Instructions to Offerors.pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03823QK0000024

INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors - Commercial Items Jun 2020

Evaluation Criteria

Factor 1 – Technical Acceptability/Performance

Factor 2 – Speed of Delivery

Factor 3 – Price

Evaluation Method

52.212.2 Evaluation-Commercial Items Oct 2014

(a) The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose quotation conforming to the RFQ is the most advantageous to the Government, price and non-price factors considered. The following factors shall be used to evaluate the quotations and are listed in relative order of importance:

Factor 1 – Technical Acceptability

Factor 2 – Speed of Delivery

Factor 1 – Technical Acceptability

The Government will assess the information submitted with the offeror’s quotation to determine how well the product meets the salient characteristics of this solicitation. Technical acceptability will be evaluated to determine an overall pass/fail rating according to the ability of the offeror to provide new manufactured commercial items that meet all of the requirements of this solicitation.

Schedule of Supplies and Salient Characteristics

The United States Coast Guard (USCG) requires the equipment listed in the Schedule of Supplies on a brand name or equal basis.

The USCG requires the purchase of, and subsequent installation and training on, an External Heated Regenerative

Compressed Air Dryer, hereinafter referred to as the Air Dryer. The brand name and original equipment manufacturer (OEM) of the Air Dryer and its related equipment is Great Lakes Air Products Inc. In addition to the purchase of the Air Dryer, this acquisition shall include installation, rigging, delivery, as well as on site initial training on the machine’s operation, maintenance, and troubleshooting techniques. Full details of the work to be performed are included in the Statement of Work (SOW) attachment.

The salient characteristics and features of the Air Dryer and its accessories are as follows:

External Heated Regenerative Compressed Air Dryer

Model Number: GEH-1400-436

a. Equipment must be able to be located and operate in an outdoors environment ranging from 10°F - 105°F.

b. Equipment must fit and be able to operate in a partially enclosed shed to protect the equipment from precipitation. The dimensions are as follows:

Width: 9 feet, 7 inches (115 inches)

Depth/Length: 15 feet, 1 inch (181 inches)

Height: 10 feet, 6 inches (126 inches)

c. Equipment must provide a minimum of 1128 SCFM (standard cubic feet per minute) Heated Desiccant

Air Dryer with purge saver functionality, with appropriately sized pre-filter (0.01 microns at an efficiency of ≥ 99%) and post-filter (that includes a differential pressure indicator, manual drain valve and have an efficiency of ≥ 99%), to supply an outlet compressed air flow rate of ≥ 1028 SCFM of dried air.

d. Equipment must be capable of producing -40 °F outlet dew point air.

e. Equipment must have two desiccant tanks that meet or exceed ASME Section VIII, Division 1 requirements. Equipment must be able to operate on one tank while the second tank is available to be purged/regenerated/dried.

f. All pressure relief valves must meet or exceed API RP-520 requirements.

g. Equipment Electronics must meet or exceed NEMA 4 or NEMA 12 Electrical Enclosure requirements.

h. Equipment’s mufflers must be OSHA approved.

i. Desiccant used in the equipment must be premium grade Activated Alumina.

j. Require the equipment to have a dewpoint demand control with display and High Dewpoint Alarm.

k. Require the equipment to have a visual moisture indicator and heater overtemperature alarm.

l. All pneumatic piping modifications shall be constructed of Galvanized Schedule 40 Steel, 3-inch piping that is manufactured of high corrosion resistant quality in the USA.

m. Equipment must come with all valves and fittings required for installation, to include provisions for by-passing the system during installation and for by-passing the system for any other purposes.

n. The equipment (all combined components) must not exceed a draw of 70 amps.

Model GEH-1400-436 Externally Heated

Regenerative Air Dryer

Design

Conditions

Flow Rate 1,157 SCFM

Pressure 110 PSIG

Inlet R.H. 100%

Outlet Pressure Dewpoint -40°F

Temperature 110°F Inlet

100°F Ambient

Max. Pressure 150 PSIG

Delta Pressure 4.0 PSID

Connections

Compressed Air Inlet / Outlet 3" NPT

Electrical NEMA 12 Electrical Panel

Desiccant Fill / Drain Port 3” NPT

Utilities

Voltage 460-3-60

FLA 26 AMP

Compressed Air Purge 98 SCFM (Adjustable)

Drying Cycle

Cycle Time 8 Hour NEMA cycle with Demand Option

Drying Flow Upflow

Regeneration Flow Downflow, Countercurrent

Desiccant

Type Activated Alumina

Size 3/16” diameter

Quantity 1,960 Lbs.

Flow Diffuser / Desiccant Support Perforated Stainless Steel Screen

Heater Size 15 kW

Average kW 5.49 kWh

Weight and

Dimensions

Shipping Weight 2,100 Lbs. (Desiccant Shipped Loose)

Dimensions (Less Filter Package) Approx. 96”H x 92”W x 46”D

Model: GEH-1400-436 Features

2 Year Equipment Warranty

5 Year Heater Warranty

NEMA 12 Electrical

ASME VIII Div. 1 Pressure Vessel

Insulated Heater Housing and Purge Piping

Heater Over-temperature High Limit Shutdown with manual reset

Digital Heater Control with panel display of purge air temperature

Power Loss fail-safe no flow interruption

UP-FLOW Drying to prevent contamination and mass transfer zone overloading

Counter Flow Regeneration for maximum efficiency

Tower Pressure gauges

Smooth vessel depressurization to extend desiccant life

Automatic re-pressurization

All valves are non-lubricated

Independent Control Air Filtration

Adjustable Purge Control

OSHA Approved Mufflers

ASME Pressure relief valves

Recommended Filtration:

Model: GHN-1650-GA-H High Efficiency Coalescing Filter

Design Conditions

Flow 1,650 SCFM

Design Pressure 100 PSIG

Maximum Pressure 232 PSIG

Maximum Temperature 248°F

Differential Pressure (Wet) 3-4 PSID Wet

Weight and

Dimensions

Connection: 3" NPT

Configuration Inline, T-Type

Drain: Internal Automatic Float

Differential Pressure Indication None

Housing Material Aluminum

Element Material Glass Fiber W/ Viton Seals

Filtration Ratings

Particulate Removal

0.01 Microns and Larger

99.99+% Efficient

Oil Carryover 0.008 PPM w/w

ISO Class as specified

ISO85073-1

Solid 1

Water (Dewpoint) N/A

Oil (liquid) 1

Maintenance

Replacement Differential Gauge GH-DPG

Replacement Drain GHN-EAIAFD-V2

Replacement Element EGH-1650-H

● Initial elements included.

● Bi-annual change recommended

Model: GHN-1650-GM-PP Particulate Filter

Design Conditions

Flow 1,650 SCFM

Design Pressure 100 PSIG

Maximum Pressure 232 PSIG

Maximum Temperature 248°F

Differential Pressure 1.1 PSID

Weight and

Dimensions

Connection: 3" NPT

Configuration Inline, T-Type

Drain: Manual Drain Valve

Differential Pressure Indication None

Housing Material Aluminum

Element Material Paper w/ Rigid Stainless Steel Support

Filtration Ratings

Particulate Removal 1 Micron and Larger

Oil Carryover N/A

ISO Class as specified

ISO8573-1

Solid 2

Water (Dewpoint) N/A

Oil (liquid) N/A

Maintenance

Replacement Differential Gauge GH-DPG

Replacement Drain GH-MDV25

Replacement Element EGH-1650-PP

● Initial elements included.

● Bi-annual change recommended

If offering the products of the listed OEM, all parts must have clear traceability to the OEM including the OEM’s

Certificate of Conformance (COC) IAW FAR 52.246-15. Traceability is defined as a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

Contractors providing “equal to” items shall clearly indicate so in their offer and include the OEM of each item.

“Equal to” offers shall include a product description along with detailed specifications, product characteristics, processing/handling guidance, illustrations, pictures, and other information sufficient to enable the Contracting

Officer to determine that the quoted product is “equal to” the brand-name product. Specific website addresses containing this information may be provided in lieu of product literature. The offeror must clearly demonstrate that the quoted product is “equal to”; the offeror’s assertion is insufficient. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Factor 2 – Delivery

The USCG requires delivery, installation, and set-up of the Air Dryer in twelve (12) weeks or less after receipt of order (ARO). However, the earliest delivery and installation possible is requested. Under this factor, the

Government will evaluate the offeror’s delivery schedule to determine which offeror is able to meet or exceed the required delivery timeframe.

The offeror shall provide pricing as requested in the Schedule. Any quantity price discounts and discounts for prompt payment should be included in this section. The offeror’s quotation will be evaluated using one or more of the techniques defined in FAR 13.106-3, in order to determine if pricing is fair and reasonable.

Submission of Quotes and Additional Instructions:

Quotes and supporting documentation for “equal to” items shall be emailed directly to Mrs. Geneva James, Purchasing

Agent, at Geneva.K.James@uscg.mil no later than the closing date of this solicitation. Offerors shall quote on an “all or none” basis.

Quotes shall include the following information:

A. Part numbers and manufacturer of items being offered

B. If offering “or equal” items, include any supporting documentation necessary to demonstrate its compliance with all of the listed salient characteristics

C. Unit price

D. Lead/delivery time

E. Delivery terms and estimated shipping costs if FOB Origin. ALL QUOTES WILL BE CONSIDERED

F.O.B. DESTINATION UNLESS F.O.B. ORIGIN IS CLEARLY STATED AND SHIPPING

COSTS ARE INCLUDED.

mailto:Geneva.K.James@uscg.mil