INVITATION LETTER 19SP5026Q0012..pdf
PDF 102 KB Posted
- Attached to
- Boiler upgrade U. S. Embassy Madrid, Spain
- Solicitation number
- 19SP5026Q0012
- Issued by
-
Department of State US Embassy Madrid
About this file
This is a Request for Quotes (RFQ) issued by the U.S. Embassy Madrid, Spain for boiler upgrade works at the Chancery Building located at Calle Serrano, 75, Madrid. The solicitation number is 19SP5026Q0012, issued on April 7, 2026. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price based on initial proposals without discussions, though discussions may be held with companies in the competitive range if necessary.
Prospective offerors must complete and electronically submit quotations to madridgsoprocurement@state.gov by May 7, 2026, at 17:00 local time. Required submissions include SF-1442, Section A (Pricing), Section L (Representations and Certifications), additional information as specified in Section J, and proof of SAM registration. All quotations must be in English, submitted in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format with file sizes not exceeding 30MB per file. A mandatory site visit is scheduled for April 22, 2026, at 11:00 at the project location; participants must confirm attendance and provide name and ID information to Maria Jose Moyano (moyanomx@state.gov) no later than May 7, 2026. Offerors must be registered in the SAM (System for Award Management) database prior to proposal submission per FAR 4.1102; failure to register may result in the proposal being deemed non-responsible with no further consideration.
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Text version
U.S. Embassy Madrid, Spain
Date: April 7, 2026
Subject: Request for Quotes 19SP5026Q0012 BOILER UPGRADE
Dear Prospective Offeror:
Enclosed is a Request for Quotes (RFQ) for works to upgrade Embassy Boiler in Chancery Building, Calle Serrano, 75, Madrid, Spain. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
A site visit has been scheduled for April 22, 2026, at 11:00. Participants will meet at Calle Serrano, 75, Madrid.
Participants must confirm attendance and provide the following Name and ID information to Maria Jose Moyano: moyanomx@state.gov no later than May 7, 2026.
Quotations are due by May 7, 2026, at 17:00 local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to madridgsoprocurement@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration mailto:moyanomx@state.gov mailto:%20madridgsoprocurement@state.gov
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Jerad S. Tietz Contracting Officer
Enclosure:
Solicitation 19SP5026Q0012 https://www.sam.gov/
File details come from the government source that posted it. Updated .