Instructions to Offerors_V.1.pdf

INSTRUCTIONS TO OFFERORS

NAICS: 334519 – Other Measuring and Controlling Device Manufacturing

Quotes should be emailed to nikki.radford@noaa.gov. Faxed quotes will not be accepted.

BASIS FOR AWARD:

The government intends to award as a firm-fixed price requirement to the responsive responsible quoter(s) providing the lowest price technically acceptable to the government. This requirement is 100% set-aside for small business concerns.

SYSTEM FOR AWARD MANAGEMENT (SAM):

In accordance with FAR 52.212-1(k), unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall have an active registration in the SAM database at the time quotes are submitted, during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov under Acquisition Systems or www.sam.gov.

SUBMISSION OF QUOTES:

Quotes must be submitted by electronic means for consideration of award. Electronic quotes may be transmitted by email to nikki.radford@noaa.gov. It is the Offeror’s responsibility to ensure their electronic offer has been received.

The following information is Required to be returned:

1. Solicitation Page 1- Complete blocks 17a, 30a, 30b and 30c.

2. Solicitation Page 2- Fill in your quote/prices, including any shipping and handling fees.

3. Your unique entity identifier (UEI). If you do not have a UEI Number, you can register and access the site by going to www.sam.gov.

4. Contractor representations and certifications shall be completed in the System for Award

Management (www.sam.gov). Contractors shall provide a statement that they either are or are not registered and active in SAM.

5. Your response to CAR Clause 1352.209-74(c), Organizational Conflict of Interest – Contractors shall provide a statement that they either do or do not have conflict of interest.

6. As requested in CAR Clause 1352.213-70, Provide your response to the factors used to evaluate quotes, including Past Performance references.

7. An email address and telephone number where you can be reached for future correspondence.

8. Identify where the supply is being manufactured.

9. Please verify that your business is a Small Business entity under NAICS 334519. (Yes or No)

10. Approximate Lead time of Delivery.

Contractors who do not respond to items 1 through 10 may be considered non-compliant with the requirements of the solicitation and no further consideration shall be given for award.

mailto:nikki.radford@noaa.gov https://www.acquisition.gov/ http://www.sam.gov/ mailto:nikki.radford@noaa.gov http://www.sam.gov/ http://www.sam.gov/

QUESTIONS:

All questions must be submitted via email to the Contracting Specialist, Nikki Radford at email nikki.radford@noaa.gov. The government will make every effort to reply to the questions submitted in a timely manner. All inquiries must be received no later than 4/ 16/ 2025 by 4:00PM EST.

FAR 13.106-1(b)(1)- BRAND NAME Justification:

This particular brand name is essential to the requirement and market research indicates similar products do not meet or cannot be modified to meet agency needs. Barometric pressure is a primary measurement on every NDBC coastal weather station. The NDBC has been using Setra barometers since the early 1990s for this application due to their high accuracy across a wide temperature range and their low power draw. In 2016 when developing the latest coastal weather monitoring system barometers from across the industry were investigated as a possible replacement. The specification used for this search is attached in a separate document. At that time all available models that met the specification were purchased and tested in the NDBC laboratory. Manufacturers of meteorological instruments tend to stretch their technical specifications. New products require intensive laboratory testing prior to ever making it to a field trial. A field trial is then a minimum of a 1-year side by side testing of the new probe versus the current certified sensor. That could result in a co-located buoy. The cost of this testing could pose additional harm to the government based upon costs upwards of $100K for additional time delays and associated labor, testing and training costs for a different unit. These instruments must return quality data because people's lives and their livelihoods depend on the NDBC returning the highest quality data for forecasting, warnings, and modeling.

After laboratory testing two models of barometers, the Setra 278 and an additional competitive unit, were selected for field trials. Both barometers passed the 1-year field trial and were certified for operational use on the new system. After rigorous testing of other competitive units, only the SETRA barometers maintained the accuracy required by the NDBC for the 2 year trial.

mailto:nikki.radford@noaa.gov