July 29, 2021

INVITATION TO BID

DOCO

Voter Registration and Elections Renovations

Bid Reference No. 22-006

Sealed Bids will be received by the City of Albany, Procurement Division, Suite 260, 222 Pine Avenue, Albany, Georgia, on behalf of the Dougherty County Board of Commissioners until 2:30 p.m., August 30, 2021, to renovate the interior of the Dougherty County Voter Registration and Elections Office located at 222 Pine Avenue Suite 220, in accordance with

Drawings, Specifications and other Contract Documents. Bids will be opened and publicly read aloud at the above stated time and place. The scope of work is contained in the bid documents.

A Mandatory Pre-Bid conference will be held on August 12, 2021, at 10:00 a.m. at 222 Pine Avenue Rm 120. All attendees are required to wear a MASK and practice social distancing. All interested vendors are strongly encouraged to attend.

This project will be bid on a lump sum basis for all specified work and will be awarded to the responsive and responsible bidder submitting the lowest total bid.

5% Bid Bond is required of all bidders. Bid bond must be present for bid to be read or considered. 100% Performance and Payment bonds will be required of the successful bidder.

Bid documents are available at the Procurement Division, www.albanyga.gov, and the Georgia Procurement Registry.

Plans, specifications and contract documents may be inspected at the Procurement Division, Suite 260, 222 Pine Avenue, Albany, Georgia. The City of Albany and Dougherty County strongly encourage Small Business firms to participate in this bid. Dougherty County Board of Commissioners reserves the right to reject any and all bids and to waive any informalities in the bidding process.

All corporations should provide the corporate seal, a copy of the Secretary of State Certificate of Incorporation, and a listing of the principals of the corporation with bid.

For additional information, contact Kimberly Allen, Buyer, at (229) 431-3211. Submit all questions via email to kiallen@albanyga.gov cc: mtrotter@albanyga.gov and tewilliams@albanyga.gov. The deadline for questions is August

23, 2021. Questions received after this deadline may not be answered. Replies of substance will be in the form of written addenda and made available to all potential bidders.

City of Albany, Yvette Fields

Yvette Fields, CPPB, NIGP-CPP

Director

C E N T R A L S E R V I C E S

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov mailto:mtrotter@albanyga.gov

DOUGHERTY COUNTY

PROCUREMENT DIVISION

ALBANY, GEORGIA

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for County use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to the County.

3. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

4. All requested information should be included in bid envelope. All desired information must be signed and included for your bid to receive full consideration. Failure to submit any required form will be cause for bid to be rejected as non-responsive.

5. All questions, inquiries and requests for clarification shall be directed to Procurement.

6. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by the County to terminate such contract, and the nature of such action shall be determined by the County and specified in the contract; (3) The contract shall state the total obligation of the County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the County.

7. Quote all prices F.O.B. Albany, Georgia or our warehouse or as specified in bid documents.

8. Each bid or proposal shall be clearly marked on the outside of the envelope as a Sealed Bid whether using a County furnished envelope or other envelopes.

9. Bid/Proposal must be received and stamped by the Procurement Office before time stipulated in bid/proposal documents. No responsibility will attach to any County representative or employee for premature opening of bid not properly addressed or identified.

10. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.

11. Bids received late will not be accepted, and the County will not be responsible for late mail delivery.

12. Should a bid be misplaced by the County and found later it will be considered.

13. Bids requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

14. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the Procurement Office and County Commission that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

15. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality or delivery date (when delivery is required by a specific time).

16. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The County reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of the County to do so for the purpose of testing.

17. County will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

18. The unauthorized use of patented articles is done entirely at the risk of the successful bidder.

19. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The County may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

20. Only the latest model equipment as evidenced by the manufacturer’s current published literature, will be considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

21. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

22. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same.

23. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Office and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Office, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the County will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the County sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by the County.

24. Unless otherwise specified by the procurement office all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification or exception noted on bid sheet.

25. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the County or who has failed in any former contract with the County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

26. Reasonable grounds for supposing that any bidder is interested in more than one proposal/bid for the same item will be considered sufficient cause for rejection of all bids/proposals in which he is interested.

27. Unless otherwise specified the County reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the County.

28. The County reserves the right to waive any minor discrepancies, reject any or all bids or proposals, and to purchase any part, all or none of the services, materials, supplies or equipment specified.

29. Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the bid/proposal IN THE SPACE PROVIDED will be cause for rejection of the bid. Signature must be written in ink.

30. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in the 60-day period after bids are opened.

31. It is mutually understood and agreed that if any time the Procurement Office shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Office shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal.

If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Office, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by the County out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the County on notice by the Procurement Office of the excess due.

32. If the bidder proposes to furnish any item of a foreign make or product, he should write “Foreign” together with the name of the originating country opposite such item on bid/proposal.

33. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

34. No vendor writing restrictive specifications for the County will be allowed to bid on the project.

35. Contracts may be cancelled by the County with or without cause with 30-day written notice.

36. Dougherty County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the County programs. The County affirmatively works to encourage utilization of minority business enterprises in our procurement activities. The County provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.

37. All Corporations must provide the corporate seal and a copy of the Secretary of State’s Certificate of Incorporation upon request.

38. Local bidder (domiciled in Dougherty County) will receive bid in the event of tie bids. In the case of tie bids between out of town companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing straws.

39. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

40. Prior to submitting bid, check website at www.albanyga.gov or call the Procurement Office at 229-431-3211 for any subsequent addendums.

PROCUREMENT FORM – REVISED 3/18/2018

INSTRUCTIONS TO BIDDERS

BID REFERENCE NO. 22-006

222 Pine Avenue, Suite 220 Voter Registrations and Elections

Dougherty County Government Building

Project Information The contractor is to provide all supervision, labor, equipment, tools, supplies and materials to provide the interior renovation for Voter Registration and Elections as specified in these documents. Contractor is responsible for any/all required permits. Contractor is responsible for all debris removal and proper disposal. Contractor is responsible for cleanup and cleaning daily during the duration of the project.

Dougherty County Voter Registration and Elections is approximately 4,503 ft². All measurements are approximate, and the contractor is responsible for field verifying prior to submitting a bid. All quotes from bidders for this project must include at least two successfully completed jobs similar in size and scope of work from the last two years to include a telephone number and contact person for reference. A reference sheet is attached for your convenience. The degree of similarity of the referenced projects to this project is solely at the discretion of Dougherty County. The completion time for this project is 250 calendar days, including weekends and nights as needed to complete the project. Once 250 calendar days have passed, liquidated damages will apply per the bid documents of $500 per day. Holidays are excluded from workdays.

The work shall include, but shall not necessarily be limited to, the following:

1. Move furniture as needed to complete the project. All computers, fax machines, copy machines and telephones shall be removed prior to the construction by Dougherty County and City of Albany TAC. All files and any personal items will be removed by Voter Registration Staff. Any voting equipment will be removed prior to construction by Voter Registration Staff. Details will be discussed during the pre-bid meeting.

2. Contractor is responsible to protect finish products in the interior of the building while preforming their work.

Any damages incurred shall be reported the same day to Dougherty County Facilities Management and repaired before the end of the project.

3. All trash must be disposed of at the end of each workday. All areas shall be vacuumed and/or swept daily at the end of the workday to allow for locations within the Government Building to continue to operate. The elevators shall be swept out several times a day if needed to allow for a safe, clean environment for staff and citizens in the building.

4. The contractor shall install a blanket/blankets on the interior of the elevators during the duration of the project.

The contractor shall also install walk off plastic from the front door of the Government Building to the doors of

Voter Registration and Elections to protect the carpeting.

a. The contractor is responsible for ensuring this protective covering is kept in place and not a tripping hazard during the duration of the project. This will be removed and replaced as needed.

5. A dumpster shall be provided by the contractor at a site to be determined by Dougherty County Facilities

Management. Dumpster shall be emptied as needed and is the responsibility of the contractor to arrange for emptying. The contractor shall be responsible for removal of the dumpster at the end of the project.

6. The contractor is responsible for onsite restroom delivery, set up, maintenance, to include emptying, at a location to be approved by Dougherty County Facilities Management staff once the awarded contractor is selected.

7. It is the responsibility of the contractor to provide approved storage for materials and equipment at the location prior to the project start date. This location must be approved by Dougherty County Facilities Management

Staff during the pre-construction meeting with the awarded contractor.

8. All staging, scaffolds, ladders, etc. shall always be maintained in a manner to meet OSHA Safety Requirements and not be a hazard to Dougherty County and City of Albany occupants and citizens in the Government Building.

Adequate exits from all hallways shall be maintained in all areas to meet Fire Marshal’s regulations.

9. Wet paint warning shall be placed and not removed until paint is dry.

1. SCOPE

a. Remove and discard all old cubicles

b. Construct one (1) 12’x14 office

c. Construct one (1) 6’x14’ office to be used as a copy machine room

d. Remove existing storefront in the existing copy room

• Construct new storefront at entry

e. Install electric strike at door

f. Construct new store front. Location is from new office to the corner of existing director’s office

g. Install one (1) 3’x6’ hollow metal frame and glass window in the existing conference room

h. Install one (1) 3’x6’ hollow metal frame and glass window in existing room #206

i. Remove old ceiling tile and grid. Install new 2x2x5/8 square edge ceiling tile and standard 15/16 white grid system.

j. Remove old HVAC grills. Install new HVAC grills

• Tie supply/exhaust grills into existing duct.

k. Remove all carpet and cove base

• Install new carpet tiles and 6” cove base

• Carpet shall be commercial Shaw brand, color to be selected by Dougherty County and discussed with the awarded vendor at the pre-construction meeting.

• Attic stock will be supplied to the owner, Dougherty County Facilities Management, by the contractor at the completion of the project at a rate of 2%.

• Awarded vendor shall provide samples prior to installation.

2. Paint all offices, door frames, window frames and common spaces, Sherwin Williams #6106 Kilim Beige Flat paint, trim will be Sherwin Williams Extra White #7006 and primer shall be Sherwin Williams PVA Drywall Primer and Sealer. All walls shall be finished to a level 5 finish.

• The paint shall go 2” from/above the floor. If the wall has been damaged, the contractor is responsible for the repairs to the wall prior to painting.

• Touch-up paint and trim paint shall be supplied by the contractor to Dougherty County Facilities

Management at the completion of the project. (2 cans of each)

3. All cove base will be removed by the contractor prior to painting.

a. Cove base selection shall be made at the pre-construction meeting with the awarded vendor.

• Cove base shall be 1/8” thick rubber, pre-molded, rounded-top; 6” high, butt type with both ends stops and pre-formed corner.

• Awarded vendor shall provide samples prior to installation.

• Attic stock cove base, 2%, shall be provided to, Dougherty County Facilities Management, by the contractor at the completion of the project.

4. Remove 58 existing 2x4 lay-in light fixtures. Replace with 58 new LED 2x4, Lithonia brand, 4000LM 40K-M2 lay in fixtures.

5. Remove existing power pole and wiring in the room currently used as the copy room.

a. Install new wiring for new offices, and new copy room.

• Install 9 receptacles, 2 switches, 3 stub-ups for telephone/data, and install one (1) 110 circuit for door strike

6. Install all hardware (match existing).

7. The contractor shall supply as-builts at the end of the project to Dougherty County Facilities Management.

8. Manufacture’s recommendation installation instruction, product warranty information and safety data sheets will be provided by the successful bidder to Dougherty County Facilities Management BEFORE the start of the project.

9. The contractor shall provide a one-year warranty for labor and materials for all interiors in Voter Registration and Elections offices. The warranty period shall commence following completion of project.

10. Carpeting shall have a limited lifetime warranty for wear, static, colorfastness, and stain resistance.

11. Additional materials shall have minimum warranties equal to industry standards.

2. Corporations: All Corporations should provide the corporate seal, a copy of the Secretary of State Certificate of Incorporation, and a listing of the principals of the corporation with the bid.

3. Bid Form: Bids must be submitted on the bid form provided in this bid document. Bid is for a lump sum contract.

The bid form should be completed in its entirety. Bid is for all work specified in this bid document and will be awarded to the lowest responsive and responsible bidder(s), while taking into account the submitted contract time, in the manner that best benefits the Dougherty County Board of Commissioners.

4. Contract Time: Completion time is two hundred and fifty (250) calendar days, following the issuance of the Notice to Proceed. Performance will be monitored and documented by the Project Manager. Not completing contract within the time specified may hamper the contractor’s ability to secure future contracts with the County.

5. Liquidated Damages: Should the Contractor, or, in case of default, the Surety fail to complete the work within the time stipulated in the contract or within such extra time that may be allowed, charges shall be billed to the contractor or assessed against any money due or that may become due the Contractor at a rate of Five Hundred Dollars ($500) for each date that expires after the allowed contract time for the completion and readiness of final payment until the Work is complete and ready for payment.

6. The Owner of this project is Dougherty County. The Owner reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the contract as may be in the best interest of the Owner or re-advertise for bids.

7. Contract: The successful bidder will be required to submit two (2) executed copies of the contract contained herein within ten (10) days following the issuance of the Notice of Award.

8. INSURANCE: The bidder shall possess and maintain general liability coverage of at least $1,000,000 combined single limit with $2,000,000 general aggregate per occurrence covering all premises and operations including bodily injury, personal injury, and property damage. In addition to the Certificate of Insurance, the contractor must provide the declaration page for the commercial general liability insurance policy. Policy shall be endorsed to name Dougherty County as an additional insured, provide thirty (30) days notice of any cancellation, modification, and/or alteration of the coverage, and specifically identify the project being insured.

The bidder shall possess and maintain Worker’s Compensation coverage in the statutory limits of Georgia.

The bidder shall possess and maintain Business Automobile Liability of $1,000,000 Combined Single Limit covering owned, non-owned and hired automobiles.

Submit with bid, specimen copy of Certificate of Insurance. Upon award of contract and prior to commencement of work under this contract, the successful bidder shall provide Dougherty County a Certificate of Insurance showing the type and limits of insurance specified herein with Dougherty County Board of Commissioners as an additional insurer.

9. Georgia Security and Immigration Compliance Act: The successful contractor will provide certification that they are in compliance with the Georgia Security and Immigration Compliance Act, certifying that the provisions of O.C.G.A § 13-10-91, Chapter 300-10-1, per the Georgia Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A §13-10-90(2), all subcontractors entering into a contract or agreement for hire on this Project must be registered and participate in the Federal Work Authorization Program. Complete and submit a copy of the form.

10. Superintendent: The contractor shall have a superintendent or representative on the site at all times while work is being performed. They will represent the contractor and all communications given to them shall be binding as if given to the contractor.

11. Barricades and Warnings: The contractor shall provide, erect, and maintain all necessary barricades, and take all necessary precautions for the protection of the work and safety of the public.

12. Removal of Trash and Rubbish: The contractor shall be responsible for the removal and legal disposal of all waste, trash, and rubbish resulting from the work under this contract. Work site shall be kept clean and orderly during construction; trash shall be removed from the site or adequately containerized daily. Any precious metals belong to the owner. All other debris is to be taken to the Dougherty County Landfill.

13. Preservation of Property: The contractor shall carry out their work with such care and by the proper methods to prevent damage to the property adjacent to the work or within streets, easement locations to the extent the owner may have rights therein, or other property of the owners or of others, whether adjacent to the work site or not, the removal, relocation, or destruction of which is not called for by the provisions of the contract documents; it being a condition of the execution of the contract that the work be performed in such manner that the property of others and other property of the owner shall not be damaged in any way. The word PROPERTY, as used, is intended to include among other types of property, public street improvements, storm and sanitary sewers, water lines and appurtenances, or other structures. Should any property be damaged or destroyed, the contractor at their own expense shall promptly, or within reasonable time, repair or make such restoration as is practical and acceptable to the owner of the damaged or destroyed property. In case of failure on the part of the contractor to repair or restore such property, or make good such damage or injury, the Building Inspector may within forty-eight (48) hours notice, proceed to repair, rebuild, or otherwise restore such property as may be necessary, and the cost thereof will be deducted from any monies due or which may become due the contractor under this contract agreement. The contractor shall, at all times in performance of the work, employ approved methods and exercise reasonable care and skill so as to avoid delay, damage, injury or destruction of existing public service installations and structures; and shall at all times in the performance of the work avoid interference with, or interruption of, public utilities services, and shall cooperate fully with the owners thereof to the end.

14. Certificate of Non-Collusion: An executed copy of this form should accompany your bid. (See Attached).

15. Governing Law and Venue: An executed copy of this form should accompany your bid. (See Attached).

16. Drug Free Workplace Certification: An executed copy of this form should accompany your bid. (See Attached).

17. Debarred Bidders Certification: An executed copy of this form should accompany your bid. (See Attached).

18. Bid Withdrawal: No bid may be withdrawn for a period of sixty (60) days from the bid opening date.

19. Permits and Fees: Within five (5) days following the issuance of the Notice to Proceed, the contractor shall apply for all permits. Failure to do so may result in award of this contract to the next lowest bidder and the original contractor may be billed for the difference in price. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and business license before any work can commence. This documentation should be on file in the Procurement Office prior to start of any work associated with this contract. The contractor is required within five (5) days of completion of specified work to contact Donald Hood, Asst. Director, at (229) 302-

3230 for a final inspection. Successful bidder as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration prior to award of contract.

20. Certification of Bidder’s Experience and Qualifications: The undersigned bidder certifies that they are, at the time of bidding, and shall be, throughout the period of the contract, licensed by the State of Georgia to do the type of work required under terms of the contract documents. Bidder further certifies that they are skilled and regularly engaged in the general class and type of work called for in the contract documents. The bidder represents that they are competent, knowledgeable and have special skills on the nature, extent, and inherent conditions of the work to be performed. Bidder further acknowledges that there are certain peculiar and inherent conditions existent in the construction of the particular facilities, which may create, during the construction program, unusual or peculiar unsafe conditions hazardous to persons and property. Bidder expressly acknowledges that they have the skill and experience to foresee and to adopt protective measures to adequately and safely perform the construction work with respect to such hazards. Suitable evidence of the successful bidder’s experience, to include references, may be submitted with bid.

21. Bid Bond: Each bid shall be accompanied by a certified check, cashier’s check, cash, or bid bond (surety) acceptable to the Owner, in an amount equal to at least five (5%) percent of the bid, payable without condition to the Owner as a guaranty that the bidder, if awarded the contract, will promptly execute the Agreement in accordance with the bid and other contract documents, and will furnish good and sufficient bond for the faithful performance of the same, and for the payment to all persons supplying labor and material for the work. The bid bond must be presented in its original form. Copies are not acceptable.

22. Performance Bond and Labor and Material Payment Bond: The successful bidder, simultaneously with the execution of the contract, will be required to furnish a faithful Performance Bond in an amount equal to one hundred (100%) percent of the contract amount and a Labor and Material Payment Bond equal to one hundred (100%) percent of the contract amount; said bonds shall be secured from a surety company satisfactory to the Owner.

23. Indemnification: Contractor agrees to indemnify and hold harmless the County, its agents, officers, and employees, their successors and assigns, individually and collectively, with respect to all claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of the activities of contractor or based on alleged negligence of contractor, its officers, agents, or employees and contractor shall defend against all such claims and pay all expenses of such defense, including attorney fees, and all judgments based thereon; provided that this obligation shall not extend to any damage, injury or loss due to the negligence of the County. (See Attached)

24. Termination for Convenience: This contract may be terminated in whole or in part by Dougherty County with the consent of the Contractor in which case the two parties shall agree upon the termination conditions, including the effective date in the case of partial termination, the portion to be terminated or by the Contractor upon written notification to Dougherty County setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, if in the case of partial termination, Dougherty County determines that the remaining portion of the award will not accomplish the purposes for which the contract was awarded, Dougherty County may terminate the contract in its entirety.

25. Termination for Cause: In the event that the contractor shall for any reason or through any cause be in default of the terms, conditions, or obligations of the contract documents, the County may give the contractor written notice of such default and terminate the contract. All terms, conditions, and obligations of the contract documents are considered material. The County may, in its discretion, provide the contractor an opportunity to cure the default, if curable, prior to termination. Unless a different duration is provided in the notice of default, the contractor shall have fourteen (14) calendar days to cure the default from the date such notice is mailed to the contractor, unless notification is by facsimile or personal delivery, in which case the opportunity to cure shall commence upon delivery of the notice. Upon failure of the contractor to cure the default the County may immediately terminate the contract effective as of the mailing or delivery of the default notice. If the County terminates the contract, the contractor shall remain liable for performance of all terms, conditions, and obligations through the date of termination.

Termination by the County shall not constitute a waiver by the County of any other rights or remedies available to the County by law or contract.

26. Warranty: Contractor shall guarantee all specified work performed for a period of one (1) year from the date of written acceptance of the work by the Owner’s designated representative that all materials, labor, and workmanship provided under this contract are free from defects of any kind. At no expense to Dougherty County, the contractor shall make repairs to any defects found and reported during the warranty period. Final inspection, final acceptance, and final payment shall not be construed as a waiver of this warranty. The following are excluded from this warranty:

A. Defects or failures resulting from abuse by the owner.

B. Damage caused by fire, tornadoes, hail, hurricane, Acts of God, wars, riots, civil commotion, or vandalism.

27. Compliance: The contractor is responsible for knowledge of and compliance with all laws, codes, ordinances, and regulations that are applicable to this type of work.

28. Bid Submittals: All items listed below must be submitted with bid. Failure to provide all required submittals will result in rejection of bid.

A. Bid Form

B. Bid Bond

C. Provide (2) completed references in the last 2 years similar in size and scope of work. Reference sheets are attached.

The following items should be submitted with the bid.

D. Governing Law & Venue Form (See Attached) E. Certificate of Non-Collusion Form (See Attached) F. Debarred Bidders Certification Form (See Attached) G. Drug Free Workplace (See Attached) H. Indemnity Agreement (See Attached) I. Corporate Seal J. Secretary of State’s Certificate of Incorporation K. Listing of the principals of Corporation L. Affidavit to Comply with OCGA § 13-10-91 (See Attached)

BID FORM

Voter Registration and Elections Renovations

DOCO

BID REFERENCE NO. 22-006

Bid of: _______________________________________________Date: ___________________ (Company Name)

To: Dougherty County Board of Commissioners Delivered to: Procurement Division Post Office Box 1827 222 Pine Avenue, Suite 260 Albany, Ga. 31702 Albany, Ga. 31701

We, the undersigned, do hereby declare that we have carefully examined the Project Site, Scope of Services, Project Manual and all other Contract Documents. We do hereby agree to furnish all material, transportation, equipment, apparatus systems, labor, and supervision required in strict accordance with the Contract Documents for the amount indicated below:

For: Dougherty County Voter Registration and Elections Renovations for a:

TOTAL BID of __________________________________________________________ $_____________________ Words Figure

Contractor acknowledges receipt of addenda number(s): (If none received write "none received".)

_________ dated __________ _________ dated __________ _________ dated __________ _________ dated __________

If awarded the contract, the contractor will provide proof of insurance as specified in Item #8 and proof of current City of Albany Occupational Tax Certificate to the Procurement Office within ten (10) days following issuance of the Notice of Award. Contractor will commence work within ten (10) calendar days after issuance of Notice to Proceed and will be completed in accordance with time stated in the Instructions to Bidders.

Authorized Signature Tax ID # E-Verify #

Printed Name Title

Address City State Zip

Seal (If Incorporated) Telephone # Fax #

Email

*MUST SUBMIT WITH BID*

References

Reference Name: ________________________________________________________

Contact: _______________________________________________________________

Street Address: __________________________________________________________

City, State, Zip: __________________________________________________________

Phone Number: _________________________________________________________

Email: _________________________________________________________________

Street Address: __________________________________________________________

City, State, Zip: __________________________________________________________

Street Address: __________________________________________________________

City, State, Zip: __________________________________________________________

*COMPLETE AND SUBMIT*

CERTIFICATION OF NON-COLLUSION

The bidder being sworn, disposes and says, The Contractor submitting this, and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

GOVERNING LAW AND VENUE

Contractor agrees that as to any actions or proceedings arising out or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Contractor further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Dougherty County, Georgia.

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

DEBARRED BIDDERS/INTEGRITY CERTIFICATION

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (49 CFR, Part 29):

The Contractor must certify that neither it nor its principals are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Further, the Contractor certifies that he or she shall obtain an identical certification from all its sub-contractors. The Contractor also agrees that when a sub-contractor is unable to certify to any of the statements in this certification, the prospective participant shall submit an explanation to the Contractor.

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

Drug Free Workplace Certification

DRUG FREE WORKPLACE REQUIREMENTS: The Contractor will provide the following certification that a Drug Free Workplace will be provided on the Project.

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating the "Drug Free Workplace Act", have been complied with in full. The undersigned further certifies that:

1. A drug free workplace will be provided for the Contractor’s employees during the performance of the Contract; and

2. Each Contractor who hires a Subcontractor to work in a drug free workplace shall secure from that Subcontractor the following written certification:

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

INDEMNITY AGREEMENT

This indemnity agreement made and entered into in favor of DOUGHERTY COUNTY, a municipal corporation, by [CORPORATE NAME].

WHEREAS [CORPORATE NAME] has submitted a bid to DOUGHERTY COUNTY so as to provide

[describe the service, products(s)] .

NOW, THEREFORE, as an additional consideration in DOUGHERTY COUNTY awarding the bid to

[CORPORATE NAME],

[CORPORATE NAME] agrees to indemnify and hold harmless, DOUGHERTY COUNTY, its agents, principals, officers, and employees, their successors and assigns, individually and collectively, with respect to all third party claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of any alleged negligence of its officers, agents, or employees in connection with the product or services involved in the bid; provided this indemnity shall not extend to any damage, injury or loss due to DOUGHERTY COUNTY’s sole negligence or willful injury.

[CORPORATE NAME] shall reimburse DOUGHERTY COUNTY for reasonable attorney fees and expenses of DOUGHERTY COUNTY in defending all such claims and shall also be responsible for payment of all judgements.

WITNESS THE HAND AND SEAL of the undersigned pursuant to proper corporate authority this, ____ day of _________, 20__.

[CORPORATE NAME]

By:

Title ____________________________

Attest:

Title

[Affix Corporate Seal]

SAMPLE

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we the undersigned, _______________________________________________ as PRINCIPAL, and

(Name of Principal)

_______________________________________________ as SURETY are held and firmly bound unto

Dougherty County Board of Commissioners, hereinafter called the "Local Public Agency," in the penal sum of

______________________________________Dollars ($_____________) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

____________________, 20__, for ________________________________________________

NOW, THEREFORE, if the Principal shall not withdraw said Bid within the allowable period specified, and shall within the period specified therefor, or if no period be specified, within ten (10) days after the prescribed forms are presented to him for signature, enter into a written Contract with the Local Public Agency in accordance with the Bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such Contract; or in the event of the withdrawal of said Bid within the period specified, or the failure to enter into such Contract and give such bond within the time specified, if the Principal shall pay the local Public Agency the difference between the amount specified in said Bid and the amount for which the Local Public Agency may procure the required work or supplies or both, if the latter be in excess of the former, then the above obligation shall be void and of no effect, otherwise it is to remain in full force and virtue.

IN WITNESS WHEREOF, the above-bounded parties have executed this instrument under their several seals this _______ day of ____________, 20__, the name and corporate seal of each corporate party being hereto affixed and these presents signed by its undersigned representative, pursuant to authority of its governing body.

In presence of:

___________________________________________________________(SEAL)

(Individual Principal)

(Business Address, Including Zip Code)

(Partnership)

(Business Address, Including Zip Code)

Surety

By ___________________________

Address_______________________

City State Zip

IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located.

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS:

That _________________________________________________________________________

(Legal title and address of the Contractor) as Principal (hereinafter referred to as "Contractor"), and

(Legal title and address of Surety) as Surety (hereinafter referred to as "Surety"), are held firmly bound unto DOUGHERTY COUNTY

BOARD OF COMMISSIONERS, as Obligee (hereinafter referred to as "Owner"), in the amount of_____________________________________________________________________ Dollars

($____________), to which payment Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the above bounded Principal has entered into a contract with Owner dated the ____ day of ___________, 20__, for the construction of ________________________________

NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that, if the Contractor shall promptly and faithfully perform and comply with the terms of said Contract; and shall indemnify and save harmless the Owner against and from all costs, expenses, damages, injury or loss to which said

Owner may be subjected by reason of any wrongdoing, including patent infringement, misconduct, want of care or skill, default, failure of performance, on the part of said Principal, his agents, subcontractors or employees, in the execution or performance of said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect.

1. The said Surety to this bond, for value received, hereby stipulates and agrees that no change, extensions of time, alteration or addition to the terms of the Contract or the work to be performed thereunder, or the Specifications or Drawings accompanying same shall in any wise affect its obligation on this bond, and it does hereby waive notice of any change, extension of time, alteration or addition to the terms of the Contract or to the work or to the Specifications and Drawings.

2. If pursuant to the Contract Documents the Contractor shall be declared in default by the Owner under the aforesaid Contract, the Surety may promptly remedy the default or shall promptly complete the Contract in accordance with its terms and conditions. It shall be the duty of the Surety to give an unequivocal notice in writing to the Owner, within twenty-five (25) days after receipt of declaration of default, of the Surety's election either to remedy the default or defaults promptly or to perform the

Contract promptly, time being of the essence. In said notice of election, the Surety shall indicate the date on which the remedy or performance will commence, and it shall then be the duty of the Surety to give prompt notice in writing to the Owner immediately upon completion of (a) the remedy and/or correction of each default, (b) the remedy and/or correction of each item of rejected work, (c) the furnishing of each omitted item of work and (d) the performance of the Contract. The surety shall not assert solvency of its Principal as justification for its failure to give notice of election or for its failure to promptly remedy the default or defaults or perform the Contract.

3. Supplementary to and in addition to the foregoing, whenever the Owner shall notify the Surety that the Owner has notice that the Contractor has failed to pay any subcontractor, materialman, or laborer for labor or materials certified by the Contractor as having been paid for by the Contractor in accordance with said Contract, which said labor or materials have been included in a periodical application for payment and approved by the Engineer for payment and paid for by the Owner, the

Surety shall, within twenty (20) days of receipt of such notice, cause to be paid any unpaid amounts for such labor and materials.

4. It is expressly agreed by the Principal and the Surety that the Owner if he desires to do so, is at liberty to make inquiries at any time of subcontractors, laborers, material men, or other parties concerning the status of payments for labor, materials, or services furnished in the prosecution of the work.

5. No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein or the legal successors of the Owner.

Signed and sealed this _______ day of ________________, 20__.

Principal Title

__________________________ (Seal)

Surety

Witness Title

LABOR…