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Invitation for Bids (Rev. 08/21)

INVITATION FOR BIDS (IFB)

1. Project Information

Solicitation Date: 04 September 2026

Bid Submission Due Date: 16 October 2026

Bid Opening Date: 19 October 2026

Project Name: Enterprise Hall Elevator Modernization

Building Name: Enterprise Hall

Project Code #: 247-242012

Project Location: Mason’s Fairfax, Virginia Campus

Mason Project Manager: Christy Hogan, chogan6@gmu.edu

Mason Contract Specialist: Michele Kelly, VCCO, mkelly29@gmu.edu

Scope of Services: Construction services for the modernization of two (2) hydraulic elevators, which consists of renovations of the elevator pit and replacing elevator doors. The elevator will also be upgraded with new interior stainless steel interior panels, lighting, and call buttons. All necessary modifications shall be made to bring the elevator up to current code. The building will remain occupied during construction.

Bid Alternate No. 1 – Elevator No. 3 - Construction services for the modernization of Elevator No. 3 hydraulic elevator, which consists of renovations of the elevator pit and replacing elevator doors. The elevator will also be upgraded with new interior stainless steel interior panels, lighting, and call buttons. All necessary modifications shall be made to bring the elevator up to current code. The building will remain occupied during construction.

Work Schedule: Work can be performed during the hours of 7:00 am to 5:00 pm Monday through Friday.

Approval from Mason's Project Manager is REQUIRED for any work performed outside of these days and hours. Mason requires forty-eight (48) written notification by Contractor and approved by Mason before any work is performed outside of these days and hours.

Site Visits: The Contractor shall have visited the Site prior to bidding or submitting its proposal and is totally responsible for having ascertained pertinent local conditions such as location, accessibility and general character of the Site, and the character and extent of existing conditions, improvements and work within or adjacent to the Site. The Contractor shall not submit any claims or any request for adjustments of the Contract Price or Contract Completion Date, which result from its failure to consider such conditions.

The building(s) are open to the public and you are welcome to walk through any areas accessible to the public. Please do not talk to students or staff about this IFB/scope as they will not be able to address your questions. Do not try to enter any locked or private areas.

mailto:chogan6@gmu.edu mailto:mkelly29@gmu.edu

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2. Bidding Information

Bids will be received electronically through Mason’s Construction Management Software Program, Trimble (formerly e-Builder) using the Bidding Portal. No bid submissions will be accepted by email, mail, courier or hand delivery. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on Friday, 16 October 2026.

The bids will be opened and read aloud utilizing Mason’s Teams Meeting Software beginning at 2:00 P.M., on Monday, 19 October 2026, all bidders who wish to attend the Bid Opening are required to notify the Bid Officer, Michele Kelly by COB on Friday, 16 October 2026 by email – mkelly29@gmu.edu

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

The Invitation for Bid for this project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov

The contract shall be awarded on a lump sum basis as follows: The Total Base Bid Amount as entered into Mason’s Trimble (formerly e-Builder) System and as entered within the Standard Bid Form (both entries MUST match), including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders (HECO-7A-EB).

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. Registration requirements can be found on the eVA Website - https://eva.virginia.gov/register-now.html

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

Bid Package Documents

Step 1 - In accordance with Executive Order No. 51 as Amended on 26 May 2020, Bids shall be submitted electronically through Mason’s Construction Management Software Program, Trimble (formerly e- Builder) using the Bidding Portal. Guidelines on registering through the Bidding Portal can be found by utilizing the link below:

https://gmufacilities.bolddesk.com/kb/article/105/access-public-bids-in-eva

Step 2 - Once the bidder has registered / created an account in Trimble (formerly e-Builder) utilizing the link above, bidders need to use the link below to reach the bid package documents for bidding.

https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=51a1b6fe-d9de-420c-a874-8de17d39e433&bidpackageid=7ea51667-6bd2- 4997-8acc-97e2517dabe6 mailto:mkelly29@gmu.edu https://eva.virginia.gov/register-now.html https://gmufacilities.bolddesk.com/kb/article/105/access-public-bids-in-eva https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=51a1b6fe-d9de-420c-a874-8de17d39e433&bidpackageid=7ea51667-6bd2-4997-8acc-97e2517dabe6 https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=51a1b6fe-d9de-420c-a874-8de17d39e433&bidpackageid=7ea51667-6bd2-4997-8acc-97e2517dabe6 https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=51a1b6fe-d9de-420c-a874-8de17d39e433&bidpackageid=7ea51667-6bd2-4997-8acc-97e2517dabe6

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Bid Submission Document Requirements

1. Invitation for Bid Form must be completed and signed by contractor and submitted with bid submission

2. Standard Bid Form must be completed and signed by contractor and submitted with bid submission.

3. Any addendums issued during the bidding period must be executed and submitted with bid submission.

4. Contractor is required to submit a detailed price broken down by each specification section including sub-categories of said specification sections using the Invitation for Bid - HECO-12 Form (Attachments F) which is required to match the Total Base Bid Amount as entered into Mason’s Trimble (formerly e-Builder) System.

5. Contractor is required to submit a project schedule utilizing the project dates stated within this Invitation for Bid with bid submission, which is required to include all long lead times for any and all materials and/or equipment for this project. Submission of project schedule, that is a solicitation requirement, that does not meet the Invitation for Bid project dates as stated, will be considered a non-responsive bidder bid submission.

6. Any bid in response to this solicitation shall be valid for sixty (60) calendar days. At the end of the sixty (60) calendar days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time, it remains in effect until an award is made or the solicitation is canceled.

7. If a Bid Bond is required, Contractor is required to complete, execute and submit the HECO-10.2 with bid submission. Bonding requirements are outlined below within Item 4 – Bonding Requirements.

Bid submission document requirements as listed above, is a requirement of bidder’s bid submission. If requirements of Items 1 through 7 are not submitted as outlined above, Mason reserves the right to find bidder non-responsive.

3. Certificate of Insurance Requirements

Before the Awarded Contractor can start any Work at the site, SECTION 11, CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE, of the GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT requires that you deliver to the Owner the Certificates of Insurance which the Contractor is required to purchase and maintain in accordance with the Contract Documents.

You are also reminded of the contractual requirements of the General Conditions, SECTION 8 - CONTRACT SECURITY and SECTION 12 - "ALL RISK" BUILDER'S RISK INSURANCE.

4. Bonding Requirements

All bid submissions greater than $500,000.00 will require the following bonds

a) HECO-10 - Standard Performance Bond

b) HECO-10.1 - Standard Labor and Material Payment Bond

c) HECO-10.2 - Standard Bid Bond (bond is completed, executed and submitted with bid)

5. Pre-Bid Meeting

An Optional Pre-Bid Meeting has been scheduled for Monday, 14 September 2026 at 1:00pm meeting at Facilities Administration Building (Bldg #20) in Conference Room 102. All bidders who plan to attend are

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REQUIRED to notify Mason's Project Manager by COB on Friday, 11 September 2026. Refer to Attachment G - Fairfax Campus Map & Directions.

6. Bidders Questions Bidders Questions must be submitted through Mason’s Trimble (formerly e-Builder) System on or before Wednesday, 30 September 2026 by COB. Responses to questions will be issued by Addendum. Owner reserves the right to respond to any questions received after the date as indicated in the Invitation for Bid.

7. General Information

Mason Trimble (formerly e-Builder) Software The awarded contractor will be responsible for contacting Mason’s Trimble (formerly e-Builder) Team for all appropriate and necessary training required to utilize our system properly during the construction phase of this project. Mason Trimble Team Email - t r imble@gmu.edu

Mason utilizes the Trimble (formerly e-Builder) to manage all construction projects. Information, steps and guidelines regarding General Contractor processes can be found by following the link below:

https://gmufacilities.bolddesk.com/kb/article/7/general-contractor-gc-guide

Electronic Card Access Contractors are responsible for electronic access cards that are issued by Mason for awarded contracts on our campuses. It's the responsibility of the contractor to return the access card(s) issued upon final completion of the project. If a card(s) are lost, stolen, misplaced or not return upon final completion, the contractor will be responsible for purchasing and/or replacing said card(s) through Mason’s CASCO Office on the Fairfax, Virginia Campus.

Campus Maps & Directions Attached is a hard copy of the Campus Map & Directions for this project for your reference and information, as well as a digital wayfinding map for each campus - https://mason.way.wf/

Parking and Permits Contractors are required and responsible for all parking permits required / needed to perform and complete all work associated with this Invitation for Bid. All parking permit requirements, guidelines and fees can be found by utilizing the links below:

Virtual Permit Program - https://transportation.gmu.edu/virtual-permit/ Parking Permit Rates - https://transportation.gmu.edu/policies/#ParkingPermitsFees

SWaM Information It is the policy of George Mason University to contribute to the establishment, preservation, and strengthening of small, women and minority owned businesses (SWaM), as certified by the Commonwealth of Virginia’s Department of Small Business and Supplier Diversity (SBSD), and to encourage their participation in Mason’s procurement activities. To this end, Mason has established an overall SWaM participation goal of 50% for fiscal Year 2026 and encourages Contractors to provide for the participation of SWaM businesses.

mailto:trimble@gmu.edu https://gmufacilities.bolddesk.com/kb/article/7/general-contractor-gc-guide https://mason.way.wf/ https://transportation.gmu.edu/virtual-permit/ https://transportation.gmu.edu/policies/#ParkingPermitsFees

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Mason Environmental Health and Safety Mason’s Environmental Health and Safety (EHS) is committed to providing resources, programs and guidelines to George Mason University Community. Towards this effort, we collaborate with the University Community in order to sustain a healthful and safe working environment.

Project specific EHS Guidelines and Requirements can be found by utilizing this link:

https://ehs.gmu.edu/resources-tools/topics-a-to-z-2/

Contractor will be responsible for following any and all specific work required guidelines to perform the scope of services as outlined in Section 1 of this Invitation for bid.

8. Project Required Documents

All required project documents can be found on Mason's Facilities Website by following the link -https://facilities.gmu.edu/resources/heco-dgs-forms/

Mason's Higher Education Capital Outlay Manual (HECO) can be found by following the link below:

https://facilities.gmu.edu/resources/heco-dgs-forms/

9. Project Compliance

In compliance with and subject to your Invitation for Bid and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, supervision and materials and perform all work necessary for construction of this project, in accordance with Item 1 – Project Information and any attached drawings, sketches, floor plans, specifications, etc.

10. Disqualification of Contractors

By signing this bid or proposal, the undersigned certified that this Bidder or any Officer, Director, Partner or Owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another of state, or any agency of the Federal Government, nor is this Bidder a subsidiary or affiliate of any firm / corporation that is currently barred from bidding on contracts by any of the same.

11. Bid Certification

I certify that the firm name given below is the true and complete name of the Bidder and that the Bidder is legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all Work included in Item 1 – Project Information of this Invitation for Bid.

Bidder: By:

(name of firm) (signature)

Telephone No: Title:

Fax No: Email:

Business Address:

https://ehs.gmu.edu/resources-tools/topics-a-to-z-2/ https://facilities.gmu.edu/resources/heco-dgs-forms/ https://facilities.gmu.edu/resources/heco-dgs-forms/

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Virginia License No: Class:

Virginia License No Expiration Date: Speciality:

State Corporation Commission No: Status:

FEIN No: SSN No:

11. Attachments

Attachment A - Approved for Const Project Manual - 03.17.26 Attachment B - Approved for Const Project Drawings - 03.17.26 Attachment C - HECO-7A-EB - Instructions to Bidders Attachment D - General Conditions of the Const Contract (CO7) Attachment E - Mason-HECO-Manual-2023-V2.0-1 Attachment F - Bid Alternate No. 1 - Elevator No. 3 - Invitation for Bids - HECO-12 Attachment F - Invitation for Bids - HECO-12 Attachment G - Fairfax Campus Map & Directions Attachment H - Mason Fire Watch Guidelines Attachment I - Mason 2026 Holiday Schedule Attachment J - Mason Academic Calendars Attachment K - HECO-10.2 - Standard Bid Bond

12. Project Dates

Solicitation Date: 04 September 2026 Optional Pre-Bid Meeting Date: 14 September 2026 Bidders Questions Due: 30 September 2026 Bidders Questions w/Responses Due: 06 October 2026 Bid Submission Date: 16 October 2026 Bid Opening Date: 19 October 2026 Project Award Date: 26 October 2026 Construction Start Date: 02 November 2026 Substantial Completion Date: 01 March 2028 Final Completion Date: Thirty (30) calendars day after substantial completion date