INVITATION LETTER.pdf
PDF 539 KB Posted
- Solicitation number
- 19SP5026Q0016
- Issued by
-
Department of State US Embassy Madrid
About this file
This is a Request for Quotations (RFQ) issued by the U.S. Embassy in Madrid, Spain for janitorial services at the Foreign Commercial Service location in Madrid. The RFQ number is 19SP5026Q0015, issued April 28, 2026. Quotations are due electronically by May 19, 2026 at madridgsoprocurement@state.gov. The Embassy intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price based on initial quotations without discussions, though discussions with companies in the competitive range may occur if necessary. A pre-quotation conference will be held on May 7, 2026 at 11:00 local time at the facility; prospective quoters must contact María José Moyano at moyanomx@state.gov by May 5, 2026 at 17:00 local time for additional information or building access.
Quotations must be submitted in English in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format with file size not exceeding 30MB. Required submission documents include: SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information required in Section 3, and proof of SAM registration. All offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to proposal submission per FAR 4.1102; failure to register may result in the proposal being deemed non-responsible with no further consideration. The Contracting Officer is Jerad S. Tietz (TietzJS@state.gov).
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| File | Type | Posted |
|---|---|---|
| SOLICITATION 19SP5026Q0015 JANITORIAL SERVICES FOR CS OFFICE.pdf |
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Text version
U.S. Embassy, Madrid, Spain
Date: April 28, 2026
Dear Prospective Quoter:
Subject: Request for Quotations number 19SP5026Q0015
Enclosed is a Request for Quotations (RFQ) for Janitorial services in Foreign Commercial Service located at Paseo de la Castellana, 42, Madrid, Spain. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-quotation conference will be held on May 7, 2026 at 11:00 (local time) at the US Commercial service, Paseo de la Castellana,42, Madrid, Spain. Prospective offerors/quoters should contact María José Moyano, moyanomx@state.gov by May 5, 2026 at 17:00 local time for additional information or to arrange entry to the building.
Quotations are due by May 19, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to madridgsoprocurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB.
If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration mailto:madridgsoprocurement@state.gov
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Jerad S. Tietz Contracting Officer
04/27/2026 14:06 GMT
Tietz, Jerad (TietzJS@state.gov) https://www.sam.gov/
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