct costs total $596,676, comprising personnel ($385,500), employee-related benefits ($61,680), professional and outside services including audit and interpreting services ($35,100), travel and mileage reimbursement ($2,340), materials and supplies ($5,616), operating services for communications and facilities ($28,440), equipment including laptops and cell phones ($4,200), and direct client assistance for bus passes and fuel cards ($73,800). An indirect cost allocation of $111,795, representing 25 percent of salaries and employee-related expenses, is included subject to City of Phoenix approval. The City's cost share totals $499,999.50, with Disadvantaged Business Enterprise (DBE) and small business participation requirements mandating contractors track and report DBE engagement through the City's Certification and Compliance System.
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Text version
ISB Template
| ITEMIZED SERVICE BUDGET | ||||||
| CONTRACT SERVICE: | Youth Crime Prevention Project | SAMPLE ISB | NAME: | SAMPLE ISB | ||
| Contract Period: | January 1, 2025 - December 31, 2027 | |||||
| I. | PERSONNEL | |||||
| Number of Positions | FTE Level- to be allocated to the service | Position Title | Total Salary for Contract Period Per Position | % Allocated To Service * A + D | Total Service Cost (B * D) | City Cost |
| 1 | 0.10 | Executive Director | $ 255,000.00 | A 5% + D 5% = 10% | $25,500.00 | $12,750.00 |
| ($85,000 Per Year X 3 Yr) | ||||||
| 1 | 1.00 | Supervisor | $ 195,000.00 | A 30% + D 70% = 100% | $195,000.00 | $97,500.00 |
| ($65,000 Per Year X 3 Yr) | ||||||
| 1 | 1.00 | Caseworker I | $ 165,000.00 | A 20% + D 80% = 100% | $165,000.00 | $165,000.00 |
| ('$55,000 Per Year X 3 Yr) | ||||||
| 2 | 2.10 | TOTAL: | $385,500.00 | $275,250.00 | ||
| *A = % Administrative Functions D = % Direct Service Functions | ||||||
| II. | EMPLOYEE RELATED EXPENSES | |||||
| TOTAL | CITY | |||||
| ITEM | BASIS | COST | COST | |||
| Various Fringe Benefits | 16% of Salaries Charged | $61,680.00 | $44,040.00 | |||
| FICA (0.0765%), Health Insurance | ||||||
| Unemployment Insurance, Workers Compensation, etc. | ||||||
| $61,680.00 | $44,040.00 | |||||
| III. | PROFESSIONAL AND OUTSIDE SERVICES | |||||
| TOTAL | CITY | |||||
| ITEM | BASIS | COST | COST | |||
| Audit Services | $6,000 per year X 15% charged to the service | $2,700.00 | $2,700.00 | |||
| Professional Interpreting Svcs | $90 per hour X 10 hrs per mo. X 36 months | $32,400.00 | $16,200.00 | |||
| TOTAL: | $35,100.00 | $18,900.00 | ||||
| IV. | TRAVEL | |||||
| TOTAL | CITY | |||||
| ITEM | BASIS | COST | COST | |||
| Staff Mileage Reimbursement | 2 Staff X 100 miles per month X 36 months X .65 Cents | $2,340.00 | $1,170.00 | |||
| Per Mile reimbursement rate | ||||||
| TOTAL: | $2,340.00 | $1,170.00 | ||||
| V. | MATERIALS AND SUPPLIES | |||||
| TOTAL | CITY | |||||
| ITEM | BASIS | COST | COST | |||
| Office Supplies | $152 Per Month X 36 Months | $5,616.00 | $5,616.00 | |||
| TOTAL: | $5,616.00 | $5,616.00 | ||||
| VI. | OPERATING SERVICES | |||||
| TOTAL | CITY | |||||
| ITEM | BASIS | COST | COST | |||
| Cellular Phones & Internet Fees | $72 per month X 2 Lines X 36 Months | $5,400.00 | $2,700.00 | |||
| Office Space/Security Systems, WiFi, Utilities | $3600 per month X 36 months X 15% | $19,440.00 | $19,440.00 | |||
| Parking Fees | $50 per month X 2 Staff X 36 Months | $3,600.00 | $3,600.00 | |||
| TOTAL: | $28,440.00 | $25,740.00 | ||||
| VII. | EQUIPMENT | |||||
| TOTAL | CITY | |||||
| ITEM | BASIS | COST | COST | |||
| Laptops, Monitors, Docking Stations | 2 Laptops @ $1,400 per item | $2,800.00 | $2,800.00 | |||
| Cell Phones | 2 Cell Phones @ $700 per item | $1,400.00 | $1,400.00 | |||
| TOTAL: | $4,200.00 | $4,200.00 | ||||
| VIII. | DIRECT CLIENT ASSISTANCE | |||||
| TOTAL | CITY | |||||
| ITEM | BASIS | COST | COST | |||
| Bus Passes, Fuel Cards | $50 X 40 passes per month x 36 months | $73,800.00 | $45,261.00 | |||
| TOTAL: | $73,800.00 | $45,261.00 | ||||
| SUBTOTAL DIRECT COST: | $596,676.00 | $420,177.00 | ||||
| VIIII. | INDIRECT | (must have prior City of Phoenix approval) | ||||
| TOTAL | CITY | |||||
| ITEM | BASIS | COST | COST | |||
| Federally Approved Indirect Cost Rate | 25% of Salaries & Employee Related Expenses | $111,795.00 | $79,822.50 | |||
| $0.00 | ||||||
| TOTAL: | $0.00 | $0.00 | ||||
| SUBTOTAL ADMIN COST: | $111,795.00 | $79,822.50 | ||||
| TOTAL SERVICE COST: | $708,471.00 | $499,999.50 | ||||
| REVENUE SOURCES: | ||||||
| City of Phoenix | $500,000.00 | $500,000.00 | ||||
| Valley of the Sun United Way | $208,471.00 | |||||
| TOTAL REVENUE: | $708,471.00 | $500,000.00 | ||||
| $0.00 | $0.50 |
&L&8&D &Z&F
Sheet1
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