Insurance_Requirements.pdf

This is an Insurance Requirements document for RFP-605044-25 issued by Seminole County Office of Communications in Florida for Public Relations, Advertising, Marketing, and Multimedia Services. The procurement seeks qualified firms to provide strategic communications planning, key messaging development, social media management and content creation, community outreach and event support, media relations and public engagement, graphic design and visual communications, and reporting and performance tracking on a task authorization basis. Proposers must submit fixed hourly rates for all seven service categories and meet specified insurance and compliance requirements. The deadline for submitting questions is February 13, 2026, at 5:00 pm, with proposals due electronically through the County's e-Procurement Portal by February 25, 2026, at 2:00 pm. The contract will operate on an initial term of three years from execution with two optional one-year renewal periods at the County's sole discretion, subject to fund availability. Individual task authorizations shall not exceed $100,000.

The insurance requirements mandate Workers' Compensation at statutory limits with Employers' Liability of $1,000,000 each accident, $1,000,000 disease aggregate, and $1,000,000 disease each employee; Commercial General Liability of $1,000,000 each occurrence, $2,000,000 general aggregate, $2,000,000 products and completed operations, and $1,000,000 personal and advertising injury; Business Automobile Liability of $1,000,000 combined single limit for any auto or owned, hired, and non-owned autos; and Professional Liability of $1,000,000 per claim and $2,000,000 general aggregate. Compensation will be provided monthly on a fixed-fee basis according to unit pricing in individual Purchase Orders with all reimbursable expenses included within established fixed-fee amounts. The County does not guarantee minimum work volume and reserves the right to reject all proposals, make multiple awards, or cancel the project entirely.