Insurance_Requirements.pdf

This is an Insurance Requirements document for RFP-605044-25 issued by the Seminole County Office of Communications in Florida for Public Relations, Advertising, Marketing, and Multimedia Services. The RFP seeks to prequalify a pool of service providers operating on a task authorization basis to deliver strategic communications planning, key messaging development, social media management and content creation, community outreach and event support, media relations and public engagement, graphic design and visual communications, and reporting and performance tracking. Proposers must submit fixed hourly rates for all seven service categories and provide verifiable references for similar services completed within the last five years. The deadline for submitting questions is February 13, 2026, at 5:00 pm, and proposals must be submitted electronically by February 25, 2026, at 2:00 pm. Proposals must remain firm for 120 days to allow adequate evaluation time. The contract will operate on a task authorization basis with an initial term of three years from the date of execution, supplemented by two optional one-year renewal periods at the County's sole discretion, subject to fund availability. Individual task authorizations shall not exceed $100,000.

The document specifies minimum insurance requirements that all contractors must maintain throughout contract performance. Required coverage includes Workers' Compensation at statutory limits with Employers' Liability of $1,000,000 each accident, $1,000,000 disease aggregate, and $1,000,000 disease each employee; Commercial General Liability of $1,000,000 per occurrence, $2,000,000 general aggregate, $2,000,000 products and completed operations aggregate, and $1,000,000 personal and advertising injury; Business Automobile Liability of $1,000,000 combined single limit for any auto or owned, hired, and non-owned autos; and Professional Liability of $1,000,000 per claim and $2,000,000 general aggregate. Compensation will be provided monthly on a fixed-fee basis according to unit pricing in individual Purchase Orders, with all reimbursable expenses included within established fixed-fee amounts. The County does not guarantee minimum work volume and reserves the right to reject all proposals, make multiple awards, conduct interviews and presentations, and cancel the project entirely.