Intent to Award with Scoring Summary.pdf

This Intent to Award with Scoring Summary document pertains to the City of Green Bay Metro's procurement of a Fare Collection System to replace aging fareboxes across five municipalities in the Green Bay area. The system must support 31 buses and 12 contracted vehicles, providing comprehensive fare management capabilities including mobile ticketing, reloadable smart cards, stored-value accounts, and centralized reporting. Proposals were due January 15, 2026, at 2:00 PM Central Standard Time, with vendor questions accepted through December 12, 2025, and addenda posted by December 19, 2025. Selected candidates were invited for interviews and presentations during the week of February 2, 2026, with a contract award recommendation to the GBM Transit Commission scheduled for February 18, 2026. The contract encompasses a five-year term with an all-inclusive, not-to-exceed fixed fee structure covering capital costs, licensing, installation, operational expenses, and ongoing support.

The payment structure is proposed as 15 percent upon plan approval, 35 percent at system go-live, and 50 percent upon final acceptance. The system must be Account-based, Software-as-a-Service cloud-hosted with PCI-DSS certified hosting and comprehensive security features including fraud prevention and 24/7 technical support. Vendors must comply with Federal Transit Administration requirements under 2 CFR 200, including Buy America provisions for equipment purchases exceeding $150,000 and prevailing wage standards. Contractors must maintain substantial insurance coverage, including $1,000,000 in general liability, $1,000,000 in business automobile coverage, and workers compensation meeting Wisconsin statutory requirements. The total system value is contingent upon the proposed solution's comprehensive cost proposal, with no specific set-aside designations mentioned in the procurement.