Inventory_Items_and_Field_Supplies.pdf

REQUEST FOR QUOTATION

26-004

INVENTORY ITEMS AND FIELD SUPPLIES

City of Hayward

777 B Street

Hayward, CA 94541

RELEASE DATE: July 23, 2025

DEADLINE FOR QUESTIONS: July 25, 2025

RESPONSE DEADLINE: August 6, 2025, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/hayward-ca https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Hayward

REQUEST FOR QUOTATION

Inventory Items and Field Supplies

I. Introduction II. Scope of Work

III. Submission Format IV. Evaluation Phases V. Pricing Proposal

VI. Vendor Questionnaire VII. Copy of Submission Format

Attachments:

A - General Provisions

B - Non-Collusion Affidavit

C - Nondiscriminatory Affirmative Action Cert Statement

D - Non-Nuclear

Request For Quotation #26-004 Title: Inventory Items and Field Supplies

1. Introduction

1.1. Summary

The City of Hayward is seeking an experienced and qualified contractor who is specially trained, experienced, and competent to perform and provide inventory items and field supplies (as required by the City of Hayward) services in accordance with the terms, conditions, and specifications contained in this Request for Quote (RFQ).

The City of Hayward is accepting electronic bid submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

https://procurement.opengov.com/portal/hayward-ca

1.2. Background

With a population currently estimated at 158,937, Hayward is the third largest city in Alameda

County. The city area includes sixty-one square miles lying between the eastern shore of the San

Francisco Bay and the southern Oakland-Berkeley Hills.

The Mayor is directly elected to a four-year term of office and serves as a voting member and the presiding officer of the City Council. The City Council includes six other members, each of whom is elected at-large to overlapping four-year terms. The Mayor and City Council serve as the legislative and policy-making body of the City government and appoint a City Manager, a City Clerk, and a City

Attorney.

The City Manager is the City's chief executive officer and appoints all other City staff. The City Manager is responsible for the daily administration of the City government and provides overall direction to all

City departments.

Hayward provides a full range of services to its residents including law enforcement; fire prevention and protection; paramedic services; housing and economic development; land use development services and regulations; community planning; libraries; street construction and maintenance; landscape maintenance services; transportation planning; and contracted curbside recycling and refuse collection.

In addition, the City operates and maintains facilities for water distribution, storm water, and sanitary sewer collection and disposal. The City also operates a general aviation airport, downtown parking facilities, a main and branch library, and a civic center. Park and recreation services are provided through partnership with the regional Hayward Area Recreational District (HARD), headquartered in the

City. Grounds and areas fully maintained by the City include City hall and Main Library grounds, Downtown on B Street, South Mission Blvd. Greenway, Medians on Jackson, Foothill, Mission, Harder, Tennyson, Industrial Pkwy, Hesperian, A Street, D Street, Winton, Orchard Roundabout.

1.3. Contact Information

Trang Nguyen

Management Analyst https://procurement.opengov.com/signup https://procurement.opengov.com/portal/hayward-ca

777 B Street

Hayward, CA 94541

Email: trang.nguyen@hayward-ca.gov

Phone: (510) 583-4709

Department:

Utilities

Department Head:

Alex Ameri

Director of Public Works

1.4. Timeline

Release Project Date July 23, 2025

Question Submission Deadline July 25, 2025, 5:00pm

Question Response Deadline July 29, 2025, 5:00pm

Proposal Submission Deadline August 6, 2025, 5:00pm

Selection of Firm or Individual (Tentative) August 8, 2025 mailto:trang.nguyen@hayward-ca.gov tel:(510)583-4709

2. Scope of Work

2.1. Scope of Work

The scope of work will be to provide inventory items and field supplies for bends, valves, tees, sleeves, fire, and large fittings. Price quotes shall include drop-off & pick-up charge for the City of Hayward's various locations.

3. Submission Format

To ensure the fair and accurate consideration of all submissions, proposals must contain the following information.

3.1. Cover Letter

The cover letter should be on company letterhead and include the following:

A. Company name, address, phone and fax numbers.

B. Designation of primary contact within the company who is authorized to answer questions regarding the assigned work, including their name, contact phone number and e-mail.

C. Signature of an officer of the prime contractor. In case of joint venture or other joint-prime relationship, an officer of each venture partner shall sign.

3.2. Contact & Customer Service

Please describe all support services available from your company/business, specifically addressing the following issues:

A. Normal hours of availability

B. Quality assurance program(s)

C. Guaranteed response time

D. Other support services

3.3. Prices

Prices for provision of services that are "all-inclusive" of all costs, including but not limited to supervision, equipment, overhead-profit and all required insurances as specified in this document.

3.4. Current City Business License

The contractor selected for this project shall obtain or provide proof of having a valid City of Hayward business license.

3.5. Required Forms

Attach the following required forms:

A. Cover Letter

B. Price List

4. Evaluation Phases

The City of Hayward will not award a contract based solely on price. The award will be in the best interest of the City and will be to a firm or firms whose overall proposal is rated as being in the City’s best interest.

Selection Process

A review committee will evaluate all responses to the RFQ that meet the submittal requirements and deadline. Submittals that do not meet the requirement or deadline will not be considered. The review committee will rank the proposals and then may arrange for on-site interviews with staff if necessary.

The City reserves the right to request additional information or materials from bidding parties if necessary to determine the winning proposal.

Likewise, the City reserves the right to accept or reject any or all proposals, or to alter the selection process in any way, to postpone the selection process for its own convenience at any time, and to waive any informality in the proposals. The City of Hayward retains the right at its sole discretion to select a contractor.

All proposals submitted in response to this RFQ become the property of the City and public records and, as such, may be subject to public review.

The City reserves the right to cancel or revise any section of this RFQ prior to the date proposals are due including, but not limited to: selection procedures, submittal date, and submittal requirements. If the

City cancels or revises the RFQ, all interested firms will be notified. The City also reserves the right to extend the date by which proposals are due.

NOTE: The City will not pay costs incurred by the proposer during this process. All costs shall be borne by the proposer.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cost & budget proposal Points Based 100 (100% of Total)

5. Pricing Proposal

Part # Description Unit of Measure Unit Cost

BEND-0010 BEND, 4", 45D, MJ X MJ, DI Each

BEND-0011 BEND, 4", 45D, MJ X PE, DI Each

BEND-0014 BEND, 4", 90D, FLG X FLG, DI Each

BEND-0016 BEND, 4", 90D, FLG X MJ, DI Each

BEND-0029 BEND, 4", 90D, MJ X MJ, DI Each

BEND-0030 BEND, 4", 90D, MJ X PE, DI Each

BEND-0012 BEND, 6", 45D, FLG X FLG, DI Each

BEND-0020 BEND, 6", 45D, MJ X FLG, DI Each

BEND-0021 BEND, 6", 45D, MJ X MJ, DI Each

BEND-0022 BEND, 6", 45D, MJ X PE, DI Each

BEND-0031 BEND, 6", 90D, FLG X FLG, DI Each

BEND-0033 BEND, 6", 90D, FLG X MJ, DI Each

BEND-0032 BEND, 6", 90D, MJ X PE, DI Each

BEND-0018 BEND, 6", 90D, MJ, DI Each

BEND-0026 BEND, 8", 45D, FLG X FLG, DI Each

BEND-0013 BEND, 8", 45D, MJ X FLG, DI Each

BEND-0025 BEND, 8", 45D, MJ X MJ, DI Each

BEND-0027 BEND, 8", 45D, MJ X PE, DI Each

BEND-0041 BEND, 8", 45D, MJ X PE, EPOXY Each

BEND-0035 BEND, 8", 90D, FLG X MJ, DI Each

BEND-0036 BEND, 8", 90D, FLG, DI Each

BEND-0034 BEND, 8", 90D, MJ X MJ, DI Each

BEND-0038 BEND, 8", 90D, MJ X PE, DI Each

BEND-0039 BEND, 10", 45D, MJ X PE, DI Each

BEND-0042 BEND, 10", 45D, MJ, DI Each

BEND-0050 BEND, 10", 90D, MJ X PE, DI Each

BEND-0051 BEND, 10", 90D, MJ, DI Each

BEND-0048 BEND, 12", 45D, FLG X FLG, DI Each

BEND-0028 BEND, 12", 45D, MJ X FLG, DI Each

BEND-0003 BEND, 12", 45D, MJ X MJ, DI Each

BEND-0017 BEND, 12", 45D, MJ X PE, DI Each

BEND-0046 BEND, 12", 90D, FLG X FLG, DI Each

BEND-0001 BEND, 12", 90D, MJ X PE, DI Each

BEND-0037 BEND, 12", 90D, MJ, DI Each

VALV-0008 VALVE, GATE 4" FLG X FLG Each

VALV-0011 VALVE, GATE 4" MJ Each

VALV-0010 VALVE, GATE 4" MJ X FLG Each

VALV-0012 VALVE, GATE 6" FLG Each

VALV-0029 VALVE, GATE 6" MJ Each

VALV-0013 VALVE, GATE 6" MJ X FLG, C509, DI Each

VALV-0014 VALVE, GATE 8" FLG X FLG Each

VALV-0016 VALVE, GATE 8" MJ Each

VALV-0015 VALVE, GATE 8" MJ X FLG, C509, DI Each

VALV-0034 VALVE, GATE 10", MJ Each

VALV-0018 VALVE, GATE 12" FLG X FLG Each

VALV-0019 VALVE, GATE 12" FLG X MJ Each

VALV-0020 VALVE, GATE 12" MJ X MJ Each

SLEE-0040 SLEEVE, TAPPING, SS, 06" X 4", AC, JCM 432, 7.05-7.40,

ANSI SOLID FLANGE

Each

SLEE-0029 SLEEVE, TAPPING, SS, 06" X 4", DI, JCM 432, 6.83-7.16,

ANSI SOLID FLANGE

Each

SLEE-0041 SLEEVE, TAPPING, SS, 06" X 6", AC, JCM 432, 7.05-7.40,

ANSI SOLID FLANGE

Each

SLEE-0030 SLEEVE, TAPPING, SS, 06" X 6", DI, JCM 432, 6.83-7.16.

ANSI SOLID FLANGE

Each

SLEE-0031 SLEEVE, TAPPING, SS, 08" X 4", DI, JCM 432, 8.98-9.37.

ANSI SOLID FLANGE

Each

SLEE-0032 SLEEVE, TAPPING, SS, 08" X 6", DI, JCM 432, 8.98-9.37.

ANSI SOLID FLANGE

Each

SLEE-0027 SLEEVE, TAPPING, SS, 08" X 8", DI, JCM 432, 8.98-9.37.

ANSI SOLID FLANGE

Each

SLEE-0045 SLEEVE, TAPPING, SS, 12" X 4", AC, JCM 432, 14.08-

14.40. ANSI SOLID FLANGE

Each

SLEE-0033 SLEEVE, TAPPING, SS, 12" X 4", DI, JCM 432, 13.10-13.50.

ANSI SOLID FLANGE

Each

SLEE-0046 SLEEVE, TAPPING, SS, 12" X 6", AC, JCM 432, 14.08-14.40 Each

SLEE-0034 SLEEVE, TAPPING, SS, 12" X 6", DI, JCM 432, 13.10-13.50 Each

SLEE-0039 SLEEVE, TAPPING, SS, 12" X 8", AC, JCM 432, 14.08-14.40 Each

SLEE-0035 SLEEVE, TAPPING, SS, 12" X 8", DI, JCM 432, 13.10-13.50 Each

SLEE-0053 SLEEVE, TAPPING, SS, 12" X 10", AC, JCM 432, 14.08 -

14.40 OD. ANSI SOLID FLANGE

Each

SLEE-0055 SLEEVE, TAPPING, SS, 12" X 10", DI, JCM 432, 13.10 -

13.50 OD. ANSI SOLID FLANGE

Each

SLEE-0048 SLEEVE, TAPPING, SS, 12" X 12", AC, JCM 432, 14.08-

14.40 0D. ANSI SOLID FLANGE

Each

SLEE-0036 SLEEVE, TAPPING, SS, 12" X 12", DI, JCM 432, 13.10-

13.50. ANSI SOLID FLANGE

Each

FIRE-0002 FIRE HYDRANT, FULL STEAMER, CLOW 865, 4.5 X 4.5 X

2.5 COMMERCIAL USE, COLOR: SAFETY YELLOW, NO

LEAD

Each

FIRE-0001 FIRE HYDRANT, MODIFIED, CLOW 950, (1) 2-1/2", (1) 4-

1/2", RESIDENTIAL USE, COLOR: SAFETY YELLOW, NL

Each

HYDR-0018 HYDRANT BURY, 6" X 16"L, MJ Each

HYDR-0002 HYDRANT BURY, 6" X 24"L, FLG X MJ, DI Each

HYDR-0003 HYDRANT BURY, 6" X 30"L, FLG X MJ, DI Each

HYDR-0004 HYDRANT BURY, 6" X 36"L, FLG X MJ, DI Each

HYDR-0005 HYDRANT BURY, 6" X 42"L, FLG X MJ, DI Each

HYDR-0006 HYDRANT BURY, 6" X 48"L, FLG X MJ, DI Each

HYDR-0012 HYDRANT EXTENSIONS, BREAK-OFF, 6" X 4" FLG, DI Each

HYDR-0009 HYDRANT EXTENSIONS, BREAK-OFF, 6" X 6", FLG X FLG,

DI

Each

HYDR-0010 HYDRANT EXTENSIONS, BREAK-OFF, 6" X 8", FLG, DI Each

HYDR-0011 HYDRANT EXTENSIONS, BREAK-OFF, 6" X 10", FLG, DI Each

HYDR-0008 HYDRANT EXTENSIONS, BREAK-OFF, 6" X 12", FLG, DI Each

HYDR-0013 HYDRANT EXTENSIONS, BREAK-OFF, 6" X 18" FLG X FLG,

DI

Each

HYDR-0014 HYDRANT EXTENSIONS, BREAK-OFF, 6" X 20" FLG X FLG,

DI

Each

HYDR-0015 HYDRANT EXTENSIONS, BREAK-OFF, 6" X 24" FLG, DI Each

COUP-0115 COUPLINGS, 04" ROMAC MACRO HP 4.40 - 5.60 X 8 Each

COUP-0139 COUPLINGS, 04", ROMAC ALPHA END CAP, 4.50 - 4.90,

SSFE, EPOXY L&C, SBR, R-BLUE B&N

Each

COUP-0093 COUPLINGS, 06" ROMAC ALPHA 660-700-HDPE Each

COUP-0096 COUPLINGS, 06" ROMAC MACRO HP 660-760 Each

COUP-0138 COUPLINGS, 06", ROMAC ALPHA END CAP, 6.60 - 7.00,

SSFE, EPOXY L&C, SBR, R-BLUE B&N

Each

COUP-0094 COUPLINGS, 08" ROMAC ALPHA 860-910-HDPE Each

COUP-0097 COUPLINGS, 08" ROMAC MACRO-9.75 HP 860-975 Each

COUP-0137 COUPLINGS, 08, ROMAC ALPHA END CAP, 8.60 - 9.10,

SSFE, EPOXY L&C, SBR, R-BLUE B&N

Each

COUP-0126 COUPLINGS, 10" (XL) MACRO HP 11.00 - 12.20 Each

COUP-0141 COUPLINGS, 10" ROMAC MACRO HP 10.70 - 11.90 Each

COUP-0099 COUPLINGS, 12" (XL) ROMAC MACRO HP 1315-1440 AC Each

COUP-0095 COUPLINGS, 12" ROMAC ALPHA 1275-1330-HDPE Each

COUP-0098 COUPLINGS, 12" ROMAC MACRO HP 1270-1380 Each

COUP-0133 COUPLINGS, 12" XL, ROMAC ALPHA END CAP, 13.20-

13.60, SHOPCOAT, STD HDW

Each

COUP-0136 COUPLINGS, 12", ROMAC ALPHA END CAP, 12.75-13.30,

SSFE, EPOXY L&C, SBR, R-BLUE B&N

Each

LIDS-0019 LIDS, (AMI), NICOR READ-RITE POLYMER, 7"X13",

"WATER", HYDROZONE HD, GRAY

Each

LIDS-0004 LIDS, (AMI), NICOR READ-RITE POLYMER, B-09X,

"WATER", HYDROZONE HD, GRAY

Each

LIDS-0006 LIDS, (AMI), NICOR READ-RITE POLYMER, B-12,

"WATER", HYDROZONE HD, GRAY

Each

LIDS-0007 LIDS, (AMI), NICOR READ-RITE POLYMER, B-16,

"WATER", HYDROZONE HD, GRAY

Each

LIDS-0008 LIDS, (AMI), NICOR READ-RITE POLYMER, B-24,

"WATER", HYDROZONE HD, GRAY

Each

LIDS-0009 LIDS, (AMI), NICOR READ-RITE POLYMER, B-30,

"WATER", HYDROZONE HD, GRAY

Each

LIDS-0010 LIDS, (AMI), NICOR READ-RITE POLYMER, B-36,

"WATER", HYDROZONE HD, GRAY

Each

LIDS-0011 LIDS, (AMI), NICOR READ-RITE POLYMER, B-65, "WATER"

, HYDROZONE HD, GRAY

Each

LIDS-0012 LIDS, (AMI), NICOR READ-RITE POLYMER, OVAL 10X16,

"WATER", HYDROZONE HD, GRAY

Each

LIDS-0015 LIDS, (AMI), NICOR READ-RITE POLYMER, OVAL 10X19,

"WATER", HYDROZONE HD, GRAY

Each

LIDS-0014 LIDS, CAST IRON G05CT, BOLT DOWN, "WATER" Each

LIDS-0067 LIDS, CONCRETE, B24D, "WATER", REINFORCED Each

LIDS-0001 LIDS, CONCRETE, B40M, SOLID, 10" x 16" OVAL CENTER Each

LIDS-0068 LIDS, CONCRETE, B44-D2, "WATER", 1/2 LIDS Each

LIDS-0002 LIDS, CONCRETE, M10, "O", OVAL, STD, SOLID, 10 X 16 Each

PIPE-0001 PIPE, BLACK, 03/4" X 100'L, IPS, 250PSI, SIDR7, PE4710 Each

PIPE-0002 PIPE, BLACK, 1" X 100'L, IPS, 250PSI, SIDR7, PE4710 Each

PIPE-0003 PIPE, BLACK, 1-1/2" X 100'L, CTS, 250 PSI, SDP9, PE3408-

PE4710

Each

PIPE-0011 PIPE, BLACK, 2" X 100'L, CTS, 250 PSI, SDP9, PE3408-

PE4710

Each

PIPE-0040 PIPE, BLUE, C-900, 04" X 20'L Each

PIPE-0013 PIPE, BLUE, C-900, 06" X 20'L Each

PIPE-0024 PIPE, BLUE, C-900, 08" X 20'L Each

PIPE-0045 PIPE, BLUE, C-900, 10" X 20'L Each

PIPE-0012 PIPE, BLUE, C-900, 12" X 20'L Each

PIPE-0010 PIPE, DI, 04" X 18'L, CL52 Each

PIPE-0007 PIPE, DI, 06" X 18'L, CL52 Each

PIPE-0020 PIPE, DI, 08" X 18'L, CL52 Each

PIPE-0023 PIPE, DI, 10" X 18'L, CL52 Each

PIPE-0005 PIPE, DI, 12" X 18'L, CL52 Each

PIPE-0004 PIPE, GREEN, SEWER, 04" X 20'L, SDR35 Each

PIPE-0061 PIPE, GREEN, SEWER, 06" X 20'L , SDR35 Each

PIPE-0025 PIPE, GREEN, SEWER, 08" X 20'L, SDR35 Each

PIPE-0046 PIPE, GREEN, SEWER, 10" X 20'L, SDR35 Each

6. Vendor Questionnaire

6.1. Submission Requirements*

Did you read through and confirm that you met all of the RFQ requirements including the sections:

A. Scope of Work

B. Attachments, if applicable

C. Submission Format

D. Cost Proposal (Pricing Table, if applicable)

E. Automated Addenda & Vendor Acknowledgement, if applicable

☐ Yes

☐ No

*Response required

6.2. Discretion & Liability Waiver*

The City reserves the right to exercise discretion and apply its judgment with respect to any qualifications submitted.

The City reserves the right to reject any or all submittals, either in part or in their entirety, or to request and obtain, from one or more of the businesses submitting, supplementary information as may be necessary for City staff to analyze the qualifications pursuant to the contractor/consultant selection criteria contained herein.

The City may require contractors/consultants to participate in additional rounds of discussions, negotiations, or more refined submittals before the ultimate selection of a contractor/consultant is made. These rounds could encompass revisions of the submittal criteria in response to the nature and scope of the initial qualifications.

☐ Please confirm

*Response required

6.3. Separate Cost Proposal

Confirm that your fee proposal is included on the pricing proposal and is attached separately here.

6.4. Proof of Insurance*

The proposal will include confirmation that the consultant has insurance for:

A. Commercial General Liability, B. Automobile Liability, C. Workers' Compensation and Employer's Liability, and

D. Professional Liability, and provide the policy limits where applicable. Selected vendor will be required to sign a Professional

Services Agreement.

*Response required

7. Copy of Submission Format

To ensure the fair and accurate consideration of all submissions, proposals must contain the following information.

7.1. Cover Letter

The cover letter should be on company letterhead and include the following:

A. Company name, address, phone and fax numbers.

B. Designation of primary contact within the company who is authorized to answer questions regarding the assigned work, including their name, contact phone number and e-mail.

C. Signature of an officer of the prime contractor. In case of joint venture or other joint-prime relationship, an officer of each venture partner shall sign.

D. Company general information to include distribution centers that serves the Hayward area.

7.2. Contact & Customer Service

Please describe all support services available from your company/business, specifically addressing the following issues:

A. Normal hours of availability

B. Quality assurance program(s)

C. Guaranteed response time

D. Other support services

7.3. Prices

Prices for provision of services that are "all-inclusive" of all costs, including but not limited to supervision, equipment, overhead-profit and all required insurances as specified in this document.

7.4. Current City Business License

The contractor selected for this project shall obtain or provide proof of having a valid City of Hayward business license.

7.5. Required Forms

Attach the following required forms:

A. Cover Letter

B. Price List