INTENT OF SPECS - WEBSTER FIRE~1.pdf

Intent of Specifications – Webster Fire Department Fireboat 1 of 11

Webster Fire Department 55 Thompson Rd

Webster, Massachusetts 01570

SPECIFICATIONS FOR A CUSTOM-BUILT FIREFIGHTING-RESCUE

VESSEL

INTENT OF SPECIFICATIONS

It is the intent of these specifications to cover the manufacture, furnishing and delivery of a complete apparatus equipped as hereinafter specified. These specifications cover only the general requirements as to the type of construction and tests to which the apparatus shall conform, together with certain details as to finish, equipment and appliances with which the successful vendor shall conform. Minor details of construction and materials, which are not otherwise specified, are left to the discretion of the contractor, who shall be solely responsible for the design and construction of all features. Apparatus proposed by the vendor shall meet the applicable requirements in accordance with these specifications and to the highest standards of marine construction. Loose equipment shall be provided only as stated in the following pages.

Request for Proposals (RFP) shall only be considered from companies that have an established reputation in the field of marine vessel construction and have been in business a minimum of 20 years and hull must be of proven fire/rescue design with a minimum of

5 years in service.

Each vendor shall furnish satisfactory evidence of their ability to construct the apparatus specified and shall state the location of the factory where the apparatus is to be built. The vendor shall also show that the company is in position to render prompt service and to furnish replacement parts for said apparatus.

Each RFP shall be accompanied by a set of "Contractor's Specifications" consisting of a detailed description of the apparatus and equipment proposed and to which the apparatus furnished under contract shall conform. These specifications shall indicate size, type, model and make of all component parts and equipment.

It is expected but not guaranteed, that the RFP will be awarded within thirty (30) days after opening. The selected party shall execute the documents required to complete the transaction within ten (10) days of notification of selection. Any reference to one manufacturer is meant as being descriptive as to the level of quality and type of equipment desired, but not restrictive as to manufacturer.

Intent of Specifications – Webster Fire Department Fireboat 2 of 11

The vendor shall point out any discrepancies in the document that violate any Federal or

State government RFP requirements.

Vendors are advised that this section of the specifications will be evaluated before the apparatus technical specifications. RFP’s that do not comply with our General

Conditions, bonding, insurance, delivery, vendor qualifications, service and warranty requirements will be immediately deemed non-responsive and shall be immediately rejected without further review of the technical specifications.

1. The Webster Fire District reserves the right to accept or reject any, and/or all

RFP’s, wholly or in part, and/or to waive formalities if it is in the best interest of the

Webster Fire Department to do so.

2. Vendors Liabilities: The successful vendor assumes all liability for patent infringements, trademarks, etc., if any, in the construction of the equipment outlined herein, and shall defend and indemnify the Webster Fire Department from and against any such claims.

3. The successful vendor will be bound by all applicable statutory provisions of the law of the Federal Government, the State of Massachusetts, and the Webster Fire

Department.

4. Purchases made by the Webster Fire Department are exempt from the payment of

Federal Excise taxes and Massachusetts State Sales Tax and such taxes must not be included in the quoted price. The Webster Fire Department will submit a Tax-Exempt

Form upon request.

5. All prices and delivery times quoted must be firm F.O.B. Delivered. Since prompt delivery time is needed, delivery time will be considered a factor in determining the award of this RFP. All RFP’s must state delivery time. The finished product must be delivered in acceptable condition no later than July 1, 2025

6. Before submitting a sealed RFP, each vendor must make a careful study of these specifications and RFP, and fully assure themselves of the quality of the materials and the character of the workmanship required. The quality of the materials and workmanship is of profound importance to the safety of the general public and to residents of the Webster

Fire Department.

7. No contract will be awarded except to responsible vendor capable of servicing the equipment supplied. Before the award of the contract, any vendor may be required to show that he has the necessary facilities, experience, and ability to perform on site warranty work and service work in a satisfactory manner.

8. No alterations shall be made in the equipment described by the specifications except upon written order of the Contracting Officer, and when so made, the value of

Intent of Specifications – Webster Fire Department Fireboat 3 of 11 work added or deducted from the contract price by mutual agreement of the purchaser and vendor.

10. The contractor shall promptly replace or remedy all defective work.

11. The specifications as detailed under the section SPECIFICATIONS, as well as these GENERAL CONDITIONS, shall constitute a valid part of the signed contract.

12. These specifications, together with any document required herein, shall be included in the final contract.

13. The solvency of Manufacturer is a concern of the Purchaser. The Webster Fire

Department may request a certified financial statement from a nationally recognized accounting firm. Failure to submit upon request shall result in immediate rejection of an

RFP.

14. Vendors must submit a copy of a current “Certificate of Good Standing” from the

Secretary of the state in which the vendor is based in.

15. By submitting an RFP, the vendor certifies that they fully understand all the requirements included in the RFP terms and specifications, and he is fully informed as to the nature, scope, and time frame of the type of equipment to be supplied.

16. AWARD CRITERIA: The Webster Fire Department will be guided by, but not limited to the following criteria:

GENERAL CONDITIONS

* Warranty Terms and Service

* RFP Bond

* Manufacturer’s Certificate of Product Liability and Facility Insurance

* Certificate of Good Standing or Statement of Verification

* Certificate of Non-Collusion

* Delivery time

* Cost

* Letter of Compliance (Test Laboratory)

* Qualified Vehicle Modifier Certificate

TECHNICAL CRITERIA

* Meets all specified requirements

* Meets all desirable capabilities

* Meets all maintenance requirements

* Meets all construction standards

* Meets all NFPA requirements (at the time of RFP) for fire system

Intent of Specifications – Webster Fire Department Fireboat 4 of 11

17. COSTS: All cost for payments to subcontractors, after a signed agreement has been reached between the Webster Fire Department and the successful vendor, as related to the signed contract, shall be the sole responsibility of the successful vendor.

QUALITY AND WORKMANSHIP

The design of the apparatus shall embody the latest approved marine practices. The workmanship shall be of the highest quality in its respective field. Special consideration shall be given to the following points: Accessibility of the various units which require periodic maintenance, ease of operation (including both pumping and driving) and symmetrical proportions. Construction shall be rugged and ample safety factors shall be provided to carry the loads specified and to meet performance requirements and speed conditions as set forth under "Performance Tests and Requirements". Welding shall not be employed in the assembly of the apparatus in a manner that shall prevent the ready removal of any component part for service or repair. All welding shall be done to

American Bureau of Shipping Standards (ABS) for structural welding of aluminum.

DELIVERY

Apparatus, to insure proper break in of all components while still under warranty, shall be delivered under its own power - rail or truck freight is acceptable unless otherwise unauthorized by the Webster Fire Department. The Webster Fire Department also reserves the right to accept delivery of the vessel at the place of manufacturing, and transport the vessel to its final destination.

Vendors shall state in the RFP proposal the maximum time, in calendar days, until all items of the RFP are delivered. The Webster Fire Department will strictly impose a performance penalty of one hundred dollars ($100.00) per calendar day for each day the delivery of the completed apparatus as specified and proposed exceeds the stated delivery time from the date of RFP award. All prices shall be on the basis of

Webster Fire Department, Webster, MA. The selected vendor shall notify the Webster

Fire Department a minimum of 5 days prior to delivery. Delivery schedule is to be coordinated with the Webster Fire Department prior to the completed vessel arriving at the Fire Department HQ. Full and complete delivery shall include, at minimum, the completed vessel, along with all components and systems operating properly.

INFORMATION REQUIRED

The manufacturer shall supply at time of delivery, complete operation and maintenance manuals covering the completed apparatus as delivered.

PERFORMANCE TESTS AND REQUIREMENTS

Sea trials shall be conducted with the apparatus fully loaded and a continuous run of ten

(10) hours or more shall be made under all conditions, during which time the apparatus shall show no loss of power or overheating. Sea trials shall be conducted at the manufacturer’s facility. Acceptance of the Sea trials shall constitute Preliminary

Intent of Specifications – Webster Fire Department Fireboat 5 of 11

Acceptance of the vessel. Any deficiencies detected shall be corrected by the manufacturer prior to delivery of the Apparatus. FINAL Acceptance shall be contingent on safe delivery of the vessel to the Town of Webster, MA and all of the vessel’s systems to be functioning properly. A qualified representative shall familiarize the purchaser in the operation, care, and maintenance of the vessel and vendor supplied equipment. Day one of the final inspection shall be dedicated to the familiarization of all boat systems and equipment. Day two shall be dedicated to Sea trails.

FAILURE TO MEET TEST

In the event the apparatus fails to meet the test requirements of these specifications on the first Sea trial, second Sea trials may be made at the option of the vendor within 30 days of the date of the first Sea trial. Such trials shall be final and conclusive and failure to comply with these requirements shall be cause for rejection. Failure to comply with changes to conform to any clause of the specifications, within 30 days after notice is given to the vendor of such changes, shall also be cause for rejection of the apparatus.

Permission to keep or store the apparatus in any building or dock owned or occupied by the purchaser or its use by the purchaser during the above-specified period with the permission of the vendor shall not constitute acceptance.

LIABILITY

The successful vendor shall defend any and all suits and assume all liability for the use of any patented process including any device or article forming a part of the apparatus or any appliance furnished under the contract.

SPECIFICATION RFP REQUIREMENTS

The following specifications describe a 22’ Landing Craft Fireboat or equal suitable for use by the Webster Fire Department. These specifications are intended to provide a common standard to which all parties may submit an RFP for. For this reason, the vendor must respond to each individual item by indicating: “YES” = COMPLY or

“NO” = Do Not Comply

The YES/No space below each item in this RFP specification must be fully completed in order for the RFP to be considered responsive. The vendor must indicate compliance by

( √ ) in parenthesis provided.

Proposals taking total exception to specifications shall not be acceptable.

If any exceptions or clarifications are taken, they must be stated on a separate sheet of paper clearly marked “Exceptions to RFP”. They should include page number and description as they are referred to in the RFP specifications. The Webster Fire

Department will evaluate each exception/clarification taken. The Webster Fire

Department reserves the right to accept or reject each exception taken as it applies to the specified item(s). Any exceptions, variations, deviations and clarifications to these

Intent of Specifications – Webster Fire Department Fireboat 6 of 11 specifications must be set forth on an attached sheet entitled “EXCEPTIONS TO THE

SPECIFICATIONS” and made part of the RFP. If no exception is taken, it is understood that the vendor will be supplying the exact requirements as specified.

An exception to these requirements shall not be tolerated.

EXCEPTIONS

All exceptions shall be stated no matter how seemingly minor. Any exceptions not taken shall be assumed by the purchaser to be included in the proposal, regardless of the cost to the vendor.

QUALITY ASSURANCE

The manufacturer shall operate a Quality Management System. The vendor shall supply details on the Quality Management System employed within their plants, which will be utilized as to all aspects of the manufacture, equipping and delivery of the vessel hereby sought.

SINGLE SOURCE MANUFACTURER

RFP’s shall only be accepted from a single source apparatus manufacturer. The definition of single source is a manufacturer that designs and manufactures their products using an integrated approach. The warranties relative to the Hull, Superstructure to include the center console (excluding component warranties such as engine, transmission, pump, etc.) must be from a single source manufacturer and not split between manufacturers. The vendor shall provide evidence that they comply with this requirement.

REQUIREMENTS OF THE APPARATUS MANUFACTURER

The Vendor must comply with all Federal treaties, including NAFTA.

INSPECTION TRIP

The vendor shall allow at least one (1) factory inspection trips for up to four (4) members of the Webster Fire Department. After award of the contract, upon a mutually agreed time from both the vendor and the Webster Fire Department, there shall be a final inspection trip at the manufacturer’s facility for a minimum of two (2) days. There shall be up to four (4) representatives from the Webster Fire Department present for final inspection and sea trails.

Intent of Specifications – Webster Fire Department Fireboat 7 of 11

SERVICE

Vendor shall maintain factory authorized services and complete all warranty repairs in a timely manner. All warranty work shall be done on site whenever possible. In the event warranty work can not be completed on site and the vessel needs to be transported back to the manufacturer’s plant or other designated repair facility(s), it shall be the responsibility of the manufacturer to transport the vessel and incur the cost of same.

TRAINING

A training engineer will be provided by the apparatus manufacturer. The training engineer shall instruct the Webster Fire Department personnel in the operation and maintenance of the vessel at the time of final inspection and seas trials. The training shall incorporate modern training techniques.

CONTRACT

The contract for the specified apparatus shall be directly with the Webster Fire

Department and the manufacturer. Contracts with dealers or representatives of the manufacturer will not be executed.

All components shall be new and unused (with the exception of the department supplied fire pump, use incidental to the construction, testing, transport and delivery of the apparatus). Any old or used components shall constitute grounds for automatic rejection of the entire apparatus.

Any potential to utilize progress payment discounts must be defined clearly in the vendors proposal.

Vendors must identify by manufacturer and model number purchased components utilized in the apparatus proposed in the RFP submission. In order to make valid comparisons between RFP’s, components must be accurately identified. Therefore, any

RFP or technical proposal which does not so identify the components being offered will not be considered.

APPROVAL DRAWING

A drawing of the proposed apparatus shall be provided for approval before construction begins. The sales representative shall also have a copy of the same drawing. The finalized and approved drawing shall become part of the contract documents. This drawing shall indicate the make and model, location of the lights, siren, horns, compartments, major components, etc.

A "revised" approval drawing of the apparatus shall be prepared and submitted by the manufacturer to the purchaser showing any changes made to the approval drawing.

Intent of Specifications – Webster Fire Department Fireboat 8 of 11

WARRANTY

Each piece of new fire or rescue apparatus shall be warranted to be free from defects in materials or workmanship under normal use and service. Each manufacturer shall supply, as a part of their RFP package, a copy of the warranty or warranties that they propose to provide, and in no case shall it be less than one (1) year on the entire apparatus, and ten years on the hull and superstructure.

All other warranties, as outlined in these specifications shall be provided in writing as a part of the RFP package.

The manufacturer shall serve as a facilitator for all warranty work of all component parts

(i.e. engines, drives, pumps) to ensure all warranty items are repaired in a timely manner to the satisfaction of the purchaser.

Failure to provide the warranties as outlined throughout these specifications shall be cause for rejection of the RFP package.

SUMMARY: The specifications contained in this RFP invitation constitute minimum requirements. The requirements as stated in this invitation are non-technical in nature and are not intended to indicate, imply, or specify any safety limitations. We do, however, expect all components shall be approved, installed, and tested in accordance with the appropriate standards, as regards to the minimum requirements of safety operations and maintenance that would be expected of any reasonable man repairing stated equipment.

For ease of reviewing prices, the following three (3) pages must be filled out in their entirety. If these pages are not completed, the RFP will be automatically rejected.

Intent of Specifications – Webster Fire Department Fireboat 9 of 11

Webster Fire Department

RFP REQUIREMENTS FOR AN ALL-PURPOSE 22’ FIRE RESCUE LANDING

CRAFT or Equal

PRICING:

RFP PRICE

_______________________________________________________DOLLARS

Total RFP Price in Written Words

EXCEPTIONS

WERE ANY EXCEPTIONS TO THE SPECIFICATIONS TAKEN?

Yes ( ) No ( ) If “Yes”, you must submit a detailed description of all deviations.

DISCOUNTS

Are any discounts available, i.e.., progress payments, etc.?

Yes ( ) No ( ) If yes, please describe:

Amount of discount $___________________

DELIVERY

DELIVERY TIME: ________________________________________________

Intent of Specifications – Webster Fire Department Fireboat 10 of 11

SERVICE LOCATION:

Address

Phone Number

INQUIRIES:

Any inquiries regarding this RFP, may be made to:

Webster Fire Department 55 Thompson Rd Webster, MA 01570

Contact Person(s): Chief Brian Hickey Deputy Chief Jeffrey Saad Phone Number: (508) 949-3876

Intent of Specifications – Webster Fire Department Fireboat 11 of 11

AUTHORIZATION:

Typed Name

Authorized Signature of Vendor

Title

Company Name

Street Address

City, State Zip

Phone (or Toll Free) Number

Fax Number

Dated