Insurance_Requirements.pdf

This is an Insurance Requirements document for RFP-605044-25 issued by the Seminole County Office of Communications in Florida for Public Relations, Advertising, Marketing, and Multimedia Services. The procurement seeks qualified firms to provide strategic communications planning, key messaging development, social media management, community outreach, media relations, graphic design, and performance tracking on a task authorization basis. Proposers must submit fixed hourly rates for all seven service categories and demonstrate current Florida licensing and a minimum of three verifiable references for similar services completed within the last five years. The deadline for submitting questions is February 13, 2026, at 5:00 pm, with proposals due electronically by February 25, 2026, at 2:00 pm. No pre-proposal conference is scheduled. The contract will operate on an initial three-year term with two optional one-year renewal periods at the County's sole discretion, subject to fund availability. Individual task authorizations shall not exceed $100,000, with the County retaining the right to solicit single proposals for task authorizations of $10,000 or less and requiring competitive proposals for authorizations exceeding $10,000.

The insurance requirements mandate Workers' Compensation at statutory limits with Employers' Liability of $1,000,000 each accident, disease aggregate, and disease per employee; Commercial General Liability of $1,000,000 per occurrence, $2,000,000 general aggregate, $2,000,000 products and completed operations, and $1,000,000 personal and advertising injury; Business Automobile Liability of $1,000,000 combined single limit; and Professional Liability of $1,000,000 per claim and $2,000,000 general aggregate. Compensation will be provided monthly on a fixed-fee basis according to unit pricing in individual Purchase Orders, with all reimbursable expenses included within established fixed-fee amounts. The RFP documents do not indicate set-asides for disadvantaged enterprises, women-owned businesses, or other designated categories. The County does not guarantee minimum work volume and reserves the right to reject all proposals, make multiple awards, and cancel the project entirely.