Instruction to Offerors - 108th Prepared Meals.pdf

Instruction to Offerors

108th Prepared Meals

A. Proposal Submittal and Inquiries

The provision at 52.212-1, Instructions to Offerors—Commercial applies to this acquisition and a successful Offeror will address all items within the addenda of this provision. The addendum for this provision is as follows:

1. A Firm Fixed Price (FFP) delivery order is anticipated to be awarded through the procedures of Federal Acquisition Regulation (FAR) Part 12. This requirement is a small business set aside under NAICS 722320, Caterers. The quotations shall be evaluated on the basis of Lowest Price Technically Acceptable (LPTA) source selection process.

Responders should include all documents and information requested submitted in accordance with the instructions herein.

2. Quotations shall be submitted prior to the closing date and time of 9 June 2025 @ 11:00

AM CDT.

3. All questions regarding this Request for Quote (RFQ) shall be submitted via email to Chaney Lovellette at Chaney.a.lovellette.mil@army.mil and Donald Piper at donald.g.piper6.mil@army.mil. Questions are due by 16 June 2025 by 2:00 PM CDT.

The government is not obligated to answer questions.

B. General Instructions

1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Lowest Price Technically Acceptable shall be used to evaluate technically acceptable offers in accordance with the “best value” definition outlined in FAR 2.101.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFQ, concurrence with the Statement of Work.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best quote in their initial submission. The Government reserves the right to hold discussions.

C. Quote Format

Quote Format. Offeror shall provide a complete and detailed description of its technical approach to the SOW. Quotes shall consist of the following:

Technical Proposal Pricing

Technical Proposal: In the technical proposal the Government will evaluate the Offeror’s understanding of the requirement relative to the SOW. Technical proposal information will be streamlined.

Pricing: The Government will only evaluate the offeror’s price that is deemed technically acceptable. Offerors pricing will be valid for 60 days after receipt of quote. This part of the quote shall include details for all resources required to accomplish this requirement.

The offeror shall include their contract number in the quote.

D. Basis for Award.

1. Any award made will be based on the most advantageous (FAR 52.212-2 Evaluation Commercial Items) to the Government, price and technical acceptability considered.

2. The Government will award a contract resulting from this RFQ if the offerors quote conforms to the RFQ, the offerors quote conforms to the attached statement of work, the offeror is found responsible, and if the final price is determined fair and reasonable in accordance with FAR 12.209.

Evaluation Criteria. This evaluation will be conducted using the Lowest Price Technically Acceptable (LPTA) source selection process, and the following evaluation criteria for this award will be based on the following factors:

Factor 1: Technical Performance

Factor 2: Price Proposal

Evaluation Factors

Factor 1 – Technical Performance

The contractor shall be responsible for ensuring their quote fully outlines the capability to adhere to the delivery deadline, quantities required, and specifications listed in the Statement of Work (SOW). Technical performance shall be found to be either acceptable or unacceptable based on the answers to the following questions:

(1) Can the vendor meet all the Required Specifications outlined in part 3 through 6 in the statement of work?

The government will determine the vendor to be Technically Acceptable only if the government can answer “Yes” to all answers to the above questions (1-2).

Factor 2 – Pricing:

The government will evaluate all technically acceptable offerors’ prices.

In terms of “price reasonableness”, the Government will focus on whether the price is too high or too low to be considered fair and reasonable. In terms of “completeness”, the Government will focus on whether the price appears to cover all of the work identified in the SOW. In terms of “balance”, the Government will focus on whether pricing is consistent with historical contract information and market research.

Pricing will not be scored or rated and will not be considered unless the quotes technical acceptability in factor 1 are graded as acceptable.