Insurance_Requirements.pdf

This is an Insurance Requirements document for RFP-605044-25, issued by the Seminole County Office of Communications in Florida for Public Relations, Advertising, Marketing, and Multimedia Services. The RFP seeks to prequalify a pool of service providers operating on a task authorization basis to deliver strategic communications planning, key messaging development, social media management and content creation, community outreach and event support, media relations and public engagement, graphic design and visual communications, and reporting and performance tracking. Proposers must submit fixed hourly rates for all seven service categories and provide current Florida licensing, a minimum of three verifiable references for similar services completed within the last five years, and meet specified insurance and compliance requirements. The deadline for submitting questions is February 13, 2026, at 5:00 pm, with proposals due electronically through the County's e-Procurement Portal by February 25, 2026, at 2:00 pm. No pre-proposal conference is scheduled. The contract will operate on a task authorization basis with an initial term of three years from the date of execution, supplemented by two optional renewal periods of one year each at the County's sole discretion, subject to fund availability. Individual task authorizations shall not exceed $100,000.

The insurance requirements mandate Workers' Compensation at statutory limits with Employers' Liability coverage of $1,000,000 each accident, $1,000,000 disease aggregate, and $1,000,000 disease each employee; Commercial General Liability Insurance of $1,000,000 each occurrence, $2,000,000 general aggregate, $2,000,000 products and completed operations, and $1,000,000 personal and advertising injury; Business Automobile Liability Insurance of $1,000,000 combined single limit; and Professional Liability of $1,000,000 per claim and $2,000,000 general aggregate. Compensation will be provided monthly on a fixed-fee basis according to unit pricing in individual Purchase Orders, with all reimbursable expenses included within established fixed-fee amounts. The RFP documents do not indicate set-asides for disadvantaged enterprises, women-owned businesses, or other designated categories. The County does not guarantee minimum work volume and reserves the right to reject all proposals, make multiple awards, conduct interviews and presentations, and cancel the project entirely.