INVITATION FOR RFP - WEBSTER FIRE~1.pdf

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WEBSTER FIRE DEPARTMENT

INVITATION FOR REQUEST FOR PROPOSAL

(WEBSTER - 2024- - CUSTOM BUILT FIREFIGHTING-RESCUE VESSEL

The Webster Fire Department having a Headquarters at 55 Thompson Rd, Webster, Massachusetts 01570, invites public Request for Proposal (RFP) for the furnishing and delivery of one (1) new and unused CUSTOM-BUILT FIREFIGHTING-RESCUE VESSEL (hereinafter the “Apparatus”) to be delivered to the Headquarters Fire Station at the above address or submitted on commbuys.com on or before June 6, 2024 at 3:00 P.M. EST. The RFP Documents are available at the Headquarters between the hours of 0900 and 1500, daily, Monday through Friday (holidays excluded), and combuys.com from May 22, 2024 until June 6, 2024 3:00 P.M. EST.

The deadline for filing RFP’s shall be June 6, 2024 3:00 P.M. EST. No late RFP’s shall be accepted or considered. Webster Fire Department accepts no responsibility for the receipt of RFP’s by the required deadline.

RFP’s will be opened in public and recorded at June 7, 2024 at 9:00 A.M. EST.

RFP Award: The RFP shall be awarded to the vendor who is acceptable to Webster Fire Department, and who provides the most responsive, responsible and most advantageous RFP. The Award shall be made by the Webster Fire Department within thirty (30) days of RFP opening, and may be extended by agreement of both Webster Fire Department and vendor.

Description of the supply and service: The RFP shall be for one (1) complete apparatus, all of the foregoing in accordance with the more particular Specifications contained in the RFP Documents.

Webster Fire Department reserves the right to reject any and all RFP’s and/or to re-advertise for new RFP’s, if in the best interest of Webster Fire Department.

Webster Fire Department also reserves the right to amend the deadlines set forth herein pursuant to the appropriate statutory procedure and by mutual agreement of the parties if necessary.

RFP’s will be received, processed and awarded in accordance with M.G. L., Chapter 30B, et seq., and the laws, rules and regulations applicable thereunder.

The RFP Award shall be made by the Fire Chief of the Webster Fire Department, based upon the results of a careful review of all RFP materials submitted and reference checks.

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All RFP’s shall be delivered to the headquarters of the Webster Fire Department, at 55 Thompson Rd, Webster, Massachusetts 01570, in a sealed envelope marked: Webster Fire Department – RFP Package -- F&R Vessel -- 2024.

All vendors shall be required to submit a RFP Submission Form, which lists all Exhibits and any and all Addenda, which may be applicable.

All vendors shall be required to submit a completed and signed RFP Pricing Sheet with an attached Payment Schedule, which will also describe any and all discounts, which may be available to Webster Fire Department, related to this

RFP.

All vendors shall be required to submit a completed and signed Conflict of Interest Statement, which specifically spells out whether there is or is not an employee of the Webster Fire Department, or spouse, parent, child, or sibling of an employee with a financial interest in the RFP, or/nor in any contract entitled to the winning vendor.

All vendors shall be required to submit a completed and signed non-collusion form certifying that the RFP is made in good faith and without collusion or fraud in the form provided by Webster Fire Department and in accordance with M.G.L., C30B, §10.

All vendors shall be required to submit a completed and signed Schedule of Insurances for insurance covering the Commercial General Liability, Umbrella/Excess Liability, and Worker’s Compensation Insurance as applicable to the vendors usual place of business, in amounts specified in the RFP Documents.

The prevailing vendor who provides the most responsive, responsible and most advantageous RFP shall be required to sign a Contract within (10) business days following receipt of a Notice of Award.

All vendors shall be required to provide an independent written certification of compliance with all state tax laws in the form provided by Webster Fire Department.

All vendors are required to submit an affidavit (said affidavit must accompany the RFP) that the person(s) representing the vendor is authorized to submit the RFP and is authorized to sign all Contracts related to the RFP. A Seal of Notary Public and Seal of the Corporation shall be affixed to such affidavits.

The successful vendor shall provide, within thirty (30) days after award of contract, and along with a signed copy of the contract, a performance bond, which guarantees performance of all terms and conditions of the contract and warranty agreement. The performance bond will specifically cover the

Webster-2024-Fire/Rescue Boat 3 of 4 performance of the contract according to its terms and conditions, as well as payment of all related bills and encumbrances. This performance bond shall be issued by a surety company who is listed by the U.S. Treasury Department's list of approved sureties, as published in Circular 570, as of the RFP date. The performance bond shall be issued in an amount equal to 100% of the contract amount and shall be dated concurrent to, or subsequent to, the date of the contract.

All vendors, if foreign corporations, shall be required to submit a Certificate of Qualifications to do business in the Commonwealth of Massachusetts, issued by the Secretary of the Commonwealth of Massachusetts, together with evidence of good standing as a foreign corporation, including the name, address, and telephone number of the agent appointed to represent such corporation in the Commonwealth.

All vendors shall be required to be a manufacturer that operates a Quality Management System.

All vendors shall be required to provide any and all other submissions listed in the RFP Documents in addition to those submissions stated in this Invitation For

RFP.

All vendors shall be required to submit a list of at least five (5) similar Custom Apparatus built on the proposed Hull within the last thirty-six (36) months. The list shall include the name of the organization to which the apparatus was sold, date apparatus was delivered, name of contact person for organization, and telephone number of organizations.

RFP’s may be withdrawn only if the vendor submits a written Notice of Withdrawal, signed by the individual or a duly authorized representative prior to the deadline for the submission of RFP’s. Notices of Withdrawal sent by facsimile transmission and bearing the facsimile signature of the vendor or its duly authorized representative shall be deemed acceptable. Webster Fire Department shall hold no liability for failure to receive any Notice of Amendment, even if such failure is caused by Webster Fire Department’s own equipment or personnel.

RFP’s may be amended only if the vendor submits a written Notice of Amendment, signed by the individual or a duly authorized representative prior to the deadline for the submission of RFP’s. Notices of Amendment sent by facsimile transmission and bearing the facsimile signature of the vendor or its duly authorized representative shall be deemed acceptable. Webster Fire Department shall hold no liability for failure to receive any Notice of Amendment, even if such failure is caused by Webster Fire Department’s own equipment or personnel.

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All vendors are required to record their name, contact name, street address, mailing address (if different), telephone number, fax number, and e-mail address (if available) at the time of picking up RFP Documents.

Webster Fire Department

Jeffrey Saad, Deputy Chief