INVITATION TO BID

Georgia World Congress Center Authority

Event Tables September 29, 2022

Bid #093022EC

The Georgia World Congress Center Authority is accepting sealed bids for the purchase of Event Tables and related items.

All submitted bids must be secured in a sealed, opaque envelope, with reference to the correct bid number indicated clearly and prominently on the outside of the envelope. If sent by courier or mail, etc., sealed bids should be addressed to the GWCCA Purchasing Office, 285 Andrew Young International Blvd., Atlanta, GA 30313, and should be received by the Purchasing Office one hour prior to due date and time. With the submission of a valid bid, the bidder agrees that the bid may not be withdrawn for a period of thirty-five (35) days. Due to the anticipated dollar amount, verbal, faxed, or unsealed bids will not be accepted.

Please note that the Georgia World Congress Center Authority is a Tax-Exempt Authority of the State of Georgia.

The Authority reserves the right to waive technicalities and informalities. Vendors are cautioned to completely familiarize themselves with the conditions of this solicitation, which are contained in the bid package. Please contact the Purchasing Office to request additional information.

Erle Coleman Director of Supply Chain Georgia World Congress Center Authority Phone: 404.223.4244 Email: EColeman@gwcc.com

Schedule of Events The following Schedule of Events represents the Authority’s best estimate of the schedule that will be followed. All times indicated are Eastern Standard Time. The Authority reserves the right to adjust the schedule as deemed necessary. If a component of this schedule, such as the close date, is delayed, the rest of the schedule may be shifted as appropriate.

BID CONDITIONS

A. SCOPE – It is the intent of the Georgia World Congress Center Authority to immediately engage the successful vendor(s) for coordination of the purchase of all of the items specified, except as otherwise noted (see SPECIFICATIONS.), with the vendor(s) assuming responsibility for delivery and all transfer fees.

B. PRICE - The bidder is required to propose firm prices for the individual items specified, so as to provide the

Purchasing Office with complete and accurate costing information to be used as a basis for awarding a contract.

All prices submitted shall be F.O.B. Destination, and include dock delivery, unless specified otherwise herein.

Payment terms shall be attached to or indicated on the bid. Payment discounts over 5% will not be considered in evaluation. The bidder shall indicate on the Bid Form the total amount of the bid and shall include a statement by the bidder of whether the total amount is or is not representative of all of the items indicated in the specifications herein. Bid responses containing a minimum order/ship quantity or dollar value, unless otherwise called for in the specifications herein, may be treated as non-responsive and may not be considered for award.

In accordance with state law, bid responses containing provisions for pre-payments, late charges, or interest charges may not be awarded a contract. Bidders are instructed to remove or strike through any reference to this provision in or on vendor printed forms and to initial changes prior to submitting a bid response to the Authority.

C. SUBMISSION OF BIDS - The Bids shall be submitted on the attached Bid Form and/or as otherwise herein instructed and shall be notarized, and submitted prior to bid deadline in a sealed, opaque envelope with reference to the correct BID NUMBER and the words “SEALED BID” indicated clearly and prominently on the outside of the envelope, to be considered as a valid bid. If sent by courier or mail, etc., sealed bids should be addressed to the GWCCA Purchasing Department, 285 Andrew Young International Blvd., Atlanta, GA 30313, and should be received by the Purchasing Office at least one hour prior to bid opening. All bids must be typed or written in ink. Only one bid and, if requested, copies of that particular bid should be sent in an envelope.

Vendors bidding on more than one solicitation must use a separate envelope for each bid. Fancy bindings, colored displays and/or promotional material other than those necessary are not desired. Emphasis in each proposal must be on completeness and clarity of content. To expedite the evaluation of bids, it is essential that bidders follow the format and instructions contained herein. The bidder is requested to provide company information, performance data, as well as stated payment and delivery terms. Any changes, options, or

Event Date Time

a. Authority issues ITB 09/29/22

b. Deadline for submission of written questions and requests for clarification 10/07/22 10:00AM

c. Answer to questions posted 10/7/22

d. Deadline for submission of Bid 11/1/22 10:00AM substitutions that the successful vendor proposes must be approved in advance by the GWCC Purchasing Office. Questions regarding submission of bids should be directed to the Purchasing Office at EColeman@gwcc.com.

D. BID EVALUATION AND AWARD – The Georgia World Congress Center Authority intends to award a contract or purchase order to the responsible and responsive vendor that provides the best-suited product and cost, with respect to the criteria below, and satisfactory stated delivery time. Other factors, however, may be considered, including, but not limited to, past performance or references, and payment terms indicated.

CRITERIA: Due to the nature of this prospective procurement of equipment, the varieties of equipment of this type generally available in the market, and the Owner’s desire to purchase equipment with aesthetic appeal, functional quality, and “fit” to the application, the Owner will base the overall evaluation of valid bids on the following criteria:

1. Technical Merit, (60%)

Technical Merit shall be judged as follows:

General qualifications, relevant experience, aesthetic appeal, predicated reliability, responsiveness and references. Describe in detail information for each above merit.

2. Cost, (40%) Cost shall be evaluated including predicted costs of selected items, warranties, and payment terms indicated (see Payments).

The Owner intends to award a contract (or Purchase Order) to the vendor or vendors that provide(s) the best overall service/product, with respect to the stated criteria. The Georgia World Congress Center Authority reserves the right to reject any and all bids and waive technicalities and informalities. This request and any bid submitted in response, regardless of whether the bid is determined to be the best bid, is not binding upon the Owner and does not obligate the Owner to procure any goods or services. Neither the Owner, nor any party submitting a response shall be bound unless and until a written contract (or Purchase Order) mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this solicitation and to reject any or all proposals submitted in response.

Upon receipt and review of responses, the Owner shall determine the party(s) and bid that in the sole judgement of the Owner is in the best interest of the Owner (if any is so determined). The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any bid. If those negotiations, in the judgement of the Owner, are not successful, the Owner may, but is not required to, enter into negotiations with any other party that has submitted a bid.

E. RECIPROCAL PREFERENCE LAW - For the purposes of evaluation only, bidder’s resident in the State of Georgia will be granted the same preference over bidders’ resident in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to bidders resident therein bidders resident in the State of Georgia. For the purposes of this law, the definition of a resident bidder is one who maintains a place of business with at least one employee inside the State of Georgia. A post office box address will not satisfy this requirement.

F. PAYMENTS – The successful vendor(s) must invoice for payment, referencing the applicable contract or purchase order number. Successful vendor(s) will be provided our Sales and Use Tax Certificate of Exemption, and address for invoicing. Vendor is requested to allow a standard (30) day payment term, but other terms with payment discounts will be considered.

G. BRAND NAME STATEMENT: References herein to manufacturers, brand names, trade names, model or item numbers or other descriptions peculiar to brand products is made to establish a required level of quality and functional capability, it is not intended to exclude other products of that level. Comparable products of other manufacturers will be considered if proof of comparability is contained in the bid. It shall be the responsibility of the bidder, including the bidder whose product is referenced, to indicate the brand name and model or series number of the product offered and to furnish with their bid such specifications, catalog pages, brochures or other data as will provide an adequate basis for determining the quality and functional capabilities of the product offered, and its comparability to the item(s) indicated herein. The Owner reserves the right to request samples of any bidders prior to bid award. Failure to provide this data to such extent may be considered valid justification for rejection of a bid.

H. STATEMENTS OF AGREEMENT (GENERAL INFORMATION) – Having carefully examined the Invitation to Bid, and with submission of a bid, the Bidder agrees that they have discussed any issues in any section of the Invitation to Bid, with which the Bidder disagrees or wishes to clarify its positions, and understands that failure to list these items in its proposal will be interpreted to mean that the Bidder is in full agreement with the terms, conditions, specifications and requirements therein. With submission of a bid, the Bidder hereby certifies: (a) that this bid is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Bidder has not directly or indirectly included or solicited any other Bidder to put in a false or insincere bid; (c) that Bidder has not solicited or induced any person, firm, or corporation to refrain from sending a bid.

I. BID SUBSITUTIONS, ALTERNATES, EXCEPTIONS, AND EXTENSIONS: Bidders that intend to propose alternate materials, equipment or substituted items, the specifications of which might be significantly different than the specifications of the items and/or services indicated herein in form or function, are required to request approval for such items from the Owner at least 72 hours prior to time of bid opening, for such deviations to be considered. Such a request must completely describe all of the differences between the deviation and the specification herein in a simple, concise manner. If such a request is deemed by the Owner to have merit as an acceptable deviation, and is granted by the Owner, an addendum may be issued to all prospective bidders to inform them of such an allowance, and/or to amend the Specifications. The Owner reserves the right to extend the bid opening time based on such information but is not required to do so. The Owner reserves the right to cancel the solicitation in its entirety and possibly re-advertise and issue a revised Invitation to Bid for any reason. Any bidder exceptions to the information listed in the Conditions or Specifications must also be communicated to the Owner at least 72 hours prior to the due date and time to be properly considered. Any exceptions that the bidder has must be clearly noted on the bid to be considered by the Owner, regardless of whether or not such exceptions have already been communicated to the Owner. Similarly, any requests to extend must be communicated to the Owner at least (72) hours prior to the bid due date and time, including the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

J. EQUAL OPPORTUNITY STATEMENT: It is the policy of the State of Georgia that small businesses, female-owned businesses and minority businesses have a fair and equal opportunity to participate in the State purchasing process. Therefore, the Georgia World Congress Center Authority encourages all disadvantaged businesses, small businesses, female-owned businesses and minority-owned businesses to compete for, win, and receive contracts for goods, services, and construction. This desire on the part of the Authority is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Authority supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. The Georgia Department of Administrative Services maintains an office to assist small businesses, female-owned businesses and minority businesses in understanding the State procurement process.

In addition to contacting the Georgia World Congress Center Purchasing Office, small businesses, female-owned businesses and minority businesses can also contact the Governors Small Business Center at the following address for assistance:

Governor’s Small Business Center 200 Piedmont Avenue, SE Suite 1102, West Tower, Floyd Building Atlanta, Georgia 30334-5539 Telephone: 404-656-6315

The Minority Business Coordinator of the Georgia World Congress Center Authority is Erle Coleman, 404-223-

4244, (e-mail ecoleman@gwcc.com. All Bidders should be aware that Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. See Official Code of Georgia Annotated (O.C.G.A.) O.C.G.A. Section 48-7-38.

K. NON-DISCRIMINATION - The Owner may require, prior to, or incidental to, the award of a contract, confirmation by the Bidder stating that the Bidder has not discriminated and will not discriminate on the basis of race, creed, color, sex, religion or national origin in any of its employment practices with respect to the work force of the business, or procurement services in connection with this project. The successful Bidder may be required to execute certificates, affirming these requirements of non-discrimination.

L. DRUG FREE WORKPLACE: The Authority, as policy, operates all facilities as a drug-free workplace, and requires that the labor force of the Contractor be drug-free. The Contractor hereby acknowledges this requirement and asserts that the organization of the Contractor adheres to such policy and practice. The Contractor acknowledges that it may be required to execute certificates affirming these requirements of drug-free workplace, at execution, or at any time during the term of the agreement.

M. RESTRICTION OF COMMUNICATION: From the issue date of this solicitation until a successful bidder is selected and the selection is announced, bidders are not allowed to communicate for any reason with any Authority staff about this solicitation except through the Issuing Officer named herein, or during any bidder’s conferences (if applicable), or as provided by existing work agreement(s). For violation of this provision, the Authority shall reserve the right to reject the proposal of the offending bidder. All significant questions concerning this RFP that may result in material alteration or addendum of the solicitation must be submitted in writing (e-mail preferred or fax may be used) to the Issuing Officer. No response other than written will be binding upon the Authority.

BID SPECIFICATIONS

The following primary specification (“A”) is envisioned by the Owner as the best-interest specification, which is hereinafter referred to as “Base Bid Specification” and is seeking bids for equipment that is equal to or exceeds the base bid specification. The Owner reserves the right to determine, based on bids received, whether equipment proposed is equal to specification. The Owner further reserves the right to select and award to either apparent low, determined-equal bid from “A” as the Owner deems in its best interest. Sample of each equipment listed below is required and must be received no later than November 1, 2022. All cost associated with shipping the below equipment to and from the Georgia World Congress Center is the responsibility of the bidder. Note: quantities for dollies are subject to bidder suggestions for use with proposed tables; however, all base bids must represent prices for sufficient quantities of table dollies to properly carry all tables required in specification, and itemization of such quantities must be included with bid (attached to bid form). Specifications of proposed table dollies should be submitted and are subject to evaluation.

A. GWCC Event Tables, (Primary Specification)

QTY DESCRIPTION

1. 150 6’ Classroom Table:

Specs: 72” long x 18” wide x 30” high Tabletop material: ABS Plastic/textured Tabletop color: Black Frame/leg style: Conference style/steel/folding Frame/leg color: Black Maximum table weight: 50lbs or less

2. 150 8’ Classroom Table:

Specs: 96” long x 18” wide x 30” high Tabletop material: ABS Plastic/textured Tabletop color: Black Frame/leg style: Conference style/steel/folding

3. 100 6’x30” Table:

Specs: 72” long x 30” wide x 30” high Tabletop material: ABS Plastic/textured Tabletop color: Black Frame/leg style: Wishbone style/steel/folding

4. 100 8’x30” Table:

Specs 96” long x 30” wide x 30” high Tabletop material: ABS Plastic/textured Tabletop color: Black Frame/leg style: Wishbone style/steel/folding

5. 100 66” Banquet Round Table

Specs: 66” diameter Tabletop material: ABS Plastic/textured Tabletop color: Grey Frame/leg style: Wishbone style/steel/folding

Maximum table weight: 75lbs or less

6. 100 feet Furniture glides

7. Appropriate Transport Carts for all of the above.

B. DELIVERY: Subject to Bid Conditions, the Georgia World Congress Center currently desires to award a contract within 1 week of bid opening and take delivery of the major portion of the items a soon as possible. Unless otherwise indicated on their bid(s), Bidders will be held to have considered that delivery time proposed will be an important part of the bid evaluation. The actual delivery time may be adjusted upon mutual agreement with successful vendor(s) as the Owner deems necessary. Or, if it is determined for any reason by the Owner that the delivery period(s) should change for any of the items, the Owner will notify the successful vendor(s) of the new period(s) at least four (4) weeks prior to the beginning of the new period, whenever possible. The Owner will require 3 days prior notice of delivery date by the successful firm. The successful firm will be responsible for dock delivery, F.O.B. GWCC dock, and shall mutually inspect all items with the Owner’s representative prior to acceptance.

C. ACCEPTANCE: Upon prospective receipt of the items, the Georgia World Congress Center Authority Purchasing Office and the GWCC Building Services Department will inspect received items for correct quantities, damages, and adherence to contractual specifications. Acceptance by the Owner will only take place when there is such mutual verification between the above-mentioned parties.

BID FORM

(MUST BE RETURNED WITH BID)

Date: .

Time: .

Georgia World Congress Center Authority Accounting Department, Attn: Purchasing Manager 285 Andrew Young International Boulevard, NW Atlanta, Georgia 30313-1591

Re: Bid #093022 GWCC Event Tables

Firm Name______________________________________________________________

Contact Name: ___________________________________________________________

Address_________________________________________________________________

Phone Number________________________Fax Number_________________________

I. We submit the following bid:

A. Having Carefully examined the above referenced Invitation to Bid and Addendum (a) No. (s) , (if applicable), as well as the conditions and specifications indicated herein, we propose to furnish services, equipment, materials, supplies and delivery called for by and in accordance with the conditions and specifications for the total sum of:

_______________________________________________________________________________Dollars.

($_____________________________________) which sum is hereinafter referred to as the Base Bid.

With this quotation, we have attached a supplemental breakdown of the Base Bid price, itemizing in a comprehensive manner, all of the items and/or services that we propose to provide to the Owner in this bid, and the individual price(s) of those items and/or services.

The base bid does________ / does not_________ reflect pricing for ALL the items required for the entire project as listed in the provided specifications.

We agree to commence execution of all services, material and equipment orders and any other required work with an adequate force upon the date of written order, contract, purchase order, or notice to proceed of the Owner, and to complete ALL work, deliveries, services and the entire order in _________calendar days from and including said date, or, (if applicable), by the required date indicated in the Owner’s specifications. We have attached to this Bid Form, any and all exceptions or clarifications that we have with regard to this statement.

II. We propose to supply these items in accordance with stated terms and conditions and to completely comply with the Bid Specifications.

We have attached to this Bid Form, any and all exceptions or clarifications that we have with regard to this statement.

III. We agree that this bid may not be revoked or withdrawn after the time set for deadline for receipt of bids but shall remain open for acceptance for a period of thirty-five (35) days following such time.

IV. It is the policy of the State of Georgia that small businesses, female-owned businesses and minority businesses have a fair and equal opportunity to participate in the State purchasing process. Therefore, the Georgia World Congress Center Authority encourages all disadvantaged businesses, small businesses, female-owned businesses and minority-owned businesses to compete for, win, and receive contracts for goods, services, and construction. This desire on the part of the Authority is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Authority supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. This request is made for statistical purposes only. Please indicate below which, if any, of the definitions apply to your company:

MINORITY BUSINESS ENTERPRISE (MBE) - The business is either:

a). Owned by a member of a minority race*, or b). A partnership of which a majority of interest is owned by one or more members of a minority race, or c). A public corporation of which majority of the common stock is owned by one or more members of a minority race.

*A member of a minority race is defined as an individual who is a member of a race that comprises less than fifty (50) percent of the total population of the State of Georgia. This includes, but is not limited to, persons who are African American, Asian-Pacific American, Native American, or Asian American. Additionally, Hispanic-owned and Female-owned business information is requested for recording purposes.

(Check which apply) (a) . (b) . (c) . (d) none .

Hispanic-Owned _______. Female-Owned________.

V. The “bidder” submits the following STATEMENT OF BIDDER’S QUALIFICATIONS for consideration by the Owner, to be sworn and signed before a Notary Public.

Firm Name: ______________________________________________________Federal ID#___________

Street Address_________________________________________________________________________

When Organized: Where Organized___________________ Number of years engaged in the business under the present firm name_______________ Plan of organization of firm (Proprietorship)___; (Corporation)____; (Partnership)_____ The bidder has never refused to sign a contract at the original bid. Correct________Incorrect__________ The bidder has never been declared in default on a contract. Correct________ Incorrect__________

VI. I certify that this bid/proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid/proposal for the same materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder. (O.C.G.A. 50-5-67) I further certify that the provisions of the official code of Georgia annotated 45-10-20 et. seq. has not and will not be violated in any respect.

PRINCIPAL’S SIGNATURE______________________________ (PRINT/TYPE) ___________________________

TITLE________________________________________________________________________DATE______________________

Sworn to and subscribed before me this Day of _____________________20_____

Notary Public

Commission Expiration date____________________

DESCRIPTION