Instruction to Offerors - JSCG-P Food Services Solicitation_W912CL-27-Q-A002 (Official).pdf
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- Attached to
- JSCG-P Food Services at Cristobal Colon, Panama
- Solicitation number
- W912CL-27-Q-A002
About this file
This document is an Addendum – Instructions to Offerors for a food service solicitation.
The U.S. Army seeks a contractor to provide non-personal food service support to the Joint Security Cooperation Group–Panama (JSCG-P) at Base Aeronaval Cristóbal Colón, Panama. The contractor must prepare, package, transport, and deliver individually packaged, to-go box meals supporting JOTC (Joint Operations Training Course) and RTU (Rotational Training Unit) training and operational requirements. Meal support requirements include approximately 120–150 students per JOTC course and baseline RTU quantities up to 150 personnel, with surge capacity up to 1,500 personnel. The contractor must deliver meals to the designated Dining Facility (DFAC) tent or other COR-designated location no later than 10 minutes before scheduled serving times. All meal containers, labels, beverages, fruit, utensils, napkins, and consumable supplies must be contractor-furnished. The contractor shall accommodate Government-identified dietary requirements, propose menu selections, and coordinate final menus with the Contracting Officer's Representative (COR). The contract will be awarded on a Firm Fixed Price (FFP) basis to the responsible offeror whose quote is technically acceptable and lowest priced. Solicitation W912CL-27-Q-A002 closes on 29 October 2026 at 3:00 PM CST. Questions must be submitted by 26 October 2026 at 3:00 PM CST to MAJ Vernon Shank or Edgardo Malave. An optional site visit is scheduled for 27 October 2026 at 2:00 PM CST; interested offerors must request site access by 26 October 2026 at 12:00 PM CST. Offerors must complete SF 1449 sections 17a, 30a, 30b, and 30c and price all Contract Line Items (CLINs 0001–5001) on pages 3–10. Offerors must also submit a detailed technical plan describing their approach to food service preparation, delivery, quality control standards, and surge support capability in accordance with the Performance Work Statement and FAR clause 52.212-2 evaluation criteria. All quotations must be submitted by email to vernon.d.shank.mil@army.mil and edgardo.malave.mil@army.mil.
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Text version
52-212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS
1. Description of the Requirement:
The Contractor shall provide non-personal food service support to the Joint Security
Cooperation Group–Panama (JSCG-P) at Base Aeronaval Cristóbal Colón (formerly known as Fort Sherman), Panama. The Contractor shall prepare, package, transport, and deliver individually packaged, to-go box meals in support of JOTC and RTU training and operational requirements. The requirement includes meal support for JOTC courses conducted during a 12-month base period and RTU rotations conducted during a 12-month base period. The Contractor shall support JOTC meal requirements for approximately 120 to 150 students per course and RTU meal requirements for baseline quantities up to 150 personnel, with surge requirements up to 1500 personnel. The
Contractor shall deliver meals to the designated Dining Facility (DFAC) tent or other
COR-designated location no later than 10 minutes before the scheduled serving time.
The Contractor shall provide meals that accommodate Government-identified dietary requirements and shall furnish all required meal containers, labels, beverages, fruit, utensils, napkins, and related consumable supplies. The Contractor shall provide proposed menu selections and a meal-service schedule to the COR and coordinate final menu selections based on Government-identified menu options, dietary requirements, and operational requirements. The Contractor shall remain flexible to changes in training schedules, meal quantities, serving times, and delivery locations while complying with applicable food safety, sanitation, hygiene, packaging, transportation, and delivery requirements.
2. Instructions to Offerors:
2.1 You are invited to submit a quote/offer in response to Solicitation W912CL-27-
Q-A002 by 3:00 PM CST on 29 October 2026.
2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price
(FFP) contract resulting from this solicitation to the responsible offeror whose quote conforms to these instructions and will be most advantageous to the Government, considering the lowest price technically acceptable.
3. Formal Communication and Requests for Information (RFI):
3.1. Submit all questions in the format shown below by email to the contracting office to the address shown below. All questions must come through the Contracting Office. All communication shall be submitted in English. Correspondence that fails to adhere to the terms and conditions outlined in the solicitation and instructions may be determined non-responsive and excluded from consideration.
Subject Line: Reference No. SOLICITATION W912CL-27-Q-A002
Request for Information
Email: MAJ Vernon Shank vernon.d.shank.mil@army.mil and Edgardo Malave edgardo.malave.mil@army.mil
3.2. All questions and requests for information (RFI) must be received NO LATER
THAN 26 October 2026 at 3:00 PM CST.
OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN
THIS PROCESS.
**After the due date no additional RFIs will be answered**
3.2.1. Site Visit. A site visit is tentatively scheduled for 27 October 2026 at 2:00 PM
CST at Base Aeronaval Cristobal Colon, Panama. If interested in attending, please submit your names of personnel no later than 26 October 2026 at 12:00 PM CST to
CPT Nicholas Iacobucci at nicholas.iacobucci.mil@army.mil and MAJ Vernon
Shank at Vernon.d.shank.mil@army.mil to receive site access procedures.
3.3. All official data related to this solicitation will be distributed using the SAM Contract
Opportunities (https://sam.gov/) system. SAM is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies.
Interested bidders/offerors must register with SAM before accessing the system.
3.4. Amendments, if/when issued will be posted to https://sam.gov/ for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons.
4. Submission of Offers / Quotes:
4.1. All offerors shall complete the following sections on page 1 of the Solicitation
SF 1449: 17a, 30a, 30b, 30c.
mailto:vernon.d.shank.mil@army.mil mailto:edgardo.malave.mil@army.mil mailto:nicholas.iacobucci.mil@army.mil mailto:Vernon.d.shank.mil@army.mil
4.2. All offerors shall complete all Contract Line Items (CLIN) on pages 3-10 on the
Solicitation SF1449: Unit Price and Amount for CLINs 0001 through 5001.
4.3. All offerors shall submit a technical plan with their priced quote/offer (SF-
1449). The technical plan should include a technical approach for providing all
Food Services in line with the PWS. Please review clause 52-212-2 Evaluation
Commercial Products and Commercial Services in the SF-1449 to see full details regarding solicitation technical plan requirements and evaluation criteria (Factors and Sub-Factors).
4.4. Format. The quoter/offeror shall submit documentation by email in response to this solicitation subject to the requirements in this provision. The documentation submitted shall be in sufficient detail to demonstrate the offeror's understanding of the scope of the work effort. The Technical Plan shall begin with and adhere to the following:
4.4.1 Company Name: The company name shall appear on the title page only. All other references for the company name shall be removed from the Technical Plan.
4.4.2 Title Page: "Technical Plan". The title page of each Technical Plan shall include solicitation number of the Request for Quote (RFQ); the company name of the quoter;
and the quoter 's position regarding disclosure of proprietary or similar proposal data.
4.4.3 Table of Contents: The table of contents shall identify the major sections of the
Technical Plan and show location and page numbers of each section.
4.5 Content:
4.5.1 Technical Plan. The plan should be a detailed description and demonstrated understanding of the approach to preparing and delivering food catering services and maintaining quality control standards in line with the Performance Work Statement
(PWS). The assessment will describe the offeror’s ability to provide, establish, and sustain food catering services, to include a plan for accomplishing surge support requirements as needed. Please follow guidelines outlined in the solicitation clause
52.212-2 Evaluation – Commercial Products and Commercial Services.
Offers that fail to furnish required information, or fail to adhere to the terms and conditions outlined in this solicitation may be excluded from consideration.
4.6. All quotes/offers should be emailed to MAJ Vernon Shank at vernon.d.shank.mil@army.mil and SSG Edgardo Malave at edgardo.malave.mil@army.mil no later than 3:00 PM CST on 29 October 2026.
mailto:vernon.d.shank.mil@army.mil mailto:edgardo.malave.mil@army.mil
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