Addendum No. 1 - Enterprise Hall Elevator Modernization.pdf

10402 Rivanna River Way Fairfax, VA 22030

Phone: (703) 993-2520

ADDENDUM NO. 1

Project No: 247-242012 Project Name: Enterprise Hall Elevator Modernization

George Mason University Purchasing & Fiscal Services Facilities Administration Building 4400 University Drive – MSN 1E4 Fairfax, Virginia 22030-4444

Date: 17 September 2026

From: Michele Kelly, VCCO Contract Specialist 703.993.4019

To: Potential Bidders

Addendum No. 1 is being issued to provide all bidders with the following project clarifications and/or revisions:

• Cole & Denny Architects Addendum No. 1 Narrative Page dated 16 September 2026

• Optional Pre-Bid Meeting Attendance Sheet

• Optional Pre-Bid Meeting Minutes

• Optional Pre-Bid Meeting Site Visit Photos

Bidders must acknowledge receipt of Addendum No. 1 with their Bid Submission. Bid submission due date is 16 October 2026 at 2:00pm.

Except as amended or clarified herein, all terms, conditions and provisions of the original Invitation for Bid (IFB) remains unchanged, and all changes and clarifications stated above and within this Addendum are hereby made part of the IFB Requirements and Contract Documents, and shall be taken into account in the preparation of the bid submission and the execution of all work.

Acknowledgment

(signature) (date)

(company)

Project Information Owner: George Mason University

Project Title GMU Enterprise Hall Elevator Modernization

Project Location: 4400 University Drive, Fairfax, Virginia 22030

Owners' Project Manager: Christy Hogan 9/16/2026

Owner's Project No: 247-242012

A/E Project Manager: Mike Detomo

A/E Project No: 20011.22

Date: 9/16/2026

Item no.

1.01

1.02

1.03 1.04

Photos from the non-mandatory pre-bid meeting walk through on 09/14/26 are attached.

Note Architect's address has changed and is different than that shown on the Bid documents.

The current C&DA Architects address is:

277 S Washington St, Suite 385 Alexandria, VA 22314

Bid Addendum No. 1

The following constitutes Addendum 1, contains 15 (fifteen) pages, and is a part of the Contract Documents.

Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject bidder to disqualification.

Sign-in sheet from the non-mandatory pre-bid meeting held on 09/14/26 is attached.

Minutes from the non-mandatory pre-bid meeting held on 09/14/26 are attached.

Agenda Purpose Pre-bid Meeting Minutes – 242012 Enterprise Hall Elevator Modernization Date 09.14.26 Time 1: 00 PM Location Facilities Administration - Conference Room 102 Attendees Refer to Meeting Attendance Sheet

Item

NEW BUSINESS

26.09.14.01 Project Contacts Information

Project Manager – Christy Hogan

A/E Team – Cole & Denny. Cole and Denny noted that their address has changed since the original project design. They are now located at 277 South Washington Street, Alexandria, Virginia and their email extension is now cda-architects.com

26.09.14.02 Project Scope Information

The project consists of the modernization of three hydraulic elevators in the Enterprise Hall classroom and office building of the George Mason University. Elevators #1 and #2 is a 5-stop elevator bank and elevator #3 is a 3-stop elevator. Modernization consists of renovations of the elevator, pit, and replacement of elevator doors. The elevator will also be upgraded with new interior stainless steel interior panels, lighting, and call buttons.

All necessary modifications shall be made to bring the elevators up to current code. Work will be conducted in 2 phases (3 phases if Additive Item #1/Elevator #3 is optioned) such that the building remains occupied during construction and elevator access to access to all floors shall be maintained. See Phasing diagram and narrative on plan page PH101.

The machine room serving elevator #1 and #2 will be enlarged. Dedicated HVAC will be added to serve the elevator machine room(s). The lighting at the lobbies serving the elevator will be upgraded. Oil minder sump sumps will be added at the pits.

Elevators #1 & #2 are the base bid scope and Elevator #3 is Additive Item #1.

Please note that the following submittals are a Delegated Design and must be reviewed and approved by the OUBO following A/E approval:

• Fire Suppression Systems

• Fire Alarm Systems

• In-building Communication system (Rath)

• Elevator Cab (engineer seal not required)

26.09.14.03 Bid and Project Schedule Information

09/04/2026 Solicitation Date

09/14/2026 Optional Pre-Bid Conference 09/30/2026 Questions from Bidders Due by COB. All questions must be submitted through eBuilder/Trimble 10/06/2026 Response to Questions 10/16/2026 Bids due at 2:00pm 10/19/2026 Bids open at 2:00pm 10/26/2026 Contract Award and Notice to Proceed 11/02/2026 Start of Work 03/01/2028 Substantial Completion

26.09.14.04 Project Documents Information

Facilities 4400 University Drive, MS 1E4, Fairfax, Virginia 22030

Enterprise Hall Elevator Modernization #242012 September 14, 2026 Plans and Specifications/Project Manual dated 3/11/2026 with Stamped

OUBO approval dated 3/17/2026

The sign-in sheet and notes from this meeting will be issued as an Addendum

26.09.14.05 Bid Bonds and Performance and Material Bonds Information All bid submissions greater than $500,000.00 will require the following bonds:

a) HECO-10 - Standard Performance Bond

b) HECO-10.1 - Standard Labor and Material Payment Bond

c) HECO-10.2 - Standard Bid Bond (bond is completed, executed and submitted with bid)

26.09.14.06 Bid Form Information

Bids are to be submitted through e-Builder/Trimble. Bids will not be accepted through email, fax, courier or hand delivery.

Bids will have a base bid (elevators #1 & #2) and Additive #1 (elevator #3)

Refer to the Invitation for Bid - Bid Submission Document (Page 3) for required bid submission documents

26.09.14.07 Sales Tax Information

Contractors are to pay Sales Tax on Materials, equipment, etc. GMU’s tax exemption status does not extend to contractors. Refer to Article 16 in the Instructions to Bidders form HECO-7A-EB

26.09.14.08 Material Storage/ Dumpster/Staging Information

Keep the loading areas, driveways, sidewalks, and areas adjacent to the premises clear and available for use by the Owner and the Owner’s employees at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

26.09.14.09 Wage Scale Information

Project is NOT subject to Prevailing Wages

26.09.14.10 Restroom Locations Information

Building restroom may be used provide that they remain clean.

Otherwise, restrooms shall be Contractor furnished.

26.09.14.11 Work Hours Information

Work is to be conducted between the hours of 7:00 am and 5:00 pm.

Utility outages (fire alarm, sprinkler system) shall be between the hours of 7:00 am and 2:00 pm. For work conducted outside of these hours, coordinate with the project manager for approval. Weekend work is allowed and is to follow those same working hours.

Refer to Attachment I - Mason 2026 Holiday Schedule for holidays and Attachment J - Mason Academic Calendars

26.09.14.12 Site Cleanliness Information

Areas outside of the work site are to be kept clean and free from damage.

Floor and wall protection should be used to prevent damage to existing finishes for any access within the building interior. It is recommended that the contractor photo document the existing conditions prior to starting work.

26.09.14.13 Shutdown Notice and Fire Watch Responsibility Information If building shutdowns are required, provide a minimum of seventy-two

(72) hours’ notice prior to the anticipated shutdown date. Outages that may impact occupant use will need to be scheduled at a time that is least impactful to occupants and may require off-hour work

Elevator Maintenance: The contractor performing the elevator modernization should take over maintenance and callbacks for the remaining elevator in the Elevator 1 & 2 bank (Phases1 & 2) once the demo work starts on the first elevator. If Additive Item #3 is optioned, the contractor performing the elevator modernization should take over maintenance and callbacks as well once demolition of Phase 1 has started.

142101-1.13 Maintenance Service shall be revised to: “Provide Initial Maintenance Service for both the Phase 1 and Phase 2 elevators, commencing upon placement of the Phase 1 elevator into service and continuing through twelve (12) months following placement of the Phase 2 elevator into service.

specs should be revised to reflect 12 months following the completion of Phase 2”. If Additive item #3 is options, the period of service will be twelve (12) months after the completion of that phase of the work.

The Contractor is responsible for fire watch during outages of the sprinkler system and/or fire alarm system. Refer to Attachment H for requirements)

26.09.14.14 Testing & Inspection Information

Inspections will be performed Mason’s CFR and by the OUBO office with the exception of the 3rd party elevator inspection, which shall be provided by the Contractor.

26.09.14.15 Parking Information

Contractors are required and responsible for all parking permits required / needed to perform and complete all work associated with this Invitation for Bid. All parking permit requirements, guidelines and fees can be found by utilizing the links below:

Virtual Permit Program - https://transportation.gmu.edu/virtual-permit/ Parking Permit Rates -https://transportation.gmu.edu/policies/#ParkingPermitsFees

26.09.14.16 Authority Having Jurisdiction Information

The authority having jurisdiction for this project is the Office of the

University Building Official for the building permit. There is no fee for the building permit.

26.09.14.17 EVA Fees Information

Contractors must be registered with eVA in order to be awarded the project. In lieu of permit fees, the Commonwealth charges a fee to the successful contractor. Link to fee schedule:

https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf

26.09.14.18 Coordination Information

Coordinate all work activities with the GMU Project Manager.

26.09.14.19 Site Visits Information

The Contractor shall have visited the Site prior to bidding or submitting its proposal and is totally responsible for having ascertained pertinent local conditions such as location, accessibility and general character of the Site, and the character and extent of existing conditions, improvements and work within or adjacent to the Site. The Contractor shall not submit any claims or any request for adjustments of the Contract Price or Contract Completion Date, which result from its failure to consider such conditions.

To ensure a fair and equitable bid, no separate or individual site visits will be permitted – the pre-bid conference is the sole opportunity to review the on site conditions.

26.09.14.20 Site Visit/Items Discussed

https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf

Site Photos:

Elevator #1 & #2 lobby Ground Floor - #1 is on the right and #2 on the left

Elevator #1 & #2 pit/ladder access Elevator #1 Pit

Elevator #1 Pit

Elevator #2 Pit

Elevator #2 Cab interior

Elevator #2 top of car

Office area outside elevator machine room

Kitchen adjacent to Elevator #1/#2 machine room with shared wall that will be moved

Elevator #1 & #2 machine room

Existing elevator tanks – elevator #1 & #2 machine room

Elevator #1/2 machine room ceiling

Elevator #3 Lower Level Lobby Elevator #3 cab interior

Elevator #3 top of cab

Elevator #3 shaft Elevator #3 pit

Elevator #3 machine room

Elevator #3 machine room ceiling

Panel EMDP – elevator #1 breaker

Enterprise fire alarm control panel