Instruction to Offerors - IL EXEVAL Training Course 2025.pdf

Solicitation Guidance

IL CERFP External Evaluation (EXEVAL) Training Course

A. Instruction to Offerors

1. A Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, single Firm Fixed Price (FFP) contract is anticipated to be awarded to the business concern through the procedures of Federal Acquisition Regulation (FAR) Subpart 16.2. The quotation shall be evaluated on the basis of Technically Acceptable. The NAICS for this requirement is 611710.

2. Proposals shall be submitted prior to the closing date and time of 4 March 2025 at 11:00 AM CST. Send proposals to contract specialist: Lawrence Romang at lawrence.j.romang.civ@army.mil and contracting officer: Donald Piper at donald.g.piper6.mil@army.mil.

3. All questions regarding this Request for Proposal (RFP) shall be submitted in writing via email to Lawrence Romang at lawrence.j.romang.civ@army.mil and Donald Piper at donald.g.piper6.mil@army.mil. All questions are due NLT 25 February 2025 by 11:00 AM CST. The government is not obligated to provide responses to questions submitted to offerors.

4. Due to the Government’s Continuing Resolution, two dates are provided in the PWS.

Potential vendors shall be able to perform the requirement on both days. The Government’s intent is to have the event on the March date. In the event of a Government shutdown that would not allow for performance in March, the September date shall be used.

B. General Instructions

1. The Government will award contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. LPTA shall be used to evaluate technically acceptable offers in accordance with the “best value” definition outlined in FAR 2.101.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS).

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best proposal in their initial submission. The Government reserves the right to hold discussions.

C. PROPOSAL FORMAT

Proposal Format. Offerors shall provide a complete description of their technical approach to the PWS. Proposals shall consist of the following:

Technical Proposal (20-page limit) Pricing (no page limit)

Technical Proposal: In the technical proposal the Government will evaluate the Offeror’s understanding of the requirement relative to the PWS. Technical proposal information will be streamlined. Page limits were specified above.

Pricing: The Government will evaluate the offeror's price that are graded as technically acceptable. Offeror’s pricing will be valid for 60 days after receipt of proposal. This part of the proposal shall include details for all resources required to accomplish this requirement.

The table below show the list of line items, quantity, and unit of measure.

CLIN Description Quantity

0001 Role Player 1

Structural Collapse Venue Site (SCVS) 1

Advance Life Support

Ambulance 1

D. Basis for Award.

1. Any award made will be based on the most advantageous (FAR 52.212-2 Evaluation Commercial Items) to the Government, price and technical acceptability considered.

2. The Government will award a contract resulting from this RFP if the offerors proposal conforms to the RFQ, the offerors proposal conforms to the attached PWS, the offeror is found responsible, and if the final price is determined fair and reasonable in accordance with FAR subsection 15.404-1.

Evaluation Criteria. This evaluation will be conducted using the LPTA process, and the evaluation criteria for this award will be based on the following factors:

Factor 1: Technical Performance Factor 2: Price

Factor 1 – Technical Performance: The contractor shall be responsible for ensuring their proposal fully outlines the capability to adhere to the delivery deadline, quantities required, and specifications listed in the PWS. Technical performance shall be found to be either acceptable or unacceptable based on the answers to the following questions:

(1) Can the vendor meet the time and location specifications outlined in part 1 of the Performance Work Statement?

(2) Can the vendor meet all the specifications outlined in part 5 of the Performance Work Statement?

The government will determine the vendor to be Technically Acceptable only if all answers to the above questions are "Yes."

Factor 2 – Price: The government will evaluate all technically acceptable offerors’ prices.

In terms of “price reasonableness” the Government will focus on whether the price is too high or too low to be considered fair and reasonable. In terms of “completeness” the Government will focus on whether the price appears to cover all of the work identified in the PWS. In terms of “balance” the Government will focus on whether pricing is consistent with historical contract information and market research.

Pricing will not be scored or rated and will not be considered unless the proposals technical acceptability in factor 1 are graded as acceptable.

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