Insurance_Requirements.pdf

This is a Minimum Insurance Requirements document for RFP-605044-25, issued by Seminole County Office of Communications in Florida, for Public Relations, Advertising, Marketing, and Multimedia Services. The RFP seeks to prequalify a pool of service providers to operate on a task authorization basis, offering strategic communications planning, key messaging development, social media management and content creation, community outreach and event support, media relations and public engagement, graphic design and visual communications, and reporting and performance tracking. Proposers must submit fixed hourly rates for seven service categories and demonstrate current Florida licensing with a minimum of three verifiable references for similar services completed within the last five years. The deadline for submitting questions is February 13, 2026, at 5:00 pm, with proposals due electronically through the County's e-Procurement Portal by February 25, 2026, at 2:00 pm. No pre-proposal conference is scheduled. The contract will operate on a task authorization basis with an initial term of three years from the date of execution, supplemented by two optional renewal periods of one year each at the County's sole discretion, subject to fund availability.

All selected vendors must maintain Workers' Compensation coverage at statutory limits with Employers' Liability of $1,000,000 each accident and $1,000,000 disease aggregate and per employee, Commercial General Liability of $1,000,000 per occurrence with $2,000,000 general aggregate and completed operations, Business Automobile Liability of $1,000,000 combined single limit, and Professional Liability of $1,000,000 per claim and $2,000,000 aggregate. Individual task authorizations shall not exceed $100,000, with the County retaining the right to solicit single proposals for authorizations of $10,000 or less and requiring competitive proposals within ten business days for amounts exceeding $10,000. Compensation will be provided monthly on a fixed-fee basis according to unit pricing in individual Purchase Orders, with all reimbursable expenses included within established fixed-fee amounts. The County does not guarantee minimum work volume and reserves the right to reject all proposals, make multiple awards, conduct interviews and presentations, and cancel the project entirely.