Invitation to Bid

April 13, 2022

INVITATION TO BID

BL057-22

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the Purchase of Water Meter Assembly Repair Parts, Fittings, and Meter Boxes on an Annual Contract with one (1) option to renew for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on April 29, 2022 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Shelley McWhorter, Purchasing Associate III, at Shelley.McWhorter@GwinnettCounty.com or by calling 770-822-7833, no later than 3:00 P.M. on April 22, 2022. Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Shelley McWhorter, CPPB Purchasing Associate III

The following pages should be returned in duplicate as your bid: Compliance Sheet, Page 8 Bid Schedule, Pages 9-18 References, Page 19 Ethics Affidavit http://www.gwinnettcounty.com/

BL057-22 Page 2

I. GENERAL REQUIREMENTS

A. Scope of work: Successful bidder to provide water meter repair parts/fittings and meter boxes, as required by the Gwinnett County Department of Water Resources (GCDWR) during the contract period.

Quantities shown on the Bid Schedule are approximate and are not guaranteed.

Materials will be ordered on an "as needed" basis.

All items listed and required on the attached “Bid Schedule” are to be manufactured and delivered to the County in such a manner that they comply with Gwinnett County Department of Water Resources specifications.

B. Deliveries

1. Delivery will be F.O.B. Destination Freight Prepaid and allowed to (no freight will be paid by GCDWR:

Gwinnett County Department of Water Resources Central Facility 684 Winder Highway Lawrenceville, GA 30045-5012

2. All deliveries should have a maximum turnaround of thirty (30) days including delivery time. Please state your earliest guaranteed delivery time by each item.

3. It will be the sole responsibility of the successful bidder to make all deliveries to Gwinnett County on schedule based on the bidder's delivery time specified in the bid. Gwinnett County may in certain situations choose to pick up materials from the successful bidders. Gwinnett County will not guarantee minimum or truckload quantities.

C. Pricing

1. All bid prices, products, and delivery schedules as submitted will be binding upon the Bidder upon acceptance and award of the Contract by the Gwinnett County Board of Commissioners. No substitution of alternate name brands will be allowed for the convenience of the Bidder after items are awarded.

2. Gwinnett County is exempt from Federal Excise Tax and Georgia Sales Tax. Vendors and contractors are responsible for sales tax and should contact the State of Georgia sales tax division for additional information.

3. On any item(s) bid, failure of vendor to provide all information as requested on the bid schedule (i.e.

manufacturer name, manufacturer number, O.D. range and delivery) may result in rejection of bid.

4. Unit prices are to be calculated F.O.B. Destination Freight Prepaid and allowed. No freight will be paid by Gwinnett County.

D. Interruption of supplies or inadequate supply from the Bidder’s preferred vendor(s) shall not be considered adequate cause for extensions of schedules or adjustments to the unit rates bid. If necessary, Bidder shall obtain goods and services from alternate source(s) approved by Gwinnett County to supply bid items of equal or better quality in the quantities necessary and in a timely manner.

E. Any modification to this bid must be provided in writing by Gwinnett County as an addendum to the bid, and shall be provided prior to the bid opening.

BL057-22 Page 3

F. Samples

Gwinnett County reserves the right to request samples of items bid prior to award (at no cost to the County). Samples should be provided upon request within five (5) business days. Each sample is to be labeled with supplier’s name, item number as indicated on the bid schedule, and bid number. Failure to provide samples by the requested deadline may result in bid being deemed non-responsive. It will be the responsibility of the supplier to incur all costs associated with the providing the samples. After testing, if not destroyed, samples may be returned to supplier at supplier’s request and expense.

G. All valves and fittings shall be shipped completely assembled in boxes. The boxes shall be labeled to show type, quantity, and size of the enclosed valves/fittings. Packaging of valves/fittings shall provide sufficient protection of the products such that they are delivered in perfect condition. Damaged valves/fittings shall be subject to rejection at the sole discretion of the County. Rejected valves/fittings shall not be considered when determining whether the Bidder has met their requirements for scheduled deliveries.

H. Quality Assurance

The manufacturer shall, upon request by Gwinnett County, furnish a notarized certification to GCDWR that all items were manufactured in full compliance with these specifications.

I. Submittals

Approximate quantities and sizes of required items are shown on the attached “Bid Schedule”. The manufacturer and manufacturer’s number for each item listed on the “Bid Schedule” should be inserted in the column headed “Manufacturer & Number”. If bidding a product manufactured by another firm, a letter should be submitted from the actual manufacturer of that product giving your company agent authority to bid that product. This authorization shall remain verifiable, should the need arise, through any subsequent renewal periods.

J. The entire process of the manufacture of items to be furnished under this specification shall be open to the inspection of GCDWR personnel or their designated alternate.

K. All defects in workmanship or materials shall be corrected to the satisfaction of the County or the defective products will be rejected and returned to the Bidder at their sole expense. Approval at time of initial delivery shall not prevent rejection if defects are subsequently discovered during installation.

L. All brass products must conform to U.S.A Public Law 111-380 – commonly referred to as The Safe Drinking Water Act (SDWA) and shall meet the current definition of lead free brass set out therein.

M. No-Lead Brass products must be certified by an independent testing agency as meeting the requirements of UNS Copper Alloy C89833 for mechanical properties and chemical composition as set out in ASTM B584-09A or the latest approved version. All brass fittings and valves shall have the manufacturers name or trademark permanently stamped or cast on it. Another marking identifying the “no lead” brass alloy, e.g., ‘NL’, shall be cast or permanently stamped on the fitting or valve.

N. All products bid for Gwinnett County must comply with the applicable Laws and Regulations listed in this bid. Bidders should include proof of the compliance with their bid submittal Failure to provide this documentation may result in your bid being deemed non-responsive and automatic rejection.

O. All vendors providing non-domestic products, including products assembled domestically from non-domestic parts, must be pre-approved for use in the Gwinnett County Water System and their delivery timelines must be pre-tested. Compliance of “lead-free” materials and products must be certified using

BL057-22 Page 4 a domestic testing source.

P. All fittings and valves shall be manufactured in accordance with AWWA Standard C-800, latest revision, and as further specified in these technical specifications.

II. CURB AND METER STOPS

A. General Requirements

1 Description/Scope The below specifications apply to curb and meter stops to be used by GCDWR on the buried service lines from the main to the meter valve or meter setting appurtenance for water distribution use. This specification covers valve sizes 3/4” thru 2”.

2. References American Water Works Association (AWWA), C800

American Society for Testing and Materials (ASTM), B-62

When reference is made in these specifications to American Water Works Association (AWWA), American National Standards Association (ANSA), American Society for Testing and Materials (ASTM), American Iron and Steel Institute (AISI), or other standards, it is to be understood that the latest revision thereof shall apply. The manufacturer/supplier should especially note that this part of the specifications applies to all items with additional requirements set forth for each type.

B. Products

1. Service Conditions/Design Criteria

Curb and meter stops shall be ball type design suitable for positive shut off of buried service lines from the main to the meter valve or meter setting appurtenance with a rated working pressure of 300 PSIg. Curb and meter stops shall conform to applicable requirements of AWWA

C800/ASTM B-62.

The curb and meter stops must work smoothly without binding.

2. Details of Construction

All brass products must conform to U.S.A Public Law 111-380 that The Safe Drinking Water Act (SDWA) definition of lead free brass shall meet the revised weight average Lead content <0.25% for wetted surfaces.

The operating cap and tee head shall be permanently attached to the stem.

The tee head shall be assembled so that the longitudinal axis of the head is in-line with the flow when open and perpendicular (against flow) when closed. Check lugs shall be enclosed and positioned in the valve to line up the opening in the ball with the waterway through the valve body when in the open position and to effectively block the waterway in the closed position. All stops shall fully open or close against the check lugs with a 90-degree rotation of the tee head.

The tee head shall be constructed such that the operator can visually determine when a stop is

BL057-22 Page 5 in the open or closed position.

The direction of flow shall be cast in the shape of an arrow onto the body of the valve.

The stem shall contain at least one o-ring to prevent external leakage.

The brass ball shall have a fluorocarbon or Teflon coating approved for use in potable water and be seated by molded Buna-N rubber seals.

The through way dimension of the brass ball shall be no smaller than the nominal size of the valve in order to prevent restrictive flow.

The ball to stem connection shall be of solid design.

End configuration shall be female iron pipe, copper flare, or meter swivel nut.

The valve will be properly lubricated at the factory using a long-life non-petroleum lubricant recommended for water service.

III. CORPORATION STOPS

A. General Requirements

1. Description/Scope The below specifications apply to corporation stops to be used by the Gwinnett County Department of Water Resources (GCDWR) for insertion in buried ductile cast iron mains under pressure (using standard equipment owned by the GCDWR) for water distribution use. This specification covers valve sizes 3/4” thru 2”.

2. References

American Water Works Association (AWWA), C800

American Society for Testing and Materials (ASTM), B-62

When reference is made in these specifications to American Water Works Association (AWWA), American National Standards Association (ANSA), American Society for Testing and Materials (ASTM), American Iron and Steel Institute (AISI), or other standards, it is understood that the latest Revision thereof shall apply. The manufacturer should especially note that this part of the specifications applies to all items with additional requirements set forth for each type.

B. Products

1. Service Conditions/Design Criteria Corporation stops shall be ball type design suitable for insertion in buried ductile cast iron mains under pressure for water distribution use with a rated working pressure of 300 PSIg. Corporation stops shall conform to applicable requirements of AWWA C800/ASTM B-62.

The corporation stops must work smoothly without binding.

2. Details of Construction All brass products must conform to U.S.A Public Law 111-380 that The Safe Drinking Water Act

BL057-22 Page 6

(SDWA) definition of lead free brass shall meet the revised weight average Lead content <0.25% for wetted surfaces.

No-Lead Brass products must meet the requirements of UNS Copper Alloy C89833 per ASTM B584- 09A. UNS Copper Alloy C89833 mechanical properties and chemical composition have been certified by an independent testing agency are listed in ASTM specification B584-09A Copper Alloy Sand Casting for General Applications (compositions and mechanical properties).

The corporation stop must be designed so that it can be installed under pressure with standard tapping machines and insertion tools.

The operating head shall be permanently attached to the stem and shall be assembled so that the longitudinal axis of the head is in line with the flow when open and perpendicular when closed.

The operating head shall be constructed such that the operator can visually determine when a stop is in the open or closed position. The stem shall contain at least one o-ring to prevent external leakage.

The brass ball should have a fluorocarbon or Teflon coating approved for use in potable water and be seated by molded Buna-N rubber seals. The throughway dimension of the brass ball shall be no smaller than the nominal size of the valve in order to prevent restrictive flow.

The ball to stem connection shall be of solid design.

Inlet threads shall be AWWA/CC taper.

Outlet fitting options are copper with pack joint(Mac Pak) nut, compression, or iron pipe threads as requested.

The valve will be properly lubricated at the factory using a long-life non-petroleum lubricant recommended for water service.

IV. METER TEST SPOOLS

The Spools are to be made solely of AWWA 151 Class 350, ductile iron with a 2” drilled hole at the position identified below.

BL057-22 Page 7

Diameter Length Description

Distance from center of hole to the edge of the flange Item

Number 3" 12" FL x FL DI Spool with 2" hole 4-3/8” 30 4" 12" FL x FL DI Spool with 2" hole 4-3/8” 31 6" 18" FL x FL DI Spool with 2" hole 4-3/4” 32 8" 24" FL x FL DI Spool with 2" hole 4-3/4” 33

V. ADDITIONAL INFORMATION

1. No bid, payment or performance bonds are required for this bid.

2. Unit prices should not exceed 2 decimal points and must include freight/handling charges.

3. Brand names listed in this document are not intended to restrict the Bidder to the use of those brands in the preparation of their Bid and are intended only to establish an acceptable level of quality against which any alternate proposed brands will be compared. If the Bidder proposes to provide an alternate product that they deem to be equivalent to the named Brand(s), they must specifically state the manufacturer’s name and part number in the appropriate section of the Bidder’s submittal. Product brochures, design data, and specifications must be submitted with the bid for each proposed alternate product with sufficient detail to allow GCDWR to determine whether the proposed alternate product(s) meet the requirements of these documents and the County’s specifications.

4. The items listed below must be compatible with specific items as listed on the Bid Schedule and may be awarded to a single supplier. Combined unit price totals will be taken into consideration in determining award.

• Items 56, 56A, 56B, 56C

• Items 58, 58A, 58B

• Items 61, 61A

• Items 67, 68

BL057-22 Page 8

FAILURE TO RETURN THIS PAGE WITH BID MAY RESULT IN REJECTION OF BID

VI. BRASS FITTINGS FOR SERVICE LINE USE SPECIFICATIONS/COMPLIANCE

Requirement Compliance Yes No

1. All brass products must conform to U.S.A. Public Law 111-380 that the safe drinking water act (SDWA) definition of lead-free brass shall meet the revised weight average lead content <0.25% for wetted surfaces.

Exception:

2. No-lead brass products must meet the requirements of UNS Copper Alloy C89833 per ASTM B584- 09A. UNS Copper Alloy C89833 mechanical properties and chemical composition have been certified by an independent testing agency are listed in ASTM specifications B854-09A Copper Alloy Sand Casting for general applications (compositions and mechanical properties).

3. All brass compression fittings will incorporate a stainless steel or silicone no-lead brass band or ring.

4. All curb stops are to be TFE coated ball valves; so the seats and valves have low turning torques.

Exception:

5. All size compression nut threads and compression fitting threads must comply with tables 3 and 4 of AWWA C-800 standard.

6. All brass fittings, curb stops, corporations, and caps shall be completely interchangeable with the model numbers listed in the bid schedule.

7. All nuts and bolts accompanying brass fitting will be 316 stainless steel and compatible with us measurement sockets and nut drivers.

8. All compression fittings are to be available with no-lead brass/stainless steel split ring and beveled gasket with pack joint (MAC PAK) compression nut.

9. The curb stop lock wings shall not have any outside access to bolts or pins, that the customer could remove after lock is applied.

Company submitting bid

BL057-22 Page 9

BID SCHEDULE

COMPANY SUBMITTING BID

ITEM

APPROX.

ANNUAL

QTY

DESCRIPTION MANUF. & NO. DELIVERY A.R.O.

UNIT

PRICE

MUST NOT exceed 2 decimal places

TOTAL

PRICE

1 2,500 ea

Curb stop ¾-inch FNPT x copper compression assembly with lockwing AY McDonald 76102WT or approved equivalent with no-lead brass split ring and beveled gasket with compression nut /ea

2 5,000 ea

Curb stop ¾-inch CTS compression x meter coupling assembly with lockwing and rubber gaskets laying length 3 7/8 inch with no-lead brass split ring and beveled gasket with compression nut AY McDonald 76100MWT (¾ -inch x ¾-inch x ¾-inch) or approved equivalent /ea

3 5,000 ea

Corporation ¾-inch AWWA/CC x CTS compression assembly with no-lead brass split ring and beveled gasket with compression nut, AY McDonald 74701BT or approved equivalent /ea

4 1,000 ea

Three-part coupling assembly ¾-inch CTS x ¾--inch CTS assembly no-lead brass split ring and beveled gasket with compression nut AY McDonald 74758T or approved equivalent /ea

5 125 ea

Three-part coupling assembly 1-inch compression x 1-inch compression brass no-lead brass split ring and beveled gasket with compression nut AY McDonald 74758T or approved equivalent /ea

6 1,300 ea

Coupling adapter assembly ¾ -inch MNPT x CTS brass A Y McDonald 74753T or approved equivalent no-lead brass split ring and beveled gasket with compression nut /ea

BL057-22 Page 10

APPROX.

ANNUAL

QTY

DESCRIPTION MANUF. & NO. DELIVERY A.R.O.

UNIT

PRICE

MUST NOT exceed 2 decimal places

TOTAL

PRICE

7 200 ea

Coupling adapter assembly ¾-inch FNPT x CTS brass AY McDonald 74754T or approved equivalent no-lead brass split ring and beveled gasket with compression nut /ea

8 150 ea Curb stop ¾-inch FNPT x ¾-inch FNPT t-head brass with lockwing AY McDonald 76101W or approved equivalent /ea

9 100 ea Brass meter nipple coupling ¾-inch x 2-inch w/rubber gasket AY McDonald 74620 or approved equivalent /ea

10 1,500 ea Brass meter nipple coupling ¾-inch x 2 1/2-inch w/rubber gasket AY McDonald 74620 or approved equivalent /ea

11 250 ea Brass meter nipple coupling ¾-inch x 3 Inch with Rubber Gasket w/rubber gasket AY McDonald 74620 or approved equivalent /ea

12 50 ea

Ell coupling assembly ¾-inch no-lead brass compression AY McDonald 74761T or approved equivalent no-lead brass split ring and beveled gasket with compression nut /ea

13 100 ea Brass meter nipple coupling 1-inch x 2 5/8-inch with rubber gasket AY McDonald 74620 or approved equivalent /ea

14 300 ea

Curb stop 1-inch FNPT x CTS compression assembly with lockwing AY McDonald 76102WT or approved equivalent no-lead brass split ring and beveled gasket /ea

BL057-22 Page 11

APPROX.

ANNUAL

QTY

DESCRIPTION MANUF. & NO. DELIVERY A.R.O.

UNIT

PRICE

MUST NOT exceed 2 decimal places

TOTAL

PRICE

15 250 ea

Curbstop 1-inch CTS x meter coupling assembly with lockwing AY McDonald 76100MWT or approved equivalent no-lead brass split ring and beveled gasket with compression nut /ea

16 225 ea

Corporation 1-inch assembly AWWA/CC x CTS copper tube size no-lead brass split ring and beveled with compression nut, AY McDonald 74701BT or approved equivalent /ea

17 225 ea

Brass coupling adapter assembly 1-inch MNPT x CTS AY McDonald 74753T or approved equivalent no-lead brass split ring and beveled gasket with compression nut /ea

18 50 ea

Coupling adapter assembly 1-inch FNPT compression AY McDonald 74754T or approved equivalent no-lead brass split ring and beveled gasket with compression nut /ea

19 10 ea Brass curb stop 1-inch FNPT x 1-inch FNPT t-head with lockwing, AY McDonald 76101W or approved equivalent /ea

20 30 ea Meter flange assemblies (2), 1 ½-inch female brass NPT with full face gaskets with un-cut holes, 316 stainless steel bolts and rubber /ea

21 25 ea Meter flange assemblies (2), 2-inch female brass NPT with full gaskets with un-cut holes, 316 stainless steel bolts and rubber /ea

22 50 ea Gasket, rubber meter flanges 1 1/2 -inch full face with holes /ea

23 100 ea Gasket, rubber meter flanges 2-inch full face with holes /ea

BL057-22 Page 12

APPROX.

ANNUAL

QTY

DESCRIPTION MANUF. & NO. DELIVERY A.R.O.

UNIT

PRICE

MUST NOT exceed 2 decimal places

TOTAL

PRICE

24 150 ea Corporation 2-inch MNPT x 2-inch MNPT ball type A Y McDonald 73131B2 or approved equivalent /ea

25 10 ea Meter re-setter for 1-inch short meter 12-inch-high vertical copper laying length 10-¾-inch A Y McDonald 718-412WX or approved equivalent /ea

26 100 ea

Meter re-setter for ¾-inch x ¾-inch short meter 12-inch-high vertical copper laying length 7 ½-inch A Y McDonald 718-212WX or approved equivalent /ea

27 50 ea Meter valves 2-inch FNPT x 2-inch flange ball meter valves with lockwing /ea

28 12,000 ea ¾-inch rubber washer for meter /ea

29 1,000 ea 1-inch rubber washer for meter /ea

30 25 roll 3” FLG x 3” FLG x12” Long ductile iron spool with 2" hole /roll

31 25 roll 4” FLG x 4” FLG x12” Long ductile iron spool with 2" hole /roll

32 25 roll 6” FLG x 6” FLG x18” Long ductile iron spool with 2" hole /roll

33 25 roll 8” FLG x 8” FLG x24” Long ductile iron spool with 2" hole /roll

34 10 ea 1-1/2” Large Size Meter Test Setter A Y McDonald 720R600WWFF 666X402 or approved equivalent /ea

BL057-22 Page 13

APPROX.

ANNUAL

QTY

DESCRIPTION MANUF. & NO. DELIVERY A.R.O.

UNIT

PRICE

MUST NOT exceed 2 decimal places

TOTAL

PRICE

35 20 ea 2” Large Size Meter Test Setter A Y McDonald 720R700WWFF 777X402 or approved equivalent /ea

36 10 ea ¾-inch coupling with pack joint (Mac Pak) for plastic pipe A Y McDonald 74638-33 or approved equivalent /ea

37 5 ea 1-inch coupling with pack joint (Mac Pak) for plastic pipe AY McDonald 74638-33 or approved equivalent /ea

38 30 ea

Backflow preventer dual check valve ¾-inch meter x ¾-inch FNPT AY McDonald No-Lead 7111-3JE-Y-Pattern Inline Accessible Dual Cartridge Check Valve or approved equivalent /ea

39 10 ea

Compression coupling assembly, 2 ½-inch for galvanized or PVC pipe high pressure Ford FC3- 288-5 or approved equivalent no-lead brass split ring and beveled gasket with pack or grip joint CTS compression nut /ea

40 5,000 ft ¾-inch polyethylene 200 psi od 875 500 ft rolls only /ft

41 2,000 ft 1-inch polyethylene 200 psi od 1 125 300 ft rolls only /ft

42 200 ea ¾-inch nut gasket and gripper assemblies for compression assembly AY McDonald 4700-22 or approved equivalent /ea

43 150 ea 1-inch nut gasket and gripper assemblies for compression assembly AY McDonald 4700T or approved equivalent /ea

BL057-22 Page 14

APPROX.

ANNUAL

QTY

DESCRIPTION MANUF. & NO. DELIVERY A.R.O.

UNIT

PRICE

MUST NOT exceed 2 decimal places

TOTAL

PRICE

44 500 ea 1-inch x ¾-inch brass hex bushing standard pipe thread AY McDonald 72206 or approved equivalent /ea

45 50 ea 1” Ford Cap 4700-22-inch nut gasket and gripper assemblies for compression assembly AY McDonald 4700-22 or approved equivalent /ea

46 100 ea

¾-inch tee brass compression assembly, AY McDonald 74760T or approved equivalent no-lead brass split ring and beveled gasket with compression nut /ea

47 5 ea ¾ -inch valve pressure reducing all no-lead brass or brass NPT Watts LF25AUB-Z3 or approved equivalent /ea

48 50 ea Meter valves 1 ½-inch FNPT x 1 ½-inch flange ball with lockwing AY McDonald 76101M 1 1/2"or approved equivalent (curb stop) /ea

49 250 ea

¾-inch nut compression assembly with lock ring and rubber AY McDonald 4700T no-lead brass split ring and beveled gasket with grip joint CTS compression nut or approved equivalent /ea

50 10 ea Coupling 2-inch CTS x CTS brass 3-part AY McDonald 74758-22 2" or approved equivalent /ea

51 5 ea Coupling 2-inch adapter CTS X FNPT AY McDonald 74754-22 or approved equivalent /ea

52 100 ea Coupling 2-inch adapter CTS x MNPT AY McDonald 74753-22 or approved equivalent /ea

53 5 ea 1-inch meter coupling1” meter X 1-inch FNPT AY McDonald 74637 or approved equivalent /ea

BL057-22 Page 15

APPROX.

ANNUAL

QTY

DESCRIPTION MANUF. & NO. DELIVERY A.R.O.

UNIT

PRICE

MUST NOT exceed 2 decimal places

TOTAL

PRICE

54 5 ea ¾-inch meter coupling ¾” meter x ¾-inch FNPT AY McDonald 74637E or approved equivalent /ea

55 5 ea 2-inch backflow preventer double check Watts Regulator LF719 or approved equivalent /ea

Items 56-56c MUST be consistent and compatible

56 80 ea Plastic meter box extension 6-inch NDS 113B- 6Pro Series. /ea

56a 4,000 ea

Plastic meter boxes 15-inch x 18-inch Lx 12-inch deep NDS 113BPro Series/DFW1200TT with ASTM A48 Gray Iron CL35B or better solid cast iron lids Vestal 1419T or approved equivalents. /ea

56b 800 ea

ASTM A48 Gray Iron CL35B or better Solid cast iron lids 15-inch W x 18-inch L with tabs on each bottom corner Vestal 1419T or approved equivalent. /ea

56c 10 ea

ASTM A48 Gray Iron CL35B or better Solid cast iron lids 15-inch W x 18-inch L with 1 7/8-inch hole for touch read pad Vestal 1419T or approved equivalent. /ea

57 10 ea

ASTM A48 Gray Iron CL35B or better Solid cast iron lids 24-inch Lx 16-inch wide with tabs on each bottom corner Sigma MB3811 or approved equivalent. /ea

Items 58-58b MUST be consistent and compatible

58 200 ea

Plastic meter boxes 24-inch L x 18-inch w 12-inch deep NDS D117BPro Series/DWF1500TT, with ASTM A48 Gray Iron CL35B or better cast iron lids EJ1118 or approved equivalent /ea

BL057-22 Page 16

APPROX.

ANNUAL

QTY

DESCRIPTION MANUF. & NO. DELIVERY A.R.O.

UNIT

PRICE

MUST NOT exceed 2 decimal places

TOTAL

PRICE

58a 20 ea

ASTM A48 Gray Iron CL35B or better solid cast iron lids 24-inch L x 18-inch wide with tabs on each bottom corner Sigma LC2115 EJ1118 or approved equivalent. /ea

58b 20 ea Plastic meter box extension 6-inch NDS 117-6Pro Series. /ea

59 1,200 ea ASTM A48 Gray Iron or better Valve box risers cast iron 5 ¼-inch shaft 2 ¼-inch Sigma VB2602 or approved equivalent /ea

60 1,000 ea ASTM A48 Gray Iron or better Valve box risers cast iron 5 ¼-inch shaft 1 ½-inch Sigma VB26015 or approved equivalent /ea

Items 61 & 61a MUST be consistent and compatible

61 250 ea ASTM A48 Gray Iron or better Valve box 18-inch to 24-inch slip type cast iron min 5 ¼-inch shaft Sigma or approved equivalent. /ea

61a 200 ea ASTM A48 Gray Iron CL35B or better Valve box lids, 5-1/4” (“Water” printed on top) Sigma or approved equivalent /ea

62 10 ea Meter Coupling ¾-inch meter x ¾-inch MNPT x 1.50” long AY McDonald 74620H x ¾-inch or approved equivalent /ea

63 600 ea ¾ x ¾ Meter Coupling X FNPT-NL-AY McDonald #74637 or approved equivalent /ea

64 600 ea ¾ x ¾x1.5 Meter Coupling – AY McDonald #74620H or approved equivalent /ea

65 650 ea Meter re-setter for ¾-inch x ¾ 7-inch-high AY McDonald 718 207WX or approved equivalent /ea

BL057-22 Page 17

APPROX.

ANNUAL

QTY

DESCRIPTION MANUF. & NO. DELIVERY A.R.O.

UNIT

PRICE

MUST NOT exceed 2 decimal places

TOTAL

PRICE

66 25 ea Copper disc ¾ -inch AY McDonald 6125 or approved equivalent /ea

67 800 ea Meter Adapter, ¾” - AY McDonald 710J23 or approved equivalent /ea

68 250 ea Compression 2 Branch Y 1” CTS X ¾”CTS X ¾”CTS AY McDonald 708YST or approved equivalent /ea

Items 69 & 70 MUST be compatible

69 30 ea Meter Box 30”x48”x24” Quazite PG3048BA24 with Meter Box Cover 30”x48” Comcor VC304803500050 or approved equivalent /ea

70 20 ea Meter Box Extension 30”x48”x11” Top Extension Quazite PG3048EA11 or approved equivalent /ea

71 20 roll ¾-inch Muncipex 100 ft rolls only /roll

72 60 roll 2-inch Muncipex 100 ft rolls only /roll

73 50 ea 2” curb stop FIP X FLG, Telescoping AY McDonald 7E6101MW-2 or equivalent /ea

74 100 ea 2” Curb Stop FIP X FIP AY McDonald 76101W or equivalent /ea

BID TOTAL $

BL057-22 Page 18

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each

Addendum No. Date Addendum No. Date Addendum No. Date

Pricing during Contract Term Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin June 21, 2022 or upon award, whichever is later.

Unless otherwise noted, quoted prices will remain firm for four (4) additional one (1) year periods.

• If a percentage decrease will be a part of this quote, please note in the space provided along with an explanation.

1st Renewal Period

• If a percentage increase will be a part of this quote, please note in the space provided along with an explanation.

1st Renewal Period

Certification of Non-Collusion in Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Federal Tax ID

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail address

Contact Person (if someone other than the authorized representative listed above)

Telephone Number E-mail address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BL057-22 Page 19

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Date

Contact Person Telephone

E-Mail Address

2. Company Name

3. Company Name

Company submitting bid

BL057-22 Page 20

Bid # & Description BL057-22, Purchase of Water Meter Assembly Repair Parts, Fittings, and Meter Boxes on an Annual Contract

CODE OF ETHICS AFFIDAVIT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH

YOUR SUBMITTAL AND WILL BE REQUIRED PRIOR TO EVALUATION)

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of his/her knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1.

(Company Submitting Bid/Proposal)

2. (Please check one box below)

No information to disclose (complete only section 4 below)

Disclosed information below (complete section 3 & section 4 below)

3. (if additional space is required, please attach list)

Gwinnett County Elected Official Name Gwinnett County Elected Official

Name

Gwinnett County Elected Official Name Gwinnett County Elected Official

Name

4. Sworn to and subscribed before me this

BY: day of , 20

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent Notary Public

Title of Authorized Officer or Agent of Contractor (seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at www.gwinnettcounty.com

BL057-22 Page 21

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE AND

AUTOMATIC REJECTION:

1. FAILURE TO USE COUNTY BID SCHEDULE.

2. FAILURE TO RETURN APPLICABLE COMPLIANCE

SHEETS/SPECIFICATION SHEETS.

3. FAILURE TO RETURN APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR

EQUIVALENTS.

5. THE COUNTY SHALL BE THE SOLE DETERMINANT OF TECHNICALITY

VS. NON-RESPONSIVE BID.

6. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN BID

BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID

BONDS ARE NOT REQUIRED ON ALL BIDS. BOND REQUIREMENTS ARE

CLEARLY STATED ON THE INVITATION TO BID. IF YOU NEED

CLARIFICATION, CONTACT THE PURCHASING ASSOCIATE. IF BONDS ARE

REQUIRED, FORMS WILL BE PROVIDED IN THIS BID DOCUMENT.

7. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN

REQUIRED, MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE AND

AUTOMATIC REJECTION. CONTRACTOR AFFIDAVIT AND AGREEMENT IS

NOT REQUIRED ON ALL BIDS. IF YOU NEED CLARIFICATION, CONTACT THE

PURCHASING ASSOCIATE.

BL057-22 Page 22

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS

I. PREPARATION OF BIDS

A. Each bidder shall examine the drawings, specifications, schedule and all instructions. Failure to do so will be at the bidder’s risk, as the bidder will be held accountable for their bid response.

B. Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign the bid and print or type his or her name on the schedule. The person signing the bid must initial erasures or other changes. An authorized agent of the company must sign bids.

C. With the exception of solicitations for the sale of real property, individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

D. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the bid/proposal submittal, but are contained for informational purposes only. If awarded, the successful bidder(s) will be required to complete them prior to contract execution.

E. Effective, July 1, 2013 and in accordance with the Georgia Illegal Reform and Enforcement, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with your bid/proposal submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your bid/proposal submittal may result in bid/proposal being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each bidder should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. shall not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)

shall be stated (if calendar days are used, include Saturday, Sunday and holidays in the number).

III. EXPLANATION TO BIDDERS

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation in order for a reply to reach all bidders before the close of bid. Any information given to a prospective bidder concerning an invitation for bid will be furnished to all prospective bidders as an addendum to the invitation if such information is necessary or if the lack of such information would be prejudicial to uninformed bidders. The written bid documents supersede any verbal or written communications between parties. Receipt of addendum should be acknowledged in the bid. It is the bidder’s responsibility to ensure that they have all applicable addenda prior to bid submittal. This may

BL057-22 Page 23 be accomplished via contact with the assigned Procurement Agent prior to bid submittal.

IV. SUBMISSION OF BIDS

A. Bids shall be enclosed in sealed envelopes, addressed to the Gwinnett County Purchasing Office with the name of the bidder, the date and hour of opening and the invitation to bid number on the face of the envelope. Telegraphic/faxed bids will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized company representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the bidder’s request and expense if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality, which will adequately serve the use and purpose for which intended.

E. Full identification of each item bid upon, including brand name, model, catalog number, etc. must be furnished to identify exactly what the bidder is offering. Manufacturer’s literature may be furnished.

F. The bidder must certify that items to be furnished are new and that the quality has not deteriorated so as to impair its usefulness.

G. Unsigned bids will not be considered except in cases where bid is enclosed with other documents, which have been signed. The County will determine this.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax with regard to goods and services purchased directly by Gwinnett County. Suppliers and contractors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional information.

I. Information submitted by a bidder in the bidding process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL OF BID DUE TO ERRORS

The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an error within two (2) business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the

BL057-22 Page 24 authority of this provision, the lowest remaining responsive bid shall be deemed to be low bid.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

Supplier has up to forty-eight (48) hours to notify the Gwinnett County Purchasing Office of an obvious clerical error made in calculation of bid in order to withdraw a bid after bid opening. Withdrawal of bid for this reason must be done in writing within the forty-eight (48) hour period. Suppliers who fail to request withdrawal of bid by the required forty-eight (48) hours shall automatically forfeit bid bond. Bid may not be withdrawn otherwise.

Bid withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item, which fails to meet the specifications, shall be borne by the bidder.

VII. F.O.B. POINT

Unless otherwise stated in the invitation to bid and any resulting contract, or unless qualified by the bidder, items shall be shipped F.O.B. Destination. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and the contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The contractor guarantees to hold the County, its agents, officers or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the contractor is not the patentee, assignee or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS

(IF REQUIRED, FORMS WILL BE PROVIDED IN THIS DOCUMENT)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to Gwinnett County for any bid as required in bid package or document. Failure to submit a bid bond with the proper rating will result in the bid being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper an A.M. Best rating as stated in the bid when required in the bid package or document.

X. DISCOUNTS

A. Time payment discounts will be considered in arriving at net prices and in award of bids. Offers of discounts for payment within ten (10) days following the end of the month are preferred.

B. In connection with any discount offered, time will be computed from the date of delivery and acceptance at destination, or from the date correct invoice or voucher is received, whichever is

BL057-22 Page 25 the later date. Payment is deemed to be made for the purpose of earning the discount, on the date of the County check.

XI. AWARD

A. Award will be made to the lowest responsive and responsible bidder. The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the County, and the delivery terms will be taken into consideration in making the award. The County may make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the contract.

B. The County reserves the right to reject or accept any or all bids and to waive technicalities, informalities and minor irregularities in bids received.

C. The County reserves the right to make an award as deemed in its best interest, which may include awarding a bid to a single bidder or multiple bidders; or to award the whole bid, only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest.

XII. DELIVERY FAILURES

Failure of a contractor to deliver within the time specified or within reasonable time as interpreted by the Purchasing Director, or failure to make replacement of rejected articles/services when so requested, immediately or as directed by the Purchasing Director, shall constitute authority for the Purchasing Director to purchase in the open market articles/services of comparable grade to replace the articles/services rejected or not delivered. On all such purchases, the contractor shall reimburse the County within a reasonable time specified by the Purchasing Director for any expense incurred in excess of contract prices, or the County shall have the right to deduct such amount from monies owed the defaulting contractor. Alternatively, the County may penalize the contractor one percent (1%) per day for a period of up to ten (10) days for each day that delivery or replacement is late. Should public necessity demand it, the County reserves the right to use or consume articles delivered which are substandard in quality, subject to an adjustment in price to be determined by the Purchasing Director.

XIII. COUNTY FURNISHED PROPERTY

No material, labor or facilities will be furnished by the County unless so provided in the invitation to bid.

XIV. REJECTION AND WITHDRAWAL OF BIDS

Failure to observe any of the instructions or conditions in this invitation to bid may constitute grounds for rejection of bid.

XVII. CONTRACT

Each bid is received with the understanding that the acceptance in writing by the County of the offer to furnish any or all of the commodities or services described therein shall constitute a contract between the bidder and the County which shall bind the bidder on his part to furnish and deliver the articles quoted at the prices stated in accordance with the conditions of said accepted bid. The County, on its part, may order from such contractor, except for cause beyond reasonable control, and to pay for, at the agreed prices, all articles specified and delivered.

Upon receipt of a bid package containing a Gwinnett County “Sample Contract” as part of the requirements, it is understood that the bidder has reviewed the documents with the understanding that

BL057-22 Page 26

Gwinnett County requires that all agreements between the parties must be entered into via this document. If any exceptions are taken to any part, each must be stated in detail and submitted as part of the bid. If no exceptions are stated, it is assumed that the bidder fully agrees to the provisions contained in the “Sample Contract” in its entirety.

When the contractor has performed in accordance with the provisions of this agreement, Gwinnett County shall pay to the contractor, within thirty (30) days of receipt of any department approved payment request and based upon work completed or service provided pursuant to the contract, the sum so requested, less the retainage stated in this agreement, if any. In the event that Gwinnett County fails to pay the contractor within sixty (60) days of receipt of a pay requested based upon work completed or service provided pursuant to the contract, the County shall pay the contractor interest at the rate of ½% per month or pro rata fraction thereof, beginning the sixty-first (61st) day following receipt of pay requests.