INVITATION FOR BID CAPITOL POLICE UNIFORMS 3160008204.pdf

MS Department of Public Safety

Invitation for Bid#3160008204

Instructions and Special Conditions

Men &Women Long and Short Sleeve Shirt Men &Women Trousers

Purpose: The purpose of this Invitation for Bid is to establish a contract for the purchase of men and women uniforms for the MS Department of Public

Safety, Capitol Police Division.

Bid Opening:

Bid(s) will be opened publicly, Thursday, October 1, 2026, at 10:00 a.m., Central Standard Time, in the Procurement Department, 3rd Floor, Suite

3600, 209 Allen Stuart Drive, Pearl , MS 39208.

Instructions to Bidders: All vendors must be registered with the state of Mississippi. If not registered, please go to http://www.dfa.ms.gov/dfa-offices/mmrs/mississippi-suppliers-vendors/ to register your company and receive a supplier number. Once on the website click on "Supplier

(Vendor) Self-Service". Then click on “State of Mississippi Supplier

Registration”.

Suppliers who have completed the registration process and have received a

User ID and Password must attach a W-9 to their supplier account in the

Mississippi's Accountability System for Government Information and

Collaboration (MAGIC). Supplier may also submit a valid W-9 to the following:

MS Department of Finance and Administration

P.O. Box 1060

Jackson, MS 39215-1060

Or

MS Department of Finance and Administration

501 North West Street, Suite 701-B

Jackson, MS 39215-1060

Phone: 601-359-3538

Fax: 601-359-5525

Email: ofmmagic@dfa.ms.gov

Bids must be submitted and received on or before, October 01, 2026, 10:00 a.m., Local Time. Regardless of the reason, bid(s) received after this http://www.dfa.ms.gov/dfa-offices/mmrs/mississippi-suppliers-vendors/ http://www.dfa.ms.gov/dfa-offices/mmrs/mississippi-suppliers-vendors/ https://sus.magic.ms.gov/sap/bc/webdynpro/sapsrm/wda_e_suco_sreg?sap-client=100 https://sus.magic.ms.gov/sap/bc/webdynpro/sapsrm/wda_e_suco_sreg?sap-client=100 mailto:ofmmagic@dfa.ms.gov date and time will not be accepted. One original copy of bid must be submitted in an envelope or package clearly marked with the information listed below to the address listed below:

MS Department of Public Safety

Procurement Department

Bid # 3160008204 Men & Women Long and Short Sleeve Shirts and Trousers

209 Allen Stuart Drive,3rd Floor, Suite 3600

Pearl, MS 39208

If using a commercial delivery company, which requires that you use their shipping package, your bid should be sealed separately and labeled as stated above within the commercial packaging to prevent premature opening.

Parties submitting a bid assume all risks of delivery. Facsimile or e-mail bids will not be accepted.

Bids not received in compliance with this requirement will be rejected.

Vendors are encouraged but not required to submit one electronic copy through the Mississippi's Accountability System for Government

Information and Collaboration at https://portal.magic.ms.gov/irj/portal which must include all information requested in this invitation for bid. No costs or expenses associated with providing this information in the required format shall be charged to the MS Department of Public Safety.

All required documents must be submitted. It is the responsibility of the vendor to verify that all of the requirements for submitting the bid have been fulfilled. Bids not received in compliance with this requirement will be rejected.

Online learning instructions on how to submit your bid electronically, can be obtained by clicking on the following link:

LOG800SupplierRegistration External eLearning(ms.gov)

If you have any questions regarding this Invitation for Bid, please contact

Sonya Williams at (601) 987-1467 or by email at sonya.williams@dps.ms.gov . You may also contact Britney Wesley at

(601) 987-1407 or by email bjwesley@dps.ms.gov .

The MS Department of Public Safety reserves the right to reject any and/or all bids and to waive all informalities.

Bidder

Responsibility: Bidders must, upon request of the MS Department of Public Safety, provide satisfactory evidence of ability to furnish products or services in accordance https://portal.magic.ms.gov/irj/portal mailto:sonya.williams@dps.ms.gov mailto:bjwesley@dps.ms.gov with the terms and conditions of the specifications. The MS Department of

Public Safety reserves the right to make the final determination as to the bidder’s ability.

Invitation to Bid: All information requested on the Invitation for Bid Form must be completed.

Quantity: The exact total number of long sleeve shirts, short sleeve shirts and trousers that will be ordered is not known. The approximate total quantity of shirts and trousers that is estimated to be purchased is four hundred fifty (450) yearly. The MS Department of Public Safety does not guarantee that the agency will purchase any specified total. The omission of an exact quantity does not indicate a lack of need, but rather a lack of historical purchasing information.

Confidential

Information: Confidential information shall mean all materials, documents, and data furnished to the successful bidder. The successful bidder may be required to provide to the MS Department of Public Safety a letter that the successful bidder agrees to protect all confidential information. Any liability resulting from the wrongful disclosure of confidential information on the part of the successful bidder shall rest with the successful bidder.

Award Criteria: The award will be made to the best bid or bids. Factors to be considered in determining the best bid include:

Bottom Line Figure

Conformity with specifications

Responsibility of the bidder

Award: The award will be made to the lowest and best bid. Since bid is being awarded to lowest and best bid, Bidder must bid on all items. Failure to bid on all items will cause for rejection of bid.

Notice of Award: Upon completion of the bid evaluation process, the MS Department of

Public Safety will mail letters to the vendor or vendors who have submitted the apparent low bid(s) meeting specifications.

Delivery F.O.B. destination freight prepaid by successful bidder to the Mississippi

Highway Safety Patrol, 209 Allen Stuart Drive, Suite 3600 Pearl, MS 39208 during normal business days, between the hours 8:00 a.m. to 5:00 p.m., central time, except all observed state holidays. If delivery date falls on a holiday or weekend, delivery will be made on the following business day.

Firm Bid Price: Prices quoted shall be firm for the first twelve (12) months of the contract.

Price Adjustment: Price increases will not be allowed during the first twelve (12) months of this contract. Price increases may be considered during the renewal of this contract for an additional twelve (12) months being effective on the anniversary start date of that extension year. Requests for price increases shall be submitted no later than three months prior to the start of the extension year. Requests for price increases shall be in the form of a letter from the successful bidder. This letter shall indicate the contract number, the new price(s) for each item for which a change is being requested.

Enclosed with the letter requesting a price increase shall be a copy of the manufacturer’s notice of actual cost increase when applicable. The manufacturer’s notice shall identify the product(s) by brand name and shall indicate the price increase as well as the contractor’s new cost for the item(s). The manufacturer’s notice shall also be signed by an authorized corporate official, with printed name, title, address, and phone number to allow for verification of price increase. Upon such receipt of such request for price increase the Mississippi Department of Public Safety reserves the right to approve or disapprove the request and will notify the contractor prior to the propose effective date. If approved, the new pricing will take effect on the effective date set forth in this paragraph.

Term & Renewal of Contract: The term of the contract could be rewarded separately for a period of twelve

(12) months; and upon mutual agreement by both parties, the successful bidder(s) shall have an option to renew up to four (4) additional twelve (12) months. The effective date is expected to be November 4, 2026.

Invitation for Bid Issue Date: September 10, 2026

First Publication

Second Publication

September 10, 2026

September 17, 2026

Bidder submission deadline October 01, 2026

Opening Date and Time October 01, 2026, at 10:00 A.M.

Intent to Award Anticipated Date October 07, Submission date to obtain approval in MAGIC (If pending cost goes over $500,000 then approval is required by Public Procurement

Review Board - PPRB estimated meeting December 02, 2026)

Anticipated Date October 07, MISSISSIPPI DEPARMENT OF PUBLIC SAFETY

CAPITOL POLICE

COMPLIANCE WITH SPECIFICATIONS

*All bids must meet or exceed the minimum specifications as set forth in this Invitation to Bid*

Delivery:

FOB 209 Allen Stuart Drive Suite 3600, Pearl, MS 39208

Notes:

This specification shall, until revised or rescinded by the Department of Public Safety, apply to each future purchase.

It is the intent of the specifications to obtain a product that will adequately meet the needs of the agency while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation for Bid packet and to notify the Procurement Department of the MS Department of Public Safety if the Specifications, Instructions and Special Conditions, or the General Conditions are formulated in a manner which would unnecessarily restrict competition. Any protest or questions concerning the specifications or bidding procedures must be received in writing in the MS Department of Public Safety, Procurement Office, not less than 72 hours prior to the time and date set for the bid opening.

SAMPLE:

At the discretion of the agency, a pre-production sample of each item (men shirt, women shirt, men trouser, women trouser) will be required by the lowest bidder that meet the minimum required specifications before the bid is awarded. Please note that the pre-production sample must include the stripes and epaulets sewn onto the uniforms.

SPECIFICATIONS FOR MEN TROUSER & WOMEN TROUSERS

SCOPE:

These specifications are intended to cover the normal requirements for men and women trousers.

CLASSIFICATION:

The trousers covered by these specifications shall be furnished in best quality.

PRODUCT:

No substitutions or alternates will be accepted or allowed.

FABRIC:

Color Dark Navy, 100% Polyester, 7 oz. per square yard, 11 oz. per linear yard, Gabardine Weave. Fabric shall be treated for wrinkle resistance and shape retention with “Raeset” finish or equivalent.

DESIGN:

Shall be made on a uniform pattern with a plain front with quarter top front pockets and two back pockets.

POCKETS:

All pocketing shall be black. The front pocket opening will be a minimum 6” and be at least 4” deep from the bottom of the opening. They shall be stitched, turned, and restitched. The inside front pocket facing shall be a separate piece of self-material finishing no less than 1 ¼’ wide. The back pockets will have a minimum opening of 5” and be at least 5” deep. The left back pocket shall have a tab to button. The front pocket and watch pocket shall have straight bartacks and the back pockets shall be bartacked with a triangular bartacking machine for strength.

WAISTBAND:

The trouser waistband curtain should be designed to provide the wearer with maximum comfort, functionality, and professional appearance. The waistband itself shall be constructed using the

"closed method" and shall measure 2" wide when finished. The waistband closure shall be accomplished with a double crush proof hook and eye centered on the waistband for maximum wearer comfort. The hook and eye shall be reinforced with 7/8-inch non-woven stay tape that is anchored with topstitching through and through to the top of the waistband (bartacks in place of topstitching shall be cause for rejection). In addition to the stitching of the waistband when it is set onto the trouser, the waistband must also be topstitched below the waistband seam through the waistband curtain for added strength. The back center seam of the trouser to be finished to allow for alterations (with ample basic trouser fabric and waistband curtain material to allow trouser size to be increased at least one size). The outlet in the seat is to be in proportion to waist outlet so seat may also be let out. Seat seam must be sewn with a tandem needle machine (double-needle stitch) for maximum strength.

INSIDE TRIM:

The right fly and crotch linings shall be the same fabric and color as the waistband curtain. The right fly shall be sewn to the left fly below the zipper. A separate French fly made of the outer fabric shall be sewn to the inside right fly. The inside left fly shall be reinforced for best appearance and added strength.

BELT LOOPS:

There shall be a minimum of 5 belt loops on waist sizes 28, 29, 30 and a minimum of 7 on all sizes over

30, six of which are to be ¾” at top and bottom. Except for the center back loop, which shall be tacked on, all loops shall be sewn into the waistband and seam at top and bottom. They shall accommodate a minimum of a 1 ¾” belt not to exceed a 2” belt.

BUTTONS:

The buttons are to be 22-ligne melamine or equivalent 4-hole style, dyed to match fabric color.

ZIPPER:

The trousers shall be closed with a YKK#45 brass zipper which has a brass bottom stop at the base for the zipper chain and a brass ratcheting semi-auto-lock slider. A straight bartack shall be sewn thru from the outside of the garment to the inside at the bottom of the fly. It shall be sewn thru the zipper tape, the right and left fly, and the right fly lining.

CREASING:

The front and rear leg creases shall incorporate a permanent modified silicone crease produced by the

Lintrak process or equivalent.

SEAT:

The seat seam shall be stitched with a tandem needle seat seaming machine. All exposed inside seams of the trousers are to be serged.

STITCHING, PRESSING & FINISHING:

Trouser must be stitched with matching thread. Trouser must be neatly pressed on Hothead Presses and properly shaped. Outseams and inseams are edge serged on automatic equipment for uniformity of quality and shall be pressed open for a smooth pucker-free finish with repeated cleaning and pressing. Trouser must be cleaned and finished to eliminate loose threads.

SIZES: Sizes shall range from 28” to 46” in waistline.

LABELING:

Trouser must have a permanent label providing care instructions and small woven label indicating waist size. A removable paper ticket showing the size must be on the outside of the waistband. Ticket to be matchbook style installed with plastic staples for easy removal without damaging trouser material and showing size when trousers are stacked

LEG BOTTOM:

Shall be constructed on a uniform cut pattern.

UNFINISHED LENGTHS:

All pants shall be unfinished lengths.

WORKMANSHIP:

Pants shall be of the highest-level workmanship and be free of any raw edges.

BRAID:

Pants will have a Piggyback cloth stripe, Dark Navy Blue (same as pant) 1” wide stripe sewn on top style

Royal Blue 1.25’ stripe, sewn over the out seam of the trousers to the waistband. Ranking officers to have

Dark Navy Blue 1” wide stripe sewn on top of Yellow 1.25” stripe. Stripe will be inserted and sewn into the waistband for a neat appearance.

Women Trouser: Trouser is to have the same features as the men, except on a woman’s uniform pattern.

A pre-production sample that meets specifications will be required by the lowest bidder that meet the minimum required specifications before bid is awarded.

PACKAGING:

Trousers shall be packaged to include no more than twenty (20) pair per box for easy handling. There shall be a label on box exterior indicating quantity, style and size of trousers enclosed. Trousers shall be boxed according to men like sizes, and women like sizes. Boxes containing combined styles and sizes will not be accepted but returned to the vendor at vendor’s expense.

DELIVERY:

FOB – 209 Allen Stuart Drive, Pearl, Ms 39208

This specification shall, until revised or rescinded by the Department of Public Safety, apply to each future purchase.

It is the intent of the specifications to obtain a product that will adequately meet the needs of the agency while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation for Bid packet and to notify the Procurement Department of the MS Department of Public Safety if the Specifications, Instructions and Special Conditions, or the

General Conditions are formulated in a manner which would unnecessarily restrict competition. Any protest or questions concerning the specifications or bidding procedures must be received in writing in the

MS Department of Public Safety, Procurement Office, not less than 72 hours prior to the time and date set for the bid opening.

SPECIFICATIONS FOR MEN & WOMEN LONG SLEEVE SHIRTS

All bids must meet or exceed the minimum specifications as set forth in this Invitation to Bid.

These specifications are intended to cover the normal requirements for men and women long sleeve shirts.

The shirts covered by these specifications shall be furnished in best quality.

FABRIC:

Basic fabric is to be 100% Polyester, in a Dark Navy Blue shirt and a White shirt.

STYLE:

Police Officer style, long sleeve shirts with concealed zipper front. Shoulder straps and sewn-in military creases. Shirts must be of quality, workmanship and style now being worn by the Mississippi Capitol

Police. Samples may be seen at 1900 East Woodrow Wilson, Jackson, MS 39216 in the Property, Receiving and Supply Division.

Women’s shirts shall have same features specified for the Men’s shirts but be constructed on a woman’s pattern.

SIZE:

Shirts to be sized in regular collar sizes 14, 14 ½, 15, 15 ½, 16, 16 ½, 17, 17 ½, 18, 18 ½, 19, 19 ½, 20, 20

½, 21, 21 ½, 22, 22 ½, 23, 23 ½, and 24. Sleeve lengths to be made in sizes 30 through 38 in all collar sizes.

All shirts with a neck size from 17 through 24 with half sizes will have three (3) inches added to tail of all shirts. Long tail lengths on all other sizes shall be made available upon request.

COLLAR:

The collar is to be die cut. The back of the stand is to measure 1 ½”. The points, widespread, are to be 3

¼” in length, ¼” stitching on edge of collar. The interlinings are to be 100% polyester. Permanent collar stays of proper length are to be sewn inside collar so that no stitches are made through bottom leaf. The stand shall fasten with one button.

FRONT:

To have 1 ½” placket on top center front, zipper to be sandwiched and to extend from the second to the sixth buttonhole with the stitch to be concealed under the center strip. The center front shall contain seven

(7) vertical buttonholes and placed 7/8” from edge and 3 ½” apart. The button stand, 7/8” wide, shall be self-lined and placed on the right side extending from the collar stand to the bottom of the shirt.

FLAPS:

To have scalloped flaps to finish 5 ½” in width and 2 ¾” in length at the center and at each side. Flaps to be secured to front of shirt approximately ¼” above top pocket. The left and right flap to have a pencil opening about 1 3/8” in width. Flaps to have buttonholes with button sewn on top of buttonhole. Velcro fasteners at each corner of flaps stitched on four (4) sides, to measure approximately ½” x 1”.

To have two (2) breast pockets with mitered corners to finish 5 3/8” wide and 6” long. The left and right breast pocket to have a pencil pocket made of self-material sewed to the front of shirt inside of pocket to line up with opening in flap. To finish 1 3/8” wide between stitches and to be 4” high and to be open at bottom. To be hemmed at top and line up just under top of pocket. Velcro ½” wide and 1” long to be placed on edges on each pocket to secure Velcro placed on corner of flap.

BADGE TAB:

Inside sling-type badge holder of self-goods approximately 1 ½” wide to extend from joining seam to pocket of left front. Two small buttonholes 7/8” apart with lower buttonhole approximately ¾” above the flap.

SLEEVES:

To be straight and whole. There shall be one button placed on the sleeve placket approximately 2 ½” above the top of the cuff. The cuffs shall be 3” wide and shall be top-stitched ¼” around the edge of the cuff. The cuff will close with two buttons. The sleeves must be secured to the body of the shirt by means of a narrow stitch with a safety stitch to strengthen the seam. The same stitch must be used on the side closing to seam as well.

CUFFS: Finished circumference of cuffs:

Sizes: 14 to 15 - 10 ½”

15 ½ to 16: - 11”

16 ½ to 17: - 11 ½”

17 ½ to 18: - 12”

18 ½ to 20 - 12 ½”

20 ½ to 24 - 13 ½”

SHOULDER STRAPS

Shoulder straps to consist of 100% textured polyester Dark Navy Blue to match the Blue Shirt. For ranking officers, Dark Navy Blue piggybacked with each side of strap edges on top with 1/8” Gold on the White

Shirt.

The shoulder strap shall be pointed at the end toward the neck of the shirt. The other end shall be sewn into the sleeve head seam. Shoulder strap shall measure 2” at the sleeve and taper to a point. Straps to be about

½” from collar. Shoulder straps to be cross stitched to shoulder 2” from sleeve head seam and diagonally across from each end of seam to sleeve head seam. Length of strap to be graduated, conforming to the size of the shirt. Buttons attached to yoke to match shoulder strap buttonholes at the pointed ends.

CREASING & STITCHING:

Pockets and pocket flaps to be die creased to give uniform shape and size; also, to have sewn-in permanent

Military creases. The shirts are to have sewn-in permanent Military creases, (2) two in front and (3) three in the back. All seams shall be safety stitched

Buttons to be 4-eye 20-line plastic, heat resistant and color matching the shirt.

To be Talon nylon separating zipper with nylon coil, matching binder seam, coordinated color for all components, all molded plastic.

CUTTING:

Collars, pockets, flaps, and shoulder straps to be die cut to insure uniformity.

THREAD:

Color matching the shirt material, top stitching on the shoulder straps must match the fabric.

SIZE MARKING:

Size and sleeve length shall be sewn on a woven label in the neck of the shirt.

FINISHING DIMENSIONS:

14 ½ 15 15 ½ 16 16 ½ 17 17 ½

Chest: 42 44 46 48 50 52 54

Waist: 37 39 41 44 46 48 50

Yoke: 17 17 ½

PRESSING & PACKING:

Shirts shall be carefully pressed by hand in a first-class manner. Shirts are to be shipped in strong boxes so as not to be damaged in shipment. Shirts to be packed TWO (2) to a box.

A pre-production sample will be required in a size 16 1/2.

EMBLEMS:

There will be an emblem sewn on each sleeve of Men and Women shirts ¾” down from the sleeve seam and to be centered under the shoulder straps. Emblems will be furnished by the Department of Public

Safety, Property/Receiving and Supply.

FOB: 209 Allen Stuart Drive, Pearl, MS 39208

This specification shall, until revised or rescinded by the Department of Public Safety, apply to each future

It is the intent of the specifications to obtain a product that will adequately meet the needs of the agency while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation for Bid packet and to notify the Procurement Department of the MS Department of Public Safety if the Specifications, Instructions and Special Conditions, or the

General Conditions are formulated in a manner which would unnecessarily restrict competition. Any protest or questions concerning the specifications or bidding procedures must be received in writing in the

MS Department of Public Safety, Procurement Office, not less than 72 hours prior to the time and date set

SPECIFICATIONS FOR MEN & WOMEN SHORT SLEEVE SHIRTS

All bids must meet or exceed the minimum specifications as set forth in this Invitation to Bid.

These specifications are intended to cover the normal requirements for men and women short sleeve shirts.

The shirts covered by these specifications shall be furnished in best quality.

MATERIAL:

Basic fabric is to be 100% Polyester, in a Dark Navy Blue shirt and a White shirt.

STYLE:

Police Officer style, short sleeve shirts with concealed zipper front. Shoulder straps and sewn-in military.

creases. Shirts must be of quality, workmanship and style now being worn by the Mississippi Capitol

Police. Samples may be seen at 1900 East Woodrow Wilson, Jackson, MS 39216 in the Property, Receiving and Supply Division.

Women’s shirts shall have same features specified for the Men’s shirts but be constructed on a woman’s pattern.

SIZE:

Shirts to be sized in regular collar sizes 14, 14 ½, 15, 15 ½, 16, 16 ½, 17, 17 ½, 18, 18 ½, 19, 19 ½, 20, 20 ½, 21, 21 ½, 22, 22 ½, 23, 23 ½, and 24. All shirts with a neck size from 17 through 24, with half sizes, will have three (3) inches added to tail of all shirts. Long tail lengths on all other sizes shall be made available upon request.

COLLAR:

The collar is to be die cut. Sport style collar to measure 3 ¼” long at points and top-stitched ¼” from edge.

The interlinings are to be 100% polyester. Permanent collar stays of proper length are to be sewn inside collar so that no stitches are made through bottom leaf. Collar will not have a buttonhole or button.

FRONT:

There will be 3 ½” turn back on each front facing. The facing must be secured by stitching when the pocket and pocket flaps are attached; also secured under the collar by a single row of stitching that does not show.

To have a mock placket front on buttonhole side of shirt. To be two-needle stitched 7/8” wide and placket to finish 1 ½” wide, not to be set on, but to be part of the shirt front itself.

FLAPS:

To have scalloped flaps, to be one piece die cut and creased to insure uniformity. Flaps to be finished 5 ½” in width, 2 ¾” in length at center and 2 ¾” in width at sides. Flaps to be secured to front of shirt approximately ¼” above top pocket. Left and right flap to have a pencil opening about 1 3/8” in width.

Flaps to have buttonholes with button sewn on top of buttonhole. Velcro fasteners at each corner of flaps stitched on four sides, to measure approximately ½” x 1”.

To have Two (2) breast pockets with mitered corners to finish 5 3/8” wide and 6” long. The left and right breast pocket to have a pencil pocket made of self-material sewed to the front of shirt inside of pocket to line up with opening in flap. To finish 1 3/8” wide between stitches and to be 4” high and to be open at bottom. To be hemmed at top and line up just under top of pocket. Velcro ½” wide and 1” long to be placed on edges on each pocket to secure Velcro placed on corner of flap.

BADGE TAB:

Inside sling-type badge holder of self-goods approximately 1 ½” wide to extend from joining seam to pocket of left front. Two small buttonholes 7/8” apart with lower buttonhole approximately ¾” above the flap.

SLEEVES:

Sleeves are to be straight and whole, have a ½” hem and finish 9 ½” long from the shoulder seam. The sleeves must be secured to the body of the shirt by means of a narrow stitch with a safety stitch to strengthen the seam. The same stitch must be used on the side closing seam as well. The sleeve seam is to be bar tacked at the bottom of the hem for strength.

SHOULDER STRAPS:

Shoulder straps to consist of 100% textured polyester Dark Navy Blue to match the Blue Shirt. For ranking officers, Dark Navy Blue piggybacked with each side of strap edges on top with 1/8” Gold on the White

Shirt.

The shoulder strap shall be pointed at the end toward the neck of the shirt. The other end shall be sewn into the sleeve-head seam. Shoulder strap shall measure 2” at the sleeve and taper to a point. Straps to be about

½” from collar. Shoulder straps to be cross stitched to shoulder 2” from sleeve-head seam and diagonally across from each end of seam to sleeve-head seam. Length of strap to be graduated, conforming to the size of the shirt. Buttons to be attached to yoke to match shoulder strap buttonholes at the pointed ends.

CREASING & STITCHING:

Pockets and pocket flaps to be die creased to give uniform shape and size; also, to have sewn-in permanent

Military creases. The shirts are to have sewn-in permanent Military creases, two in front and three in back.

All seams shall be safety stitched.

The collar will not have a buttonhole or button. The first button and buttonhole will begin 3 ½” below the collar seam, six buttons will finish the front. The buttons are to be 4-eye 20-line plastic heat resistant and color matching the shirt.

To be Talon nylon separating zipper with nylon coil, matching binder seam, coordinated color for all components, all molded plastic.

CUTTING:

Collars, pockets, flaps, and shoulder straps to be die cut to insure uniformity.

THREAD:

Color matching the shirt material. The top stitching on the shoulder straps must match the fabric.

SIZE MARKING:

Size and sleeve length shall be sewn on a woven label in the neck of the shirt.

FINISHING DIMENSIONS:

14 ½ 15 15 ½ 16 16 ½ 17 17 ½

Chest: 42 44 46 48 50 52 54

Waist: 37 39 41 44 46 48 50

Yoke: 17 17 ½

PRESSING & PACKING:

Shirts shall be carefully pressed by hand in a first-class manner. Shirts are to be shipped in strong boxes so as not to be damaged in shipment. Shirts are to be packed THREE (3) to a box.

SAMPLE: A PRE-PRODUCTION SAMPLE WILL BE REQUIRED IN A SIZE 16 1/2.

EMBLEMS:

There will be an emblem sewn on each sleeve of Men’s and Women’s shirts ¾” down from the sleeve seam and to be centered under the shoulder straps. Emblems will be furnished by the Department of Public

Safety, Property/Receiving and Supply.

FOB 209 Allen Stuart Drive Suite 3600, Pearl, MS 39208

This specification shall, until revised or rescinded by the Department of Public Safety, apply to each future

It is the intent of the specifications to obtain a product that will adequately meet the needs of the agency while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation for Bid packet and to notify the Procurement Department of the MS Department of Public Safety if the Specifications, Instructions and Special Conditions, or the

General Conditions are formulated in a manner which would unnecessarily restrict competition. Any protest or questions concerning the specifications or bidding procedures must be received in writing in the

MS Department of Public Safety, Procurement Office, not less than 72 hours prior to the time and date set

MISSISSIPPI DEPARTMENT OF PUBLIC SAFETY

Men &Women Long and Short Sleeve Shirts Bid File No: 3160008204

Men &Women Trousers Bid Opening Time: 10:00 a.m.

At the discretion of the agency, a pre-production sample of each item (men shirt, women shirt, men trouser, women trouser) will be required by the lowest bidder that meet the minimum required specifications before the bid is awarded. Please note that the pre-production sample must include the stripes and epaulets sewn onto the uniforms.

October 1, 2026

Bid Opening Date

(Bid Form 1of 2) Bidders must utilize this Bid Form when bidding on the items.

Highway Safety Patrol Men & Women Long Sleeve Shirt

Quantity Unit Description Price

1 Ea. Men Long Sleeve Shirt $ ____________

1 Ea. Women Long Sleeve Shirt $_____________

Subtotal $_____________

Highway Safety Patrol Men &Women Short Sleeve Shirt

1 Ea. Men Short Sleeve Shirt $ ____________

1 Ea. Women Short Sleeve Shirt $ ____________

Subtotal $______________

Highway Safety Patrol Men &Women Trousers

1 Ea. Men Trousers $ ____________

1 Ea. Women Trousers $ ____________

Subtotal $______________

Grand Total $_________________

SECTION II.

Delivery in _____________ days after receipt of order being placed.

(Bid Form 2 of 2)

BIDDER INFORMATION (Please Complete ALL Sections Below)

Company Name: _______________________________________________________________

Company Address: _______________________________________________________________

Telephone Number: _________________________Fax Number: __________________________

Email: _______________________________________________________________

Company Representative Name (Print): _________________________________________________

Company Representative Signature: ______________________________Date: ______________ (Authorized Company Representative Signature)

GENERAL CONDITIONS

1. PREPARATION OF BIDS

1.1 Failure to examine any samples, drawings, specifications, and instructions will be at bidder's risk.

1.2 Price each item separately. Unit prices shall be shown. Bid prices must be net.

1.3 All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid.

1.4 Brand Names: Any reference to brand names and numbers in the Invitation for Bids is descriptive, but not restrictive, unless otherwise specified. Bids on equivalent items meeting the standards of quality thereby indicated will be considered, unless otherwise specified, providing the bid clearly describes the article offered and how it differs from the referenced brands. Unless the bidder specifies otherwise in his bid, it is understood that the bidder is offering a referenced brand item as specified in the Invitation for Bids. The MS DEPARTMENT OF PUBLIC SAFETY reserves the right to determine whether a substitute offer is equivalent to and meets the standard of quality indicated by the brand name referenced, and the MS

DEPARTMENT OF PUBLIC SAFETY may require a bidder offering a substitute to supply additional descriptive material and a sample. When merchandise received from a successful bidder is not considered to be an equal by the requisitioned, it will be returned to the vendor, at the vendor’s expense.

1.5 Specification: It is understood that reference to available specifications shall be sufficient to make the terms of such specifications binding on the contractor.

1.6 Information and Descriptive Literature: Bidders must furnish all information requested in the spaces provided on the bid form. Further, as may be applicable, each bidder must submit for bid evaluation cuts, sketches, and descriptive literature and technical specifications covering the product offered. Reference to literature submitted with a previous bid or on file with the buyer will not satisfy this provision.

1.7 Samples: Samples of items, when requested, must be furnished free of expense, and if not destroyed in testing will, upon request, be returned at the bidder's expense.

Request for the return of samples must be made within ten (10) days following opening bids. Each individual sample must be labeled with bidder's name, manufacturer's brand name and number, State of Mississippi commodity number, bid number and item reference.

1.8 Time of performance: The number of calendar days in which delivery will be made after receipt of order shall be stated in the bid.

2. FAILURE TO BID

2.1 Failure to submit a response to four consecutive bid invitations on any item within a class may cause the MS Department of Public Safety to discontinue sending bid invitations to your company for that particular class/item.

3. SUBMISSION OF BIDS

3.1 Bids must be signed and sealed with bidder's name and address on outside of the enclosed envelope, and the time and date of the bid opening and the bid file number shown in the lower-left corner of the envelope.

3.2 Bids and modifications or corrections thereof received after the closing time specified will not be considered.

3.3 Only bids submitted on bid forms furnished by the MS Department of Public Safety or copies thereof will be considered. The name of person executing bid must be in longhand.

4. ACCEPTANCE OF BIDS

4.1 The MS Department of Public Safety reserves the right to reject any and all bids, to waive any informality in bids. If a bidder fails to state the time within which a bid must be accepted, it is understood and agreed that the MS Department of Public

Safety shall have 60 days to accept.

4.2 Only sealed bids will be accepted. Facsimile or electronic mail bids will not be accepted.

5. ERROR IN BID

5.1 In case of error in the extension of prices in the bid, the unit price will govern. No bid shall be altered or amended after the specified time for opening bids.

6. DISCOUNT PERIOD

6.1 Time in connection with discount offered will be computed from date of delivery at destination, or from the date the correct invoices are received, if the latter date is later than the date of delivery. Cash discounts will not be considered in the award process.

7. AWARD

7.1 Purchases will be made or entered into with the lowest responsible bidder meeting specifications, except as otherwise specified in the Invitation. Where more than one item is specified in the Invitation, the MS Department of Public Safety reserves the right to determine the low bidder either on the basis of the individual items or on the basis of all items included in its Invitation for Bids, or as expressly provided in the MS Department of Public Safety’s Invitation for Bids.

7.2 Unless the bidder specified otherwise in the bid, the MS Department of Public

Safety may accept any item or group of items of any kind. The MS Department of

Public Safety reserves the right to modify or cancel in whole or in part it’s Invitation for Bids.

7.3 A written purchase order mailed, or otherwise furnished, to the successful bidder within the time of acceptance specified in the Invitation for Bid results in a purchase agreement without further action by either party. The purchase agreement shall not be assignable by the vendor in whole or in part without the written consent of the

MS Department of Public Safety.

8. INSPECTION

8.1 Final inspection and acceptance or rejection may be made at delivery destination, but all materials and workmanship shall be subject to inspection and test at all times and places, and when practicable. During manufacture, the right is reserved to reject articles which contain defective material and workmanship. Rejected material shall be removed by and at the expense of the contractor promptly after notification or rejection. Final inspection and acceptance or rejection of the materi-als or supplies shall be made as promptly as practicable, but failure to inspect and accept or reject materials or supplies shall not impose liability on the State of

Mississippi or any subdivision thereof for such materials or supplies as are not in accordance with the specification. In the event necessity requires the use of materials or supplies not conforming to the specification, payment therefore may be made at a proper reduction in price.

9. TAXES

9.1 The MS Department of Public Safety is exempt from Federal excise taxes and state and local sales or use taxes and bidders must quote prices which do not include such taxes. Exemption certificates will be furnished upon request. Contractors making improvements to, additions to or repair work on real property on behalf of the MS Department of Public Safety are liable for any applicable sales or use tax on purchase of tangible personal property for use in connection with the contracts.

Contractors are likewise liable for any applicable use tax on tangible personal property furnished to them by the MS Department of Public Safety for use in connection with their contracts.

10. GIFTS, REBATE, GRATUITIES

10.1 Acceptance of gifts from contractors prohibited. No officer or employee of the MS

Department of Public Safety, nor any head of any state department, institution or agency, nor any employee of any state department, institution or agency charged with responsibility of initiating requisitions, shall accept or receive, directly or indirectly, from any person, firm or corporation to whom any purchase agreement for the purchase of materials, supplies, or equipment for the State of Mississippi may be awarded, by rebate, gifts, or otherwise, any money or anything of value whatsoever, or any promise, obligation for future rewards or compensation.

10.2 Bidding by state employees prohibited. It is hereby declared unlawful for any state official or employee to bid on, or sell, or offer for sale, any merchandise equipment or material, or similar commodity to the State of Mississippi during the tenure of his office or employment, or for the period prescribed by law thereafter, or to have any interest in the selling of the same to the State.

11. BID INFORMATION

11.1 Bid files may be examined during normal working hours by bid participants. Those not participating will be prohibited from obtaining any information relative to the bid until the official award has been made.

12. DEFINITIONS

12.1 The use of the word agency in any Bid Invitation solicitation or specification shall be intended to mean state agencies only. The words governing authority when used in any of the above documents shall be intended as meaning county or local entities.

13. GENERAL CONDITIONS REFERENCE

13.1 This bid shall be made, and the contract shall be entered into in accordance with the General Conditions as hereinafter amended and modified. Should a conflict exist between the General Conditions and the Instructions and Special Conditions, the Instructions and special Conditions shall take precedence.

14. COMPETITION

14.1 There is no Federal or State Laws that prohibit bidders from submitting a bid lower than a price or bid given to the U.S. Government. Bidders may bid lower than U.S.

Government contract price without any liability as the State is exempt from the provisions of the Robinson-Patman Act and other related laws. In addition, the

U.S. Government has no provisions in any of its purchasing arrangements with bidders whereby a lower price to the State must automatically be given to the U.S.

Government.

15. WAIVER

15.1 The MS DEPARTMENT OF PUBLIC SAFETY reserves the right to waive any

General Condition, Special Condition, or minor specification deviation when considered to be in the best interest of the State, so long as such waiver is not given so as to deliberately favor any single vendor and would have the same effect on all vendors.

16. CANCELLATION

16.1 The Procurement Officer of the MS DEPARTMENT OF PUBLIC SAFETY may, when the interests of the State so require, terminate this agreement in whole or in part, for the convenience of the State. The Procurement Officer shall give written notice of the termination to the Contractor specifying the part of the agreement terminated and when termination becomes effective.

Any item award may be canceled for cause by either party with the giving of 30 days written notice of intent to cancel. Cause for the State to cancel shall include, but is not limited to, cost exceeding current market prices for comparable purchases; request for increase in prices during the period of the purchase agreement; or failure to perform to the terms of the purchase agreement. The

Contractor will be required to honor all purchase orders that were prepared and dated prior to the date of expiration or cancellation if received by the Contractor within a period of 30 days following the date of expiration or cancellation.

Cancellation by the State does not relieve the Contractor of any liability arising out of a default or nonperformance.

If an award is canceled due to a request for increase in prices or failure to perform, that vendor shall be removed from the Qualified Bidders List for a period of 24 months. At the end of 24 months, it shall be the bidder’s responsibility to notify the MS DEPARTMENT OF PUBLIC SAFETY in writing requesting to be placed back on the bidder’s list. Cause for the vendor to cancel shall include, but is not limited to, the item(s) being discontinued and unavailable from the manufacturer.

17. SUBSTITUTIONS REGARDING PURCHASE AGREEMENT

17.1 If adequate documentation is provided that supports the claim that the item(s) are not available, then items which meet the minimum specifications may be sub-stituted if approved by the MS DEPARTMENT OF PUBLIC SAFETY and are deemed to be in the best interest of the State.

18. ADDENDA

18.1 Addenda modifying plans and/or specifications may be issued if time permits. No addendum will be issued within a period of three (3) working days prior to the time and date set for the bid opening. Should it become necessary to issue an addendum within the (3) three-day period prior to the bid opening, the bid date will be reset to a date not less than (5) five working days after the date of the addendum, giving bidders ample time to answer the addendum. When replying to a bid request on which an addendum has been issued, and the specifications require acknowledgement, the bid shall indicate that provisions of the addendum have been noted and that the bid is being offered in compliance therewith. Failure to make this statement may result in the bid being rejected as not being in accordance with the revised specifications or plans.

19. ALTERNATE BIDS

19.1 Alternate bids unless specifically requested will not be considered. An alternate is considered to be a bid that does not comply with the minimum provisions of the specification. A firm or vendor found to repeatedly offer alternates in an attempt to obtain a bid award on the basis of pricing only will be removed from the

Qualified Bidders List for a period of not less than 24 months.

20. SPECIFICATION CLARIFICATION

20.1 It shall be incumbent upon all bidders to understand the provisions of the specification and to obtain clarification prior to the time and date set for the bid opening. Such clarification may be answered only in response to a written request.

21. BID PROCEEDINGS

21.1 Bid openings will be conducted open to the public. However, they will serve only to open, read, and tabulate the bid price on each bid. No discussion will be entered into with any vendor as to the quality or provisions of the specifications and no award will be made either stated or implied at the bid opening. All bidders are invited and encouraged to attend the bid opening to review the submitted bids.

After the close of the bid opening, the bids will be considered to be in the evaluation process and will not be available for review by bidders.

22. FIRM BID PRICE

22.1 Prices quoted shall be firm except that the State shall receive the benefit of any price decrease in excess of five (5) percent. The contractor must provide written price reduction information within ten (10) days of its effective date.

23. ASSIGNMENT

23.1 The Contractor shall not assign or subcontract in whole or in part, its right or obligations under this agreement without prior written consent of the MS

Department of Public Safety.

24. SUSPENSION AND DEBARMENT

24.1 By responding to the Invitation to Bid, the bidder is certifying that neither the bidder nor any potential subcontractors are debarred or suspended or are otherwise excluded from or ineligible for participation in any federal, state, or local government bidding and/or purchase agreements.

25. FORCE MAJEURE

25.1 If the MS DEPARTMENT OF PUBLIC SAFETY is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of bids/proposals at the advertised date and time, all bids/proposals received shall be publicly opened and read aloud on the next business day that the MS DEPARTMENT OF PUBLIC SAFETY shall be open and at the previously advertised time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not be advertised, and all

Vendors/Contractors, upon submission of a bid/proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph.

Bids/proposals shall be received by the MS DEPARTMENT OF PUBLIC

SAFETY until the new date and time of the bid opening as set forth herein. The

MS DEPARTMENT OF PUBLIC SAFETY shall not be held responsible for the receipt of any bids/proposals for which the delivery was attempted and failed due to the closure of the MS DEPARTMENT OF PUBLIC SAFETY as a result of a Force Majeure Event. Each Vendor/Contractor shall be required to ensure the delivery and receipt of its bid/proposal by the MS DEPARTMENT OF

PUBLIC SAFETY prior to the new date and time of the bid opening.

26. PAYMODE

26.1 The State of Mississippi, Department of Finance and Administration (DFA), requires new vendors to register for electronic payment via the State's e-payment and remittance channel. These requirements are outlined in DFA's Administrative

Rule - Mandatory E-Payments to Vendors , effective July 1, 2006.

The State's current processor for e-payments and remittance to vendors is Bank of

America. The product used is PayMode®. Enrollment in PayMode is simple, takes less than 10 minutes to initiate, and can be easily completed online at http://portal.paymode.com/ms/. Vendors who require personal assistance can call

Bank of America toll-free at 1-866-252-7366.

Payments by state agencies using the Mississippi Accountability System for

Government and Collaboration (MAGIC) System shall be made and remittance information provided electronically as directed by the State. These payments shall be deposited into the bank account of the Contractor's http://www.dfa.state.ms.us/Content/Rules/MANDATORYE-PAYMENTSTOVENDORS.pdf http://portal.paymode.com/ms/ choice. The State may, at its sole discretion, require the Contractor to submit invoices and supporting documentation electronically at any time during the term of this Agreement. Contractor understands and agrees that the State is exempt from the payment of taxes. All payments shall be in United States currency.

27. E-VERIFY COMPLIANCE

27.1 E-Verify Compliance: Contractor/Seller represents and warrants that it will ensure its compliance with the Mississippi Employment Protection Act, Section 71-11-1, et seq of the Mississippi Code Annotated (Supp 2008) and will register and participate in the status verification system for all newly hired employees. The term

“employee” as used herein means any person that is hired to…