Insurance Requirements for Aquatic Equipment Rental Contractor RFP.pdf

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Attached to
Aquatic Equipment Rental Contractor
Solicitation number
PR-22-084
Issued by
Los Angeles County, California

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Insurance Requirements for City of Long Beach Contract

This document outlines the insurance requirements for contractors working with the City of Long Beach. As a condition precedent to contract effectiveness, contractors must procure and maintain insurance coverage at their own expense for the duration of the contract from an insurance company admitted to write insurance in California or holding an A:VIII rating or equivalent from A.M. Best and Company. The required insurance includes three primary categories: commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 in general aggregate, naming the City and its officials as additional insureds; workers' compensation coverage as required by California Labor Code with employer's liability insurance carrying minimum limits of $1,000,000 per accident or occupational illness; and commercial automobile liability insurance with minimum combined single limits of $500,000 if vehicle use is part of the scope of services.

The contract requires contractors to deliver certificates of insurance and original endorsements for City approval prior to performance commencement. All policies must be endorsed with a 30-day cancellation notice requirement and stated as primary to any City insurance. Claims-made policies are acceptable only when occurrence policies are unavailable, and if accepted, must include an extended reporting period of at least three years. Any self-insurance programs or retentions require separate written City approval and must provide the same protection as traditional policies. Subcontractors are required to maintain equivalent insurance and indemnification protections. The City Risk Manager must approve any modifications or waivers to insurance requirements, and the City reserves the right to demand complete certified policy copies at any time. Insurance procurement does not limit contractor liability or satisfy indemnification obligations under the contract.

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INSURANCE. As a condition precedent to the effectiveness of this Contract, Contractor shall procure and maintain at Contractor’s expense for the duration of this Contract from an insurance company that is admitted to write insurance in the State of California or that has a rating of or equivalent to an A:VIII by A.M. Best and Company the following insurance:

(a) Commercial general liability insurance equivalent in coverage scope to ISO CG 00 01 10 93 naming the City of Long Beach and its boards, commissions, officials, employees, and agents as additional insureds on a form equivalent in coverage scope to ISO CG 20 26 11 85 from and against claims, demands, causes of action, expenses, costs, or liability for injury to or death of persons, or damage to or loss of property arising out activities or work performed by or on behalf of the Contractor in an amount not less than One Million Dollars (US $1,000,000) per occurrence and Two Million Dollars (US $2,000,000) in general aggregate.

(b) Workers’ compensation coverage as required by the Labor Code of the State of California and Employer’s liability insurance with minimum limits of One Million Dollars (US $1,000,000) per accident or occupational illness. The policy shall be endorsed with a waiver of the insurer’s right of subrogation against the City of Long Beach, and its boards, commissions, officials, employees, insurer(s), and agents.

(c) If use of a vehicle is part of the scope of services, commercial automobile liability insurance equivalent in coverage scope to ISO CA 00 01 06 92 in an amount not less than Five Hundred Thousand Dollars (US $500,000) combined single limit (CSL) covering Symbol 1 (“any auto”).

Any self-insurance program or self-insurance retention must be approved separately in writing by City and shall protect the City of Long Beach and its boards, commissions, officials, employees, and agents in the same manner and to the same extent as they would have been protected had the policy or policies not contained retention provisions. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, or canceled by either party except after thirty (30) days prior written notice to City, and shall be primary and not contributing to any other insurance or self-insurance maintained by City.

Any subcontractors which Contractor may use in the performance of this Contract shall be required to indemnify the City to the same extent as the Contractor and to maintain insurance in compliance with the provisions of this section.

Contractor shall deliver to City certificates of insurance and original endorsements for approval as to sufficiency and form prior to the start of performance hereunder. The certificates and endorsements for each insurance policy shall contain the original signature of a person authorized by that insurer to bind coverage on its behalf. “Claims-made” policies are not acceptable unless City Risk Manager determines that “Occurrence” policies are not available in the market for the risk being insured. If a “Claims-made” policy is accepted, it must provide for an extended reporting period of not less than three (3) years. Such insurance as required herein shall not be deemed to limit Contractor’s liability relating to performance under this Contract. City reserves the right to require complete certified copies of all said policies at any time. Any modification or waiver of the insurance requirements herein shall be made only with the approval of City Risk Manager. The procuring of insurance shall not be construed as a limitation on liability or as full performance of the indemnification provisions of this Contract.

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