Instructions Combined Solicitation Pikes Peak Janitorial.pdf

RFP FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78621R0042

Post Date: 6/03/2021

Original Response Date: 6/29/2021 at 14:00 pm MDT

Applicable NAICS: 561720

NAICS Size Standard: $19.5 Million

Classification Code: S201

Set Aside Type: Service Disabled Veteran Owned Small Business

Period of Performance: Base year plus 4 option years

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 155 Van Gordon Street, Suite 510 Lakewood, CO 80228

Place of Performance: Pikes Peak National Cemetery 10545 Drennan Road Colorado Springs, CO 80925

Attachments:

• Performance Work Statement

• Pikes Peak Attachments

• Pikes Peak Schedule

• Wage Determinations No. 15-5417 Rev 15 Dated 12/21/2020

• Past Performance Reference List

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Proposal (RFP), solicitation number 36C78621R0042.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-05 Effective 10 March 2021.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Requirements IDIQ Contract with estimated quantities and firm fixed unit prices.

SCOPE: The Contractor shall provide all labor, supervision, material, equipment, tools, supplies and transportation to provide janitorial services at the Pikes Peak National Cemetery

PRICE SCHEDULE: Units and services to be in accordance with Performance Work Statement and the Terms and Conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, supplies and transportation to provide the Contract Line Item (CLIN). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only, quantities are not guaranteed.

Responses to this Request for Proposal (RFP) are due to the Contracting Officer no later than 14:00 pm Mountain Daylight Time (MDT) on 6/24/2021. Responses to this announcement will result in a Requirements IDIQ Contract with estimated quantities and firm fixed unit prices and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://beta.sam.gov/

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than June 14, 2021. Questions will not be addressed using the telephone.

There will be one site visit held. The scheduled site visit is June 10, 2021 at 1:00 PM Mountain Time, Contractors are encouraged to email to register for the visit, listing the names of attendees.

Email should be sent to Kelly.Rima@va.gov .

Proposal Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their proposal:

• Legal Business/Company Name (as listed in www.sam.gov)

• DUNS Number

• Point of Contact Name

• Telephone number

• Email Address

-Technical Package for Evaluation

• Capability Statement or Capability Summary

• Business approach to perform services at the National Cemetery

• Experience of Prime and Subcontractor(s) Relevant to Solicitation Requirements

• Past Performance – Offeror must submit the completed Past Performance List

-Pricing shall be submitted using the attachment Pikes Peak Schedule https://beta.sam.gov/ mailto:Kelly.Rima@va.gov http://www.sam.gov/

Proposals shall be submitted via email to Kelly.Rima@va.gov Evaluation Process:

The Government intends to award a Requirements IDIQ Contract with estimated quantities and firm fixed unit prices resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, based on past experience and price. For evaluation purposes the lowest price will be determined by calculating the total price of Contract Line Item Numbers (CLINs) in order to determine a total amount. The following factors shall be used to evaluate offers on a lowest price basis in accordance with FAR 13.106-2(b):

1. Price:

a. The Government may use various price analysis techniques and procedures to ensure a fair, reasonable, realistic price, and balanced pricing. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

Examples of such techniques include, but are not limited to the following:

(i) Direct comparison of proposed prices received in response to the solicitation.

(ii) Comparison of proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items.

(iii) Comparison of proposed prices with independent Government cost estimates.

(iv) Comparison of proposed prices with prices obtained through market research for the same or similar items.

2. Past Performance:

a. The Government may use various analysis techniques and procedures to evaluate and gather past performance information. Examples of such techniques include, but are not limited to the following:

(i) Reviewing PPIRS (Past performance information reporting system) reports of previous government contracts.

(ii) Contacting references on Past Performance Reference List.

(iii) Cemetery staff or Contracting Officer’s personal knowledge of Contractor’s past performance.

The Government reserves the right to reject all proposals if doing so is in the best interest of the Government.

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

FAR 52.209-7 Information Regarding Responsibility Matters (Oct 2018) FAR 52.212-1 Instructions to Offerors – Commercial Items (Jun 2020) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Feb 2021) FAR 52.223-1 Biobased Product Certification (May 2012) mailto:Kelly.Rima@va.gov http://acquisition.gov/comp/far/index.html https://www.va.gov/oal/library/vaar/

FAR 52.233-2 Service of Protest (Sept 2006) VAAR 852.233-70 Protest Content /Alternative Dispute Resolution (Oct 2018) VAAR 852.233-71 Alternate Protest Procedure (Oct 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.203-16 Preventing Personal Conflicts of Interest (Jun 2020) FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Jun 2020) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.216-18 Ordering (Oct 1995) (date of award through November 30, 2021) FAR 52.216-19 Order Limitations (Oct 1995) FAR 52.216-21 Requirements (Oct 1995) (November 30, 2021) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)(30 days)(5 years) FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sep 2013) FAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997) CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers’ liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $250,000.00 per person; $500,000.00 per occurrence and $100,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) http://orca.bpn.gov/

FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.215-70 Service Disabled Veteran Owned and Veteran Owned Small Business Evaluation Factors (Jul 2016) (Deviation) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2021) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(8), (b)(14), (b)(16), (b)(18), (b)(19), (b)(21), (b)(22), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(36), (b)(44), (b)(51), (b)(58), (c)(1), (c)(2), (c)(7), and (c)(8).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage – Fringe Benefits

Janitor WG2 $14.25 + $4.54