Invitation For Bid Vendor Checklist~13.docx

This document is an Invitation for Bid Vendor Checklist for the State of Illinois, designed to guide vendors through the submission process for state and local contract opportunities using the Bidbuy platform. The checklist addresses a four-year fish feed supply contract for Little Grassy Fish Hatchery and outlines the essential steps vendors must complete prior to bid submission. Vendors are required to enter pricing information on the items tab in Bidbuy and submit all required documentation in the Attachments tab, including a signed Contract Offer, Vendor Disclosure forms, and product specifications or vendor experience documentation as applicable. The submission process requires vendors to confirm completion of all steps and activate the submit button in Bidbuy to officially lodge their bid.

The checklist mandates that bidders complete several mandatory registrations before submission, including registration with the Illinois Board of Elections, the Illinois Secretary of State (for entities conducting business in Illinois, excluding sole proprietorships), the Illinois Department of Human Resources for companies with 15 or more employees, and the Illinois Procurement Gateway for vendors utilizing active IPG registration. Vendors must also ensure compliance with the Business Enterprise Program requirements if applicable. The document provides direct links to all required registration portals, including the Illinois Board of Elections, Secretary of State Business Services, Illinois Procurement Gateway, the Supplier Diversity Management Portal for BEP enrollment, and the IDHR Number registration system, enabling vendors to verify current registration status and compliance before bid submission.