Instructions for Furniture22APR2021_SP470521R0003_FINAL1.pdf

FAR 52.212-1 Instructions to Offerors-Commercial Items (Jun 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925) Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697- 1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision) http://fedgov.dnb.com/webform https://www.acquisition.gov/

INSTRUCTION TO OFFERORS

1.0 GENERAL. All responsible sources capable of satisfying the Government’s needs may submit a proposal which will be considered by Defense Logistics Agency. These instructions are a guide to preparing proposals for this solicitation. While not all-inclusive, these instructions generally describe the type and extent of information you should provide and emphasize the significant topic areas you should address in your proposal. You are expected to review the Performance Work Statement (PWS) contained in the Request for Proposal (RFP) for further insight into the areas that the proposal must address in your proposal. Your proposal should include sufficient information to enable the evaluators to determine your understanding of the requirements in each of the evaluated areas. Except as expressly set forth below, these Instructions are not intended to limit or restrict the amount or type of information you may provide.

1.1 Proposal Format. Submit your proposal in three separate volumes, titles as outlined in

Paragraph 1.2.2. Below, Submit three copies of Volume 1, Four (4) copies of Volume II, and Four (4) copies of Volume III. Proposals received with less than the specified number of copies, or not structured in accordance with these instructions may be considered incomplete, and may not be evaluated.

1.2.1 Page Limitations and Layout. Pages must be 8.5” x11”, and typed on one side. Volumes

I and II are limited to 35 pages. Volumes III is limited to 15 pages each. Foldout pages of up to 11” by 17” in size may be used sparingly where necessary and each foldout page should be numbered as and will count as one (1) page. The specified page limitations include all attachments except introductions, table of contents resumes and required notices. Pages in excess of limits for Volumes II will not be read or evaluated.

1.2.2.Structure: All volumes shall be labeled on the front cover to identify the offeror’s name, the solicitation number, the volume number, and title. Each chapter within volume must be tabbed and identified.

1.2.2 Executed Proposal Volume I.

Executive Summary Executed and Signed RFP

1.2.2.2. Technical and Management Proposal Volume 1

Introduction Table of Contents Chapter 1: Technical Capability Chapter 2: Ability to supply/refurbish required furniture lines and models Chapter 3: Organization and Personnel Chapter 4: Master program management plan

1.2.2.4. Past Performance: Volume II

1.2.2.5. Proposal: Volume V. No references identifying price shall be included in Volume I and II.

2.0 Proposal Content: The proposals shall address the following areas:

2.1 Volume I, Executed Proposal. The executed proposal shall include an Executive Summary and the signed copy of the Standard Form (SF) 1449 Cover sheet of the RFP.

2.1.1. Executive Summary: The executive summary shall briefly describe the offeror’s proposal and summarize the contents of Volumes I and III. This information will be used to quickly review the important aspects of your proposal.

2.1.2 Signed Copy of RFP. The offeror shall enclose a fully executed signed copy of the SF

1449.

2.2. Volume 1

2.2.1. Technical Capability: Demonstrate a complete understanding of how the offeror will provide all of the services identified in the PWS including performance of required services such as service order, refurbishment of components and design, acquisition and installation or reconfiguration of office layout as well as systems information and data submittal requirement.

2.2.2. The Technical Proposal must provide a discussion to demonstrate a clear understanding of all management, labor, supervision, tools, materials, equipment, incidental engineering, and transportation necessary to perform work in accordance with general craft and industry standards, applicable laws, regulations, codes and Federal specifications for buildings and structures.

The Offeror’s proposal must demonstrate a complete understanding of the objectives/requirements of the PWS and RFP.

The Technical proposal must demonstrate the capability to provide support and a clear understanding of the technical functions necessary for the effective and timely accomplishment of all contract requirements.

The proposal shall address the DLA Affirmative Procurement Program for EPA Designated Guideline Items Containing Recovered Materials and the Environmental Management Policy, the Contractor shall follow the procedures detailed in the Program (S).

The proposal shall include a plan in providing an Annual Update of Architectural and Furniture Drawing as required under Section 3.3.1, Paragraph 4 of the PWS.

Offeror shall address all operating equipment and tools which conform to the provisions of OSHA regulations specified at 29 CFR 1910, Subparts O and P. (knowledge and utilization of Identification of all theories of discrimination set forth (e.g., disparate treatment, disparate/adverse impact; retaliation).

Offeror shall address the plan, schedule, coordination, and assure effective performance of all services described herein. This work includes but is not limited to the following Performance Work Statement (PWS) functional areas:

• Interior Design

• Inventory Management and Storage

• Service Orders

• Maintenance, Repair and Refurbishment of Furniture and Furnishings

• Reconfiguration and Installation of Furniture and Furnishings

• Indefinite Delivery / Indefinite Quantity work items of equipment purchase and installation or reconfiguration.

2.2.3 Management Capability: Considerations for the Management Capability evaluation include the ability for offers to demonstrate effectiveness, efficiency, and successful performance in the areas of project management, staffing strategy, variety of skill sets, proposed personnel, personnel qualifications based on resume submissions, identification of key personnel, hiring and retention processes and procedures, organizational structure, size, depth, and available resources, lines of authority, management, and identification of the day-to-day operational point-of-contact (POC) interfacing with the Contracting Officer Representative (COR) and communication between the vendor and the Government. The degree that offerors provide a clear and understandable management approach will be assessed.

The Management Proposal shall include description of how the offeror plans to have available a fully functional team to complete the tasks in this PWS. The offeror shall provide the organizational structure to include internal and external lines of communications, which they deem as necessary to complete all the tasks in the PWS. This plan shall include general position descriptions and qualifications of personnel on-hand.

The offeror shall provide levels of expertise and estimates of time allocations as necessary to accomplish each task in the PWS.

Identify the labor categories, position descriptions, and the number of personnel required to meet the requirements in the PWS. Labor categories and position descriptions should be consistent with the requirements in this PWS.

Identify if the Project Manager has experience in managing a staff to sustain and enhance an enterprise level information technology system that provides commodity management functionality. Include information assurance certifications and other relevant certifications.

Identify the corporate or company resources dedicated specifically to the management of the contract.

Identify the key personnel to be assigned to this contract and supply resumes for current employees or commitment letters from other key personnel being proposed for this work to include: clearance level, information assurance certification, other relevant certifications (computing environment certification), technical expertise, background, experience, and current job functions.

Resumes will not be included in the 3 page limit.

A Quality Assurance Surveillance Plan (QASP) should be submitted as part of the Management Proposal. The QASP shall include its approach to maintaining acceptable quality standards to include, at a minimum, those defined in Section 4.8.1.26 of the PWS, for a Notional QASP outline. The QASP shall also include discussions of configuration management, performance metrics, risk identification, quality requirements and security management metrics. The contractor shall update the QASP at least quarterly to reflect changing goals, strategies, and circumstances.

• This description shall be documented in a 5-page limit notional Quality Control Program

(QCP).

• The QCP shall not be part of Section III Management Capability’s three 3-page limit narrative.

• The QCP’s 5-page limit shall be an attachment to Section III-Management Capability.

2.2.4. Organization and Personnel. Identify an organizational structure where the work will be assigned and identify personnel with the organizations that will perform work on the contract, as well as review and approve this work.

2.3.Volume II, Past Performance. The proposal shall list and describe the offeor’s past performance in providing similar support services in the past three years. Past Performance shall be similar in scope and nature of that required by this solicitation for each project or contract, the proposal must provide the length and dollar value of project or contract to identify the customer, including valid-points of contact, street address, correct phone numbers and e-mail address: general description of the contract, the offeror’s performance record; and a description of a performance failure and the offeror’s response and resolution.

During the evaluation the Government may verify information provided or obtain additional information by contracting points of contact, project officials, and any other persons who have been involved with any of the contracts you identify, or other contracts you have performed.

2.4 Volume III, Price. Offerors are required to submit price proposals for the one (1) year period with a 4 year option period. The offeror’s price proposal will be evaluated to determine that pricing proposed is fair and reasonable. The total proposal price evaluated will include the sum of all years of performance (Base Years and Option Years) as priced and the evaluation of FAR PART 52.217-8- Option to Extend Services, at the last option for 6 months will be evaluated at the last option price.

3. PRICE

The rates that are set-forth in the contract cannot be exceeded on Firm Fixed Price task orders.

All proposed prices will be evaluated for reasonableness and realism in meeting the tasking of the PWS. In selecting the best overall proposal, the Government will consider the value of each proposal in terms of merit (as assessed using the above evaluation factors) offered for the proposed prices. The importance of prices as a factor in selection will increase as the merit differences between proposals decreases. The importance of prices as a factor in selection will increase as the merit differences between proposals decreases. All pricing shall be commensurate with established labor hour rates as contained within existing Contracts (e.g., established market pricing). The contractor's proposed labor categories and labor rates, along with proposed discounts will be evaluated.

Certifications and Representations. FAR clause 52.212-3, Alt I:

Past Performance: Offers shall include the resume of the person(s) proposed to provide the required services as within the Performance Work Statement (PWS). Proof of any certifications mentioned within the resume must be included in the Management/Staffing. Resume(s) shall describe the proposed personnel’s credentials. Offeror must provide past performance reference for the same or similar services provided. Offeror must provide in their quote written technical information that demonstrates their Qualifications to meet all requirements of the Performance Work Statement (PWS) including highly qualified personnel to perform the required services.

For past performance references provide the current points of contact information, identify any government contract number, type of services provided, a description of the services provided, and number of years services provided. Identify any federal, state and local government, and private contract customers (contract number, technical point of-contact, address, and telephone number). Past Performance information may be obtained from a minimum of three (3) to a maximum of five (5) questionnaires. Offerors must either provide the above information with their RFPs or affirmatively state that no past performance history exists.

Questions and/or requests for information concerning this solicitation should be submitted in writing via email, not later than 28 April, 2021 @ 12:00 noon, to Antoinette Gregg at E-mail address :antoinette.gregg@dla.mil No phone calls will be accepted.

Please submit one (1) electronic copy via e-mail of your proposal to the following E-mail address: antoinette.gregg@dla.mil by May 24, 2021 at 3:00pm ET.

FAR 52.212-2 -- Evaluation -- Commercial Items. (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Factor 1: Technical Capability

(2) Factor 2: Management Capability

(3) Factor 3: Past Performance/Performance confidence Assessment

(4) Price Evaluation mailto:antoinette.gregg@dla.mil mailto:antoinette.gregg@dla.mil

All Non-price evaluation factors (Technical Capability, Management Capability, and Past Performance) when combined, are significantly more important than price.

a. Technical Capability is the most important factor of a Contractor’s ability to perform.

b. Management Capability is less important than Technical Capability.

c. Past Performance is less important than Technical Capability and Management Capability.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)