REQUEST FOR PROPOSAL

26-029-RFP

INTERIOR LANDSCAPING AND SEASONAL DECORATION

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, June 11, 2026.

RFP# 26-029-RFP DATE ISSUED: May 14, 2026

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected

Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All

Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

Table Of Contents

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

1.2. SCHEDULE OF EVENTS

1.3. BACKGROUND

1.4. SUBMISSION OF PROPOSALS

1.5. RFP QUESTIONS

1.6. ADDENDA

1.7. SCOPE OF SERVICES

1.8. KENTUCKY OPEN RECORDS ACT

1.9. EVALUATION CRITERIA

1.10. ACCEPTANCE PERIOD

1.11. AWARD

1.12. PERFORMANCE AND PAYMENT

1.13. BADGES AND KEYS

1.14. RECORDS/FINANCIALS

1.15. GRATUITIES AND KICKBACKS

1.16. NON-COLLUSIVE VENDOR CERTIFICATION

1.17. RFP CONDITIONS AND PROVISIONS

2. PRICING PROPOSAL

2.1. PRICING PROPOSAL

3. VENDOR QUESTIONNAIRE

3.1. VENDOR QUESTIONNAIRE

3.2. ATTACHMENTS

Attachments:

A - Contract Sample

B - KCAB - RSVP Instructional Guide for OpenGov

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

The Kenton County Airport Board (“KCAB”) will receive proposals for Interior Landscaping and

Seasonal Decoration at the Cincinnati/Northern Kentucky Int’l Airport (“CVG”). Proposals must be received by Thursday, June 11, 2026 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.

A pre-proposal meeting will be held on Thursday, May 21, 2026 at 10:00 am at CVG Center, 77

Comair Blvd, Erlanger, KY 41018. Please RSVP by May 20, 2026 through KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select Invitation 26-029-RFP and provide the name of the person(s) attending. See Attachments for RSVP instructions. NOTE: Although attendance at the pre-proposal meeting is not limited, the subsequent walkthrough is limited to a maximum of two (2) persons per company.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

Preference for Kentucky resident bidders will be applied in accordance with Kentucky law.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner's race, color, national origin, sex, creed, age, or disability in consideration for an award.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, Kentucky 41048

1.2. SCHEDULE OF EVENTS

Release Project Date: May 14, 2026

Pre-Proposal Meeting and Site Visit

(Non-Mandatory):

May 21, 2026, 10:00am

CVG Center, 77 Comair Blvd, Erlanger, KY 41018

Deadline For Questions To Be

Submitted:

June 1, 2026, 11:59pm

Answers To Questions Issued: June 4, 2026, 11:59pm https://procurement.opengov.com/portal/cvgairport

Proposals Due: June 11, 2026, 2:00pm

Interviews: Week of June 15, 2026, if necessary

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

1.3. BACKGROUND

The Kenton County Airport Board (“KCAB”) is soliciting proposals relating to Interior Landscaping, Seasonal Decorations at the Cincinnati/Northern Kentucky International Airport.

1.4. SUBMISSION OF PROPOSALS

Responses to this RFP must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled Interior

Landscaping and Seasonal Decoration (Invitation #26-029-RFP) and follow the instructions for submittal. The completed and signed proposal (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, June 11, 2026 at 2:00 pm Eastern

Time (ET). Proposers should allow for sufficient time to upload and transmit all required information.

Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time.

KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

Individual submittals will not be read in public or available for public inspection until after an award determination has been made.

1.5. RFP QUESTIONS

KCAB is not bound by, and proposers may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this RFP are encouraged and should be submitted electronically using the Question and Answer tab of this RFP on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this RFP on the bidding system per the Schedule of

Events. Answers to questions from any proposer will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the RFP or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

1.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this RFP or to provide additional information, addenda will be issued to all recipients of this RFP.

1.7. SCOPE OF SERVICES

1.7.1. Scope of Services

KCAB is soliciting proposals from vendors who can provide experienced execution of interior landscaping and seasonal decoration for a multi unit public space. The successful proposer(s) (“Contractor”) may choose to propose on all or any of the items listed in this RFP and must successfully perform the following:

1. INTERIOR LANDSCAPING- The purpose of interior landscaping at CVG is to create an aesthetically pleasing space for those using the facilities on a daily basis. The plant concept should complement and enhance the visual appeal of the passenger facilities while not detracting from the functional aspects.

1.1. Interior Landscape Objectives – To provide an appropriate interior plant solution and design plan for the airport environment, incorporating a variety of plants in well-designed groupings that are aesthetically in keeping with the architectural and interior design of the space. Careful consideration must be given to passenger flow, way finding line of sight and above all else, safety.

• Contractor must provide a design plan that creates a unique sense of place while recognizing the need to maintain operational efficiency.

1.2. Contractor must:

• Design, install and maintain all interior landscapes, including poinsettias.

• Provide all plants, labor, materials, supplies, tools and equipment (ladders, lifts, etc.) to perform the plant installation and maintenance in the Main Terminal, Concourse A and CVG Center to ensure the continued health, appearance and longevity of the displayed plants during the life of the contract.

Contractor must deliver poinsettias during the scheduled holiday installation the Terminal and CVG

Center.

• Develop and maintain a plant master plan to include plant description, quantity and date installed or replaced.

1.3. Routine Maintenance – Contractor must provide maintenance on a weekly basis and must include those services that ensure the proper health of the plants and encourage growth, good color and adequate root development. Services include, but are not limited to, watering, misting, fertilizing, spraying, cleaning, dusting, replacement of potting materials/fillers and plant replacement in accordance with sound horticulture practice.

The Contractor must maintain the plants in a healthy, vigorous and attractive condition.

• Contractor must present plant areas in a well-groomed appearance at all times. All planters and planted areas must be free of all paper, gum, bottles, trash and other discarded materials. Contractor must dress and maintain surface soil areas of planters with use of fresh Spanish moss or similar covering material that meets normal commercial standards for interior plantings.

• The Contractor must rotate containers as required to properly expose all sides of the plant to sunlight, depending on species, to promote even growth.

• All planted areas (planters) must show no signs of excess dryness. Contractor must check all areas for moisture content on a regular basis.

• Contractor must ensure all areas receive the proper amount of water based on the type of plants provided.

• Contractor must keep all areas free of fallen leaves. The Contractor must remove all clippings, trimmings, cuttings, trash, excess soil and debris from the floor and planter areas.

1.4. Contractor must present plants in a neat, well-maintained appearance free of dust, and provide unobstructed access to seating and pedestrian areas at all times.

1.5. Locations to be considered - Contractor must develop a plan for interior landscaping for the areas identified below which represent the areas of CVG with the most significant amount of passenger traffic. Firms are encouraged to be creative with their designs to maximize the aesthetic impact on the passenger. The areas to be considered include, but are not limited to the following:

• Administration Offices at 77 Comair Blvd – Lobby

• Administration Offices at 77 Comair Blvd – 2nd Floor

• Main Terminal – Ticketing Level

• Main Terminal – Baggage Claim Level

• Main Terminal - Welcome Point

• Consolidated Rental Car Facility- all floors and corridor to Main Terminal

• Concourse A – Hub area, central corridor to all east and west gates.

• Concourse B – Hub area, central corridor to all east and west gates.

• FIS (Customs)- bag claim area post-passport control, bag reclaim/re-check area.

• Visit https://www.cvgairport.com/terminal-information/airport-tour/ for a virtual tour of the Terminal and

Concourse areas

1.6. Work hours will depend on the nature and location of the installation. Hours by area are:

• Administration Offices 9 a.m. – 5 p.m.

• Main Terminal - Ticketing 8 a.m. – 4 p.m.

• Main Terminal – Baggage Claim 8 a.m. – 4 p.m.

• Main Terminal - Welcome Point 8 a.m. – 4 p.m.

• Concourse A 8 a.m. – 4 p.m.

• Concourse B 8 a.m. – 4 p.m.

• Consolidated Rental Car Facility- 8 a.m. – 4 p.m.

• FIS (Customs)- 8 a.m. – 1 p.m.

2. SEASONAL DECORATIONS

• The purpose of the seasonal decoration program at CVG is to create an aesthetically pleasing and festive space for the thousands of passengers utilizing CVG on a daily basis. The holiday travel season can be a stressful time for many passengers who rarely fly. It can also be stressful due to the increased likelihood of inclement weather which may force travelers to spend more time than anticipated in the airport.

• KCAB has a rich tradition of decorating the public spaces to create a warm and inviting environment which brings the Midwestern charm to life. KCAB is committed to continue to provide CVG passengers with seasonal decorations which complement and enhance the visual appeal of the passenger facilities while not detracting from the functional aspects. Careful consideration must be given to passenger flow, wayfinding, line of sight and above all else, safety. Therefore, it may be necessary for installation to occur during off-peak (overnight) hours. The Contractor must provide a warm and festive seasonal decoration plan that creates a unique sense of place while recognizing the need to maintain operational efficiency.

2.1 Services– Contractor must design, provide, install, maintain, and remove all holiday decorations. Contractor must supply all equipment (ladders, lifts, etc.) required for installation in the Main Terminal, Concourse A, Concourse B and CVG Center. The use of such equipment will be in accordance with all applicable safety regulations and floor-weight bearing zones as provided by KCAB.

2.2 Minimum Locations to be considered - The holiday decorations will be installed in the areas described below (2.2.b).

o Main Terminal, Concourse A, Concourse B, Consolidated Rental Car Facility (Interior) and connecting corridor to Main Terminal, Federal Inspection Services area (post-passport clearance), CVG Center lobby, veranda and L2 office space. Visit https://www.cvgairport.com/terminal-information/airport-tour/ for a virtual tour of the Terminal and Concourse areas.

2.2.a Exterior decorations – Contractor must develop a plan for exterior decorations including garlands, wreaths, lighting features and other decorations for the areas adjacent to the primary public access road in the terminal area. In previous years, decorations, string lights and accent lighting were installed on the Entry Sign, trees, fencing and building structures. Firms are encouraged to be creative with their designs to maximize the aesthetic impact on the passenger.

2.2.b Interior decorations – Contractor must develop a plan for interior decorations to include lighting features/drapery from the ceiling to utilize the vertical space, as well as trees, garland and wreaths for the areas identified below which represent the areas of CVG with the most significant amount of passenger traffic. As with the exterior decorations, firms are encouraged to be creative with their designs to maximize the aesthetic impact on the passenger. Special consideration should be given to the following areas:

• Administration Offices at 77 Comair Blvd – Lobby. Installation & tear down of CVG owned synthetic poinsettia trees and supporting hardware.

• Administration Offices at 77 Comair Blvd – 2nd Floor

• Main Terminal – Ticketing Level

• Main Terminal – Baggage Claim Level Installation & tear down of CVG owned synthetic poinsettia trees and supporting hardware.

• Main Terminal - Welcome Point

• Consolidated Rental Car Facility- all floors and corridor to Main Terminal

• Concourse A – Hub area, central corridor to all east and west gates. Installation & tear down of CVG owned synthetic poinsettia trees and supporting hardware.

• Concourse B – Hub area, central corridor to all east and west gates. Installation & tear down of CVG owned synthetic poinsettia trees and supporting hardware.

• FIS (Customs)- bag claim area post-passport control, bag reclaim/re- check area.

2.3 Contractor work hours by area are:

• Exterior 8 p.m. - 4 a.m.

• Administration Offices 9 a.m. – 5 p.m.

• Main Terminal - Ticketing 8 p.m. – 4 a.m.

• Main Terminal – Baggage Claim 12 a.m. – 6 a.m.

• Main Terminal - Welcome Point 24 hrs

• Concourse A 8 p.m. – 4 a.m.

• Concourse B 8 p.m. – 4 a.m.

• Consolidated Rental Car Facility- 8 p.m. – 4 a.m.

• FIS (Customs)- 8 a.m. – 1 p.m.

• Contractor must complete installation by the morning of the third Thursday of November each year of the contract term.

• Contractor must complete removal of decorations by morning of January 12th each year of the contract term.

1.8. KENTUCKY OPEN RECORDS ACT

Each proposer must specifically identify any portion of its proposal which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Proposer should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by KCAB are subject to general inspection under the provisions of Kentucky

Revised Statutes Chapter 61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a proposer deems confidential. KCAB may otherwise use or disclose the data submitted by each proposer for any purpose, unless such data is so identified as confidential or proprietary by the proposer. The proposer’s opinion of proprietary information is not binding upon KCAB.

1.9. EVALUATION CRITERIA

The selection of the Interior Landscaping, Seasonal Decorations and Ambiance contractor will be based on a judgment evaluation of several key elements in the proposals submitted. In alphabetical order, these include but are not limited to the criteria listed below.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Approach to Sense of Place

Provide a detailed approach and methods for completing the services and any issues to consider in the planning and scheduling process. Include a description of how your company chooses the decorations and landscape elements.

Provide a detailed drawing showing the proposed installation for each scope.

The approach must include continuity along the passenger journey. Creating a sense of season or place with minimal impact to passenger flow.

0-10 Points 20 (20% of Total)

2. Qualification of firm and primary staff

Discuss proposer’s qualifications, resources, and expertise available to provide the services outlined in this RFP.

Discuss the proposer’s experience with other organizations, including the number of years’ experience providing services of a similar scope and type contemplated by this RFP. Discuss the proper's ability to deliver the scope described in section

1.2. Indicate the proposed leadership

structure, and who are the primary staff.

0-10 Points 20 (20% of Total)

3. Quality of firm's work

Discuss proposer’s established reputation of creative interior landscaping and how will the proposal be fulfilled at a competitive price. Include the number of years’ experience and the name, telephone number, and email address of 3 clients/examples of similar past projects.

0-10 Points 20 (20% of Total)

4. Time Sensitive Delivery

Develop and present a proposed seasonal installation schedule to complete all services contemplated in this RFP. Indicate how many hours projected for the initial landscaping installation. How is the vendor able to accommodate hours listed for

Holiday installation.

0-10 Points 20 (20% of Total)

5. Costs related to components

Provide a detailed pricing schedule that reflects a “not to exceed” amount for each year for each scope included in your proposal. Pricing schedule must reflect a price per area for each scope. Include a separate break out price for installation, maintenance, and removal.

Costs listed both individually and combined. Interchangeable options available to compliment Project Elevate sense of place.

Reward Low Cost 20 (20% of Total)

1.10. ACCEPTANCE PERIOD

Proposals in response to this RFP must indicate it is valid for a period no less than one hundred twenty

(120) days from the closing date.

1.11. AWARD

1. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible proposer(s) whose proposal represents the best value after evaluation in accordance with the criteria included in this RFP.

2. KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

3. KCAB intends to evaluate proposals and may award a contract without discussions with proposers. Therefore, the proposer’s initial proposal should contain the proposer’s best terms from a cost or price and technical standpoint.

4. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

5. KCAB reserves the right to make multiple awards if, after considering the proposals submitted, it is in KCAB’s best interest to do so.

6. The successful proposer will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government Clauses section of the proposed contract. If no exceptions to the contract are included in the proposer’s response, the proposer is expected to execute the contract in the form set forth herein. Final acceptance of a proposal and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the proposer and to reevaluate the remaining https://procurement.opengov.com/portal/cvgairport/projects/260585/document?section=2501251 proposals. KCAB reserves the right to refuse to negotiate with a successful proposer on any item not specifically excepted in its submittal.

7. Commencing on the first day of each year after the initial year, during the term hereof, the base price payable by KCAB may be adjusted by KCAB upon review and renegotiation with the Contractor after the first year and succeeding years thereafter. Any adjustment made pursuant to the review and negotiation shall be based upon the change of the Consumer

Price Index published quarterly for the Cincinnati/Northern Kentucky metropolitan area by the United States Department of Labor, Bureau of Labor Statistics. Such review, if applicable, will be based upon the Index at the end of the preceding twelve months.

8. For Purposes hereof, the term “Consumer Price Index” shall be the Consumer Price Index which is presently designated as the United States Department of Labor, Bureau of Labor

Statistics Consumer Price Index for all Urban Consumers - All items (1982-1984 equals 100)

(All Areas) for the Midwest Region. If the statistics are not available or in the event that publication of the Consumer Price Index is modified or discontinues in its entirety, the adjustment provided for herein shall be on the basis on an index reasonably chosen by KCAB as a comparable and recognized index of the purchasing power of the United States consumer dollar published by the U. S. Department of Labor or other government or other government agency. If the consumer Price Index contemplated herein is not reported for the months required for the calculation set forth herein, the parties agree to utilize the Consumer

Price Index reported for the month(s) nearest proceeding the months required for such calculation. Any CPI adjustment in contract price may not be greater than 3% of the current annual contract price.

9. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

10. The term of the agreement will be for (3) years with an option to renew for two (2) additional one-year terms.

1.12. PERFORMANCE AND PAYMENT

The successful proposer shall issue an invoice one invoice each month for work performed along with supporting data. KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

1.13. BADGES AND KEYS

1. Contractor shall badge a sufficient number of employees to satisfactorily complete its obligations under this contract regardless of circumstances. This will require a background check made through a fingerprint process. When determining the number of employees to badge, Contractor must consider absent employees due to illness, vacation, employment termination, or other reasons, emergency/on call situations, and supervisors who need access for inspection/supervision visits.

2. Contractor is responsible for the cost of badging. The current fee for identification badges is

$44.00 per badge for the badge, security threat assessment, and for fingerprinting.

3. Contractor shall return all badges upon expiration or termination of the contract whichever is earlier. Additionally, Contractor shall immediately return an employee’s badge when that employee is no longer employed by Contractor. Contractor shall pay $100.00 per badge for each badge not returned within ninety (90) days from the date the Contractor is required to return the badge(s).

4. Contractor is responsible for all keys or badges issued to Contractor’s employees. Such keys or badges may not be duplicated. Contractor shall return any or all keys or access cards to KCAB when requested by KCAB. If the loss of keys or access cards requires changing the combination of locks or changing other access equipment, the cost of such labor and material may be charged to Contractor at the discretion of KCAB. Replacement of lost or damaged keys or badges will be provided at Contractor’s expense. Any fines or civil penalties assessed to KCAB caused by Contractor negligence is the responsibility of Contractor.

5. Badge replacement is at the sole discretion of KCAB. A $100.00 fee will be assessed per lost badge. In the event a Contractor’s employee loses a second badge, the Contractor shall pay

$200.00. If a third badge is lost, the badge will only be renewed with permission of the Airport

Security Coordinator and the Contractor shall pay $300.00.

6. If necessary, KCAB will provide initial supply of keys after receipt of a $500.00 deposit from

Contractor. In the event Contractor loses or duplicates a key(s), KCAB will charge the cost of rekeying the lock(s) of the corresponding area against the $500.00 deposit. Contractor shall be responsible for the full cost of rekeying if Contractor loses or duplicates a key. Any funds remaining of this $500.00 deposit upon termination of the contract will be returned to contractor upon KCAB’s receipt of all keys.

1.14. RECORDS/FINANCIALS

In submitting proposals on any item to be purchased by KCAB, the proposer hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the proposer in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the proposer.

1.15. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

1.16. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

1.17. RFP CONDITIONS AND PROVISIONS

The terms and conditions of this request for proposal (RFP) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFP.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

2. PRICING PROPOSAL

2.1. PRICING PROPOSAL

INTERIOR LANDSCAPING

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Administration

Offices at 77 Comair

Blvd – Lobby

3 Year

2 Administration

Offices at 77 Comair

Blvd – 2nd Floor

3 Year

3 Main Terminal –

Ticketing Level 3 Year

4 Main Terminal –

Baggage Claim Level 3 Year

5 Main Terminal -

Welcome Point 3 Year

6 Consolidated Rental

Car Facility- all floors and corridor to Main

Terminal

3 Year

7 Concourse A – Hub area, central corridor to all east and west gates

3 Year

8 Concourse B – Hub area, central corridor to all east and west gates

3 Year

9 FIS (Customs)- bag claim area post-passport control bag reclaim/re-check area

3 Year

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

TOTAL

SEASONAL DECORATIONS

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Administration

Offices at 77 Comair

Blvd – Lobby

3 Years

2 Administration

Offices at 77 Comair

Blvd – 2nd Floor

3 Years

3 Main Terminal –

Ticketing Level 3 Years

4 Main Terminal –

Baggage Claim Level 3 Years

5 Main Terminal -

Welcome Point 3 Years

6 Consolidated Rental

Car Facility- all floors and corridor to Main

Terminal

3 Years

7 Concourse A – Hub area, central corridor to all east and west gates

3 Years

8 Concourse B – Hub area, central corridor to all east and west gates

3 Years

9 FIS (Customs)- bag claim area post-passport control, bag reclaim/re-check area

3 Years

TOTAL

3. VENDOR QUESTIONNAIRE

3.1. VENDOR QUESTIONNAIRE

1. Proposal Requirements*

Proposals must include the information identified in this section and be presented in the order provided. Proposals must not exceed 15 single sided pages and must be typewritten, using a 10 point font (minimum), on a standard 8 ½ inch by 11 inch page format with consecutive page numbers on each page. Section dividers, tabs, and cover sheets do not count toward the page limit.

*Response required

2. Cover Letter (1 page maximum)*

Include a cover letter which serves to introduce the proposer (or team) and highlights the overall approach philosophy. This should include the name, address, email address, and telephone number of the primary company representative(s) to be contacted regarding your response. The letter should be signed by a person who is authorized to negotiate terms, render binding decisions, and commit the firm’s resources.

*Response required

3. Contractor Qualifications *

Discuss proposer’s qualifications, resources, and expertise available to provide the services outlined in this RFP. Discuss the proposer’s experience with other organizations, including the number of years’ experience providing services of a similar scope and type contemplated by this RFP.

*Response required

4. Approach to Assignment*

Identify the approach and methods for completing the work and any issues to consider in the planning and scheduling process. Include a description of how your company chooses the decorations and landscape elements.

Provide a detailed drawing showing the proposed installation for each scope.

Develop and present a proposed seasonal installation schedule to complete all services contemplated in this RFP. Based on your proposed schedule indicate the number of staff your firm intends to utilize for installation and removal of each area. This information is necessary for security escorting purposes.

Develop and present a proposed installation and maintenance schedule to complete all services contemplated in this RFP for interior landscaping, scenting, and living wall. Based on your proposed schedule indicate the number of staff your firm intends to utilize for installation and maintenance of each area. This information is necessary for security escorting purposes.

The proposal may also address, based upon your previous experience, additional services you feel may be necessary, desirable, or applicable.

*Response required

5. Proposed Key Personnel *

Indicate the primary person who would be responsible for KCAB’s account. Outline the roles, relevant experience and specific responsibilities of all key personnel who would work on the account.

*Response required

6. References*

References must be provided for at least four related assignments for each scope of work included in your proposal. Two of the related assignments must have involved the proposed project leader. Include a summary of the services provided, the approximate date the services were provided, and the contact name, title, email address and phone number.

*Response required

7. Exceptions*

State in writing all exceptions to this RFP or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

*Response required

8. Provide a copy of your Certificate of Insurance*

*Response required

9. Resident & Non Resident Status Forms*

Please download the below documents, complete, and upload.

• Resident_&_Non_Resident_Sta...

*Response required

10. Confirmation*

By submitting a proposal, the proposer consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Proposer agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful proposer will execute any awarded contract using KCAB’s electronic signature service unless the proposer includes an exception with its proposal signifying its desire to sign manually. Included with the proposal, proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm

*Response required

11. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and https://government-project.s3.us-west-2.amazonaws.com/134681/b1d14070-0fed-42ee-ab6f-9e9b9302c53f_Resident_%26_Non_Resident_Status_Forms.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AGA4PAFR%2F20260526%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260526T213858Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELz%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIDxzrJyWf9ZMRcuTuK3cf6L1%2FXQ%2FkfdiBHejiIACHcn7AiBdb%2FFdPD5bUmFpIQ5I%2FSEnHrAB9XfFaig6Rgemm8%2BzGSqVBQiF%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMojD%2Fo1LAw4jJ0R2kKukEiNww7mLsTjPJCB2Ab3jb6fL%2FAEE16Zu4%2BPQGIe%2Fjea%2FS1M8136JRQPyU0V01yCf1PtKiuVSY3kxeTcxnrlg7ku%2B6rRyKlON9vz4TLDOXqz4DC0Se%2Bs1FrLjebFrbXqLOpyWQl%2FRAGCcdA3DA8G%2FwdNBJ1gGz00JNWVkxeZuM7zX13uuL9qWLE6I%2FtQh6XlikxCwUjwcKW46cwzd2EGvqUmTJ31thyy0hz7gGcLjrbkEY60PbT48tVIWcySnajFcG9%2FRKM3DIv2rDfKZu%2F2B2uP7wKyNDvUhsb92RnA6RU6VX8VH9GIvmUijJptW7wT8NRQnAnTpXrrurDX0HhaL4ujLEJZvCVdYPOnfszOb3%2BvUtIRcNu32YKrUuk8rUx9ijQwinuPr7xtYiPsCcYPDz8Bhh%2FxEQlD%2FDWBD04Bsr4F9HASZG1k8O%2FHk1wn8cABftUe68hxUcdVTxr5AMUR1TUbqsH5bb0jFDboHa1wS93fyBwV7jAzyiNae2euu5C%2BDlVb3YU%2B1YVokYU5QnPdlBhvHihY0uJSaLQHzjYhEssjNBe8ckLlmjSwKGGYfzJPqbDz8WvFe6ly5GCaZu1hTd1E1rmn3y4M4aJFYT6DMMJq17HsawvfR8ax5NPGJCVOOUZAkwNLSQjr7qOFbt%2Bu2r7FWw9hsfeY%2FfzXUOyaTfKI6%2BaUqFQ22a61Sf96TBeuSRzEYMeLkWU0Dwzcq1jm6Vhpg7b1t8aoFPv5eV571Gr8ciVZPhdNUBs3d%2BAvIN3440OXS2rW3Hkk7bB0jUFrcyaSsfn3Cb24R3t0zMY2lyI7tcfzQzAo1Hvj4w%2Fu%2FX0AY6mgHl8V%2FQvJQrK2SVoSGYZn1lSiaic4xy3ZBVrtEBGWCwdDB7eif7HCqv%2BY5CHNpcYCvrY0hicU%2FpL7tykgmie3Sh%2B0OYQo%2Bs1hbxMMXjvxkdo0R9sXEeJTBWZawl6%2BN8IFmxm9e5hxBCOdbOzGN9es2TI1CfheNBWsuDS9O%2BWNJjAbpyzhSS0oZvuiCnHg6w4np%2FWnN6NNg33kK1&X-Amz-Signature=5c681303af160dcf78709a3013f6b280debaca75dd999a77a96c64324fe78fb8&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Resident_%2526_Non_Resident_Status_Forms.pdf%22&x-id=GetObject

C. Email Address.

*Response required