Instruction to Offerors 123rd Prepared Meals.pdf
PDF 153 KB Posted
- Attached to
- ILARNG Catered Meals - Camp Dodge
- Solicitation number
- W91SMC26QA006
- Issued by
-
Department of the Army National Guard
About this file
This is a Request for Quote (RFQ) for prepared meals catering services for the 123rd Engineer Battalion (HHD) in Fiscal Year 2026. The requirement is a small business set-aside under NAICS 722320 (Caterers), to be awarded as a Firm Fixed Price (FFP) delivery order through FAR Part 13 procedures. Quotations must be submitted by May 20, 2026, at 11:00 AM CDT, with questions due by May 18, 2026, at 11:00 AM CDT, directed to SSG Chaney Lovellette (Chaney.a.lovellette.mil@army.mil) and Lawrence Romang (Lawrence.j.romang.civ@army.mil). Pricing will remain valid for 60 days after receipt of quote, and offerors must include their contract number in submissions.
The government will conduct award using the Lowest Price Technically Acceptable (LPTA) source selection process, evaluating quotes on two factors: Technical Performance and Price Proposal. Technical acceptability is binary—vendors must demonstrate capability to meet all required specifications outlined in parts 1-18 of the Statement of Work, including delivery deadlines and quantities. Pricing will only be evaluated for technically acceptable vendors and will be assessed on reasonableness (whether fair and not excessive or unreasonably low), completeness (coverage of all SOW work), and balance (consistency with historical contract data and market research). The government intends to award without discussions but reserves the right to hold them. Offerors must submit both a technical proposal describing their approach to the SOW and detailed pricing information covering all resources required.
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Text version
Instruction to Offerors
FY 26 Prepared Meals for HHD 123rd EN BN
A. Proposal Submittal and Inquiries
The provision at 52.212-1, Instructions to Offerors—Commercial applies to this acquisition and a successful Offeror will address all items within the addenda of this provision. The addendum for this provision is as follows:
1. A Firm Fixed Price (FFP) delivery order is anticipated to be awarded through the procedures of Federal Acquisition Regulation (FAR) Part 13. This requirement is a small business set aside under NAICS 722320, Caterers. The quotations shall be evaluated on the basis of Lowest Price Technically Acceptable (LPTA) source selection process.
Responders should include all documents and information requested submitted in accordance with the instructions herein.
2. Quotations shall be submitted prior to the closing date and time of 20 May 2026 by 11:00
AM CDT.
3. All questions regarding this Request for Quote (RFQ) shall be submitted via email to SSG
Chaney Lovellette at Chaney.a.lovellette.mil@army.mil and Lawrence Romang at
Lawrence.j.romang.civ@army.mil. Questions are due by 18 May 2026 by 11:00 AM CDT.
The government is not obligated to answer questions.
B. General Instructions
1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Lowest
Price Technically Acceptable shall be used to evaluate technically acceptable offers in accordance with the “best value” definition outlined in FAR 2.101.
2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFQ, concurrence with the Statement of Work.
3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best quote in their initial submission. The Government reserves the right to hold discussions.
C. Quote Format
Quote Format. Offeror shall provide a complete and detailed description of its technical approach to the SOW. Quotes shall consist of the following:
• Technical Proposal
• Pricing
Technical Proposal: In the technical proposal the Government will evaluate the Offeror’s understanding of the requirement relative to the SOW. Technical proposal information will be streamlined.
Pricing: The Government will only evaluate the offeror’s price that is deemed technically acceptable. Offerors pricing will be valid for 60 days after receipt of quote. This part of the quote shall include details for all resources required to accomplish this requirement.
The offeror shall include their contract number in the quote.
D. Basis for Award.
1. Any award made will be based on the most advantageous (FAR 52.212-2 Evaluation
Commercial Items) to the Government, price and technical acceptability considered.
2. The Government will award a contract resulting from this RFQ if the offerors quote conforms to the RFQ, the offerors quote conforms to the attached statement of work, the offeror is found responsible, and if the final price is determined fair and reasonable in accordance with FAR
12.209.
Evaluation Criteria. This evaluation will be conducted using the Lowest Price Technically
Acceptable (LPTA) source selection process, and the following evaluation criteria for this award will be based on the following factors:
Factor 1: Technical Performance
Factor 2: Price Proposal
Evaluation Factors
Factor 1 – Technical Performance
The contractor shall be responsible for ensuring their quote fully outlines the capability to adhere to the delivery deadline, quantities required, and specifications listed in the Statement of Work
(SOW). Technical performance shall be found to be either acceptable or unacceptable based on the answers to the following questions:
(1) Can the vendor meet all the Required Specifications outlined in part 1 through 18 in the statement of work?
The government will determine the vendor to be Technically Acceptable only if the government can answer “Yes” to the above question.
Factor 2 – Pricing:
The government will evaluate all technically acceptable offerors’ prices.
In terms of “price reasonableness”, the Government will focus on whether the price is too high or too low to be considered fair and reasonable. In terms of “completeness”, the Government will focus on whether the price appears to cover all of the work identified in the SOW. In terms of “balance”, the Government will focus on whether pricing is consistent with historical contract information and market research.
Pricing will not be scored or rated and will not be considered unless the quotes technical acceptability in factor 1 are graded as acceptable.
File details come from the government source that posted it. Updated .