Intent to award sole source - AFCCC Virtual Reality Simulation.pdf

The 42nd Contracting Squadron at Maxwell AFB, AL hereby gives NOTICE OF INTENT TO AWARD A SOLE SOURCE to Moth+Flame, Inc. to provide the use of a virtual reality role playing simulation, access to the simulation through a web-based platform to a low bandwidth simulation platform or application in accordance with the attached Performance Work Statement

(PWS).

Brief Description of Requirement: The VR simulation will allow for individuals to apply decision making, empathy and emotional intelligence in alignment with the duties of a Chaplain and/or Religious Affairs Airmen in a simulated environment. Scenarios will be immersive allowing for a greater level of comprehension while promptly applying vital skills. The government will work with the contractor to develop each individual scenario and modify any currently available scenarios as needed. All new scenarios will become property of the government. Simulations that are owned by the contractor which are modified, will remain property of the contractor. Simulations that are owned by the government which are modified, will remain property of the government.

Contractor has the required capabilities, knowledge and is the original creator of the VR scenarios currently in use. The VR scenarios are designed and programmed allowing participants to interact in a role-play situation where the participant will practice difficult conversations by choosing the appropriate conversation choices that will appear in the headset whereby the participant will choose by saying out loud the choice they have chosen, resulting in the VR simulation recognizing the choice by the participant and then the other role-player (pre-recorded individual in the VR environment) responds with the appropriate response to continue the simulated conversation in the VR environment. The application platform and scenarios provided by the vendor are not transferable to other software or vendor with similar capabilities.

They are not based on live interactive simulations but are pre-programmed with a set of options for progression through the scenario.

Period of Performance: 23 September 2025 – 22 September 2028

Place of Performance: Maxwell AFB

The Primary North American Industry Classification System (NAICS) code is 611710 – Educational Support Services.

There will be no written solicitation issued. This is an intent to purchase a sole source procurement under the authority of FAR 6.302-1. This will be a Firm-Fixed Price (FFP) contract utilizing Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures.

The contractor needs to be registered in the DoD System for Award Management (SAM).

Register via the SAM website https://www.sam.gov, and also be eligible to process invoices through Wide Area Workflow (WAWF). Register via the WAWF website https://wawf.eb.mil.

Those capable of meeting the requirement IAW the PWS are requested to provide the following information in their response: 1) Current capability that demonstrates your company's ability to meet the above requirement, 2) Company name, point of contact, e-mail address, telephone and fax numbers, type of business and size, Cage Code and UEI number. IMPORTANT NOTES: 1) https://www.sam.gov/ https://wawf.eb.mil/

Information submitted will not be returned to the respective respondents. Oral submissions of information are not acceptable and will not be accepted in response to this notice.

2) Respondents may respond via e-mail no later than 22 August 2025, 12:00 pm, Central Standard Time (CST) to Samantha Millington, samantha.millington.1@us.af.mil; (334) 953- 5611 and LaChandra Thompson, lachandra.thompson@us.af.mil; (334) 953-6569.

If no responsible, responsive offers are received by the above date, a sole source contract will be issued to Moth+Flame Inc. under the authority of FAR 6.302-1.

mailto:samantha.millington.1@us.af.mil mailto:lachandra.thompson@us.af.mil