Instructions to Offerors and Evaluation Criteria.pdf

The United States Army Corps of Engineers (USACE) is procuring environmental graphics and museum display installation services in support of the 249th Engineering Battalion. This is a commercial acquisition conducted under RFO FAR Part 12 and RFO FAR Part 13.

Place of Performance: Offerors are hereby notified that the physical place of performance is exclusively at Building 1418, Fort Belvoir, VA 22060.

Project Schedule includes the following:

• Kickoff & Site Survey: Within ten (10) calendar days of contract award.

• Initial Design Concepts: Within fourteen (14) calendar days of receiving all Government

Furnished Information (GFI).

• Final Design Approval: Subject to review and sign-off by the Unit Commander or designated representative.

• Installation Completion: Within one hundred and twenty (120) calendar days of Final Design

Approval.

Period of Performance: 14 September 2026 – 30 February 2027

This will be a Firm-Fixed Price (FFP) purchase order issued as 100% small business set-aside under NAICS code 238320 using RFO FAR Part 12.

Quote Submittal Instructions:

Due Date: 2 September 2026 at 10:00 a.m. ET

Submit to: Giorgiana.Chen@usace.army.mil and Gregory.B.Booker@usace.army.mil.

Submittal Format: Electronic format via email

Format: Adobe PDF or Microsoft Word format. Please utilize the email subject line: “Quote Submission: W912HQ26QA027 - [Vendor Name]”.

Please submit all questions no later than 10:00 AM EST on 27 August 2026, via email to Giorgiana Chen, Contracting Officer, at Giorgiana.Chen@usace.army.mil and Gregory Booker, Contract Specialist, at Gregory.B.Booker@usace.army.mil.

To be considered for award, offerors must submit a complete package organized into two (2) separate volumes as detailed below. Failure to provide any of the requested information may result in a quote being determined non-responsive and excluded from evaluation.

The Technical Proposal must demonstrate the offeror's capability to fulfill all requirements outlined in the Scope of Work (SOW). It shall not contain any pricing information and must include:

Section A: Technical Approach and Materials

1. Work Plan: Detail the methodology for conducting the site survey, design collaboration, fabrication, and installation.

2. Wall Preparation and Scope Coverage: Explain how the team will handle wall preparation (patching, sanding, and priming) for approximately 1,300 sq. ft. of wall space (up to an 8 ft. height), and outline the process for the careful removal, storage, and reinstallation of existing unit photo boards.

3. Materials & Compliance Certification: Identify the specific commercial-grade materials to be used.

4. Project Schedule: Provide a milestone schedule showing compliance with the required 120-calendar-day installation window post-design approval.

Provide brief references of at least two (2) projects of similar size, scope, and complexity (specifically high-quality environmental graphics, architectural wall wraps, or museum display installations) completed within the last five (5) years.

The Price Proposal must contain the firm's binding pricing to execute the entire contract.

• SF-1449 Completion: Complete Blocks 17a, 17b, 23, 24, and 30 of the Standard Form 1449.

• Section B Price Schedule: Provide a Firm-Fixed Price (FFP) breakdown for the following Contract Line Items (CLINs) in alignment with the SOW tasks:

• CLIN 0001: Task 1: Site Survey and Preparation (1 Each) — $___________

• CLIN 0002: Task 2: Design and Conceptualization (1 Each) — $___________

• CLIN 0003: Task 3: Fabrication and Materials (1 Each) — $___________

• CLIN 0004: Task 4: Installation (1 Each) — $___________

• TOTAL CONTRACT PRICE: $___________

Pricing Details: The price must be fully inclusive of all labor, materials, travel, per diem, site preparation, tools, delivery, and post-installation clean-up.

Basis of Award: The Government will award a single, Firm-Fixed Price purchase order resulting from this RFQ to the responsible vendor whose quote is the Lowest Price Technically Acceptable (LPTA). To be eligible for award, the quote must:

Technical Acceptability: The Technical Proposal will be evaluated as technically acceptable/technically unacceptable. The Government will evaluate the technical approach, schedule, materials, and experience to determine if the offeror has demonstrated a complete understanding of the requirement.

Price: The Government will evaluate the total proposed price (the sum of CLINs 0001 through 0004) for completeness, accuracy, and overall price reasonableness.

1. Be determined technically acceptable under all non-price factors.2. Conform fully to all solicitation instructions and SOW specifications.3. Propose a price that is evaluated as fair and reasonable.

This acquisition is subject to the Service Contract Act. Contractors must pay their service employees performing under this contract no less than the minimum wages and fringe benefits outlined in the attached Service Contract Act Wage Determination #2015-4281 (Revision 39, dated August 22, 2026), which is hereby formally incorporated into this solicitation. The geographic coverage of this wage determination includes Fairfax County, VA (Fort Belvoir).